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CITY OF SAN BERK RDINO - REQUEST I )R COUNCIL ACTION From: MARY FIFIELD, TRANSPORTATION Subject: APPROVE CITY' S 1993 TRIP 'PROGRAMS COORDINATOR REDUCTION PLAN TO COMPLY WITH Dept: CITY ADMINISTRATOR' S OFFICE SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT' S Date: - MARCH 26, 1993 REGULATION XV. Synopsis of Previous Council action: None . Recommended motion: That the City' s 1993 Trip Reduction Plan be approved in compliance with the South Coast Air Quality Management District ' s Regulation XV. Signature Contact person: MARY FIFIELD Phone: 5122 Supporting data attached: YES Ward: FUNDING REQUIREMENTS: Amount: Source: (Acct No.) (Acct Description) Finance: Council Notes: 75-02ez Agenda Item No.� CITY OF SAN BERN. .1DINO - REQUEST F R COUNCIL ACTION STAFF REPORT It is recommended that the Mayor and Council approve the City's Annual Trip Reduction Plan submitted for compliance with the South Coast Air Quality Management District's Regulation XV (see attached) . The monetary incentives totaling approximately $23 , 000 and all costs associated with the trip reduction plan are funded entirely by state revenues. Assembly Bill 2766 (Sher) authorizes a $4 . 00 fee on vehicle registrations to be collected for alternative transportation programs. A portion of that revenue is returned to the jurisdiction from which it was collected and may only be used for alternative transportation programs. The cost of trip reduction plan incentives has no impact on the general fund whatsoever. As an employer with over 100 employees, the City of San Bernardino must provide a rideshare program to reduce the number of vehicles arriving at the work site. Based on a recent survey, average vehicle ridership (AVR) has increased from 1.11 to 1.13 for 1992 . Although the City is still not close to its target of 1.5, the City's AVR has been increasing steadily over the past two years. A core group of the over 160 employees currently enrolled in the rideshare program are married couples both working for the City or employees who are very willing to rideshare regardless of incentives. The employees who have joined the program recently or will be recruited in the rideshare program in the coming year will be those who will have to modify their behavior and adjust their lifestyles. These employees need greater incentives to rideshare because it is less convenient for them to do so than it is for the core group of employees. The increase in AVR demonstrates that the incentive package offered in last year's plan does stimulate and maintain interest in ridesharing. This year's plan builds on that foundation with an incentive package that focuses on employees that are marginally interested in ridesharing: those who have mildly negative perceptions of ridesharing, those who feel they have incompatible schedules, and those who do not understand the benefits of ridesharing and the negative impact of driving alone. Following is a list of new incentives and the groups of employees they will target: Free gas for carpools for 3 or more - Large carpools Drawing for occasional ridesharers - Employees who can rideshare only 1 - 2 days per week Rideshare Promotion Day - Employees with little knowledge of ridesharing or the Rideshare Program Monthly drawings - For carpoolers only, since this group comprises the largest percentage of ridesharers and because this mode is most convenient for many marginally interested employees. 5-0264 Employee vanpool - High desert residents, who have a difficult commute. The use of a city-owned to van leth the program will phelp Agency has tentatively q desert he City is employees who live ihwith Call a commute ns to obtain aTcompressed also negotiating an agreement natural gas van which will also be used for a vanpool once it is received. Letter of Submittal to be Inserted Upon Council Approval of Plan Ywn 199 3 Sit•IDi: Filing fee form Use the table below to determine your total Trip Reduction Plan filing fees required under Rule 308. Fees are based on the total number of employees at each site (all shifts). Use additional pages if necessary. Please mail this form with a check payable to South Coast Air Quality Management District and the completed Trip Reduction Plan forms for all sites listed below. Do not send the check separately. Plans submitted with no check or incorrect amounts will be returned and subject to late submission fees. Site ID N Street Address,City,Zip M of Employees Amount at the site Due 300 N. D Street 1. 065890 San Bernardino 92418 904 $1,025.00 2. 3. 4. 5. 6. 7. a. 9. 10. 11. 12. 13. 14. 15. Total Fees: $1,025.00 South Coast Air Ouality Management Distrin 4 Transportation Programs Division I-� year. ts9 3 Site ID#: 065890 Section I: Employer Profile Section I must be completed by employers filing both initial and update plans A. Name and Address of Organization(site address) Employer Name: City of San Bernardino 300 N. "D" Street Street Number (N,S,E,W) Name Type(St.,Ave.,Blvd.) Unit/Suits Location San Bernardino, CA 92418 SB City State Zip Code County ILA,OC,RS,SO) B. Mailing Information(if different from site address) Mailing Address: same City State Zip Code C• Total Number of Employees at All Sites in the South Coast Air Basin. (Los 1193 Angeles, Orange, Riverside counties,and non-desert portion of San Bernardino County) D. Check One Site Codes ❑ S= Single site ❑ B= Branch of larger organization © H= Headquarters with branches in South Coast Air Basin E 34 Source Receptor Area Number(Refer to Source Receptor Map on page 60) F. 9131 Refer to the Standard Industrial Classification(SIC)Code on page 62 G. Type of Business Activities,Products,and Services(explain in detail) Full—service municipal government and public services H. Certified On-Site Employee Transportation Coordinator Mary Fifield Mr./Ms. First Last Transportation Programs Coordinator City Administrator's Office Title Dept (909) 384-5122 3645 (909) 384-5461 Phone Ext Fax SGu,h Coast Air Quality Management Distria Transportation Programs Division A 8 I-2 Vwr•. 199 3 Site ID#: 065890 I. Transportation Coordinator Training(Please attach a copy of your initial and the most recent update training certificate) Which organization provided your initial 3-day training? Commuter Transportation Services Completion of initial training: Date: 92/06/24 Yy / MM / DD Completion of the most recent update training: Date: 92/06/24 YY / MM / DD Now many update trainings have you attended? none J. Corporate/Regional Certified Employee Transportation Coordinator N/A Mr./Ms. First Last Title Dept 1 1 1 1 Phone Ext Fax Check here if you want all the correspondence to go to this person instead of the on-site ETC, ❑ K. Plan preparer(if other than on-site ETC or Corporate/Regional ETC) (Please attach a copy of initial and most recent update training certificate) N/A Mr./Ms. First Last Company Address City 1 1 State Zip Code Phone L. Highest Ranking Official at the site Shauna Clark Mr./Ms. First Last City Administrator ( 909 384-5122 ( 909 384-5461 Title Phone Ext. Fax M. Branch Site Information. Indicate number of all sites with 50-99 employees: 2 List all other sites with 100 or more employees. (use additional sheets if necessary) City Yards Site Name 294 SCAOMD ID#(if available) Total No.of Employees at this Site 234 S. Mt. View San Bernardino 92401 SB Number Street Name City Zip Code County(LA,OC,RS,SO) South Coast Air Quality Management District . 8 Transportation Programs Division 11-1 y".. 