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Home My WebLink About37- Parks, Recreation & Community Services CITY OF SAN BER[ IRDINO - REQUEST CDR COUNCIL ACTION From: ANNIE F. RAMOS, DIRECTOR Subject: REQUEST FOR WAIVER OF FEE IN THE AMOUNT OF $ 197 FOR USE OF SECCOMBE LAKE PARK Dept: PARKS, RECREATION AND COMMUNITY SERVICES BY THE N.A.A.C.P, SAN BERNARDINO BRANCH. Date: APRIL 27, 1995 Synopsis of Previous Council action: T)M , 1 Pr'+T nr� 7 APP 9, 4 Recommended motion: Form Motion 1: That the request to waive fees for use of Seccombe Lake Park by the N.A.A.C.P. , San Bernardino Branch in the amount of $ 197 be denied. or Form Motion 2: That the request to waive fees for use of Seccombe Lake Park by the N.A.A.C.P. , San Bernardino Branch in the amount of $ 197 be approved. Signature Contact person: TOM BOGGS Phone: 5032 Staff Report, Letter of Request and Supporting data attached: Application Ward: 1 FUNDING REQUIREMENTS: Amount: $ 197 Source: (Acct. No.) (Acct. Description) Finance: Council Notes: * These funds would be deposited into a revenue account or ,c of a ;1;ti PR Ghoul d the requesting group be required to pay. These are funds which assist the department in offsetting some of the costs aaao iated with G aff;ng. utilities and r pair Costs for furnishing the facility. 75-0262 Agenda Item No 37 CITY OF SAN BERN ARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT REQUEST FOR WAIVER OF FEES IN THE AMOUNT OF $ 197 FOR USE OF SECCOMBE LAKE PARK BY THE N.A.A.C.P., SAN BERNARDINO BRANCH. The N.A.A.C.P., San Bernardino Branch is planning a Juneteenth Celebration on June 17, 1995 at Seccombe Lake Park. The fee for use of the facilities and equipment for this event is $ 197. They have requested that the fees be waived. (Please see the attached letter from Connie Garrett, President of the Branch.) Resolution No. 91-35 allows the Mayor and the Common Council to exempt non-profit corporations and associations organized primarily for patriotic, civic betterment or charitable purposes from the rates and fee schedules for use of parks and recreation facilities, services and equipment under the condition that paying the fees would create a hardship and if the event is of unusual benefit to the citizens of San Bernardino. The N.A.A.C.P., San Bernardino Branch is a non-profit organization. The planned event will provide a program of positive experiences. Therefore, they do meet the qualification for having the fees for the use of facilities and equipment waived in the interest of providing positive, cultural activities to citizens in our community. 1 I NAACP WAIVER 4/27/95 amt 75-0264 a Kuc► 12at .cal >¢doaccatcaK �o�c de 46a cee e.4t a� eal"ed Pea (c SAN BERNARDINO BRANCH 1505 W. HIGHLAND AVE., SUITE 11 P.O. BOX 7369 SAN BERNARDINO, CALIFORNIA 92411-0369 PHONE: (909)887-7411 FAX: (909) 887-7414 Mayor and Common Council April 21, 1995 City of San Bernardino 300 N. D Street San Bernardino, CA 92418 Dear Mayor and Council: The San Bernardino Branch of the NAACP is planning a Juneteenth celebration on June 17, 1995 at Seccombe Lake Park in San Bernardino from 10:00 a.m. ti15:00 p.m. The plans are to showcase a broad spectrum of cultural and community services as well as musical entertainment throughout the day. Local vendors are invited to participate by selling or displaying their goods and services. Local radio station KGGI has agreed to be present to broadcast live from the park to promote the event and encourage its listening audience to come out and participate. A variety of health care providers have been invited to conduct health screenings, and provide information. The NAACP is sponsoring this event to bring positive focus to a very important event in the history of African American people, and to highlight the goals and services of the local branch. We are asking the City to help sponsor this event by waiving fees associated with the use of the park on that day, including necessary police patrol and portable food booths. Of course the branch will provide insurance coverage, extra toilet facilities, trash pick up and disposal services and security/crowd control for this event. We look forward to your positive response. If you have any questions or concerns regarding this matter, please contact me or our Freedom Fund Chairman, Cecilia Lowe at 887-7411. Sincerely, C�� Connie Garrett, President cc: Wayne Harp, Acting Chief of Police efRNARDI �? r.