HomeMy WebLinkAbout07.B- League of CA Cities New Mayors and Council Members Academy Conference Update 7.B
DOC ID: 4298 A
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Information/Report
From: John Valdivia M/CC Meeting Date: 03/21/2016
Prepared by: Cheryl Weeks, (909) 384-
5188
Dept: Council Office Ward(s): All
Subject:
2016 League of California Cities New Mayors and Council Members Academy
Conference Update (At Meeting of February 16, 2016, Item Continued to March 21,
2016) (#4298)
Current Business Registration Certificate: Not Applicable
Financial Impact:
None.
Motion: Receive and file.
Synopsis of Previous Council Action:
N/A
Background:
The League of California Cities New Mayors and Council Members Academy
Conference is a must attend for newly elected officials and for veterans wanting a
refresher course on the basic legal and practical framework in which city officials
operate. This academy provides critical training on important, fundamental topics for
local government taught by subject matter experts and seasoned elected officials. This
annual event is held mid-late January in Sacramento. The program provides the state
mandated AB 1234 Ethics course and is the first of three stages for leadership levels for
local elected officials.
In accordance with the California Government Code, AB 1234 requires members of a
legislative body to report on meetings attended at public expense at the next meeting of
the legislative body.
Supporting Documents:
League of CA Cities New Mayors & Council Members Academy 01-20-2016 (PDF)
§ 532323- Government Code on Reporting Trips (PDF)
AB 1234 LEGISLATIVE BODY TO REPORT ON MEETINGS ATTENDED (PDF)
Updated: 2/22/2016 by Linda Sutherland A I Packet Pg. 675
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Packet Pg. 676
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Home > Education &Events> New Mayors&Council Members Academy> For Attendees> Registration Q
For Attendees For Presenters All attendees must register for the conference online prior to a
reserving a hotel room. Registration is not complete until full >
payment is received. The League is unable to accept purchase orders. Once registration is 00
complete, you will be directed to the housing reservations page.
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Full Registration Includes: N
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• Admission to educational sessions as well as networking events c
• Electronic access to all program materials
• two breakfasts, two lunches, and a Wednesday evening legislative reception Q
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Online Registration (credit card)-Register Now E
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Mail-in Registration (pay by check)- contact mdunn @cacities.org to request a registration
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form.
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After your registration for the conference is received and processed, a confirmation email L
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will be sent containing the links for housing reservations.
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Full Conference Registration Fees z
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City Delegate
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Elected Officials and Staff $ 575 v
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Partner/Sponsor/All Others 3
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Non-Member City Elected Officials and City Staff $ 1575 J
NOTE: Conference registration is required to attend sessions, meals and reception. a
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Optional Registration Add-ons
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(non-refundable)
http://www.cacities.org/Education-Events/New-Mayors-Council-Members-Academy/For-... Packet Pg. 677
L•eague'of California Cities - Registration Page 2 0 7 B a
Spouse Registration (Wednesday Reception Only) - $35
Guest rate is restricted to those who are not city/public officials, are not related to any _
Partner/Sponsor company, and would have no professional reason to attend for
learning or business. Rate includes admission to the meals and reception only. 0
Session seats are reserved for conference registrants. There is no refund for the Ca
cancellation of a guest registration. It is not advisable to use city funds to register a 0
guest. M
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Questions or special needs? Contact our conference registrar at a
mdunn@cacities.org before Wednesday,January 6.
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Refund Policy
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Advance registrants unable to attend will receive a refund of rate paid, minus a $75 0
processing charge, only when a written request is submitted to the League of California
Cities, Conference Registration, 1400 K Street, Sacramento, CA, 95814 or a
mdunn@cacities.org and received before Wednesday,January 6. Refunds will not be D
available after this date. If you are unable to attend,you may substitute a.colleague for a
your entire registration. Please note, sharing of registration is prohibited. ;n
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,e?2015 League of California Cities).All rights reserved. o
1400 K Street Suite 400,Sacramento,CA 95814- Phone:(916)658-8200•Fax:(916)658-8240 U
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http://www.eacities.org/Education-Events/New-Mayors-Council-Members-Academy/For-... Packet Pg. 678
League'of California Cities- Sessions Page 1 0
Strengthening California Cities
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Horne> Education&Events > New Mayors&Council Members Academy> For Attendees> Sessions > Q
Sessions
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For Attendees For Presenters >
join us for new learning formats, timely topics and quality
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content. Below is a list of Breakout and general sessions. Need more detail?Watch the N
website for dates, times, speakers and late breaking sessions. Please note, sessions and
speakers are subject to change. o
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Wednesday °
Registration Opens m
8:00 a.m. -4:00 p.m. a
(show details) Q
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Effective Advocacy& Key City Issues a
9:30 - 10:15 a.m. E
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(show details)
Basics Boot Camp
10:30 - 11:45 a.m. v
(show details) °a
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General Luncheon: Your League and How To Use It 0,
12:00 - 1:30 p.m.
(show details)
Your Legal Powers and Obligations N
2:00-3:45 p.m. ; '
(show details) U
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Policy Role in Land Use Planning o
4:00- 5:00 p.m.
(show details)
Legislative Reception —�
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6:00 -7:00 p.m.
