HomeMy WebLinkAbout13- Development D E V E L O P NEW T D E P A R T ME n T
OF THE CITY OF SAN BERNARDINO
REQUEST FOR COMMISSION/COUNCIL ACTION
From: KENNETH J. HENDERSON Subject: COURT STREET FACILITIES
Executive Director
Date: March 11, 1993
-------------------------------------------------------------------------------
Synopsis of Previous Commission/Council/Committee Action(s)•
On November 11, 1992, the Community Development Commission approved
the Court Street Square plans and budget, authorizing construction to
begin January, 1993.
On March 8, 1993, the Community Development Commission received and
filed a construction progress report.
-------------------------------------------------------------------------------
Recommended Motion(s):
(Community Development Commission)
MOTION A: That the Community Development Commission approve the
Court Street Square amenities package of $17,500 and
authorize the Executive Director to expend same.
— AND —
(Motions Continued to Next Page. . .)
Admi istrator KENNETH J. HE ERSON
Executive Dire for
-------------------------------------------------------------------------------
Contact Person(s): Ken Henderson/David Norman Phone: 5081
Project Area(s) : Central City Ward(s) : 1
Sspporting Data Attached: Staff Report
FUNDING REQUIREMENTS: Amount: $ $97,429 Source: Tax Incmt
Budget Authority: Requested
-------------------------------------------------------------------------------
Commission/Council Notes:
-------------------------------------------------------------------------------
KJH:DJN:mkc:2951J COMMISSION MEETING AGENDA
Meeting Date: 3/22/1993
Agenda Item Number: 1 -3
BEQUEST FOR COMMISSION/COUNCIL ACTION
Court Street Facilities
March 11, 1993
Page Number -2-
Recommended Motion(s) Continued:
MOTION B: That the Community Development Commission approve a change
order to the current Court Street Square construction
contract with Bob Britton, Inc. , in an amount not-to-exceed
$12,760 for additional hand railing on the plaza level.
- AND -
MOTION C: That the Community Development Commission increase the
previously authorized budget by $67,169 for the provision of
Court Street Square kitchen, storage and restroom facilities.
-------------------------------------------------------------------------------
KJH:DJN:mkc:2951J COMMISSION MEETING AGENDA
Meeting Date: 3/22/1993/
Agenda Item Number: ! 5
D E V E L O P M E N T D E P A R T M E N T
OF THE CITY OF SAN BERNARDINO
STAFF REPORT
COURT STREET FACILITIES
Construction of Court Street Square is progressing as planned, albeit
with rain induced delays. Three areas are covered in this report.
First, as originally envisioned, Main Street staff has prepared and is
recommending an amenities package to provide tables, chairs and
equipment for use in program events on the Square. This totals
$17,500. Secondly, it appears that it would be beneficial to construct
permanent railing on the plaza level now rather than delay it a few
months when the area adjacent to the Convention Center is improved.
This will move $11,600 forward into the current project. Thirdly,
difficulties caused by County Environmental Health Services and Public
Health Departments regulations have required changes to the kitchen
approach and a recommendation is made to increase the budget by $67,169
to cover purchase of a kitchen concession facility, construction of
additional on-site storage, and a recommended bathroom facility.
Finally, while not an action item at this time, this report updates the
Commission on the most current level of extra work and change orders
which have been necessary to continue with the site's construction.
These currently total approximately 6% of the construction budget.
AMENITIES PACKAGE
Main Street staff has developed an amenities budget with line item
details which are explained in the attached amenity package
recommendation. These items are necessary to carry out the programming
for the Square and will total $17,500. Please see the attached staff
report for detailed information on Main Street staff's recommendation.
HANDRAILS
In order to more fully integrate the Court Street Square construction
with the upper court, staff believes that the plywood parapet wall on
the upper court should be removed and replaced with railing similar in
design to that which exists on the upper court. This railing was to be
constructed during amphitheater construction. Staff believes, however,
that aesthetic issues and sensitivities will be better met by having
the railing installed prior to Court Street Square opening.
-------------------------------------------------------------------------------
KJH:DJN:mkc:2951J COMMISSION MEETING AGENDA
Meeting Date: 3/22/1993
Agenda Item Number:
DEVELOPMENT DEPARTMENT STAFF REPORT
Court Street Facilities
March 11, 1993
Page Number -2-
Bob Britton Construction has provided a bid of $11,600 for the
construction of the upper court railing. The reasonableness of the bid
has been reviewed and staff recommends that a change order to Britton's
contract be approved in the amount of $11,600 for the construction of
the railing plus a ten percent (10%) contingency, for a total cost
not-to-exceed $12,760.