1993 Site ID.: 065890 Section II: WorUte Analysis Section H must be completed by employers filing both initial and update plans A. Freeway and Street Accessibility Freeway Number Off-Ramp Name Off-Ramp distance from Site(in miles) 215 Southbound — 3rd Street 1 mile Northbound — 2nd Street 1 mile Name major surface streets used to access site: North-South E Street or D Street East-West 2nd Street or 5th Street B. Existing Parking Information Manse add pages if other details will help in explaining your site parking situation). Number of Parking Spaces Company owned on-site spaces 1389 Company leased on-site spaces 0 For leased spaces, monthly cost to employer per $ 0 on-site space Company owned off-site spaces 1250 Company leased off-site spaces 0 For leased spaces, monthly cost to employer per $ 0 off-site space Preferential parking for ridesharing(#of spaces) Carpools 33 Vanpools 0 Do you charge employees to park? Yes No X❑ $ /emp./mo. If yes,attach fee schedule. Do not insert range of values Is there an abundance of free,off-site parking nearby? Yes ® No F1 Do you provide cash subsidies for employee parking, Yes ❑ No ❑ $ /emp./mo. If yes,attach fee schedule. X Do not insert range of values South Coast Air Ouality Management District Transportation Programs Division 12 II-2 ywr. 1993 Site ID•: 065890 C. Transit Accessibility(for transit service within 1/2 mile of work site) Transit Provider Route No. Hours of Frequency Distance of bus/rail Operation Peak Non-peak stops from site Omnitrans See attached D. Bicycle Accessibility Are there bike paths/bikeways near this site? Yes ❑ No Describe the conditions for riding a bicycle to your site(e.g. traffic lights,terrain,convenience,neighborhood safety considerations) Although no bike lanes or paths exist in the City and traffic is heavy on same streets downtown, several employees working at outlying sites and police officers on bike patrol do cycle to work Stolen bicycles and other security concerns do not seem to be as prevalent now as in the past. Do you have: Bicvcle Locker(s) No Z] Yes ❑ How many? Bicycle Rack(s) No ❑ Yes IR Capacity? 3 Air Pump(s) No r Yes ❑ How many? Clothes Locker(s) No 11 Yes ❑ How many? Showers for cyclists No V Yes ❑ How many? E. Pedestrian Accessibility Describe site accessibility for pedestrians (e.g.sidewalks, lighting,vehicular traffic,safety,crosswalks,signals). See attached F. Additional Site Characteristics See attached 1. Is there a Transportation Management Association or a Transportation Management Organization(TMA/TMO) serving your area? Yes ® No ❑ (Please refer to the enclosed list of TMA/TMO' to identify ifyour worksite is within the geographic service area). 2. If"yes" please identify the name of the TMArrMO: ETC network facilitated by CTS 3. Is your organization a member of this TMA/TMO? Yes ® No ❑ Provide any additional site characteristics that are relevant to developing a Trip Reduction Plan (e.g. on site amenities/ services, other background and traffic congestion information). South Coast kr Ouality Management District 14 Transportation Programs Division O U1 W N F-' 0C: • H itil H Fi p O IA v �o C v v 00 v C7 x O ro C7 v C7 C� v C] v 0 z C7 0 r- or 000cD o0 00 Or- oa 0m 0w Ow o0 00 t1i � ct £ w £ £ a £ H E � £ � Ems' £ � £ ►� £ � Er' £ ' � H � N I- art art z0' :% O rt 0 HH rt rt rt rt w rt O rt 0 rt rt rt :U rt (n rt cn rt O rt H H A 00 r+ 00o 00 0 ow oar 0 0 r 0 r o0 0w z A £ r- £ £ a E w E £ \ > m O I U1 rt t-4 I � O H m v z rr 0 W I v paj I C I p I K I I I tLi I I I I I z £ ►.d 0 0 �° x C7 ro v C7 (� I CZ I n E O z r• Z m a 0 0 o a r- o w a (D O a v a v o o cn F-, rt O N �R 14 � :y F•' £ F•i 0 F-+ 0 F- rt fn rt �- p N' C rt 0 rt a o EI a z £ £ rt 0 w I ct Fa rt z rt m :3 to o 0 a O R I N W C V 0 0 W O O ^ N a r 0 a o x 0 a (D o (D z rt O Ic\ K O La C 0 y p a 3c a � � f� W ct tri tlj CrJ tzJ trJ trJ trl tij Cii t9 t1i tr7 t2i tid t11 td t1i til t l m m m p < < < C < C C C C C C C < < C < < C C C < C ry (D (D N (D (D (D (D (D (D (D (D (D (D (D (D (D (D N (D (D (D (D e K K K K K K K K K K K K K K K K K K K K K K N• �•G 'C 'C "C "C ''C ''C ''C '< 'C 'C "C '< '< 'C "C "C '< 'C "C ''G '< Irnrn mrn wW Ww ww 0to toW 0. 0. lo• �0o V cn o0 00 00 00 00 00 0 n 00 cnVI r. r• F'• r• r r-W r• rF'- r•r• r•r• r-r- rt � o � � M M M M M M M M M M M M M M M M M M M M M M F+ K K K K K K K K K K K K K K K K K K K K K K 00 0 0 00 00 00 00 00 50 00 00 V5 N W0 W 0 W .1 A. Wu1 WUl WOE 4' ?' Wa% WC; WUl W Ul O .P N H O FA W W A. Ul N O O Ul O 0 N Ul O O Ul O Ul Ul Ul J 0 %0 Ul Ul Ul O (P bw ►ti a asa Boa bw ba ►tsw ►oa Boa roa ba M I-+ r N p K K ct Ul Ul a, 01 W W N W w W N UI W W O O O Ul O Ul 00 co O W F•' N 00 W N 00 00 O w w w w r•w r•w r•r• r•r• r•r• ►.•. w r•r• r-w w w 5 tlj Fa I-' F+ H H M F' H Fj H H \\ \ \ \\ \\ \\ \\ \\ \\ \\ \\ \\ 7d H W W F+• W W r• r•W W r• r•W r-r• W r• r•r• r-W r-r• to F•+ r N F-' F•+ N F-+ F•+ F-+ N F-i (D (D (D (D (D (D (D (D (D (D (D (D (D N (D (D (D (D (D (D (D (D H trJ E. Pedestrian Accessibility Pedestrian access is good in the downtown area. There are adequately lighted, safe sidewalks and signal lights at each intersection. A pedestrian-only walkway traverses the street between City Hall and the Carousel Mall. Several restaurants, three major banks and the employee credit union are within easy walking distance. The only problem which may be a concern for walkers is the presence of transients, but this is not a severe problem. F. Additional Site characteristics The only on-site amenities for employees is a lunchroom with vending machines in the basement; however, there are many restaurants, drycleaning establishments, and other personal service businesses within easy walking distance. ul-1 y«r. tgs 3 ID•: 065890 Section III; Employee Data By Worbte Section III must be completed by employers fling both initial and update plans Employee Work Profile Number of employees who report to work between 6:00am and 10:00am Monday through Friday during 1. 724 survey week. This number must include every employee who reports to work between 6:00am and 10:00am (including part-time) even if only once a week. Number of employees: 10:01am- 11:59pm 2. 174 Number of employees: Midnight- 5:29am 3. 6 Number of employees: 5:30am- 5:59am 4. 0 Total number of employees at this site 5. 904 When 1,2,3,and 4 are added together, it should equal the total number of employees at this site. If there is a discrepancy, please explain. Employee Job Categories Please show the percentage of employees working in each job category. For job categories not shown here, include job category(as defined by your Personnel/Human Resources Department)and the percentage of employees working in that job category. Definitions of job categories can be found in the Glossary of the Trip Reduction Plan instructions. (Whole numbers only) JOB CATEGORY whole numbers only JOB CATEGORY whole numbers only (These percentages represent 6-10 employees) (These percentages represent 6-10 employees) Officials/Administrators % Sales&Associates % 8 Professional % Semi-skilled % 12 Technical % *Other 1 % 10 Office/Clerical % *Other 2 % 35 Skilled Crafts % *Other 3 % 5 Service/Maintenance % *Other 4 % 30 •Please Specify Other Total: 100 Job Category E It should equal 100% South Coast Air Oualiry Management District Transportation Programs Division 18 o Dw-sl Year. 199 3 Sit*IDr: 065890 Page 1 of 1 Number of Employees by lipcode Do not send a list of your employees Section III must be completed by employers filing both initial and update plans(for employees who report to work between 6:00am and I0:00am during the survey week.) ZIP CODE NO.OF ZIP CODE NO.OF ZIP CODE NO.OF ZIP CODE NO.OF EMPLOYEES EMPLOYEES EMPLOYEES EMPLOYEES 90925 1 92305 1 92374 13 92418 2 91701 1 Q9307 1 92376 31 97501 4 91702 1 92308 1 92382 4 92503 1 91709 2 92316 9 92389 3 92504 1 91710 1 92320 1 92391 1 92506 4 91711 1 92322 1 92392 1 92507 6 91720 1 92324 42 92399 23 92508 1 91730 2 92325 5 92401 10 92509 2 91739 1 92335 14 92402 2 ... 