HomeMy WebLinkAbout20- Public Works CITY OF SAN BERN! ZDINO - REQUEST F I COUNCIL ACTION
File No. 1. 311
Award of Contract - Installation
From: ROGER G. HARDGRAVE Subject: of Interconnect on Highland Ave. ,
Public Works from Muscupiabe Dr. , to Sierra
Dept: Way, Per Plan No. 8871 ---
Date: January 6 , 1994
PAUL GARDNF.R CORPORTATION
Synopsis of Previous Council action:
11-02-92 - Resolution No. 92-414 adopted authorizing execution of an
Agreement with RSI Consultants, Inc. for professional
engineering design and appropriation of $271 , 000 . 00 under
Account No. 242--362--57311 approved.
06-21•--93 - Authorization to execute State-Local Entity Master Agree--
ment No. TSM--FCR 5033 with State for TSM/Flexible
Congestion Relief Program.
11 15- 93 - Approval of Plan and authorization to Advertise for Bids
per Plan No., 8871 .
Recommended motion:
1 . That the transfer of $49 , 900 , from Account No. 250--670-57477 ,
"Minor Improvements -- Various Locations, " to Account No. 242-
362--57311 , "Traffic Signal Interconnect -- Highland Avenue,
Muscupiable Drive to Sierra Way, " be approved.
2 . Adopt resolution.
cc * Shauna Clark
Jim Penman
Ba.rhara Pachon
gn ure
Contact person: Gene R. Klatt Phone: 5125
Staff Report, Report of
Supporting data attached: Bids, C.C.O. . Resolution Ward: 2 , 6 & 7
FUNDING REQUIREMENTS: Amount: $348 , 000 (Street Construction Fund)
Source: (Acct. No.) 242-362--57311
Acct. Description) Installation of Interconnect -
Highland Avenue -- "H" St. to Sierra Way Finance
Council Notes:
75-0262 Agenda Item No. 420
CITY OF SAN BERN! -IDINO - REQUEST F` I COUNCIL ACTION
STAFF REPORT
Bids for this project were opened at 2 : 00 p.m. , Tuesday,
12-21-93 .
A total of 6 bids were received, ranging from $324 , 517 . 70
to $435 , 705 . 00 . The low bid of $324 ,517 . 70 is 24% over the Engi-
neer' s Estimate of $247 , 605 . 00 .
The low bidder was requested to provide a recommendation
,for reducing the contract price . A recommendation was provided
that Schedule 40 PVC conduit be substituted for rigid metallic
conduit, detector loops be deleted at "E" Street, and other minor
revisions, for a net reduction in the contract price of
$20 , 187 . 01 . We have reviewed these recommended revisions and
concur. Approval of Change Order No. 1 will reduce the contract
price from $324 , 517 . 70 to $304 , 330 . 69 .
Below is the total estimated project cost, based upon the
actual low bid price:
Construction Contract (Less Deductive C.O. #1) $304 , 330 . 69
Engineering & Inspection (W.O. 1949) 27 , 000 . 00
Sub-Total $331 , 330 . 69
Contingencies (5%) ± 16 , 669 . 31
TOTAL ESTIMATED PROJECT COST $348,000.00
State-Local Entity Master Agreement No. TSM/FCR-5033
approved at the Council meeting of 6-21-93 , provides an amount of
$271 , 000 in Traffic System Management Funds (TSM) to finance all
of the costs , except for preliminary engineering, for this
project. Preliminary engineering costs were financed from the
City' s Traffic Systems Fee Fund. Caltrans will allow an overrun
of 10% , which will increase the available TSM Funds to $298 , 100.
A request has been submitted to Caltrans for an addition-
al appropriation of TSM funds to cover the Total Estimated
Project Cost. This item will be submitted to the California
Transportation Commission, but the prospects for approval are not
good.
In the event that this request for an overrun of more
than 10% is not approved, supplemental funds in the amount of
$49, 900 will be needed to fully finance the Total Estimated
Project Cost. It is recommended that the transfer of $49 , 900 ,
from Account No. 250-670-57477 , "Minor Improvements - Various
Locations, " to Account No. 242-362-57311 , "Traffic Signal Inter-
connect - Highland Avenue, from Muscupiabe Drive to Sierra Way, "
be approved.
We recommend that a contract be awarded to the low
bidder, and Deductive Change Order No. 1 be approved.
1-6-94
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Traffic Signal Interconnect,
Project: Highland Avenue - Muscupiabe Dr. Date : 1-6-94
to Sierra Way
Plan No. 8871 File No . 1. 311
ENGINEERING DIV IS ION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO , CALIFORNIA
CONTRACT CHANGE ORDER N0 . ONE
( Change necessitated because of field conditions )
Paul Gardner Corporation
901 South Sultana Avenue
To : Ontario, CA 91761
Gentlemen-
The following amendments are hereby made to the contract
documents :
1 . Change conduit from rigid to Schedule 40 PVC, for loop
stubout areas to be earthsawed or trenched (rigid conduit
will be used to enter all foundation per Caltrans speci-
fications) for a decrease in the contract price of
($ 14 , 789 . 77)
2 . Eliminate twenty (20) detector loops at "E" Street, for a
decrease in the contract price of ($ 3 , 690 . 40)
(Continued on Page 2)
Total extra work cost added to contract. . . . . . . . . . $ (20 , 187 . 01)
Previous Contract Price . . . . . . . . . . . . . . . . . . . . . . . . . . S 324 , 517 . 70
Amended Cost Price . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 304 , 330 . 69
Additional time to complete contract due to
ChangeOrder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . —0—
CONTRACTOR CITY OF SAN BERNARDINO
By: By :
ROGER . HAR D RAV
Title : Director of Public Works/
City Engineer
Accepted Date : Approved Date :
Page 1 of 2
File No. 1 . 311
Project : Traffic Signal Interconnect, Page 2 of 2
Highland Avenue - Muscupiabe Dr.