-AKS, RECREATION AND COMMUNITY SERVL,;ES T Y w APPLICATION/PERMIT TO USE PUBLIC PARK OR RECREATION FACILITY ED LN ` Date of Application: M krt� -5", Name and Address of Applicant/Organization:AJ A 4 r Q £��,„_ L) E lg},jc,04 Facility Requested: 'P61J r,Lf 1J q- S Lf 2�,jo,.,IS Aer Date of Activity: YJN L- /7_ S JJ^� Time of Activity: _/Q.'p p —(&P.M. To A.M.40 Nature of Activity/Event: �,1,J E.-1-L_;-.-1774 P -r- Describe Planned Activities: 7?CJ / L./ i ice1 C' /S c_VS'r f / _5-7n p_s ^Y'L LS G. Arft-% C-V C--17"- id./;T iv /�✓�C'� %�.S161d(� /mac 1.SS/B Estimated Attendance: D Is Activity Open to the Public? -- - - Admission Fee? Nd Will Sound Amplification or Public Address System be Used? yL S Time of Day Amplifier is to be Used: / =-6 O.M. To S A.M (Section 12.80.130, City Municipal Code Applies.) HOLD HARMLESS AGREEMENT Applicant hereby acknowledges that he/she has read,understands,and will comply with all provisions of Chapter 12.80,Municipal Code, City of San Bernardino, California pertaining Io use of Park and Recreation facilities.' Applicant hereby assumes all responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless and indemnify the City of San Bernardino, California,from any and all liability for injury to persons or property occuring as a result of this activity and agrees to be liable to said City for and all damage to any park,facility,building,pool,equipment,and furniture owned or controlled by City,which results from the activity or permittee or is caused by any participant in said activity. Signature of pp icant 'NOTE:This permit is subject to cancellation by any Police Officer AVAILABLE: YES NO who determines violation of any provision of the City Municipal Code. SPECIAL CONDITIONS APPLY: YES NO CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEESIDEPOSIT(S)REQUIRED: YES NO deposit shall be forfeited. FEES: 1'''I,U D RECEIVED BY: KEY DEPOSIT: Keys shall be returned within two(2)working days ON RECEIPT#: BY: after the event for which the key(s)is issued. If key(s)is not returned DEPOSIT(Sf4_10_RECEIVED BY: promptly,the deposit shall be forfeited. DEPOSIT RETURNED TO: DATE: ❑APPROVED ❑ DISAPPROVED DATE: Printed Name of Applicant Address Director, Parks, Recreation&Community Services 5--A'.) ,$1�.�is 4t7=S/// ; ,g-8q 7Yyi/ DISTRIBUTION: City Zip Phone Number WHITE: DEPT./FACILITY /f GREEN: APPLICANT/USER CANARY: DEPOSIT FILE �Gpi PINK: POLICEDEPT. Signature of Applicant GOLDENROD:RISK MGMT. SPECIAL CONDITIONS OF PERMIT As Part of the Public Park Use Permit, the following repre- sents an understanding between the City of San Bernardino and NAACP San Bernardino Branch , relating to the use (kap$licant) of Seccombe Lai ark for Juneteenth Celebration (name of Facility) Community celebration with music, & cultural events (purpose of use) during the period 611749-S 1 n e nn &_m.to 6/17/95 5600 P jR. (date and hour) (date and hour) All requirements must be completed not later than 6jq q5 June 9, 1995 Failure to (5 working days prior to event) comply with any provision/requirement of these special conditions will be cause for immediate termination of this permit. PERMITS AND LICENSES Applicant agrees to obtain all necessary permits and licenses required for the various activities and events to be conducted throughout the period of use of the facility and to provide proof of same to the Parks, Recreation and Community Services Department. Following is a list of permits, licenses and other require- ments: 11. TEMPORARY USE PERMQT - Apply for this in the Planning and Building Services Office, Third Floor, City Hall. ,/me2. FIRE DEPARTMENT PERMIT - Apply for this at the City Fire Department, 200 E. Third Street. �'• ENVIRONMENTAL HEALTH ITINERANT PERMIT - Apply for this at 385 N. Arrowhead Avenue. BUSINESS LICENSE - This includes a Business License for each vendor and service provider. ) Apply for this at City Clerk's Office, Second Floor, City Hall. -1- .rr�rr�r 5. ABC LICENSE AND TEMPORARY SELLER'S T AND SALES AND USE TAX RETURN - (For Alcohol Sa Apply for this at the State Board of Equalizatio ice, 303 W. 3rd Street. 