92546 1 91745 1 92336 5 92404 85 92553 91763 1 92345 10 92405 33 92555 1 91764 1 92346 46 92407 59 92557 1 91786 2 92352 3 92408 10 92562 1 91793 1 92354 2 92409 1 92583 92028 1 92359 3 92410 38 92705 1 92220 3 92371 4 92411 29 92223 5 92372 1 92412 1 99999 8 92234 1 92373 22 92414 2 SUBTOTAL: 27 SUBTOTAL: 171 SUBTOTAL: 346 SUBTOTAL: 50 TOTAL NUMBER OF EMPLOYEES: 594 Use additional pages if necessary. South Coast Air Quality Management District Transportation Programs Division A 18 Iv-1 year. 198 3 Site IDr: 065890 Section IV: Employee Survey Process Section IV must be completed by employers filing both initial and update plans. Use AQMD approved survey forms only. Attach a blank survey form including employee involvement questions. A. Survey Methodology Describe the survey methodology used to obtain the data to calculate your Average Vehicle Ridership (AVR). Surveys were distributed to all employees via department repre- sentatives. At a special meeting, department representatives were instructed on the correct way to fill out the surveys, and they, in turn, informed their employees. Four separate employee focus groups were held to determine employees ' ridesharing needs , wishes , and concerns . Employees at Animal Control , the Water Department and Library were asked for input on plan incentives . (continued, next page) B. Which group of employees did you survey? Check one only. Employees reporting to work 6:00am to 10:00am? ❑ All employees? C. 594 divided by 724 x 100- 82 % Number of Surveys Received Number of 6:00am- Survey Response Rate from 6:00am-10:00am 10:00am employees employees Box 1 on form III-1 D. Name of person responsible for survey administration: Mary Fifield Transportation Programs Coordinator First Last Title E. Survey Date Start: 93/C 2 O1 Survey Date End: 93/02/05 YY/MM/DD YY/MM/DD F. Specific location Where Surveys are Stored Transportation Programs Coordinator ' s office South Coast Air Oualiq Management District 20 Transportation Programs Division A. SURVEY METHODOLOGY In addition the department representatives conferred to develop the incentives . i CITY OF SAN BER' AJINO GanaarTanornlonSWW=&be AVR /TRANSPORTATION SURVEY(VERSION 4.0) In order to process your survey,please answer all questions as completely as possible,using ink Also,correct any existing information as necessary. FRiST NAME M.L LAST NAME DATE: marm DAY YM 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 HOME ADDRESS APT•i 1 I 1 1 _l� 1 1 1 1 CITY T.iP CODE i I I i I i i I i i 1 1 i 1 1 1 1 1 1 1 1 1 -- 1 1 1 i i i I j NEAREST CROSS STREETS TO HOME EXAMPLE: PARK AVE.AND MAIN STa 3. 300 N. D St . 4. L L L DLSTR®UTIONCODE Enter your DepartmEn t Name 5. i 1 1 1 1 1 1 1 I I Sa. l I I i I i i I I I I I EMPLOYEE NUMBER DEPARTMENT/COST CENTER 6. I PREFER TO BE REACHED AT- ..❑ WORK I i i h i i i _ it O HOME AREA CODE TELEPHONE NUMBER EXTENSION 7. How many miles do you travel to wok (Me-Way)? L—J—i 1M$ S. How many minutes does it uRmUy take you to get to work (aoe-way)? l 1 I I MMMOTES 9. a. What we your typical work hags? START AM ❑ LEAVE AM ❑ TIIhiE W:W PM ❑ TIME L-1—J:W PM O b. U your work hours vary significantly day to day,please check here CL c. U you we IIodble in yaw start and leave dzne.Please che&here❑ IQ What fatless do you consider when dwoWng your mean of lath=tatiM to work? (Chodk up to these responess.) a ❑ Reducing polludort e ❑ Travel tlme 1 ❑ vddde for u work b O Avell"travel options f Camfart/Rda udion j e O Commuting coat g ❑ Don't Bice to drive k O Don't Eke to travel with others d ❑ Need to take child to daycare/school h ❑ Cmvemehoe/Flexiility 1 ❑ Guaranteed ride home in the event of an emergahry Please tum over... N-2B year. 1M 3 sae.ot: 065890 Weekly Employee Survey Summary form Section IV--2B murt be completed and submitted only by employers fiAng both initial and update plans. This form i�fur employeef rrpnnr,tg w work bey wm 6 OOam end 10:00am. Please read iYurructions before completing this Form. Mode Mon Tue Wed Tani Fri Total A. Drive Alone 410 440 431 447 1 400 2128 B. Motorcycle 9 13 1 15 14 14 65 C. 2 person carpool 66 77 75 70 67 355 D. 3 person carpool 8 11 15 14 10 58 E. 4 person carpool 1 1 1 1 0 4 F. 5 person carpool 0 0 0 0 0 0 G. 6 person carpool 0 0 0 0 0 0 H. Vanpool 0 0 0 0 0 0 I. Transit(bus/rail) 4 6 1 5 3 6 24 J. walk 2 2 2 2 2 10 * Bicycle 2 3 4 3 3 15 L Tciccommute 0 0 0 0 0 0 yI. No Sauey Rcsponw , 134 131 131 134 133 663 Cornprresed Work W"k N. 3136 work week 0 0 1 0 0 1 O. 4/40 work week 46 8 7 3 41 105 P. 9/80 work week 6 1 1 0 J 1 1 24 1 32 Do"Off Vacation K Sick S. Other 30 26 36 26 11 129 NOtr: ,lf the utal number of employees at this site includes empl yers u4m did work one or more days during the surrey wee, (such as part-time,on call or weekend workers)mark this number in the other(S)canp,7 and attach an acplanation. "A=,I,a mpy of company',ft?Md telecommuting poluy. ad CM Alf QW1ih Mil gemeM DCcl 'ranpeeatkm►rep Divbleo I 24 ** TOTAL PAGE . 002 ** IV-3 Year: 199 3 Site ID►: 065890 Weekly Employee I Vehicle Calculation Section IV-3 must be completed by employers filing both initial and update plans. Mode Column 1 Column 2 Column 3 A. Drive Alone 2128 A. divided by 1 = 2128 B. Motorcycle 65 B. divided by 1 = 65 C. 2 person carpool 355 C. divided by 2 = 177.5 D. 3 person carpool 58 D. divided by 3 = 19.33 E. 4 person carpool 4 E. divided by 4 = 1 F. 5 person carpool 0 F. divided by 5 = 0 G. 6 person carpool 0 G. divided by 6= 0 H. Vanpool (7 or more) 0 H. Weekly van trips" 0 I. Transit(bus/rail) 24 —� "Value from Appendix E J. Walk 10 K. Bicycle 15 L. Telecommute 0 M. No Survey Response 663 M. divided by 1 = 663 V. Subtotal(A thru M) 3053.83 Compressed Work Week Credit(days off) N. 3/36 work week 1 O. 4/40 work week 105 P. 9/80 workweek 32 Clean Fuel Vehicle Credit(See Page 50) U: 0 W. Employee Trips (Total A thru P) 3460 T. Total Vehicles(V-U) 3053.83 Days Off Q. Vacation 20 —� R. Sick 11 S. Other 129 X. Total (W+Q+ R+S) 3620 Y. Enter Number- 724 from Box 1 on Page 16. Note: The numbers in box X and box Z should be the same. Z. Multiply box Y by 5 3620 South Coast Air Quality Management District 26 Transportation Programs Division F. IV-47 Year. t9e 3 sit.m#: 065890 AVR Planning Form Section IV must be completed by employers filing both new and update plans Section A 1. Total employee trips generated Monday through Friday between 6:00am - 10:00am inclusive (Column 1 (V� Form IV-3). 3460 2. Total vehicles arriving at the worksite Monday through Friday between 6:00am - I0:00am. (Column 3 use (T) if claiming clean fuel vehicle credit,otherwise use (S) form IV-3). 2. 3053.83 3. Divide line#I by line#2 for current AVR. 3. 1.13 4. Enter AVR target here. 4. 1.50 5. Prior year AVR (leave blank if filing for first year). 5. 1.11 6. Divide line#1 by line#4. This is the maximum weekly number of vehicles at which you reach the target AVR. 6. 2307 7. Subtract line#6 from line#2. This is your weekly necessary vehicle 7. 747 reduction to reach your target AVR. 8. Divide line#7 by 5 to calculate the g, 149.40 necessary daily vehicle reduction to reach your target AVR. South Coast Air Oualiry Management District 28 Transportation Programs Division IV-5 Year 199 3 site ID«: 065890 Section B Workplan for Weekly Vehicle-Trip Reduction 1 y 3 4 5 Mode/Strategy Current Current Additional Multi- Anticipated Employees Vehicles Employees plier Additional Vehicle Reductions A. Drive Alone 2128 2128 B. Motorcycle 65 65 C. 2 person carpool 5 355 177.5 300 150 D. 3 person carpool 67 58 19.33 200 134 E. 4 person carpool 75 4 1 30 22.50 F. 5 person carpool 8 0 0 0 0 G. 6 person carpool 83 0 0 0 0 H. Vanpool 0 0 110 99 I. Transit 24 0 150 1 150 J. Walk 1 10 0 50 50 K. Bicycle 15 0 150 1 150 L. Telecommute 1 0 0 0 0 M. No survey responses 663 663 N. 3 /36 work week 1 0 2 0 O. 4 /40 work week 105 0 1 0 P. 9 / 80 work week 32 0 .5 0 Total 3460 13054 j 990 755.50 South Coast Air Quality Management District Transportation Programs Division 1 30 V-1 year. 199 3 sK•io#: o6IRQO Section V: Status/Update of Existing Program Complete section V-B ifyou are filing an initial plan. Complete both A and B if this is an update plan. Did you attain your target AVR? Yes ❑ No A. Evaluate why you did or did not attain your target AVR(Leave blank if filing initial plan. Explain how each incentive was implemented and used by employees). See Attached. B. Explain how this plan is expected to succeed in achieving your target AVR. (Attach additional pages if necessary). South Coast Air Ouality Management Distria 32 Transportation Programs Division A. Evaluate why you did or did not attain your target AVR. Several factors, listed below, explain why the City did not reach its target AVR of 1. 