(show details) M
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Thursday y
Registration Open Q
http://www.cacities.org/Education-Events/New-Mayors-Council-Members-Academy/For-... Packet Pg.679
L•eaguo'of California Cities- Sessions Pagel.o
7:30 a.m. - 12:00 p.m.
(show details)
Networking Breakfast
7:30-8:30 a.m. 0
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(show details) 06
Relationship Between City Council and City Manager Staff o
8:30- 10:00 a.m. w
(show details)
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Communications and the New Media z
10:15 - 11:45 a.m.
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(show details)
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General Luncheon: City of Dysfunction function - How to Conduct an Effective and Respectful . >
Council Meeting a
12:00 - 2:00 p.m. >
(show details) 00
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Financial Responsibilities, City Revenues Workshop
2:15-4:45 p.m.
(show details) N
Friday
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2016 Elections - Networking Breakfast
8:00 - 9:15 a.m.
(show details)
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How to Build and Maintain the Public's Trust: Practical Ethics and the Law(AB 1234 Ethics Q
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Training) D
9:45- 11:45 a.m.
(show details)
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7 2015 League of California Cities.All rights reserved. 06
1400 K Street Suite 400,Sacramento,CA 95814•Phone:(916)658.8200-Fax:(916)658-8240 N
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http://www.cacities.org/Education-Events/New-Mayors-Council-Members-Academy/For-... Packet Pg. 880
7.B.b
§53232.3. Expense report forms,CA GOVT§53232.3
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West's Annotated California Codes
Government Code(Refs&Annos)
Title 5.Local Agencies(Refs&Annos)
Division 2.Cities,Counties,and Other Agencies(Refs&Annos)
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Part 1.Powers and Duties Common to Cities,Counties,and Other Agencies(Refs&Annos) E
Chapter 2.Officers and Employees(Refs&Annos)
Article 2.3.Compensation(Refs&Annos) —
West's Ann.Cal.Gov.Code§ 53232.3 c
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§53232.3. Expense report forms 0
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Effective:January 1,2oo6 L
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(a)If a local agency reimburses members of a legislative body for actual and necessary expenses incurred in the performance of U
official duties,then a local agency shall provide expense report forms to be filed by the members of the legislative body for J
reimbursement for actual and necessary expenses incurred on behalf of the local agency in the performance of official duties. Q
Reimbursable expenses shall include,but not be limited to,meals,lodging,and travel. j
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(b) Expense reports shall document that expenses meet the existing policy, adopted pursuant to Section 53232.2, for >
expenditure of public resources. 00
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(c) Members of a legislative body shall submit expense reports within a reasonable time after incurring the expense, as Q
determined by the legislative body,and the reports shall be accompanied by the receipts documenting each expense. L
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(d)Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency at the next o
regular meeting of the legislative body. 0
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(e)All documents related to reimbursable agency expenditures are public records subject to disclosure under the California °
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Public Records Act(Chapter 3.5(commencing with Section 6250)of Division 7 of Title 1). 'a
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(Added by Stats.2005,c. 700(A.B.1234),§3.) d
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West's Ann.Cal.Gov.Code§53232.3,CA GOVT§53232.3 N
Current with all 2013 Reg.Sess.laws,all 2013-2014 1st Ex.Sess. laws,and Res. c. 123(S.C.A.3) N
End of Document ^2014 Thomson Reuters.No claim to original U.S.Government Works. Ln
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Institute for Local Government
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12.What about expenses related to cell phone and Internet use for local agency
business?
These also can be reimbursed according to local agency policy with documentation.59 0
In terms of kinds of documentation, one agency requires that telephone bills be
submitted and that the official identify which calls were made on agency business. For L
cellular calls when the official has a particular number of minutes included in the o
official's plan, then the agency asks the official to identify the percentage of calls made M
on public business. For Internet access, if the officials submit an estimate of the
percentage of agency-related usage for the period in question and proof of the amount z
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of bill for such access.
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Officials should keep in mind that all expense reimbursement requests and supporting Q
documentation are public records.so 0
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13.How should local agencies interpret the requirement for members of a
legislative body to provide brief reports on the meetings they attended at the
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expense of the local agency at the next regular meeting of the legislative
body? o
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AB 1234 requires members of a legislative body to report on "meetings" attended at Z
public expense at the next meeting of the legislative body.61 "Meetings" for purpose of w
this section are tied to the Brown Act meaning of the term: 62 any congregation of a a
majority of the members of a legislative body at the same time and place to hear, Cn
discuss, or deliberate upon any item that is within the subject matter jurisdiction of the Z
legislative body or the local agency to which it pertains.ss
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An example would be when a city council member or supervisor represents his or her Z
agency on a joint powers agency board and pays for the official's expenses in serving in o
that representative capacity. 0
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Presumably the report can be either written or oral. The report must be made at the
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next meeting of the legislative body that paid for its member to attend the meeting. o
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Note too that some public agencies have also voluntarily adopted requirements that any
time an official attends a conference or similar gathering at public expense that a report w
be provided back to the body. Again, the report typically can be written or oral. >
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59 Cal. Gov't Code§53232.3(c).
60 Cal, Gov't Code§53232.3(e). m
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61 Cal. Gov't Code§ 53232.3(d).
sz Cal. Gov't Code§ 53232.3(d).
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63 See Cal. Gov't Code§54952.2. >_
sa Cal. Gov't Code§53232.3(d). U
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www.ca-ilg.org
Packet Pg.682