HomeMy WebLinkAbout16- Purchasing CITY OF SAN BERW IDINO - REQUEST Ff' l COUNCIL ACTION
From: Dean R. Meech, Purchasing Agent Subject: Automated Side Loading Refuse Trucks,
Six (6) Each
Dept: Purchasing
Date: November 15, 1993
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution.
Dean R. Meech
Signature
Contact person: Dean R. Meech, Purchasing Agent _ Phone: 384-5085
Supporting data attached: Yes _Ward:_ N/A
FUNDING REQUIREMENTS: Amount: $767,360.60 _
Source: (Acct. No.) 127-412-55131
(Acct. Description) Side Loaders
_ Finance:
,ouncil Notes:
15-0262 Agenda Item No.
CITY OF SAN SERNA. 31NO - REQUEST FC COUNCIL ACTION
STAFF REPORT
F-94-06
The proposed purchase is for six (6) each, automated side loading
refuse trucks to be utilized in daily operations by the Public
Services Department.
In 1989 the City implemented Phase I of an automated refuse pick-up
program in an effort to reduce costs, increase productivity and
intensify our recycling efforts. Fifty percent of the City was
completed in that purchase phase. The second phase purchase of
these six (6) vehicles will bring the program to seventy percent
implementation.
The current fleet of sixty-five (65) trucks range from 1980 to 1992
refuse trucks. Approximately six (6) trucks are in desperate need
of replacement with severely worn suspensions and body parts and
with 250, 000 or more miles on each vehicle.
At the request of the department, appropriate specifications were
prepared, published and furnished to area suppliers. Bids were
publicly opened and declared on September 14, 1993 . The following
is a summary of bids received.
COMPANY TOTAL BID (INCLUDING TAX)
TRUCK BODY
Associates Diesel Service No Bid
California Truck Equipment No Bid
Central Valley Truck Center No Bid
Nixon-Egli Equipment No Bid
Los Angeles, Freightliner/GMC Truck No Bid
Haaker Equipment Company No Bid
Wayne Engineering $263 ,772 . 00
*Amrep Inc $232,740. 00
Azusa, White GMC $441,769.99
*Inland Empire WhiteGMC $438, 165.37
The Heil Company $283 , 113.20
Carmenita Truck Center $446, 083 .92
Engs Motor Truck Company $464 , 077. 00
Nineteen vendors supplying cab and chassis and refuse bodies were
solicited. Thirteen vendors responded. There were 12 valid bids and
one bid without a bid bond.
Splitting the bid into two segments, cab and chassis and refuse
body, is to effect the lowest possible cost for each item as they
are provided by separate dealers. The terms of the purchase require
the provider of the cab and chassis to act as prime contractor for
installation of the refuse body and delivery of completed vehicles.
-1-
-0264
STAFF REPORT: F-94-06
Six Each, Automated Side Loading Refuse Trucks
November 15, 1993
Page 2
Specifications as bid have been reviewed with the Assistant
Director of Public Services who concurs that the bids of Amrep Inc.
for the refuse body at $232 , 740. 00 and Inland Empire WhiteGMC for
the cab and chassis at $438, 165. 37 meet specifications and
requirements. It is therefore recommended that the bid be accepted
for contract.
If Council approves, the purchase will be a lease purchase
transaction. The lease purchase amount to finance is $670, 905. 37 at
5 . 04% interest. Payments are semi-annually in arrears for a total
of ten payments of $76, 736. 06 over five years. The total payout
will be $767 , 360 . 60. The cost to finance is $96, 455. 23 . The lease
purchase vendor will be Associates Commercial Corporation upon City
Attorney's approval of the master lease and Vendor's Portfolio
Directors approval. Payment schedule commences approximately six
month after takedown. There is a $300 underwriting fee with this
vendor.
Account Number: 127-412-55131 Total Amount: $767, 360. 60
(00e e 4wtee i0e
f t
J es R. Howe 1, Dean R. Meech,
st. Public Services Director Purchasing Agent
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE
ORDER TO AMREP INC. FOR THE FURNISHING AND DELIVERY OF SIX (6)
3 EACH, AUTOMATED SIDE LOADING REFUSE VEHICLE CAB AND CHASSIS, TO BE
UTILIZED BY THE PUBLIC SERVICES DEPARTMENT IN ACCORDANCE WITH BID
4 SPECIFICATION F-94-06.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO A FOLLOWS:
6
SECTION 1. That Amrep Inc. is the lowest and best
7
responsible bidder for the furnishing and delivery of six (6)
8
each, automated side loading refuse vehicle cab and chassis in
9
accordance with Bid Specification F-96-06 for the total amount of
10 $232 , 740. 00; pursuant to this determination, the Purchasing Agent
11 is hereby authorized and directed to issue a purchase order for
12 said six (6) each, automated side loading refuse vehicle cab and
13 chassis to said lowest and best responsible bidder; such award
14 shall only be effective upon the issuance of a Purchase Order by
15 the Purchasing Agent; and all other quotations therefor are hereby
16
rejected.
17 .SECTION 2 . The authorization to execute the above
18 referenced purchase order is rescinded if it is not issued within
19
sixty (60) days of the passage of this resolution.
20
.0 HEREBY CERTIFY that the foregoing resolution was duly
21 adopted by the Mayor and Common Council of the City of San
22
Bernardino at a meeting thereof, held on the
23
day of 199 by
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the following vote, to wit:
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11-15--93 -1-
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER
TO AMREP INC. FOR THE FURNISHING AND DELIVERY OF SIX (6) EACH,
2 AUTOMATED SIDE LOADING REFUSE TRUCK CAB AND CHASSIS TO BE UTILIZED
BY THE PUBLIC SERVICES DEPARTMENT IN ACCORDANCE WITH BID
3 SPECIFICATION F-94-06.
4 Council Members: AYES NAYS ABSTAIN ABSENT
5 NEGRETE
6 CURLIN
7 HERNANDEZ
8 OBERHELMAN
9 DEVLIN
10 POPE-LUDLAM
11 MILLER
12
City Clerk
13 The foregoing resolution is hereby approved this
14 day of , 199
15
16
Tom Minor, Mayor
17 City of San Bernardino
18 Approved as to form
and legal content:
19 James F. Penman,
20 City Attorney
21 By
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11-15-93 -2-
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