HomeMy WebLinkAbout25- Public Works CITY OF SAN BERN' NDINO - REQUEST FC COUNCIL ACTION
File No. 6.21-32
Approval of Plans & Authorization
From: ROGER G. HARDGRAVE Subject: to Advertise for Bids - Installa-
tion of Mt. Vernon Avenue Storm
Dept: Public Works
Drain, per Plan No. 9133
date: 12-20-94
iynopsis of Previous Council action:
06-21-90 - Mt. Vernon Avenue Corridor Redevelopment Plan adopted.
08-09-93 - Allocation of $1 . 8 Million in bond proceeds approved for
the Mt. Vernon Avenue Corridor Redevelopment Plan.
09-07-93 - Authorization to prepare plans for construction of Mt.
Vernon Avenue Storm Drain granted.
12-20-93 - Resolution No. 93-464 adopted authorizing execution of
an Agreement with BSI Consultants, Inc. for engineering
design services.
UL 9 1: 17
Recommended motion:
1 . That the amount of the City' s share of the Mt. Vernon Avenue
Storm Drain Project be increased from $265 ,000 to $670 ,000 , and
the amount of revenue from EDA be decreased from $3 , 585 , 000 to
$2 , 470 , 000 , under Account No. 248-368-57829 .
AND
2 . That the plans for construction of the Mt. Vernon Ave. Storm
Drain, in accordance with Plan No. 9133 , be approved; and the
Director of Public Works/City En ineer be a rized to
advertise for bids.
cc: Tim Steinhaus Signature
Shauna Clark
Barbara Pachon
Contact person: Roger G. Hardgrave Phone: 5025
Supporting data attached: Staff Report & Map Ward: 1 , 3 & 6
FUNDING REQUIREMENTS: Amount: $3 , 140 , 000 (Storm Drain Const. Fund & EDA)
Source: (Acct No.) 248-368-57829
Acct. Description) Mt. Vernon Storm Drain -
Base Line St to Lytle Creek Ch. r-:•:.i_ Finance:
Council Notes:
75-0262 Agenda Item No.
CITY OF SAN BERN.:__IDINO - REQUEST F%..A COUNCIL ACTION
STAFF REPORT
Page 1 of 2
Plans for construction of the Mt. Vernon Avenue Storm
Drain Project have been prepared by the Consulting Engineer, and
the project is ready to be advertised for bids. The project
consists, in general , of installing the Master Plan Storm Drain
from the East Branch of the Lytle Creek Flood Control Channel, to
the intersection of Mt. Vernon Avenue and Base Line Street.
Below is an estimate of the total project cost:
Construction Contract $ 2 , 400 , 560
Consultant' s Design Fee 144 , 700
Checking Plans (W.O. #1332) 35 , 500
Contract Administration & Inspection 150 , 000
Sub-Total $ 2 , 730 , 760
Contingencies (15%) ± 409 , 240
TOTAL ESTIMATED PROJECT COST $ 3,140,000
The 1994/95 Mt. Vernon Avenue Storm Drain Budget shows a
total allocation of $3 , 850 , 000 , from the following sources:
Economic Development Agency -
Mt. Vernon Corridor Project
FY 1994-95 $ 1 , 800 , 000
FY 1995-96 1 , 785, 000
City of San Bernardino -
Storm Drain Construction Fund -
FY 1994-95 265 , 000
TOTAL AMOUNT ALLOCATED $ 3 , 850 , 000
Since the 1994-95 Mt. Vernon Avenue Storm Drain Budget is
$710 ,000 higher than the above estimated project costs and the
1995-96 Mt. Vernon Corridor Project allocation from EDA is
questionable, it is proposed that the funding for the Storm Drain
project now be approved from the following sources :
Economic Development Agency -
Mt. Vernon Corridor Project
FY 1994-95 $ 1 , 800 , 000
FY 1995-96 670 , 000
City of San Bernardino -
Storm Drain Construction Fund
FY 1994-95 670 , 000
TOTAL AMOUNT ALLOCATED $ 3 , 140 , 000
12-20-94
'5-0264
CITY OF SAN BERN. MIND - REQUEST F�,...tl COUNCIL ACTION
STAFF REPORT
PW File No. 6 . 21-32
Page 2 of 2
The City will have to increase the appropriation from the
Storm Drain Construction Fund, from $265 , 000 to $670 , 000 . These
additional funds will be provided from the projected Fund
Balance, as of 6-30-95 .
