HomeMy WebLinkAboutAS1- Parks, Recreation & Comunity Services CITY OF SAN BERNAr 71NO - REQUEST FO` COUNCIL ACTION
From: Annie F. Ramos, Director Subject: REQUEST FOR WAIVER OF FEES IN THE AMOUNT
OF $275.00 FOR USE OF FISCALINI FIELDBY
Dept: Parks, Recreation & Community Services CHILDHELP USA.
Date: March 17, 1993
Synopsis of Previous Council action:
None.
Recommended motion:
Form Motion 1. That the request to waive fees for use of Fiscalini Field
and facilities in the amount of $275.00 be denied.
or
Form Motion 2. That the request to waive fees for use of Fiscalini Field
and facilities in the amout of $275.00 be approved.
Signature
Contact person: Tom Boggs Phone: 5032
Staff Report, Letter of Ward 1
Supporting data attached: Request and Application_ Ward:
FUNDING REQUIREMENTS: Amount: $275.00
Source: (ACCT. NO.)
(ACCT. DESCRIPTION)
Finance:
Council Notes: * These are funds which would be dppoSited into a revenue arrount for use of
f�cilities Should the reauPStina armip he renrii,irt-d to pa These are f-inris which assist
the department in offsetting some of the on-going maintenanc a d r, air .cost for ke ping
facilities available There are an City funds dirgctl involve wi��i doing t�iis even.0
75.0262 Agenda Item No. AJ!/
CITY OF SAN BERNAROINO - REQUEST FOP COUNCIL ACTION
STAFF REPORT
REQUEST FOR WAIVER OF FEES
IN THE AMOUNT OF $275. 00
FOR USE OF FISCALINI FIELD
BY CHILDHELP USA.
The Inland Empire Chapter of Childhelp USA is sponsoring a
fundraising event at Fiscalini Field to benefit "The Village of
Childhelp" in Beaumont. Childhelp USA is a national charity which
is working to combat child abuse through treatment, prevention, and
research. The fee for use of Fiscalini Field for this event is
$275. 00. The President of the chapter, Amanda Lee Ferren, has
requested that the fee be waived. (Please see the attached letter
from Ms. Ferren)
Resolution No. 91-35 allows the Mayor and Common Council to exempt
non-profit corporations and associations, organized primarily for
patriotic, civic betterment or charitable purposes, from the rates
and fee schedules for the use of park and recreation facilities,
services and equipment under the condition that paying the fees
would create a hardship or if the event is of unusual benefit to
the citizens of San Bernardino.
This event is certainly aimed at civic betterment and at correcting
a social ill that affects all of our citizens. Therefore, Childhelp
USA does meet the qualification for having the fees in the amount
of $275. 00, which are for the use of the Fiscalini facilities,
waived in the interest of providing a positive activity to assist
the children in our community.
JUSTIFICATION FOR SUPPLEMENTAL AGENDA
THE USE OF FISCALINI FIELD BY CHILDHELP USA IS SCHEDULED FOR APRIL
3 , 1993 . THE REQUEST FOR WAIVER WAS NOT RECEIVED UNTIL MARCH 16,
1993 AND WAS TO LATE TO BE PLACED ON THE REGULAR AGENDA FOR THE
MARCH 22ND MEETING.
75-0264
i
�hildte1P
pQo
Inland Empire Chapter
Box30Z11
San Bernardino, CA 924113 March 4, 1993
Co-rounders:
Sara O'Meara
Yvonne Fedderson
The Honorable Mayor Bob Holcomb
San Bernardino City Council
300 North "D" Street
Chapter Ofncers San Bernardino, Ca 92401
1991.1992
President
Mrs.Gordon(Amanda)Ferren Dear Mayor Holcomb,
Ist VP-Ways&Means
Mrs.Steve(Cathy)Salenger On April 3, Childhelp USA and the San Bernardino Spirit Baseball
2nd VP-Publicity Club is sponsoring a fundraising event at Fiscalini Field to benefit
Mrs.Lawrence(Laura)Winking The Village of Childhelp, and I would like to request you consider
3rd VP-Membership a waiver of fees for use of the field on that occasion.
Mrs.Dean(JoAnn)Von Wald
4th VP-New Members The Los Angeles Raiders and local officials and business men are
Mrs.John(Lorraine)Lopez donating their time to participate in this fund raiser. KNBC's
5th VP-Village Projects Weatherman Fritz Coleman and several comedians will round out
Ms.Beverly Hlavaty our team of notables.
