HomeMy WebLinkAbout44- M.I.S. Division of Administration CITY OF SAN BERNAIINO - REQUEST FOr" COUNCIL ACTION
From: Janis Ingels Subject: Authorization to expend funds
in the amount of $20,200 to pur-
Dept: M.I.S. Division of Administration chase two (2) additional disc
drives to increase the storage
Date: 2-26-93 capacity on the Police Records
Dis etch com uters
Synopsis of Previous Council action:
None .
Recommended motion:
MOTION NO. 1
That an amount of $10,100 of the $12,000 realized from the sale of 40 outdated
terminal drivers utilized in conjunction with the previous public safety computers
be authorized for the expenditure of one (1) additional disc drive to increase the
storage capacity on the Police Records and Dispatch computers; and that the
Director of Finance be directed to deposit the remaining funds in the amount of
$1,900 into Account No. 679-103-55486 (MIS-Hardware) .
MOTION NO, 2
That an expenditure of Asset Forfeiture Funds in
the amount of $10,100 be authorized for the
purchase of one (1) additional disc drive to
increase the storage capacity on the Police Records
and Dispatch computers for a total of two (2) /�►�1�.�
additional disk drives at a total cost of $20,200.
Signature
Contact person: Janis Ingel s Phone: 5010
Supporting data attached: Staff Report Ward:
FUNDING REQUIREMENTS: Amount: $20,200
Source: (Acct. No.) 679-000-30405 and 108-000-30405
(Acct. Description) M.I.S . Fund and Police Asset Forfeiture Funs
Finance: / •
Council Notes:
75-0262 Agenda Item No
CITY OF SAN BERNAV"INO - REQUEST FOF COUNCIL ACTION
STAFF REPORT
The Police Department was previously unable to keep an acceptable amount
of data on-line due to limited space on the old computers.
On the new systems, the Police Department has been able to catch up
on the two year backlog in the Records Division. Also, Computer Aided
Dispatch incident histories are being retained on-line for a longer
period of time. This allows reports and inquiries to be made without
waiting for data to be reloaded from tape.
The Department's files are now extremely large and growing rapidly.
The cost of a disc drive has recently dropped from $20,000 for a 1 gigabyte
(approximately one billion characters of data storage) drive to only
$10,100 for a 2 gigabyte drive, (2 billion characters) .
The Police Department proposes to purchase 1 drive using $10,100 of
asset forfeiture funds. M.I.S. recently sold some old equipment, unused
since new systems were purchased. The old equipment sold for $12,000.
M.I.S. would like to use $10,100 from this sale to purchase a second
2 gigabyte drive for the benefit of the Public Safety computers.
M.I.S. would issue a request for a single source purchase order to
Digital Equipment Corporation who manufactures these drives.
$10,100 of the $12,000 would be appropriated to account 679-000-30405, the
remaining $1,900 to account 679-103-55486. The Police Asset Forfeiture
Account is 108-000-30405.
The additional 4 gigabytes (4 billion characters of storage space) will
allow the Police Department's files to grow at the current rate of speed
for an estimated timeframe of approximately 2 more years without storage
space concerns.
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