KITCHEN. STORAGE AND RESTROOM FACILITIES
On November 11, 1992, the Community Development Commission approved the
Court Street Square plans and budget. Within the approved budget was a
$50,000 line item for the provision of restroom and kitchen
facilities. Although staff was able to find facilities which could
meet program needs, the kitchen facility was not acceptable to the
County Public Health Department staff and its requirements. A budget
increase as a result of the County-required changes is, therefore,
needed in this area. The following recommendations for a kitchen
concession trailer, an additional storage unit, and a vandal resistant
restroom facility total $117,169 (including a 10% contingency) which is
an increase of $67,169 more than the original line item in the
construction budget. Information on the individual components follows:
Kitchen Facility. The attached Main Street staff report on a food
concession facility describes a recommended solution to overcome the
high costs that result from County Public Health Department
requirements for facilities with permanently connected utilities. Main
Street has researched this matter and developed the attached
recommendation for purchasing a trailer from Regal Catering Bodies
Inc. , for $55,000. See the attached report for additional information.
Additional Storage Main Street, Inc. , has requested more storage be
provided onsite for program activities. To accommodate this request,
staff suggests a 101x18' storage building with cabinets, lighting and
electrical outlets (see Exhibit "B"). This unit can be made to match
the architectural finishes and design of the proposed bathroom fitted
with a similar roof detail. Because staff has not had the opportunity
to put this storage area out to bid, we do not have a firm price. We
estimate, however, that the completed cost will be between $11,000 and
$16,000. It is recommended the Commission authorize staff to proceed
with the construction of this facility for a price not-to-exceed
$16,000. If staff is unable to provide this storage facility for the
amount authorized, staff will return with alternative recommendations.
Restroom Facilities. Recent experience in two City parks supports an
enhanced restroom concept which is presented here for Commission
approval. The original concept by PPS was a 101x32' restroom trailer
which will cost the Agency $26,359.10 delivered to the site. The
-------------------------------------------------------------------------------
KJH:DJN:mkc:2951J COMMISSION MEETING AGENDA
Meeting Date: 3/22/1993
Agenda Item Number:
DEVELOPMENT DEPARTMENT STAFF REPORT
Court Street Facilities
March 11, 1993
Page Number -3-
trailer was to be "pit-set", allowing full handicapped accessibility
without ramps. With the trailer set in its pit, cement would then be
poured around the trailer to finish the site by bringing the cement
slab to the edge of the trailer.
There is concern about the maintenance costs and durability of a
trailer for public restroom use. Staff was able to visit a trailer
which had been used at a school district site for only 18 months; many
of the fixtures were broken and toilet partitions were in need of
serious repair. Graffiti on the interior surfaces could not be removed
due to the interior finish of the trailer. Furthermore, the "boxiness"
of the trailer does not lend itself well to the surrounding design of
Court Street Square. Because public abuse of the restroom may turn out
to be relatively high, and the aesthetics of the site are of major
concern, staff recommends another alternative which has been recently
installed in two City park sites.
This prefabricated unit will be bolted to the finished slab and can be
easily relocated to a public park in future years if it is no longer
needed at Court Street Square. The interior finishes and fixtures are
high quality and heavy duty throughout and are similar to those in the
newly constructed Seccombe Lake ballfield restrooms. The exterior
finish of the unit is graffiti resistant and the doors to the units are
very heavy duty plank-type doors, designed for intense public use.
The unit features enhanced security due to the use of individual,
single stall rooms for both genders which allow a full view of the
interior when the door is opened. This restroom will be adequate for
most events at Court Street Square (see Exhibit "A"). To enhance its
appearance, the manufacturer has included a roof detail which will
match the trellises on the Court Street Square site making the unit
architecturally compatible with other elements in the square. The
restroom unit, delivered and installed, is $35,517 excluding City
permit fees. Staff recommends purchase of this unit.
OTHER CHANGE ORDERS
On March 8, 1993, the Community Development Commission received and
filed a staff report regarding Court Street Square construction
progress. Continued underground work on the site, such as excavation
for tree wells and electrical undergrounding, have produced additional
extra work orders for the demolition of buried concrete. Other changes
to site elements such as grading of the eastern mound area, additional
export of grading material and the need to meet various code
requirements, have pushed the ratio of extra work and change orders to
about six percent of $405,000 or $24,300. The $405,000 figure excludes
the $50,000 allocated for kitchen and restroom facilities as described
elsewhere in this report.
-------------------------------------------------------------------------------
KJH:DJN:mkc:2951J COMMISSION MEETING AGENDA
Meeting Date: 3/22/1993
Agenda Item Number: !�
DEVELOPMENT DEPARTMENT STAFF REPORT
Court Street Facilities
March 11, 1993
Page Number -4-
Although staff has found it necessary to authorize the contractor to
make the needed changes in the field to complete construction of Court
Street Square, staff has not paid the contractor for these extra work
and change orders. Staff will return to the Commission at the end of
construction, when the final cost of the extra work and change orders
is known, for authorization to pay the contractor for the required,
necessary work.
