HomeMy WebLinkAbout02- Development Department DEVELOPMENT DEPARTMENT OF THE
CITY OF SAN BERNARDINO
REQUEST FOR COMMISSION/COUNCIL ACTION
From: Roger G. Hardgrave, Dir. Subject: Award of Contract -
of Public Works/City Engr. General Improvements
to Delmann Hts. , Rudy
Hernandez, Mill &
Date: 3-30-93 Johnson Community
Centers, per Plan No.
8890 -- KIRKLEY
DEVELOPMENT, INC.
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Synopsis of Previous Commission/Council/Committee Action:
12-21-92 - Requests for CDBG financial assistance, in the amount
of $2, 268 , 520 as submitted by the Community
Development Citizens Advisory Committee, approved.
02-15-93 - Plans approved and authorization granted to advertise
for bids.
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Recommended Motion:
Ado t resolution.
cc: Ken Henderson og G. Hardgrave, Di . of P.W. /C.E.
A. Ramos (+
f�"(_ Timothy Stei haus, Agency Administrator
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Contact Person: Roger G. Hardgrave Phone: 5025
Project Area: N/A Ward(s) : 1 & 6
Staff Report,
Supporting Data Attached: Report of Bids & Resolution
FUNDING REQUIREMENTS: Amount: # 733 , 000 Source: Mid-Year
Budget Authority: 100-806
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Commission/Council Notes:
Agenda Item No. : �_
Page 1 of 2
DEPARTMENT OF PUBLIC WORKS
STAFF REPORT
Award of Contract
General Improvements to Delmann Heights,
Rudy Hernandez, Mill and Johnson Community Centers
Bids for this project were opened at 2 : 00 p.m. , Tuesday, 3-30-93 .
A total of 4 bids were received, ranging from $441, 707 to
$1 , 120 , 000 . The low bid of $441 , 707 is 28 . 0% under the
Engineer' s Estimate of $613 , 759 .
Additive Alternates were included in the contract documents to
allow maximum flexibility. It is recommended that these
alternates be included in the contract award to the extent that
funds are available.
Below is an estimate of the total project cost, based upon the
actual low bid price.
Construction Contract -
Rudy Hernandez Center --
Base Bid $ 97, 176
Additive Alternates -
1 . Repair Gym Seating 11 , 674
2 . Motor for Gym Seating 9, 530
3 . Wainscoat 456
4 . Replace flooring 7, 437
Sub-Total $126 , 273
° Johnson Hall Center --
Base Bid $123 , 678
Mill Community Center --
Base Bid $114, 844
Additive Alternates -
1 . Repair Carpet 17, 972
2 . Replace windows 912
3. Resurface Court 1 , 311
4. Improve Drainage 2, 462
5 . Add lights 4, 474
Sub-Total $141 , 975
3-30-93
General Improvements - Centers
Page 2 of 2
Delmann Heights Center --
Base Bid $106 , 009
Additive Alternates -
1 . Addition to Tot Lot $ 785
2 . Relocate Tot Lot 800
3 . Remove walk 175
4 . Provide Carpet 3, 525
Sub-Total $111 , 294
$ 503 , 220
Consultant' s Design Fee 103 , 800
Contract Admin. & Insp. (W.O. #1410) 30 686
Sub-Total $ 637 , 706
Contingencies (15%) ± 95 , 294
TOTAL ESTIMATED PROJECT COST $ 723 , 000
Funds have been allocated, under Account No. 100-806, as set
forth below.
Location Amount
Delmann Heights Center $ 145 , 000
Rudy Hernandez Center 205, 000
Mill Community Center 212 , 935
Johnson Community Center 190 , 000
Total Funds Available - $ 752, 935
We recommend that a contract be awarded to the low bidder for the
Base Bid plus Additive Alternates listed above.
3-30-93
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I RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO KIRKLEY DEVELOPMENT, INC. , FOR GENERAL IMPROVEMENTS
3 TO DELMANN HEIGHTS, RUDY HERNANDEZ, MILL AND JOHNSON COMMUNITY
CENTERS.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS :
6 SECTION I . Kirkley Development, Inc. , is the lowest
7 responsible bidder for: General Improvements to Delmann Heights,
8 Rudy Hernandez , Mill and Johnson Community Centers, per Plan No.
g 8890. A contract is awarded accordingly to said bidder for the
10 Base Bid and Additive Alterates for the total amount of
11 $503,220 . 00, but such award shall be effective only upon the
12 contract being fully executed by both parties . All other bids,
13 therefore, are hereby rejected. The Mayor is hereby authorized
14 and directed to execute said contract on behalf of the City; a
15 copy of the contract is on file in the office of the City Clerk
16 and incorporated herein by reference as fully as though set forth
17 at length.
18 SECTION 2 . This contract and any amendment or modifica-
lg tions thereto shall not take effect or become operative until
20 fully signed and executed by the parties and no party shall be
21 obligated hereunder until the time of such full execution. No
22 oral agreements, amendments, modifications or waivers are
23 intended or authorized and shall not be implied from any act or
24 course of conduct of any party.
25 SECTION 3 . This resolution is rescinded if ' the parties
26 to the contract fail to execute it within sixty (60) days of the
27 passage of this resolution.
28 / / / /
3-30-93
2
RESO: AWARDING CONTRACT TO KIRKLEY DEVELOPMENT, INC. , FOR
GENER" IMPROVEMENTS TO DELMANN -°EIGHTS, RUDY HERNANDEZ,
MILL . JOHNSON COMMUNITY CENTERS.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1993 , by the following vote, to-wit:
5 Council Members : AYES NAYS ABSTAIN ABSENT
6 ESTRADA
7 REILLY
8 HERNANDEZ
9 MAUDSLEY
10 MINOR
11 POPE-LUDLAM
12 MILLER
13
14
Rachel Clark, City Clerk
15
The foregoing resolution is hereby approved this
16
day of 1993 .
17
18
W. R. Holcomb, Mayor
19 City of San Bernardino
Approved as to form
20 and legal content:
21 James F. Penman
City Attorney
22
23 By
24
25
26
27
28
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