5: 1. The City offers its rideshare program to all employees, regardless of whether they work at the regulated site or at a non-regulated location. As a result, many employees who rideshare regularly and are enrolled in the program were not included in AVR tabulation. 2 . With such a large and diverse employee population working at several buildings within the site, communication and education about the rideshare program have been difficult. However, with the installation of several Commuter Information Centers in various buildings and departments and increased communication between rideshare program department representatives and employees, employees are expected to grow increasingly aware of the program. 3 . The majority of City employees live within a ten-mile radius of City Hall. Many live within five miles, and because traffic congestion is not as serious in the San Bernardino area as it is in L.A. and Orange Counties, many employees do not feel the need to avoid traffic. These employees are the most difficult to convince of the benefits of ridesharing because they feel the short commute is less stressful and less polluting. They do not realize the impact of the long-term traffic problems or the cold engine start. As a result, the Transportation Programs Coordinator will focus advertising on the environmental effects of solo driving. 4 . Because of the City's high crime rate, some employees feel unsafe using public transit, walking, or bicycling to work. 5. A large number of City employees are single mothers or fathers in clerical or technical staff positions. Even with the availability of the Guaranteed Ride Home (which does provide for a trip to the emergency) , they feel insecure without personal transportation to their child's daycare or school site. Despite educational efforts, they feel that they cannot rideshare because of their need to take their children to daycare or school. 6. Police department employees, who constitute a large portion of the work force at the site, rotate shifts and often work unscheduled overtime. Officers resist ridesharing because they are concerned about getting ,home if their carpool partner is working later than scheduled. Officers are also very,concerned about personal security and releasing information about where they live. As a result, officers are reluctant to participate in ridematching. 7 . At the writing of this plan, over 160 employees are enrolled in the City's rideshare program, and the majority of enrollees meet the 60% participation requirement for incentives. Informal surveys of participants indicate that those who would rideshare regardless (i.e. married couples who both work for the City) are already enrolled in the program, and that recent and future recruits are those that do not readily understand or accept the value of ridesharing over driving alone. The package of incentives identified in this plan is tailored to address the concerns of the marginally interested employee and convince him or her of the value of ridesharing at least once a week. Despite these obstacles, the City's AVR has increased to 1. 13 from 1. 11 in 1992 . Moreover, the City's AVR has been steadily increasing since 1991. i B. Explain how this plan is expected to succeed in achieving your target AVR. The steady increase in AVR demonstrates that the incentive package offered in last year's plan does stimulate and maintain interest in ridesharing. The incentive package outlined in this year's plan builds on that foundation and focuses on the marginally interested employee: those who have mildly negative perceptions of ridesharing, those who feel they have incompatible schedules, and those who do not understand the benefits of ridesharing and the negative impact of driving alone. The monthly drawings for carpoolers and free gas for carpools of three or more will affect at least 130 employees and will increase participation in this mode. For most employees, carpooling is the most feasible option to solo driving, so incentives for this mode will show the most appreciable increase in participation. Bicycling is also growing in popularity in San Bernardino and neighboring areas, and the new bicycling incentives are expected to stimulate significant interest. In fact, this mode is expected to show the largest percentage growth. Several employees have expressed an interest in vanpooling, and this mode is widely viewed by those who have a generally unfavorable opinion of ridesharing as a smart, cost-effective option. Access to an existing City-owned van will allow employees living in the High Desert to participate in this mode. Additionally, the possible acquisition of a compressed natural gas van from Caltrans will enable the City to start another vanpool to either the Yucaipa/Beaumont/Banning area or the Moreno Valley/Riverside area. Although they do not directly increase participation in a given mode, the advertising incentives will also help boost awareness and participation in the rideshare program in general. The rideshare promotion day is expected to generate interest because any employee who rideshares that day will receive a free gift. The transportation fair grows more popular each year and helps keep the program visible, and as a supplement to the fair the rideshare presentations at safety meetings give employees a convenient opportunity to talk with the Transportation Programs Coordinator. i vl-t Year. 189 3 at.IDr 065890 Page t of 20 Section VI : Marketing Strategy Section VI must be completed by employers filing both initial and update plans 1 2 3 4 5 Check Category Element Frequency li of Locations Written Materials X Articles in Company Newsletter X Flyers/announcements/etc M X Match lists BW X Memo or Letter to Employees M Paycheck Stuffers Specific Rideshare Newsletter Posted Materials X Bulletin Boards M X Rideshare Bulletin Board M Personal Communication Program Discussed with Employees by Supervisors X Individual contact by ETC Phone or E-Mail to each employee X Rideshare Meetings M Staff meetings Promotional Events Awards at other awards ceremony X Company Rideshare fair Y X Drawings M & Q Rideshare Awards ceremony TMA Rideshare Fair Management Commitment CEO involved in events Direct communication by CEO X Rideshare part of mgmt.performance goals Y Other X Rideshare program tied to Safety or other program X Incentives serve as promotion M/Q/Y Other South Coast Air ouality Management District 36 Transportation Programs Division V I-2 Year. 199 Site IDs Page2—of 20 Section VI-2: In(entives,Strategies Section n1iu, Korb oiitial and upeLur plans. Ple�rse icy<<>rp.r,.rrr paoc For e,z�l,r,t��nr::�'Ma -fill out all applicable bores. (Group.tii,uar�etmg strategies on form t7-ll. A. dame/Titleofincentive Extra Annual Paid Day Off New ❑ CurrrnVUnchan,_,cd A Revised ❑ B. What Transportation ,%tode(s) are targeccd by this incentive: Carpooling E� Walking FX Vanpooling 13 Bicycling 7 Transit (bus/rail) [3 Not.