Staff recommends adoption of the form motions "A", "B" and "C".
KENNETH J. RSON, Executive Director
Development elJartment
------------------------------------------------------------------------------
KJH:DJN:mkc:2951J COMMISSION MEETING AGENDA
Meeting Date: 3/22/1993
Agenda Item Number: ___�
MAIN STREET, INC. STAFF REPORT
Kitchen facility/catering concession
Court Street Square
From the original specifications for the Court Street Square
facility, as proposed by Project for Public Spaces, there has been
catering facilities on the square. It is a generally accepted fact
that the presence of food at outdoor events is an essential
component to any event' s success. The facility would be available
to both Main Street staff, as well as be available to rent to
groups and organizations. This would also serve as a revenue
generating resource for Main Street. Two major considerations have
played an integral part in the choice of the facility proposed,
namely cost, and the proposed "temporary" nature of Court Street
Square.
Main Street staff, together with the assistance of Economic
Development Agency Staff have examined a number of various options
for the kitchen - facility ranging from trailers to inground
prefabricated structures.
Prefabricated buildings as well as "semi-portable" trailers which
are permanently connected to utilities are regarded as permanent
structures by the County of San Bernardino Health Department and
therefore require far more extensive fixtures and fittings, such as
grease traps. Apart from the expense of this additional equipment
Main Street Staff proposes that it is not necessary to provide a
full service restaurant kitchen for the purpose of dispensing light
snacks at outdoor events. The cost of this type of catering
facility has ranged from $90,000 to $130,000 fully installed.
Main Street staff proposes an amount of $55,000 for the purchase of
fully equipped, self contained catering concession trailer from
Regal Catering Bodies Inc. , Ontario, California. This all stainless
steel interior catering concession trailer fully meets all
requirements of the County Health Officials, will serve the purpose
of providing food and drinks at square functions adequately and
hygienically, and is totally portable. If usage of this parcel of
land should change at some time in the future the trailer can be
relocated or sold rather than demolished. The above proposal has
been examined and discussed by the Main Street Advisory Board who
are of the opinion that the above recommended motion is the most
efficient and cost effective method.
Total price as quoted is $55,000 including tax, freight,
installation and licenses. Staff recommends a sum of $55,000 be
approved for the purchase of this trailer.
AH:cs: March 15, 1993
1 -�
MAIN STREET, INC. STAFF REPORT
Court Street Square
Amenity package
Following the recommendations of Project for Public Spaces the
Economic Development Agency has been commissioned with the
construction of Court Street Square while Main Street, Inc. will
assume management of the facility once complete. No amenities have
been included in the construction budget.
Main Street Staff have costed out some basic amenity requirements
in order to be able to operate the square efficiently and provide
flexibility for a wide range of events. Total cost of these items
amounts to $17, 500 for items listed below. This is considerably
less than the original inventory of amenities as proposed by
Project for Public Spaces which was in excess of $65,000, however,
this list has been examined by the Main Street Advisory Board who
are of the opinion that the proposed amenity items will be
sufficient to operate the square efficiently. Many Main Street
Advisory Board members possess considerable expertise in this
field. These items will also be available for rent to users of the
square thus enabling Main Street to offset square costs against
potential revenues. Staff recommends approval of this sum for
purchase of an amenity package in order to operate Court Street
Square.
QTY ITEM UNIT PRICE TOTAL COST
15 Wooden slat benches 36.00 540.00
100 Stackable resin chairs 5.00 500.00
100 Folding outdoor chairs 16.49 1, 649 .00
3 Chair dollies 84.99 254. 97
12 35" tilt top tables 110.00 1, 320.00
10 6 ' folding tables 54.99 549.90
10 Sun umbrellas 67.99 679 .90
3 Ash urns 80.99 242. 97
4 Stage risers 599.99 2, 399 . 96
1 Sound System 800.00
1 Podium 134. 99 134.99
1 Stage lighting system 2, 000.00
6 Pedestal signs 99 .00 594.00
1 Bulletin board/kiosk 1, 560.00
10 Stanchions & chain 24. 99 316.30
4 Exhibit display panels 125.00 500.00
Flags and banners 3, 458.01
$17, 500.00
AH:cs: March 15, 1993
I 'J
1%
p • • • • • •
---------------
rt � •
CD • • • • • •
wn
iii
®•
TrA
Exhibit "A"
1 of 2
ca
0
m
O
(/� Z
m
N 2069 1*1
v
n'1
Z
W
0
m
2 of 2
cn
r m
O
-n
0
O
CD
■
a
�■
r*
ILL
ob
/r i
chi
1)
A*- I
I ac��i y
1` I
I
Exhibit "Bfl
1 of 2 i_3
�G
r*
O i
O m
0
-v "n
a;
I �
I Faci/' I
f.Y
I
2 of 2