We recommend that the allocation in the Storm Drain
Construction Fund be increased from $265 ,000 to $670 , 000 , that
the plans be approved, and authorization granted to advertise for
bids.
12-20-94
5-0264
HIGHLAND AV.
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PROPOSED ALIGNMENT
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.MT. VERNON STORM DRAIN
CITY OF SAN BERMARDINO - REQUEST nOR COUNCIL ACTION
From: Shauna Clark Subject: Rental Housing Certification
City administrator Program
'pt:
Date: December 15 , _1994
Synopsis of Previous Council action:
Motions:
1. That the Rental Housing Certification Program concept be approved;
2. That the budget finalized by City and Economic Development Agency staff for the Rental Housing
Certification Program be approved;
3. That all positions associated with the Rental Housing Certification Program be submitted to the Personnel
Committee and the Mayor and Common Council for approval;
4. That City staff, working with the San Bernardino Valley Association of Realtors and apartment owners,
continue to develop the specifics of the landlord education and certification element of the program(Mesa,
i
Arizona model) and that this element be submitted to the Mayor and Common Council for final approval;
5. That said ordinance be laid over for final adoption.
Signature
Contact person: Phone:
Supporting data attached: Ward:
FUNDING REQUIREMENTS: Amount: � !BOO
Source: (Acct No.) �D �O h��• �Dy /1 /
(Acct. Description) Z �l 12 ;�, 1�l/f7d�
Finance: «
Council Notes:
� y �7
75-0262 Agenda Item No.
-------------------------------------------------------------------
STAFF REPORT
Based on the 1990 census, the City of San Bernardino has 58,804
residential units in the following categories:
# of Units of Total Estimated #
of rentals
Apartment 12 , 789 22% 12 , 789
Duplex/Tri/Quad 5 , 964 10% 5, 964
Condos 1, 907 3% 800
Mobile homes 4 , 431 8% 200
Other 622 1% 622
Single family: 33 . 091 56% 101000*
Grand totals 58,804 30,375 52%
*Conservative estimate
IIt is estimated that over 50% of all residential units in San
Bernardino are occupied by tenants. The number of rental units has
been increasing steadily and with that has come an increase in
degenerated properties. Police professionals have long emphasized
that blighting conditions are a catalyst for crime. By plotting
crime statistics on a GIS map, staff has been able to show a direct
correlation between increasing calls for service (especially
violent crimes) and rental units.
Proposals for reduction of blight through inspection of rental
units have come before the Mayor and Council several times over the
last six months. To date, we have failed to reach consensus due to
a variety of concerns from Council Members and the public. At your
last meeting this matter was continued to look at alternative
funding sources. Administration has met with Tim Steinhaus, EDA
Agency Administrator, and has discussed the following options on
the use of EDA funds.
Option 1 - 20% set aside
The first option is 20% set aside (EDA housing funds) . This
funding carries many restrictions in that we may have to
create a separate division to avoid the supplantation of city
programs and that the goal of the 20% set aside is
rehabilitation which makes abatement more difficult.
Option 2 - Tax increment money as offset to General Fund
The second potential source of EDA monies is tax increment
also known as 80% money. The 80% money would either be
provided as an offset to the general fund or as a direct
funding option. Our preference is an offset to the general
fund because of flexibility. EDA would pick up the city hall
debt service and thereby free up general fund money. Use of
80% money as direct funding would present restrictions quite
similar to those of the 20% set aside.
Mayor and Common Council
Rental Certification Program
December 15, 1994 Page 2
When the Rto Vista code enforcement proposal came before the
Council, some members expressed reluctance to use RDA funds to pay
the debt service on City Hall. With that in mind, Fred Wilson,
Assistant City Administrator, met with Tim Sabo, Agency general
counsel, and Tim Steinhaus, Agency Administrator. They have worked
out a proposal where the housing inspection part is paid for with
20% set aside monies, and the Police Department portion
(administration of the Landlord Certification [Mesa) program) , as
well as enhanced business registration support, will be paid with
tax increment money as an offset to the general fund.