-applicable ❑ C. Description of incentive: Employees ridesharing at least 60% of the days in the previous year become eligible for an extra paid day off . Employees turn in monthly ridesharing forms to the TPC to report their participation. Upon achieving the annual goal of 60% participation , a memo is issued to the employee and his/her supervisor stating the he/she is eligible for the paid day off. D. Monitoring/Tracking: ❑ Claim forms ® Time cards or other forms of self-reporting ❑ Driver's or operators records ❑ Parking lot or building entry checkpoint ❑ ;Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation (e.g.,bike rack counts,reserved parking) ❑ Other E. Staff Time: Planning hours Implementation hours Evaluation/Analysis hours per month 2 per month 5 per month 5 F. Monetary Value: 5 per month,per employee participating $ ___ $ ___ per month(range) -- minimum maximum G. Monthly Participation: Current Participants 150 Target Participants 200 H. Implementation Schedule: This incentive will be implemented no later than days after plan approval. South(oast Air Ouality Management District 38 Transportation Programs Division �, VI.2 Yw.. 1993 Eiu ID#11: Pays- 'Of Section VI-z: Incentives/Stratoes 20 Section VI must be completed by employers filing both initial and update plans. Please use a separate page for each incentive and fill out all applicable boxes. (Group all marketing strategies on form VI-1). A. Name/Title of incentive Free Gas for Carpools of 3 or More New (q Current/Unchanged ❑ Revised ❑ B. What Transportation Mode(s) are targeted by this incentive? Carpooling K Walking ❑ Vanpooling ❑ Bicycling ❑ Transit (bus/rail) ❑ Not Applicable ❑ C. Description of incentive: Carpools of 3 or more will be able to use the City' s gas card to purchase 1 full tank of gas ($18 maximum) once a month. Employees will have to turn in monthly commuter summary forms and ride in a 3-person carpool for at least 2 months before they are eligible. Then, on a specified day each month, any one of the employees in the carpool can pick up the gas card from the Transportation Programs Coordinator, purchase the gas, then return the card the following day. Before they receive the card, employees will have to sign an agreement stating that they will D. Monitoringrrracking: (continued, next page) ❑ Claim forms ® Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation(e.g.,bike rack counts, reserved parking) ® Other monthly aas card bills E. Staff Time: Planning hours 2 2 Implementation hours Evaluation/Analysis hours per month per month per month 2 F. Monetary Value: $ 18.00 per month,perj!!VeyeTFIi6igar�oo 1 $ 160.00 $ 235.00 per month(range) minimum maximum Q. Monthly Participation: Current Participants 27 Target Participants 39 H. Implementation Schedule: This incentive will be implemented no later than 60 days after plan approval. South Coast fir Ouality Management District Transportation Programs Division I. 0 r..r: tsI 38917-- r ee 40f 20 Section V-2: Incentives vateoes Section VI must be completed by employers filing both initial and update plans. Please use a separate page for each incentive and fill out all app4mb/e boxes. (Group all marketing strategies on form W-1). A. Name/Title of incentive Free Gas, New ❑ Current/Unchanged ❑ Revised ❑ s. What Transportation Mode(s) are targeted by this incentive? Carpooling ❑ Walking ❑ Vanpooling ❑ Bicycling ❑ Transit(bus/rail) ❑ Not Applicable ❑ C. Description of incentive: Page 2 , Continued from Free Gas Carpools 3 or more be billed for any charges over. the maximum monthly amount and they must follow other stipulations indicated on the agreement . The gas card will be issued only once per carpool per month, but any city employee -in the carpool may use the card. The TPC vitill • use the gas card bill to make sure the card is not being abuded. D. MonkorinlyTrackin8: ❑ Claim forms ❑ Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint ❑ Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation(e.g.,bike rack counts,reserved parking) ❑ Other E. Staff Time: Planning hours Implementation hours Evaluation/Analysis hours per month per month per month F. Monetary Valor $ per month,per employee participating $ $ per month(range) minimum maximum , 0. Monthly Participation: Current Participants Target Participants H. implementation Schedule: This incentive will be implemented no later than❑ days after plan approval. South Coast Air Wiq Management Nstrkl 38 Transportation Po910 Divbbe Year. 199 3 Site ID*: 065890 Page-50 20 Section GI-2: In(enc%es,Slraregles �rction l 7 must be conplered b;, ,,Aron l o, anth Iwtial and update plans. Please use a separate page for each mtt entire,n,i' fill out all applicable bores. (Group.ill .ue3ies on form A. Name/Title of incentive Employee Vanpool with Subsidy New ❑ C:urrcm. Unrhan"ee{ :❑ Revised B. What Transportation Xlodc(.$) arc tar ctrd h. this incentive? Carpooling ❑ W.clkin, ❑ Vanpooling ® Bicvchn,� ❑ Transit (bus/rail) ❑ Auc .-\pplicable ❑ C. Description of incentive: Employees will be able to join a vanpool program using a city- owned van to commute to and from work. The City will offer a $21 monthly subsidy for participants, and because there will be no third party lease expenses, the cost to the employee will range between $60 - $80 . High desert residents will be offered this option, as their commute is one of the longest and most difficult . Previously the City offered a subsidy only. With the availability of a van, many more employees are expected to participate. D. Monitoring/Tracking: ❑ Claim forms Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint Tanager's or supervisor's report ❑ Electronic badges. ❑ Parking permit distribution ❑ Observation (e.g.,bike rack counts, reserved parking) ❑ Ocher E. Staff Time: Planning hours 10 Implementation hours 10 Evaluation/Analysis hours 5 per month per month per month F. Monetary Value: y 21.00 per month,per employee participating 5 --- $ 315.00 per month(range) minimum maximum G. Monthly Participation: Current Participants 0 Target Participants 15 7 H. implementation Schedule: This incentive will be implemented no later than® days after plan approval. South Coast Air Quality Management District Transportation Programs Division A 38 VI-2 Year. 199 3 Eke 1D#: 2 0 Section VI-z: Incentives/Strategies Section VI must be completed by employers filing both initial and update plans. Please use a separate page for each incentive and fill out all applicable boxes. (Group all marketing strategies on form VI-1). A. Name/Title of incentive Drawing for Occasional Ridesharers New ® Current/Unchanged ❑ Revised ❑ B. What Transportation Mode(s) are targeted by this incentive? Carpooling 9:1 Walking Vanpooling K] Bicycling Transit (bus/rail) K] Not Applicable ❑ C. Description of incentive: To encourage participation by employees who can' t rideshare a minimum of 3 days a week, the City will offer a special semi- annual cash drawing of $50.00 to each of 4 winners. Employees can join the program by simply filling out a monthly commuter summary form, and only those who have rideshared 50-100 days in a year will be eligible. Those who rideshare more often will be eligible to join the regular program, which requires minimum 3 day/week participation. This incentive will be marketed as a new sub-program and will be monitored separately. D. Monitoring/Tracking: ❑ Claim forms Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint ❑ Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation (e.g.,bike rack counts, reserved parking) ❑ Other E. Staff Time: Planning hours Implementation hours Evaluation/Analysis hours per month 1 per month 1 per month 3 F. Monetary Value: $ 1 50.00/67 0.00/6 o s. Per month,per employee participating $ --- $ --- per month(range) minimum maximum G. Monthly Participation: Current Participants 0 Target Participants 30 H. implementation Schedule: This incentive will be implemented no later than 60 days after plan approval. South Coast Air ouality Management District 38 Transportation Programs Division VI-2 r..r: tee 3 sit.wo: 065890 P,g,7 or 20 Section VI-z: In(entives/Strategies Section V1 must be completed by employers filing both initial and update plans. Please use a separate page for each incentive and fill out all applicable boxes. (Group all marketing strategies on form VI-1). A. Name/Tide of incentive Rideshare