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Home My WebLink About02-23-2016 Charter Committee Agenda & Backup City of San Bernardino Volunteer Citizen-Based Charter Committee Agenda Time: 5:30 p.m. Date: Tuesday, February 23, 2016 Place: EDA Board Room 201 N. "E" Street, San Bernardino, CA 92418 The City of San Bernardino recognizes its obligation to provide equal access to public services to those individuals with disabilities. Please contact the City Clerk's Office at (909) 384-5102 one working day prior to the meeting for any requests for reasonable accommodation, to include interpreters. Anyone who wishes to speak on a numbered agenda item will be required to fill out a speaker slip. Speaker slips should be turned in to the City Clerk before the item is taken up by the Committee. The Clerk will relay them to the Committee Chair person. Public comments for agenda items are limited to three minutes per person, a total of 15 minutes per item, comments to be received from the public before discussion of the item by Committee members. ROLL CALL PLEDGE OF ALLEGIANCE COMMITTEE MEMBER COMMENTS PUBLIC COMMENTS (LIMIT 30 MINUTES) ACTION ITEMS (subject to time available with meeting scheduled to end by 8:00 p.m.) 1. Approval of minutes from February 9, 2016 meeting(to be provided at meeting) 2. Special Presentations D. Procedural Matters a. Review Timeline (attached) b. Discuss Committee role and responsibilities for education and advocacy C. Discuss initial Public Forum results and date for rescheduled Forum in Ward 3 d. Review feedback from Mayor and Common Council on Progress Report 4. Work on Specific Language for Charter(Charter Draft#2 previously provided) ADJOURN Unless changed at the February 23rd meeting, the next meeting of the Volunteer Citizen-Based Charter Committee mill be 5:30 p.m., Tuesday, March 8, 2016, in the EDA Board Room, 201 N. "E"Street. Attendees are encouraged to park on the top floor of the City Hall parking structure and access the EDA building from there. Charter Committee Working Timeline— February 23, 2016 Following is an excerpt from the Working Timeline showing outcomes from the last meeting and future activities and dates only. Meeting Date Task or Activity Comments/Status 2/9 Presentation by Civil Service Board Presented Finalize plans for Progress Report to Discussed Mayor/Council; upcoming public forums Continue working on specific Completed review through Article IV, Section 400 language 2/10 Public Forum, 6:30 p.m. Middle College High School Multi-use Room (Ward 3) 2/16 Present progress report at Continued to February 29 special meeting Mayor/Common Council meeting 2/22 Public Forum, 6:30 p.m. Chavez Middle School Multi-use Room (Ward 5) 2/23 Continue working on specific language Discuss future role and responsibilities of the Charter Committee once report has been presented Discuss content and format for Committee's report to Mayor and Common Council 2/24 Public Forum, 6:30 p.m. San Bernardino High School Cafeteria (Ward 2) 2/25 Public Forum, 6:30 p.m. San Gorgonio High School (Ward 7) 2/29 Present progress report at Mayor/Common Council meeting 3/3 Public Forum, 6:30 p.m. Urbita Elementary School (rescheduled for Ward 3) 3/8 1 Review public forum results Discuss Mayor and Common Council input from Progress Report Continue working on specific language (if necessary) Discuss draft report to Mayor and Note: Report contents should contain summary of Committee Common Council; discuss recommendations and rationale (for use during education and presentation format outreach); Management Partners studies (white papers) will be attachments to the report 3/22 Review draft report to Mayor and Report due to City Clerk by March 25 to meet new advance Common Council, presentation posting deadline for 4/4 meeting format 4/4 Present recommendations to Mayor and Common Council 4/18 Present recommendations to Mayor Report due to City Clerk by April 6 to meet new advance posting and Common Council (alternative deadline for 4/18 meeting date) DRAFT Charter Review Committee Tuesday, February 9, 2016 Minutes Committee Members Present: Gloria Harrison, Michael Craft, Gary Walbourne, Vicki Lee, Casey Dailey (arrived at 5:25 p.m.), Phil Savage, Hillel Cohn, Thomas Pierce, and Dennis Baxter. Staff/Committee Consultants Present City Attorney Gary Saenz, City Clerk Gigi Hanna, Cathy Standiford, of Management Partners, and City Manager Mark Scott. Chair Savage called the meeting to order at 5:30 p.m. Following the Pledge of Allegiance, Gary Saenz introduced Mark Scott, the new City Manager, who said he believed that governance matters and the group is doing governance matters at the highest level and thanked the community for the work they are doing for the community. Public Speakers Jim Smith, of San Bernardino, said he wanted to emphasize the community forums as a way to get the public educated about the Charter review process and read the dates for them. Barbara Babcock, of San Bernardino, said the committee needs to find creative ways to get the message out. Minutes A motion was made by Cohn, seconded by Lee, to approve the Minutes of the February 9, 2016 meeting, with an amendment to indicate that the special presentation by Dr. Milton Clark included specific language the library board wanted to be included in the charter. The motion passed unanimously. Special Presentations Curtis Stout, Vice Chair of the Civil Service Board spoke about the desire of the Civil Service Commission to remain in the Charter. Without the protection of the Charter, the Commission could possibly be terminated with a majority vote of the council, a possibility that concerns the Commission, he said. He and Chief Examiner Rebekah Kramer answered committee questions regarding functions, make-up and terms of the board. Action Items The Committee: • Made final arrangement for the public forums, to be held February 10, February 22, February 24 and February 25. Each are to begin at 6:30 p.m. • Agreed to refer to the Charter-in-progress as a Preliminary Charter rather than call it a draft. • To adopt Article 3, Section 307 of the Preliminary Charter: The Council shall be the judge of the election and qualifications of its members and the grounds for forfeiture of their office. Motion by Cohn, second by Baxter. Carried unanimously • To strike the word "elected" from Article 3, Section 308: Officers of the Council (other than the eleete Mayor), the time, place and the method of calling meetings, the rules of order for the conduct of proceedings by the City Council and the order of succession in the event of a vacancy in the office of Mayor shall be as established by ordinance of the Council. Motion by Baxter, second by Harrison. Carried unanimously. 1 • To replace Article 3, Section 309 (a) (b) (c) (d) with the following language: The council shall have the power to adopt and publish ordinances consistent with state law. Motion by Dailey, second by Harrison. Carried unanimously. • To delete Article 3, Section 310 and place the language into the Municipal Code, Motion by Cohn, second by Dailey. Carried unanimously. • To adopt the following language for Article 4, Section 400:...The City Manager shall be appointed on the basis of education and experience in the accepted competencies and practices of local government management. The Council shall establish and communicate clear expectations for the City Manager and shall conduct an evaluation of the City Manager's performance at least annually. Motion by Cohn, second by Harrison. Carried unanimously. Next Meeting Date and Time The next meeting date of the Volunteer Citizen-Based Charter Committee will be 5:30 p.m., Tuesday, February 23, 2016. Adjournment The meeting adjourned at 7:59 p.m. Respectfully submitted by Gigi Hanna City Clerk 2