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Home My WebLink About15- Development Department L — V E L O P H E N T D E P A R T M E N T OF THE CITY OF SAN BERN ARDINO REQUEST FOR COMKIISSIOP/COUNCIL ACTION From: KENNETH J. HENDERSON Subject: COURT STRHBT SQUARE Executive Director CONSTRUMON UPDATE Date: February 26, 1993 --------------------------------------------------- ------------------ 3Ynovsis of Previous Commission/Council/Committee Action(s) On November 11, 1992, the Community Development Commission approved the Court Street Square plans and budget, authorizing construction to begin January, 1993. -------------------------------- -------------------------------------------- Recommended Motion(s): i (Community Development Commission) MOTION: That the Community Development Commission receive and file the attached staff report regarding Court Street Square construction progress. I Administrator KENNETH J.'HENDkRSON Executive Director -------------------------------------. --------------- Contact Person(s): Ken Henderson/David J Norman Phone: 5081 Project Area(s): Central City Ward(s): One (1) Supporting Data Attached: Staff Report FUNDING REQUIREMENTS: Amount: I N/A Source: N/A Budget Authority: N/A -------------------------------------------------- Commission/Council Notes: ---------------------------------------------------COPRffSSION ME19TING AGENDA ---- KJH:DJN:mkc:2907J Meeting Date: 3/08/1993 Agenda Item Number: D o V E L O P H I N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO STAFF REPORT Court Street Square Construction Despite the rain, the contract with Bob Britton, Inc for construction of the primary improvements for Court Street Square is progressing toward completion. While there are increases for costs of removing buried concrete and changes requested by City departments, the net increase at this time is less than one percent (1X) of the contract which is far below the normal ten to fifteen percent contingency reserve. This is because other changes have reduced the cash costs of the contract. As these changes must be made during the relatively short time frame of the construction itself, they are being accumulated and will be presented to the Commission at the conclusion of the work. Most of the cost increases are already provided for in the terms of the approved contract. Staff will be providing specific proposals for the restrooms and kitchen facility for the site as well as with a proposal for the planned ampitheater adjacent to the site. SAVINGS REALIZED Staff has realized cash savings of approximately $8,200 to date through relatively minor changes. The nature of the existing surface membrane on the Convention Center roof resulted in a recommendation for the deletion of the two (2) street light type poles at the top of the monumental stairs and replacing these with louvered step lights at each of the two landings which netted a savings of approximately $1,800. This change also resulted in a better integration of the upper plaza with the Court Street Square. The proposed street light type poles would have seemed out of place on the upper plaza level with its railroad signal-type poles. Nearly $4,000 was saved from the current budget with the use of existing sewer capacity credits which reduced our cash outlay for sewer hook-up from $6,100 to $2,200. Approximately $2,400 will be saved from the construction budget through Main Street's decision to add a light bar inside the tent which substitutes permanent stage lighting for temporary rented lights for performances. This change eliminated four lighting poles in the middle of the tent, thereby eliminating obstructions in the floor space and facilitating more efficient floor layouts for different events. ---------------------------------------------------—-------------------- FJH:DJN:mkc:2907J COMMISSION MEETING AGENDA Meeting Date: 3/08/1993 Agenda Item Number: DEVELOPMENT DEPAkTMbdT STAFF npORT Court Street Square Construction Update February 26, 1993 Page Number -2- ADDITIONAL COSTS INCURRED Besides the rain, undisclosed site conditions which were expected but whose quantities could not be determined prior to excavation, have slowed progress only to a minimal degree. Although not costly in time, the removal of buried concrete from the site has resulted in nearly $5,000 in extra work. This extra work was provided for in the terms of the contract but was not a part of the bid price and will be billed seperately as the actual quantities and the nature of the work are disclosed. In addition to the excavation of those foundations, some change orders have become necessary due to grading and site conditions and/or health and safety issues. In order to properly drain the site, the Public Works department recommended that the catch basin be moved to a new location. This change resulted in an additional $2,600 to the contract for a sidewalk cut and additional storm drain pipe under the sidewalk. The handrailing on the monumental stairs was found by the Planning and Building Services Department to be inadequate, causing a change in the handrail-midrail design. Putting additional steel midrails in the railing resulted in a $3,000 change to the contract. Also, unearthed conditions on the east end of the site will result in $500 of sandblasting and wall refinishing near the convention center fire exit. Years ago, when the Court and "E" Street parking lot was constructed, the wall was painted and finished only to the extent of existing grade. When this grade was changed for our current construction, the wall was found to be covered with tar and the concrete left unfinished. The proposed sandblasting and refinishing and repainting of this wall will be necessary for site aesthetics. In addition, an increase in water meter service charges and an upgrade from 3/4" to 1" water meters resulted in a $3,200 change to the current budget. The approximately $11,300 in increases to date have been offset by approximately $8,200 of reductions to the budget resulting in a net $3,100 in additional cost. As a percentage of total budget authority (excluding the proposed kitchen and restroom discused below), current changes have resulted in an increase of less than one percent (1%) of budget authority at this time, far below the industry's standard contingency of ten to fifteen percent. -------------------------------------------- - KJH:DJN:mkc:2907J COMMISSION MEETING AGENDA Meeting Date: 3/08/1993c� Agenda Item Number: ��J DEVELOPMENT DEPARTHRat STAFF REPORT Court Street Square Construction Update February 26, 1993 Page Number -3- ---------------------------------------------------------—------------------- RESTROOMS AND KITCHEN Staff is working with Main Street and with the Planning and Building Services Department on kitchen and restroom concepts which will best balance current budget constraints with future life cycle, operation, and maintenance costs. Providing a fully equipped kitchen has turned out to be far beyond the budget and yet the options for reduced scale equipment are severely limited by County Environmental Health Services Department regulations. Staff is exploring several options for both kitchen and restroom facilities and it is our intention to bring forward design and cost criteria in the near future. AMPHITHEATER A seperate matter is the installation of an amphitheater improvement which will tie the Court Street Square activity area to the Radisson Hotel and Convention Center area. As originally envisioned, this project involves changes to the entrance of the Radisson Hotel, improvements to the street face of the Convention Center, the installation of parallel parking and a pedestrian crossing in "E" Street, and improvements for the Harris' courtyard area. Because some parts of this program have proceeded slowly and have not coalesced, we are shifting to a narrower scope of work. Staff had earlier requested proposals from qualified engineers and landscape architects for the design and construction phase of the improvements. By limiting the issues to the amphitheater, it will be possible to bring forward a recommendation on this component of the short-term improvements described in the Downtown Plan. Staff expects to make a specific recommendation on this in the near future. Staff recommends adoption of the form motion. K(EiNiE4 J. ERSON, Executive Director Development Department -------------------------- KJH:DJN:mkc:2907J COMMISSION MEETING AGENDA Meeting Date: 3/08/1993 Agenda Item Number: ��