Promotion Day New ® Current/Unchanged ❑ Revised ❑ B. What Transportation Mode(s) are targeted by this incentive? Carpooling I Walking (P Vanpooling Bicycling Transit(bus/rail) Not Applicable ❑ C. Description of incentive: The transportation programs coordinator will organize an annual ride- share day, where employees can agree to rideshare in exchange for a promotional item (such as a commuter mug or t-shirt ) . This promotion will be advertised to all employees through flyers, notice in the newsletter, and word of mouth. The promotion may be tied in with' California Rideshare Week, the Lung Association ' s Clean Air Week, or other State or regional events. This type of promotion will en- courage people who are tentative about ridesharing to; try it once and will advertise the program. A roster of participants who are not ellrpec will be kept so those employees may be encouraged to D. Monitorin nro a ing: join the rideshare program. ❑ Claim forms Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint ❑ Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation(e.g., bike rack counts, reserved parking) Other sales receipts E. Staff Time: Planning hours 5* Implementation hours 5* Evaluation/Analysis hours per month I per month per month 5* *during the promotion period F. Monetary Value: $ 3 - 5 pernt°mtr;per=npiti7ce-patri`ipating- unit price $ 450.00 $ 750.00 minimum maximum G. Monthly Participation: Current Participants ___ Target Participants 150 H. Implementation Schedule: This incentive will be implemented no later than a days after plan approval. South Coast Air Oualiq Management District Transportation Programs Division V1 2 year. 199 3 site 100: 0 6SRA0 Pagd of 20 Section VI-z: Inceniities'Strate;ies Section L 7 oawt be completed by emplovers filing boll,initial and update plans. Pleas use a separate page.tor ra4 h !ZZLO it c.d d fill ourall applicable boxes. (Group all marketingstrategies ontorm l7-0. A. Name/Title of incentive Monthly Drawings for Carpoolers New Current/Unchangcd 1,7 Revised ❑ B. What Transportation Mode(s) are targeted by this incentive? Carpooling Walking ❑ Vanpooling ❑ Bicycling ❑ Transit (bus/rail) ❑ Not.-applicable ❑ C. Description of incentive: Names of carpoolers who rideshare 60% or more of the time per month will be entered in monthly drawings for $20.00 gas money, car care coupons, commuter mugs, etc. Drawings will be held at department representative meetings, and employees must contact their representative to be entered. This will help maintain communication between representatives and employees. Two winners will be drawn every month. D. Monitoring/Tracking: ❑ Claim forms [� Time cards or other forms of self-reporting ❑ Drivers or operators records ❑ Parking lot or building entry checkpoint ❑ Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation (e.g.,bike rack counts, reserved parking) ❑ Other E. Staff Time: Planning hours 1 Implementation hours Evaluation/Analysis hours per month per month 1 per month 5 F. Monatsry Value: $ 20.00 per month, per employee participating $ 40 .00 1 per month(range) minimum maximum G. Monthly Participation: Current Participants 0 Target Participants DiEl H. implementation Schedule: This incentive will be implemented no later than 0 days after plan approval. South Coast air Quality Management District 38 Transportation Programs Division l-2 _ Year 190 3 v She ID.: Psge9 of 20 Section VI-z; In(entives/Strategies Section VI must be completed by employers filing both initial and update plans. Please use a separate page far each incentive and fill out all applicable boxes. (Group all marketing strategies on form VI-1). A. Name/Title of incentive Bus Pass Subsidy New ❑ Current/Unchanged t Revised ❑ B. What Transportation Mode(s) are targeted by this incentive? Carpooling ❑ Walking ❑ Vanpooling Bicycling ❑ Transit(bus/rail) Not Applicable ❑ C. Description of incentive: All employees are offered a monthly subsidy of $21.00 per month towards an Omnitrans bus pass. With the subsidy, employees may purchase an Adult No Fare for $8. 50 per month, and Quarter Fare passes are free . Employees may go to the Transpostation Coordinator ' s office to pick up the bus passes monthly. D. Monitoring/Tracking: ❑ Claim forms Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint ❑ Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation (e,g.,bike rack counts, reserved parking) K Ocher Sales Receipts E. Staff Time: Planning hours 1 Implementation hours 5 Evaluation/Analysis hours 2 per month per month I per month F. Monetary Value: S 1 21 .00 per month,per employee participating $ 231.00 $ 420.00 per month(range) minimum maximum G. Monthly Participation: Current Participants 11 Target Participants 20 H. Implementation Schedule: This incentive will be implemented no later than a days after plan approval. South Coast Air Quality Management District 38 Transportation Programs Division V Year: tee3 like of. P.9.1 Dar 20 Section VI-z: Incentives/Strategies Section VI must be completed by employers filing both initial and update plans. Please use a separate page for each incentive and fill out all applicable boxes. (Group all marketing strategies on form VI-1). A. Name/Title of incentive � Quarterly Cash Drawing New ❑ Current/Unchanged —] Revised B. What Transportation Mode(s) are targeted by this incentive? Carpooling Walking Vanpooling © Bicycling ] Transit(bus/rail) ® Not Applicable ❑ C. Description of incentive: All ridesharing employees who participate 60% of the time each quarter will be eligible for cash drawings totaling $1,000. Ten employees will win $100 each. The number of winners has been increased from five per quarter. D. Monitoring/Tracking: ❑ Claim forms ® Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint ❑ Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation (e.g.,bike rack counts,reserved parking) Ej Other payment Records E. Staff Time: Planning hours 1 Implementation hours 1 Evaluation/Analysis hours 5 per month per month per month F. Monetary Value: $ per month,per employee participating 100(x 1 ployees) $ _-- $ = per month(range) minimum maximum G. Monthly participation: Current Participants 150 Target Participants 200 H. Implementation Schedule: This incentive will be implemented no later than 0 days after plan approval. South Coast Air Quality Management District a8 Transportation Programs Division vas yew. tea 3 sitew•: 065R90 Pell 1 of 2 0 Section YI-z: Incentives/Strategies Section VI must be completed by employers filing both initial and update plans. Please use a separate page for each incentive and fill out all applicable boxes. (Group all marketing strategies on form VI-1). A. Name/Title of incentive i Bicycle Reimbursement New ❑ Current/Unchanged ❑ Revised XX B. What Transportation Mode(s) are targeted by this incentive? Carpooling ❑ Walking ❑ Vanpooling ❑ Bicycling Transit (bus/rail) ❑ Not Applicable ❑ C. Description of incentive: Employees who commit to bicycling to and from work 60th or more of the time will receive a free police-impotinded bicycle or $50.00 reimubursement for the purchase of a bike. Employees who already have a bicycle may receive the reimbursement for bike equipment, maintenance, etc. In each subsequent year, employees receive a $50.00 reimbursement for maintenance, equipment, etc. Employees must send in receipt within two weeks of purchase for reimubursement . D. Monitoring/Tracking: ❑ Claim forms Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint ❑ Manager's or supervisor's report Electronic badges Parking permit distribution ❑ Observation (e.g.,bike rack counts,reserved parking) I� Other purchase Receipts E. Staff Time: Planning hours Implementation hours Evaluation/Analysis hours per month 1 per month 1 per month F. Monetary Value: $ 50.00 per month,per employee participating $ --- - $ --- per month(range) minimum maximum Target G. Monthly Participation: Current