The following attachments are included:
1. Outline of Rental Certification Program
2 . Budget
3 . Explanation of Mesa Program
4 . Ordinance
The recommended motions are on the first page of this report.
OUTLINE
City of San Bernardino
Rental Housing certification Program
After much debate on the previously proposed rental housing
inspection program, staff is recommending a "Rental Housing
Certification Program" which incorporates the inspection element so
critical to addressing blight issues but, provides a method for
exempting properties from inspection if the landlord and/or
apartment manager successfully completes a landlord certification
program administered by the Police Department (Mesa Program) .
All costs for inspection will be charged to the EDA housing
fund or to the general fund which will be reimbursed by an EDA
offset; there will be no additional taxes or fees charged to
property owners unless a property is so poorly maintained that
rehabilitation must be initiated. Owners of property in need of
rehabilitation will be apprised of EDA housing monies available for
that purpose.
To address concerns of two council members about full
compliance with the business registration ordinance, the City Clerk
has begun a study of collection methods and is making changes.
The Inspections
I. The inspection element of this program will be assigned to
the Department of Planning and Building Services (or a separate
division created for this program) and in order to reduce staff
costs, will be performed in two phases.
A. The first inspection phase will involve temporary
employees and/or interns who will use data provided by the
City Clerk to create an inventory of rental properties,
evaluating visual blight and structural problems that can be
seen from the outside of the property.
B. The second phase of inspections will be conducted by
Housing Inspectors who will inspect the inside of units which
are deficient as noted in the first inspection phase and who
will pursue any abatement action necessary. Inspections will
be prioritized and scheduled according to factors such as
blighting influence on surrounding properties, crime
statistics, and apparent health and safety violations.
1. Where properties qualify for EDA programs and are in
need of repair, Housing Inspectors will introduce EDA' s
low interest loans and grant programs to the property
owners to reduce the owner' s cost of coming into
compliance with state and city building and property
maintenance requirements.
AGENDA ITEM #19
ATTACHMENT #1
OUTLINE
Rental Housing Certification Program
Page - 2 -
2. Notifications and other clerical duties associated
with inspections will be performed by clerical staff
funded through this program.
Landlord Education and Certification (Mesa) Program
II. It is staff' s position that voluntary compliance has more
long term success than strict enforcement methods, especially with
those property owners who are maintaining their properties
according to city standards and are making efforts to keep their
complexes crime free. With that in mind, we are recommending an
exemption from the inspection program for those who have
successfully completed a landlord education and certification
program (Mesa Program)
A. All concepts and costs associated with the landlord
certification program will be taken to the Board of Realtors
and Apartment Owner's Association for input and brought before
the Mayor and Council for review and approval as soon as
possible.
B. The program is a three level program involving
landlord education, tenant education and a property
maintenance evaluation which includes an environmental safety
review of the units. Certain aspects of the landlord
certification program will involve changes in State law which
are presently being proposed by this office.
C. The landlord certification program will be
administered by the San Bernardino Police Department or a
separate division created for this program.
The Costs
III. The preliminary cost estimate for this program is
$685, 400. For at least twelve months, all costs for the Rental
Housing Certification Program will be paid from EDA housing funds
or through an offset to the general fund. Costs include the hiring
of staff necessary for execution of the program, purchase or lease
of vehicles, supplies, and may include the cost of updating
software. Unless the city encounters significant code violations
and must require rehabilitation, no costs above the present
business registration fee will be assessed to property owners or
tenants.
Working with EDA, staff will come back with a budget for the
program along with job descriptions. All new positions will be
forwarded to the Personnel Committee for review and approval . The
program budget will be reviewed and approved by the Mayor and
Common Council .
OUTLINE
Rental Housing Certification Program
Page - 3 -
The Buginess Registrations
IV. The Clerk' s Office will focus on reducing the number of
unlicensed single family and multiple family residences for the
purposes of equity, increasing revenue and providing an accurate
database of rental property locations.