6th VP-Hospitality
Mrs.Robert(Mary)Baldwin All members of the Inland Empire Chapter are volunteers and receive
Recording Secretary no monetary compensation for their efforts in bringing this event
Mrs.Enrique(Sandra)Arevalos together. We are making every effort to underwrite this event costs
Corresponding Secretary (tickets, programs,uni forms etc) with donations from the community,
Mrs.Frank(Sue)Basirico we do guarantee that at least $6.00 of the $7.00 ticket price will go
Treasurer directly to the Village of Childhelp in Beaumont. If we are very
Mrs.James W.(Peggy)Brier sucessful in our efforts, 100% of the monies raised will go to the
Parliamentarian village.
Mrs.Douglas(Bonnye)Myers
Chaplain Childhelp USA is a non-profit 501(c)3 corporation, and our Federal
Mrs.John(Yoma)CieweS Tax ID number is: 95-2884608
Thank you for your consideration and your help.
For the love of child,
Most Sincerely,
Amanda Lee Ferren, President
Inland Empire Chapter
Childhelp USA
Enc: Childhelp Pamphlet
4
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�e`QNAUD,ti
� y PARKS , RECREATION AND COMMUNITY SERVICE-
APPLICATION/PERMIT FGA TO USE PUBLIC PARK OR RECREATION FACILITY
tipF p�N\
Dare cf Application. MARCH 4, 1993
Name and Address of Applicant/Organization: `CHILDHELP USA
P.O. BOX 30211 SAN BERNARDINO, CA 92413
Faciiity Reqiested: FISCALINI FIELD
Date of Activity: APRIL 32 1993 Time of Activity: _11:00 A.M /P.M. To 1:30 A.M./P.M.
Nature of Activity/vent: FUND RAISING EVENT.
Describe Planned Activities: CELEBRITY SOFTBALL GAME
Estimated Attendance: 2,400 Is Activity Open to the Public? YES Admission Fee? YES $7.00 p.p.
Will Sound Amplification or Public Address System be Used? YES
ts'r BASE t s A"T 6o/-rµq
Time of Day Amplifier is to be Used: 11:00 A.M.:F.M. To 1:30 A M P.M 't�RGeeed To �0�3ASE5,
(Se_tion 12.80.130, City Municipal Code Applies.)
MusC �i C..A`; AT °3O FT 'BASES
HOLD HARMLESS AGREEMEN i
Applicant hereby acknowledges that he/she has read, understands,and will com:,ly A!.rn a!'.provisions of Chapter 12.80, Municipal
Code, City of San Bernardino, California pertaining to use of Park and Recreatio^ facil^ies.' Applicant hereby assumes all
responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless and indemnOy the City of San Bernardino,
California, from any and all liability for injury to persons or property occuring as a result of tr.is activity and agrees to be liable to said
City for and all damage to any park,facility,building, pool, equipment, an r Iture owned or contro9ed by C' hich results from
the activity or permittee or is caused by any participant in said activity
Sigellaturo ot Applicant
'NOTE:This permit is subject to cancellation by any Police Officer AVAILABLE:Y YES NO
who determines violation of any provision of the City Municipal Code. SPECIAL CONCITIONS APPLY: YES NO
CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEES/DEPOSITtS)REQUIRED: YES NO
deposit shall be forfeited. FEES: �• RECEIVED BY:
KEY DEPOSIT: Keys shall be returned within two (2)working days ON RECEIPT#: BY:ry,
after the event for which the key(s) is issued. If key(s) is not returned DEPOSIT(S). `25v RECEIVED BY: .
TE:
promptly, the deposit shall be forfeited. DEPOSIT RETURNED TO: D
❑APPROVED - DISAPPROVED DATE:
CHILDHELP USA
Printed Name of Applicant
P.O. BOX 30211 Address Director, Parks, Recreation 8 Community Services
SA BDNO, CA 92413 64-770 DISTRIBUTION:
WHITE: DEPT/FACILITY
Ci Zip Phone Number GREEN: APPLICANT/USER
CANARY: DEPOSIT FILE
PINK: POLICE UEPT.
Signature o pplicant GOLDENROD:RISK MGMT.
SPECIAL CONDITIONS OF PERMIT
As Part of the Public Park Use Permit, the following
represents an understanding between the City of San
Bernardino and 1-�k�-:b yAiZ�-:P klS A , relating to the use
(applicant)
of V71 Sc a, for i !�
(name of facility)
(purpose of use)
during the period 4[ 3152-- 1 � � to 413L93 I;
(date and hour) (date and hour)
All requirements must be completed. Failure to complete
any of these conditions will be cause for immediate
termination of this permit.
PERMITS AND LICENSES
Applicant agrees to obtain all necessary permits and
licenses required for the various activities and events
to be conducted throughout the period of use of the
facility and to provide proof of same to the Parks,
Recreation and Community Services Departments.
Following is a list of permits, licenses and other
requirements:
1. FIRE DEPARTMENT PERMIT - Apply for this at the City
Fire Department, 200 E. Third Street.
2 . ENVIRONMENTAL HEALTH ITINERANT PERMIT - Apply for
this at 385 N. Arrowhead Ave.