Participants ii:= T� Participants P 25 H. Implementation Schedule: This incentive will be implemented no later than© days after plan approval. South Coast Air Quality Management Distract as Transportation Programs Division VI-21 Ywr. tgg 3 SitslDr: 06.98 Q zo Section VI-2: Incenilves/Strategies Section VI must be completed by e niplovers filing both initial and update plans. Please use a separate page for each incentive and fill out all applicable boxes. (Groi,p all marketing;traregies on form VI-1). A. Name/Title of incentive Walker Subsidy New ❑ Current/Unchanged ❑ Revised B. What Transportation Modc(s) are targeted by this incentive' Carpooling ❑ YY'diking Vanpooling ❑ Bicycling ❑ Transit (bus/rail) Not Applicable ❑ C. Description of incentive: Employees who commit to walking to work at least 60% of the time will receive a $50.00 annual reimbursement for walking shoes. Employees must furnish a receipt within two -weeks of having purchased the shoes. D. Monitoringrrracking: ❑ Claim forms Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint ❑ Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation(e.g.,bike rack counts, reserved parking) [C Other Purchase Receipt E. Staff Time: Planning hours 1 Implementation hours 2 Evaluation/Analysis hours 5 per month per month per month F. Monetary Value: $ 50.00 per month,per employee participating $ --- per month(range) minimum maximum G. Monthly Participation: Current Participants trj Target Participants 10 H. Implementation Schedule. This incentive will be implemented no later than 0 days after plan approval. South Coast Air ouality Management District 36 Transportation Programs Division Year. 199 Sit,IDr: a,y.l3or Section VI-2: Incentises,Strategles 20 �ecttnn 17((rust be completed b„c nplo,ers,�iliug anti nitialand update plans. Please use a separate page For each Incentive,ma hll out all applicable boxes. (Group all marketing,trategies on form 11-1). A. Name/Tirleofinccntiye Preferred Parking for Carpoolers New ❑ Current/Unchan,cd Revised ❑ e. What Transportation Mode(s) are targeted by this incentive? Carpooling Walking ❑ Vanpooling ❑ Bicycling ❑ Transit (bus/rail) ❑ Not Applicable ❑ C. Description of incentive: All carpooling employees may park in preferred parking on the fourth level of the parking structure. Employees are issued permits upon receipt of their agreements to carpool. This parking is also available at the City Yards, Feldheym Library, and Police Department— D. Monitoring/Tracking: ❑ Claim forms ® Time cards or other forms of self-reporting ❑ Drivers or operator's records ❑ Parking lot or building entry checkpoint ❑ `tanagers or supervisor's report ❑ Electronic badges Parking permit distribution ❑ Observation (e.g.,bike rack counts,reserved parking) ❑ Other E. Staff Time: Planning hours Implementation hours Evaluation/Analysis hours �� per month G 4 5 per month per month F. Monetary Value: $ per month,per employee.participating $ $ --- per month(range) minimum maximum G. Monthly Participation: Current Participants 37 Target Participants 60 H. Implementation Schedule: This incentive will be implemented no later than 0 days after plan approval. South Coast Air Quality Management District Transportation Programs Division 38 yea I" 3 site iot: 065890 Section VI-z: Incentives/Strategies zo Section VI must be completed by employers filing both initial and update plans. Please use a separate page for each incentive and fill out all applicable boxes. (Group all marketing strategies on form VI-1). A. Name/Title of incentive Guaranteed Emergency Ride Home New ❑ Current/Unchanged ❑ Revised B. What Transportation Mode(s) are targeted by this incentive? Carpooling ® Walking FR Vanpooling Q Bicycling Transit (bus/rail) ® Not Applicable ❑ C. Description of incentive: Ridesharing employees who have a verifiable emergency or are carpooling with someone who must leave work early because of an emergency may receive a guaranteed ride to home or the site of the emergency. If the supervisor cannot arrange transportation for the employee, then the employee may contact the Transportation Programs Coordinator to drive a fleet vehicle. If a fleet vehicle is not available, the Transportation Programs Coordinator will arrange for a taxi. D. Monitoring/Tracking: ❑ Claim forms ❑ Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation (e.g.,bike rack counts,reserved parking) Other Notification by employee E. Staff Time: Planning hours Implementation hours Evaluation/Analysis hours per month 1 per month 1 per month 1 F. Monetary value: $ 1 0 per month,per employee participating $ 0 $ 100 jvririett+4"fTe) taxi ride minimum maximum G. Monthly Participation: Current Participants 3 Target Participants as needed H. Implementation Schedule: This incentive will be implemented no later than❑ days after plan approval. South Coast fir Ouality Management District Transportation Programs Division A 38 vi-z Year 1993 sita101:06,9990 Pagl I.f 20 Section VI-2: IncentiaesiStrategies Section 17 must be completed by employers filing both initial and update plans. Please ,sea separate page for etch in,enrre.,,:d fill out all applicable boxes. 'Group all marketing strategies on form 17-1). A. Name/Title of i i ncentive i Transportation Fair New ❑ Current/Unchanged XU Revised ❑ B. What Transportation Mode(s) are targeted by this incentive? Carpooling E3 Walking Vanpooling 13 Bicycling Transit (bus/rail) [3 Not Applicable ❑ C. Description of incentive: The annual transportation fair will be held at City Hall to promote alternative modes of transportation and the City' s rideshare program. Various agencies concerned with health, pollution, and traffic congestion will be invited to participate and provide informational materials . Food and entertainment will be provided and there will be a drawing for door prizes. D. Monitoringlrracking: ❑ Claim forms ❑ Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint ❑ `tanager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ® Observation (e.g.,bike rack counts, reserved parking) Ocher informal survey of employee response E. Staff Time: Planning hours 40 Implementation hours 40 Evaluation/Analysis hours 20 per month per month per month F. Monetary Value: $ L1, 000.0� pet k' g (prizes worth up to $400 donated $ --- $ --- Yr o�it��t gge)ses) minimum maximum G. Monthly Participation: Current Participants 350 Target Participants 500 H. Implementation Schedule: This incentive will be implemented no later than days after plan approval. * depending on the date a fair is scheduled South toast Air Quality Management District 38 Transportation Programs Division Y.ar. 993 Sit.iD«: 065890 P•g -Eat 20 Section VI Incentivesi'Strategies Section V1 must be completed by employers filing both initial and update plans. Please use a separate page for each incentive and 1111 out all applicable boxes. (Group all marketing strategies on fonts VI-1). A. Ndnic/Title of incentive Rideshare presentations at safety meetings New ❑ Current/Unchanged Pi Revised ❑ B. What Transportation Mode(s) are targeted by this incentive? Carpooling ❑ Walking ❑ Vanpooling ❑ Bicycling ❑ Transit (bus/rail) ❑ Not Applicable rX C. Description of incentive: All City departments are required to have quarterly safety meetings. As part of these meetings, the Transportation Programs Coordinator will present ridesharing information, specifically addressing the issues of the effects of smog and stress on - - individual health and the health of persons with lung problems. D. Monitoring/cracking: ❑ Claim forms ❑ Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Parking lot or building entry checkpoint ® Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation (e.g.,bike rack counts, reserved parking) ❑ Other E. Staff Time: Planning hours Implementation hours �� Evaluation/Analysis hours per month 1 per month 1 per month 1 F. Monetary Value: $ --- per month,per employee participating $ --- $ per month(range) minimum maximum G. Monthly Participation: Current Participants 1,000 Target Participants 2!,000 H. implementation Schedule: This incentive will be implemented no later than 5:] days after plan approval. South Coast Air Quality Management District 38 Transportation Programs Division • VI-2 year. 199 3 SiteIo#: n(3.9iAg0 Pagj 7 e1 20 Section VI Inrentives/Strategies Section 17 must be complered by emplo-Vers filing, both initial and update plans. Please use a separate page fbr each incenrive and fill our all applicable boxes. (Group all markeri),;:trategies on form VI-1). A. dame/Titleofincentive Ridematching Assistance i New ❑ Current/Unchanged ❑ Revised 1 B. What Transportation Mode(s) are targeted by this incentive? Carpooling Walking ❑ Vanpooling Bicycling ❑ Transit (bus/rail) ❑ Not Applicable ❑ C. Description of incentive: Transportation Programs Coordinator will provide ridematching assistance to interested employees . Coordinator will send list of coworkers living in employee ' s Zip code and supply employee, w/CTS ' commuter computer matchlist phone number. D. Monitoring/Tracking: ❑ Claim forms ❑ Time cards or other forms of self-reporting ❑ Drivers or operator's records ❑ Parking lot or building entry checkpoint ❑ `tanager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation(e.g.,bike rack counts,reserved parking) Other informal -survey of employees who have used incentive. E. Staff Time: Planning hours Implementation hours Evaluation/Analysis hours per month 1 per month 1 per month 1 F. Monetary Value: $ --- per month,per employee participating $ --- $ --- per month(range) minimum maximum G. Monthly Participation: Current Participants 5 Target Participants -1Q H. Implementation Schedule: This incentive will be implemented no later than days after plan approval.' South Coast Air Qualitv Management Distria i. 38 Transportation Programs Division yl-z Ywr. 199 3 siteioc 065890 P290 186f 20 Section VI-2: Incentives,Stratecies Secnon [1 must be completed by empioyers plrng burl,initial and updare plans. Please use a separate page for each incentive anti lilt out all applicable boxes. !Group all markers{(I:rraregies on fbr?n VI-1). A. Name/Tide of incentive Commuter Information Centers New ❑ Current/Unchanged ❑ Revised �] B. What Transportation Mode(s) are targeted by this incentive? Carpooling ® Walking Vanpooling ® Bicycling Transit (bus/rail) ® Not,applicable L C. Description of incentive: Employees interested in taking alternative modes of commuting may find literature and promotional materials in the basement of City Hall and on bulletin boards at outlying sites such as the City Yards , Parks & Recreation main office, and police station. D. Monitoring/Tracking: ❑ Claim forms ❑ Time cards or other forms of self-reporting ❑ Drivers or operators records ❑ Parking lot or building entry checkpoint ❑ Managers or supervisors report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation (e.g.,bike rack counts, reserved parking) Other infnrmal c„r ey of employee ' s knowledge of program E. Staff Time: Evaluatio Planning hours Implementation hours n/Analysis hours per month 2 per month 2 per month 1 F. Monetary Value: $ --- per month,per employee participating g — per month(range) minimum maximum G. Monthly Participation: Current Participants 300 Target Participants 1200 H. Implementation Schedule: This incentive will be implemented no later than days after plan approval. South Coast Air Qualitv Management.District 38 Transportation Programs Division vl-2 Year. in 3 31WIDO: 065890 P.9.1%f 20 Section VI-2: Incentives/Strategies Section V1 must be completed by employers filing both initial and update plans. Please use a separate page for each incentive and fill out all applicable boxes. (Group all marketing strategies on form V1-1). A. Name/Title of incentive Flextime Privilege New ❑ Current/Unchanged Revised ❑ B. What Transportation Mode(s) are targeted by this incentive? Carpooling Walking Vanpooling ® Bicycling [� Transit (bus/rail) ® Not Applicable ❑ C. Description of incentive: In some instances , it may be necessary to allow employees using alternative modes to alter their established work hours to accommodate transportation needs. Supervisors are encouraged to work with employees to accommodate their rideshare schedules. D. Monitoring/Tracking: ❑ Claim forms [ Time cards or other forms of self-reporting ❑ Driver's or operator's records ❑ Perking lot or building entry checkpoint �j Manager's or supervisor's report ❑ Electronic badges ❑ Parking permit distribution ❑ Observation (e.g.,bike rack counts,reserved parking) ❑ Ocher E. Staff Time: Planning hours 1 Implementation hours 1 Evaluation/Analysis hours 1 per month per month per month F. Monetary Value: $ per month,per employee participating $ ____ per month(range) minimum maximum G. Monthly Participation: Current Participants 5 Target Participants 10* *as needed H. Implementation Schedule: This incentive will be implemented no later than© days after plan approval. South Coast Air Oualiry Management District Trensportstion Proqrsms Division VI-3 Year. tae 3 sia IDO: 065890 Section VI-3: Incentive Summary Pe9e2vef 20 Section VI must be completed by employers filing both initial and update plans. List all incentives in order of importance that you assign to the program. Use these category abbreviations: N = New C= Current/ Unchanged R= Revised N/C/R Name/Title of Incentive Monthly Participation Implementation Schedule (Days)After Plan Approval Current Target C Extra annual paid day off 150 200 1 N Free gas for carpools of 3 or more 27 39 60 R Employee vanpool W/subsidy 0 15 60 N Drawing for occasional ridesharers 0 30 60 N Rideshare promotion day 0 150 1 N Monthly drawings for car oolers 0 120 1 C Bus-pass subsidy 11 20 1 R Quarterly cash drawing 150 200 1 R Bicycle reimbursement 12 25 1 R Walker subsidy 5 10 1 as R Guaranteed emergency ride home 3 needed 1 C Transportation fair 350 500 60 C Rideshare presentations 1000 1000 1 R IRidematching assistance 5 10 1 R Commuter information centers 300 11200 1 C Flextime privilege 5 10 1 *The following needs to be placed between Walker subsidy and Guaranteed Emergency Ride Home* C Preferred Parking for Car oolers 1 37 60 1 1 Use additional pages if necessary. South Coast kr Quality Management District Transportation Programs Division 40 VII-1 Ywr. 199 ske"M Section VII: Emergency Episode Plan Section VII must be completed by employers filing both initial and update plans. (See section VII-2 for radio exemptions from requirement to maintain and operate a radio) Do you have the following? (Employers answer the following questions) Radio to receive broadcasts Yes ® No ❑ Log to record broadcast information Yes �9 No ❑ Signs to inform employees of alerts Yes i No ❑ How many fleet vehicles does your company own/operate at this site? (Do not leave blank) 646 (including specialty vehicles) Reg VII requires that the following actions be taken by your organization to reduce fleet vehicle use and reduce employee vehicle trips during a Stage 2 smog alert. List any additional actions your organization will take. 1. Post Signs. 2. Encourage Ride-sharing 3. Reduce fleet vehicle miles by 20% Reg VII requires that the following actions be taken by your organization to reduce fleet vehicle use and reduce employee vehicle trips during a Stage 3 smog alert. List any additional actions your organization will take. 1. Post Signs. 2. Treat as a major National holiday. Check one box only. ® For companies normally closed on major National Holidays: Shut down all operations. Minimum staff on hand for security and public information. ❑ For companies normally open on major National Holidays: Reduce fleet vehicle miles by 20% Reduce employee vehicle miles traveled(to and from work) by at least 65% South Coasts Air Quality Management Distriet u Transportation Programs Division I,