Loading...
HomeMy WebLinkAbout03-15-2016 Charter Committee Agenda & Backup City of San Bernardino Volunteer Citizen-Based Charter Committee Agenda Time: 5:30 p.m. Date: Tuesday, March 15, 2016 Place: EDA Board Room 201 N. E Street, San Bernardino, CA 92418 The City of San Bernardino recognizes its obligation to provide equal access to public services to those individuals with disabilities. Please contact the City Clerk's Office at(909) 384-5102 one working day prior to the meeting for any requests for reasonable accommodation, to include interpreters. Anyone who wishes to speak on a numbered agenda item will be required to fill out a speaker slip. Speaker slips should be turned in to the City Clerk before the item is taken up by the Committee. The Clerk will relay them to the Committee Chair person. Public comments for agenda items are limited to three minutes per person, a total of 15 minutes per item, comments to be received from the public before discussion of the item by Committee members. ROLL CALL PLEDGE OF ALLEGIANCE COMMITTEE MEMBER COMMENTS PUBLIC COMMENTS (LIMIT 30 MINUTES) ACTION ITEMS (subject to time available with meeting scheduled to end by 8:00 p.m.) 1. Approval of minutes from March 8, 2016 meeting 2. Work on Specific Language for Charter(Preliminary Charter Draft#2 previously provided) 3. Procedural Matters a. Review Timeline (attached) d. Discuss Potential Workshop with Mayor and Common Council ADJOURN Unless changed at the March 15th meeting, the next meeting of the Volunteer Citizen-Based Charter Committee will be 5:30 p.m., Tuesday, March 22, 2016, in the EDA Board Room, 201 N. E. Street. Attendees are encouraged to park on the top floor of the City Hall parking structure and access the EDA building from there. DRAFT Charter Review Committee Tuesday, March 8, 2016 Minutes Committee Members Present: Phil Savage, Hillel Cohn, Casey Dailey, Tom Pierce, Gloria Harrison, and Vicki Lee(arrived at 5:37 p.m.) Staff/Committee Consultants Present City Attorney Gary Saenz, City Clerk Gigi Hanna, Cathy Standiford, of Management Partners, City Manager Mark Scott. Chair Savage called the meeting to order at 5:32 p.m. Following the Pledge of Allegiance, Cohn commended Savage for the committee presentation to the Mayor and Council on February 29, 2016. Public Speakers Jim Smith, of San Bernardino, congratulated the committee for moving the issue along on pace. Stacey Aldstadt, general manager of the city Water Department, spoke about a letter her board asked her to author and send to the MCC and her board's desire to work with the Charter Committee. Gloria Anderson, from the League of Women Voters, spoke about the group being ready to help with education efforts on the Charter. Minutes A motion was made by Dailey, seconded by Cohn, to approve the Minutes of the February 9, 2016 meeting. The motion passed unanimously. Action Items The Committee voted to recommend (In Draft#2 of the Proposed Charter): • Adoption of Section 401 (Powers and Duties)with the following changes to 401(p): Make business and policy recommendations based solely on his or her independent professional judgment and best practices in the interests of the City., ; and removing the word 'fully" from 401(d). Motion by Cohn, second by Harrison. Carried unanimously; • Adoption of Section 501 (General Provisions). Motion by Pierce, second by Harrison. Carried unanimously; • Adoption of Section 502 (Direction by City Manager). Motion by Dailey, second by Pierce. Carried unanimously; • Adoption of Section 503 (Continuation of Departments). Motion by Cohn, second by Dailey. Carried unanimously; • Adoption of Section 504 (City Attorney), striking the last paragraph. Motion by Dailey, second by Lee. Carried, with Savage abstaining. • Adoption of Section 505 (City Clerk). Motion by Cohn, second by Dailey. Carried unanimously; • Adoption of Section 506 (Departmental Administrators; Appointive Powers), with the following change: Each departmental executive shall have the power to appoint, supervise, suspend, or remove such assistants, deputies, subordinates and employees as are provided -b„Me "U i for the department, subject to the approval of the City Manager and subject to the provisions of the personnel rules and regulations adopted by the Council. Motion by Dailey, second by Lee. Carried unanimously; • Defer discussion of Section 507 (Water and Sewer) until the committee discusses Section 603 (Water, Wastewater and Sewer). • Adoption of Section 508 (Parks and Recreation). Motion by Lee, second by Harrison. Carried, with Cohn abstaining; • Adoption of Section 509 (Personnel System), striking the following language: "The Council may provide for the number, titles, and compensation of all officers and employees." Motion by Dailey, second by Lee. Carried unanimously • Adoption of Section 510 (Official Bonds). Motion by Cohn, second by Dailey. Carried unanimously Next Meeting Date and Time The meeting adjourned to 5:30 p.m. March 15, 2016 in the EDA Board Room. Adjournment The meeting adjourned at 7:54 p.m. Respectfully submitted by Gigi Hanna City Clerk Charter Committee Working Timeline— March 15, 2016 Following is an excerpt from the Working Timeline showing recent outcomes and future activities and dates only. Meeting Date Task or Activity Comments/Status 3/8 Continue working on specific language Discussed Discuss future advocacy and education Discussed role and responsibilities of the Charter Committee once report has been presented Review public forum results Discussed Discuss Mayor and Common Council Discussed input from Progress Report 3/15 Continue working on specific language Discuss potential workshop with Mayor and Common Council 3/22 Continue working on specific language Note: Consultant will be on vacation March 25—April 4 (if necessary) Discuss draft report to Mayor and Note: Report contents will contain summary of Committee Common Council; discuss presentation recommendations and rationale (for use during education format and outreach); Management Partners studies (white papers)will be attachments to the report TBD Workshop with Mayor and Common Council to discuss preliminary Charter recommendations 4/12 Review draft report and discuss Report due to City Clerk by April 15 to meet advance presentation posting deadline for the May 2 meeting 4/26 Review and finalize presentation 5/2 Present Charter Committee Report to Mayor and Common Council Note:Should the timeline slip, regular Charter Committee meetings may be scheduled for May 10 and May 24 if necessary.