to Sierra Way
CONTRACT CHANGE ORDER NO. ONE (Continued)
3 . Eliminate eight (8) Model 222 detectors in controller
cabinet at "E" Street, for a decrease in the contract
price of ($ 706 . 84)
4 . Other miscellaneous discounts on equipment and materials ,
as obtained by Contractor , for a decrease in the contract
price of ($ 11000 . 00)
TOTAL -------- ($20 , 187 . 01)
I RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO PAUL GARDNER CORPORATION FOR INSTATLATION OF TRAFFIC
3 SIGNAL INTERCONNECT AND MODIFICATIONS ON HIGHLAND AVENUE, FROM
MUSCUPIABE DRIVE TO SIERRA WAY; AND APPROVING DEDUCTIVE CONTRACT
4 CHANGE ORDER NO. ONE.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1 . Paul Gardner Corporation is the lowest
7
8
responsible bidder for. Installation of Traffic Signal Inter-
9 connect and Modification of Traffic Signals along Highland
10 Avenue, from Muscupiabe Drive to Sierra Way , per Plan No. 8871 .
11 A contract for the Basic Bid is awarded accordingly to said
bidder for the low bid price of $324 , 517 . 70 ; and Deductive
12
Contract Change Order No. One is approved to authorize a decrease
13
in the contract price of ($20 , 187 . 01) , for a net final contract
14
15 price of $304 , 330 . 69 , but such award shall he effective only upon
the contract being fully executed b- both parties. All other
16
bids , therefore, are hereby rejected. The Mayor is hereby
17
authorized and directed to execute said contract on behalf of the
18
City; a copy of the contract is on file in the office of the City
19
Clerk and incorporated herein bN7 reference as fully as though set
20
forth at length.
21
SECTION 2 . This contract and an-,7 amendment or modifica-
22
tions thereto shall not take effect or become operative until
23
fully signed and executed h-,7 the parties and no party shall be
24
obligated hereunder until the time of such full execution. No
25
oral agreements , amendments , modifications or waivers are
26
intended or authorized and shall not be implied from any act or
27
course of conduct of any party.
28
1-6-94
RESO: AWARDING CONTRACT TO PAUL GARDNER CORPORATION FOR
INSTAL7 'TION OF TRAFFIC SIGNAL I' 'ERCONNECT ON HIGHLAND
AVENUE, FROM MUSCUPIABE DRIVE TO S--RRA WAY.
1 SECTION 3 . This resolution is rescinded if the parties
2 to the contract fail to execute it within sixty (60) days of the
3 passage of this resolution.
4 I HEREBY CERTIFY that the foregoing resolution was dulv
5 adopted by the Mayor and Common Council of the City of San
6 Bernardino at a _ meeting thereof, held on the
7 day of 1994 , by the following vote, to--wit:
8 Council Members : AYES NAYS ABSTAIN ABSENT
9 NEGRETE
10 CURLIN
11 HERNANDEZ
12 OBERHELMAN
13 DEVLIN
14 POPE-LUDLAM
15 MILLER
16
17
18 Rachel Clark, City Clerk
19 The foregoing resolution is hereby approved this
20 day of 1994 .
21
Tom Minor, Mayor
22 City of San Bernardino
Approved as to form
23 and legal content:
24 James F. Penman
City Attorney
25
26 Bye
27
28
2 -
Traffic Signal Interconnect,
Project: Highland Avenue - Muscupiabe Dr. Date : 1-6-94
to Sierra Way 1 .311
Plan No. 8871 File No .
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO . ONE
( Change necessitated because of field conditions )
Paul Gardner Corporation
901 South Sultana Avenue
Ontario, CA 91761
To :
Gentlemen-
The following amendments are hereby made to the contract
documents :
1 . Change conduit from rigid to Schedule 40 PVC, for loop
stubout areas to be earthsawed or trenched (rigid conduit
will be used to enter all foundation per Caltrans speci-
fications) for a decrease in the contract price of
($ 14 , 789 . 77)
2 . Eliminate twenty (20) detector loops at "E" Street, for a
decrease in the contract price of ($ 3 , 690 . 40)
(Continued on Page 2)
Total extra work cost added to contract. . . . . . . . . . $ (20 , 187 . 01)
Previous Contract Price . . . . . . . . . . . . . . . . . . . . . . . . . .$ 324 , 517 . 70
Amended Cost Price . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E 304 , 330 . 69
Additional time to complete contract due to
Change Order. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -0-
CONTRACTOR CITY OF SAN BERNARDINO
By : By -
ROGER G.
HARDGRAVE
Title : Director of Public Works/
City Engineer
Accepted Date : Approved Date :
Page 1 of 2
File No. 1 . 311
Project : Traffic Signal Interconnect, Page 2 of 2
Highland Avenue - Muscupiabe Dr.
to Sierra Way
CONTRACT ChANGE ORDER NO. ONE (Continued)
3 . Eliminate eight (8) Model 222 detectors in controller
cabinet at "E" Street, for a decrease in the contract
price of ($ 706 . 84 )
4 . Other miscellaneous discounts on equipment and materials ,
as obtained by Contractor , for a decrease in the contract
price of ($ 1 , 000 . 00)
TOTAL --------- ($20 , 187 . 01)
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