A. MIS will work with the Clerk's Office to develop the
most efficient methods for targeting and licensing rental
properties
B. The Clerk' s Office will provide the Mayor and Council
with base line data on the number and types of rental units
licensed and provide monthly updates on business registrations
Evaluation of program successes
V. Rental Housing Certification Program will be a pilot
program which will be in effect no longer than twelve months after
full implementation. (Twelve months from the time staff is on
board) . No later than nine months after full implementation, all
elements of this _program will be brought back to the Mayor and
Council for review and a decision on the effectiveness of the
program. From the date of approval, the Mayor and Council will
receive quarterly reports from each department involved in the
program.
If they wish, the Board of Realtors and Apartment Owners
Association will be placed on the mailing list to also receive
quarterly updates.
RENTAL HOUSING CERTIFICATION PROGRAM
PROPOSED BUDGET USING 20% SET ASIDE FUNDS
PERSONNEL
Full Time Positions (with benefits)
Inspection Supervisor (one-half position) (1) $ 33,000
Sr. Housing Inspection (1) 43,000
Housing Inspector (4) 160,800
Typist Clerk II (1) 23,200
Typist Clerk III (1) 27.200
Subtotal $287,200
Part Time Positions
Student Intern (5) 52,000
Subtotal $ 52,000
MATERIALS, SERVICES AND SUPPLIES
Office Supplies $ 4,000
Small Tools 500
Advertising 500
Due and Subscriptions/Books 1,000
Legal Services 25,000
Training 1,000
Printing 4,000
Computer Support Services 40,000
Postage 4,000
Copy Machine Charges 3,000
Photographic & Recording Supplies 12,000
Garage Charges 7,800
Telephone Charges 6,400
$109,200
EQUIPMENT
Computer Hardware $ 15,000
Furniture 6,000
Vehicles (5) 60,000
$ 81,000
GRAND TOTAL $529,400
AGENDA ITEM #19
ATTACHMENT #2
RENTAL HOUSING CERTIFICATION PROGRAM
PROPOSED BUDGET FUNDED WITH GENERAL FUND OFFSET
Personnel
Rental Housing Certification
Specialist....................... $ 57,200
Business License Inspector......... 35,300
Account Clerk I.................... 25,200
$117,700
Material, Services and Supplies
Supplies........................... 2,000
Advertising........................ 3,000
Training........................... 8,000
Printing........................... 2,000
Postage............................ 2,000
Telephone.......................... 4,000
Garage Charges..................... 1,300
22,300
ui ment
Vehicle (1)......... ............. 12,000
Furniture.......................... 4.000
16,000
TOTAL $156,000
1
Mesa, Arizona's Program
The design of Mesa's program is a unique solution in that
it involves a certified training and educational program.
The program involves a three level process whereby
property owners and tenants are trained in areas relating
to the owning/renting of rental properties. In order to
graduate to a higher level of the program (i.e. level two
or three) , all managers must be certified at the lower
levels first.
Level one consists of property manager training where
topics include creating, explaining and enforcing rental
agreements; identifying illegal activity, and working
with the police. Special emphasis is also given to
training managers on the applicant screening and eviction
processes. In addition, managers are explained of the
drug-free lease addendum which is to be signed by
tenants, agreeing that they will not engage in any type
of criminal activity. Prior to advancing to the second
level of training, property manager must also agree to an
inspection of their property.
Level two consists of crime prevention through
environmental design. During this phase, property
managers gain the knowledge they need to protect their
properties against crime which include natural
surveillance, access control, territoriality and activity
reports. When the property manager believes that their
property meets the requirements of the second phase, a
crime prevention specialist conducts an on-site
inspection of the area.
Level three consists of training for residents. In this
session, police crime prevention specialists address
several topics such as an explanation of the drug free
lease addendum as it pertains to the crime-free
commitment as well as general safety and crime prevention
techniques for automobile theft, sexual assault and
burglary. This level is designed to train tenants to be
the eyes and ears of the apartment community.
Through this three level program, the City of Mesa has
realized that crime can be curtailed in targeted areas
when residents accept responsibility for their own
environment. Mesa's program demonstrates that even
renters can feel pride in ownership towards their
communities.
AGENDA ITEM #19
ATTACHMENT #3