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CITY OF SAN BERN. RDINO - REQUEST F R COUNCIL ACTION
File No 1- 310
ROGER G. HARDGRAVE Approval of Program Supplement
From: Subject: No. 79 - Installation of Guard-
Public Works rail on Alabama at City Creek,
Dept: per Plan No. 9004
Date: January 6 , 1994
Synopsis of Previous Council action:
June, 1990 - Allocation of $200 , 000 . 00 in 1990/91 Street
Construction Fund Budget, approved under Account No.
242-362-57310 .
04-06-92 -- Resolution No. 92-•115 adopted authorizing execution
of an Acxr.eement with Cite of Redlands.
10-04-93 - Plans approved and authorization granted to advertise
for bids .
01-10-94 - Resolution No. 94- adopted awarding a contract
for low bid price of $109 , 942 . 50 .
Recommended motion:
Adopt resolution.
cc: Shauna Clark
Jim Penman
Signature
Contact person: Gene R. Klatt Phone: 5125
Staff Report, Resolution
Supporting data attached:__ & Program Supplment No. 79 Ward: 1
FUNDING REQUIREMENTS: Amount: N/A
Source: (Acct. No.) 242-362-57310
(Acct. Description) Installation of Guardrail @ Alabama
Avenue at Cite Creek Finance:
Council Notes:
75-0262 Agenda Item No.—LlL
CITY OF SAN BERNt IDINO - REQUEST F( I COUNCIL ACTION
STAFF REPORT
A program supplement is used by Caltrans to obligate
Federal-Aid Funds to a project.
Execution of Program Supplement No. 79 will serve to
obligate $180 , 000 in Federal-Aid Funds to finance 900 of the cost
for installation of guardrail on Alabama Avenue at Cite Creek.
We recommend that Program Supplement No. 79 be approved.
1-6-94
i-0264
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM
3 SUPPLEMENT NO. 79 OF LOCAL AGENCY FEDERAL--AID PROJECTS , BETWEEN
SAID CITY AND THE STATE OF CALIFORNIA, ACTING RY AND THROUGH
4 ITS DEPARTMENT OF TRANSPORTATION, RELATING TO THE I14STALLATION
OF GUARDRAIL ON ALABAMA STREET AT CITY CREEK.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS :
7 SECTION ONE: The Mayor of the City of San Bernardino
8 is hereby authorized to execute, in behalf of said City,
9 Program Supplement No. 79 of Local Agency Federal-Aid Projects ,
10 between said City and the State of California, acting by and
11 through its Department of Transportation, relating to the
12 installation of Guardrail on Alabama Street at City Creek, a
13 copy of which is attached hereto marked Exhibit "A" and
14 incorporated herein by reference as fully as though set forth
15 at length herein.
16 SECTION TWO: The agreement shall not take effect until
17 fully signed and executed by all parties . The City shall not he
18 obligated hereunder unless and until the agreement is fully
19 executed and no oral agreement relating thereto shall be
20 implied or authorized.
21 SECTION THREE: The authorization to execute the above-
22 referenced agreement is rescinded if the parties to the
23 agreement fail to execute it within ninety (90) days of the
24 passage of this resolution.
25 / / / /
26 / / / /
27 / / / /
28 / / / /
1-6-94
FEDERAL AID PROJECTS . YY y y J y
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1994 , by the following vote, to-wit:
5 Council Members : AYES NAYS ABSTAIN ABSENT
6 NEGRETE _
7 CURLIN —
8 HERNANDEZ
9 OBERHELMAN
10 DEVLIN
11 POPE-LUDLAM
12 MILLER
13
14
Rachel Clark, City Clerk
15 The foregoing resolution is hereby approved this
16
day of 1994 .
17
18
Tom Minor, Mayor
19 Cit17 of San Bernardino
Approved as to form
20 and legal content:
21 James F. Penman
City Attorney
22
23 By
24
25
26
27
28 - 2 -
D' ' e: December 22 , 1993
PROGRAM SUPPLEMENT r 079 Locat_ ,a: 08-SBD-0-SBD
to s 'Project Number: STPLNH-5033 (007)
LOCAL AGENCY-STATE AGREEMENT E.A. Number: 08-198324
FOR FEDERAL-AID PROJECTS NO. 08-5033
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 04/06/78 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. approved by the Local Agency on
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
ALABAMA ST AT CITY CREEK BOX CULVERT
TYPE OF WORK: GUARDRAIL, WINGWALS LENGTH: 0. 1 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[ ] Preliminary Engineering [ ] Right-of-Way [ ]
[X] Construction Engineering [X] Construction
Estimated Cost Federal Funds Matching Funds
Local OTHER OTHER
$ 200000 33P $ 180000 $ 20000 $ 0 $ 0
$ o
CITY OF SAN BERNARDINO STATE OF CALIFORNIA
Department of Transportation
By By
Mayor DISTRICT DIRECTOR OF TRANSPORTATION
DISTRICT 8
Date Date
Attest
Title City Clerk
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Office,/� Date Z 5� $ 160000. 00
Chapter Statutes I Item I Tea Program 1BC1 Fund Source AMOUNT
55 1993 2660-101-890 93-94 20.30.010.810 C 262040 892-F 180000.00
Approved as to form
and legal content:
James F. Penman
City Attorney
Page 1 of 2
By , C I ��
08-SBD-0-SBD DATE: 12/22/93
STPLNH-5033 (007)
SPECIAL COVENANTS OR REMARKS
1. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
2 . The Local Agency will advertise, award, and administer this
project and will obtain the State ' s concurrence prior to either
award or rejection of the contract.
3 . The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Division of
Local Streets and Roads.
4 . In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
5. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25, 000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18 , Subpart C - 22 , Allowable Costs.
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