6. Permit a izing Carnival and other outdoor enter- tainment apply for this at City Police Dept. , Vice and Nar 'cs Division. Ride vendors will be in compliance with all Califo ate Division of Occupational Safety and Healt icies dealing with carnival amusement rides and co under law by Labor Code Sections 7900 through 79 Ride vendors will comply with Police Departure rsonnel or other City department personnel reque to inspect their ride permits. In the event of a function of an amusement ride or an accident resulti in a patron injury or fatality, the ride vendor will ediately notify the Police Department fully cooperate W the investigation. SECURITY AND CROWD CONTROL Applicant will provide security and crowd control for the event on a 24 hour basis with a written duty schedule to be provided to the Parks, Recreation and Community Services Department and the Police Department. The duty schedule will provide the name, address and telephone number for the individual responsible for security along with the names and duty times for each individual working as crowd controller and/or day/night security guard. CLEANLINESS OF FACILITY AND CLEAN-UP DEPOSIT Applicant will provide for continuous clean-up during the event. Applicant will make arrangements with City Refuse Division for provision of trash bins and for the time the bins are to be emptied. Applicant agrees to provide person- nel to empty trash receptacles into the large trash bins prior to scheduled pick-up time by the Refuse Division. A facility Cleaning Deposit of $ 7%.00 is required. T'be 5cility shall be cleaned by applicant not later than (Date/Time) Cleaning Deposit shall be forfeited if, upon inspection by a Parks, Recreation and Community Services Department represen- tative, the facility has not been properly cleaned. PORTABLE RESTROOMS 4 portable restrooms Applicant agrees to provide portable restrooms as required for the anticipated attendance. Restrooms will be strateg- ically located and will be kept clean and supplied by applicant. -2- o EMERGENCY RESPONSE Applicant agrees that in the event of an emergency response by City forces as a result of activities of the event, all salary and material costs shall be borne by the applicant; i.e. , plugged sewer lines, electrical failure, riots, m arrests, major crime responses, etc. ALCOHOLIC BEVERAGE SALES AND/OR CONSUMPTION Alcoholic beverage use for any event on City operty must be approved by the City Administrator. In ition, alcoholic beverage sales must be approved by the ty Police Depart- ment and an ABC License must be obta' ed. Alcohol use fees are $ The Parks, Recreation and Co ity Services Department will forward the request for Al of use to City Administrator when the formal request received and the alcohol waiver fees are paid. In the event that coholic beverage sale and/or use is approved for this event, the applicant shall hold the City Harmless from a potential liability claims resulting from the sale and use of alcoholic beverages on the facility premises. Applic t will strictly enforce all ABC laws with particular atte ion to the prohibition of sale and/or use of alcohol by mi rs and by requiring proper identification when necessary. CONTRACTURAL AGREEMENTS Applicant shall furnish to the Parks, Recreation and Com- munity Services Department a copy of signed contracts between applicant and any vendors or other providers of services for the event. INSURANCE REQUIREMENTS Applicant shall procure and maintain in force during the term of this permit and any extension thereof, at its expense, public liability insurance in companies and through brokers approved by City, adequate to protect against liability for damage claims through public use of or arising out of acci- dents occurring in or around the premises, in a minimum amount of $1,000,000. The City shall be named as additional insured in the policy. The Applicant's insurance will be primary to any coverage the City of San Bernardino may have in effect. Such insurance policies shall provide coverage for City's contingent liability on such claims or losses resulting from activities of the permit. An appropriate certificate of insurance shall be furnished to the Director of Parks, Recreation and Community Services. Failure to -3- 0 provide insurance as stated herein will be cause for immediate termination of this permit. In addition, all vendors and service providers shall provide Certificates of Insurance in the amount of $1, 000, 000 with the City named as additional insured. BOND FOR DAMAGES AND OTHER UNFORESEEN COSTS Applicant shall provide a damage bond in the amount of $ 1,000.00 to cover damages to City property and equipment which may occur and to recover other costs which may accrue as a result of the scheduled activities. I -4- 8/20/91 FACILITY USE FEES b DEPOSITS FEES NON-REFUNDABLE quip/Facility/Sere. Unit Quantity Unit Price Extension ov {�• � ( �0./l s 'Q�' ( / W✓'" / r� V TOTAL $ DEPOSITS REFUNDABLE YPE CASH/CHECK �c.' • `� TOTAL $ d (SPECIALCOND#2)