3 . BUSINESS LICENSE - This includes a Business License
for each vendor and service provider. ) Apply for
this at City Clerk's Office, Second Floor, City
Hall.
1
4 . ABC LICENSE AND TEMPORARY SELLER'S PERMIT AND SALES
AND USE TAX RETURN - (For Alcohol Sales) Apply for
this at the State Board of Equalization Office, 303
W. 3rd Street.
5. Permit authorizing Carnival and other outdoor
entertainment - apply for this at City Police Dept. ,
Vice and Narcotics Division.
Ride vendors will be in compliance with all California
State Division of Occupational Safety and Health policies
dealing with carnival amusement rides and covered under
law by Labor Code Sections 7900 through 7915. Ride
vendors will comply with Police Department personnel or
other City department in the event of a malfunction of an
amusement ride or an accident resulting in a patron
injury or fatality, the ride vendor will immediately
notify the Police Department and fully cooperate with the
investigation.
SECURITY AND CROWD CONTROL
Applicant will provide security and crowd control for the
event on a 24 hour basis with a written duty schedule to
be provided to the Parks, Recreation and Community
Services department and the Police Department. The duty
schedule will provide the name, address and telephone
number for the individual responsible for security along
with the names and duty times for each individual working
as crowd controller and/or day/night security guard.
CLEANLINESS OF FACILITY AND CLEAN-UP DEPOSIT
Applicant will provide for continuous clean-up during the
event. Applicant will make arrangements with City Refuse
Division for provision of trash bins and for the time the
bins are to be emptied. Applicant agrees to provide
personnel to empty trash receptacles into the large trash
bins prior to scheduled pick-up time by the Refuse
Divis n. A facility Cleaning Deposit of
$ a is required. The facility shall be
cleaned by applicant not later than
(Date/Time)
Cleaning Deposit shall be forfeited if, upon inspection
by a Parks, Recreation and Community Services Department
representative, the facility has not been properly
cleaned.
2
PORTABLE RESTROOMS
Applicant agrees to provide portable restrooms as
required for the anticipated attendance. Restrooms will
be strategically located and will be kept clean and
supplied by applicant.
EMERGENCY RESPONSE
Applicant agrees that in the event of an emergency
response by City forces as a result of activities of the
event, all salary and material costs shall be borne by
the applicant; i.e. , plugged sewer lines, electrical
failure, riots, mass arrests, major crime responses, etc.
ALOCHOLIC BEVERAGE SALES AND/OR CONSUMPTION
Alcoholic beverage use for any event on City property
must be approved by the City Administrator. In addition,
alcoholic beverage sales must be approved by the City
Police Department and an.. BC License must be obtained.
Alcohol use fees are $ N
The Parks, Recreation and Community Services Department
will forward the request for Alcohol use to City
Admimistrator when the formal request is received and the
alcohol waiver fees are paid.
In the event that alcoholic beverage sale and/or use is
approved for this event, the applicant shall hold the
City Harmless from any potential liability claims
resulting from the sale and/or use of alcoholic beverages
on the facility premises.
Applicant will strictly enforce all ABC laws with
particular attention to the prohibition of sale and/or
use of alcohol by minors and by requiring proper
identication when necessary.
CONTRACTURAL AGREEMENTS
Applicant shall furnish to the Parks, Recreation and
Community Services Department a copy of signed contracts
between applicant and any vendors or otherproviders of
services for the event.
3
INSURANCE REQUIREMENTS
Applicant shall procure and maintain in force during the
term of this permit and any extension thereof, at its
expense, public liability insurance in companies and
through brokers approved by City, adequate to protect
against liability for damage claims through public use of
or arising out of accidents occurring in or around the
premises, in a minimum amount of $1, 000, 000. The City
shall be named as additional insured in the policy. The
Applicant's insurance will be primary to any coverage the
City of San Bernardino may have in effect. Such
insurance policies shall provide coverage for City's
contingent liability on such claims or losses resulting
from activities of the permit. An appropriate
certificate of insurance shall be furnished to the
Director of Parks, Recreation and Community Services.
Failure to provide insurance as stated herein will be
cause for immediate termination of this permit.
In addition, all vendors and service providers shall
provide Certificates of Insurance in the amount of
$1, 000, 000 with the City named as additional insured.
BOND FOR DAMAGES AND OTHER UNFORESEEN COSTS
Applican, shall provide a damage bond in the amount of
$ to cover damages to City property and
equipment which may occur and to recover other costs
which may accrue as a result of the scheduled activities.
4
WOR SHEET FOR FEES/DEPOSITS
FEES
Equip/Facility/Service Unit Quantity Unit Price Extension
Total: X17 S, ° " _
DEPOSITS
Type Unit Quantity Unit Price Extension Cash/Check
a D
S"O
2S�
Total: ° v