HomeMy WebLinkAbout05.L- Amendment Fiscal Year 2015/2016 Budget for Completed Projects 5.L
RESOLUTION (ID # 4321) DOC ID: 4321 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Budget Amendment
From: Marlene Miyoshi M/CC Meeting Date: 03/07/2016
Prepared by: Fawna Velci, (909) 384-
5140
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Amending
the Fiscal Year 2015/16 Budget to Include $251,210.54 for the Following Completed
Projects: Mountain View Avenue, from 46Th Street to 50Th Street, Plan No. 12795
(SSO4-150); 46Th Street, from Mountain View Avenue to Sierra Way, Plan No. 12821
(SS12-001); 48Th Street, from Electric Avenue to Mountain View Avenue, Plan No.
12822 (SS12-002); and Belmont Avenue, from Olive Avenue to Walnut Avenue, Plan
No, 12823 (SS12-012). (#4321)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Appropriate $251,210.54 of Fund 129 (Measure "I") to the following four accounts:
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SSO4-150 Mt. View 129-160-5504-7913-0025 $ 92,348.39
SS12-001 46th 129-160-5504-7928-0025 $ 30,799.98
SS12-002 48th 129-160-5504-7929-0025 $ 85,806.81
SS12-012 Belmont 129-160-5504-7932-0025 $ 42,255.36
Total: $ 251,210.54
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
06/16/14 The Mayor and Common Council approved Resolution No.2014-239
awarding a construction contract for the Project to All American Asphalt.
04/22/13 The Mayor and Common Council approved Resolution No. 2013-76, adopting
the City's Final Budget Document for Fiscal Years 2012/13 and 2013/14.
Background:
On April 22, 2013, the Mayor and Common Council approved Resolution No. 2013-76,
adopting the City's Final Budget Document for Fiscal Years 2012/13 and 2013/14, which
included funding for the subject roadways. Staff combined four roadway segments
(Mountain View Avenue, 46th Street, 48th Street and Belmont Avenue) into one capital
improvement project. The project was bid and on June 16, 2014, Common Council
awarded the construction contract to All American Asphalt of Corona California, for
$544,500. The work was completed to the satisfaction of City Staff and accepted for
Updated: 3/3/2016 by Georgeann "Gigi" Hanna C "� 't8
4321
maintenance in May 2015. All American Asphalt submitted its final invoice in the
amount of$269,467 and current staff verified the accuracy of the invoice.
Capital improvement projects by nature can be multi-year projects. Because the funds
were not expended in Fiscal Year 2013-14, but rather the following fiscal year, an
additional appropriation is necessary to finalize the project expenditures. This project is
funded by Local Measure I revenues and monies are available in Measure I Fund
Balance. This amendment to the Budget will not affect funding for any other project
currently on the approved Measure I Five Year Plan.
City Attorney Review:
Yes
Supporting Documents:
Four City Streets Resolution (DOC)
Four City Streets Award Reso 2014-239 (PDF)
City Council Report Award Four City Streets Project (PDF)
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Updated: 3/3/2016 by Georgeann "Gigi" Hanna C �,
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1 RESOLUTION NO.
` 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AMENDING THE FISCAL YEAR 2015/16 BUDGET TO INCLUDE
3 $251,210.54 FOR THE FOLLOWING COMPLETED PROJECTS: MOUNTAIN VIEW
4 AVENUE, FROM 46TH STREET TO 50TH STREET, PLAN NO. 12795 (SSO4-150); c
46TH STREET, FROM MOUNTAIN VIEW AVENUE TO SIERRA WAY, PLAN NO. a
5 12821 (SS12-001); 48TH STREET, FROM ELECTRIC AVENUE TO MOUNTAIN VIEW c
AVENUE, PLAN NO. 12822 (SS12-002); AND BELMONT AVENUE, FROM OLIVE Q.
6 AVENUE TO WALNUT AVENUE,PLAN NO, 12823 (SS12-012). a
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
8 OF SAN BERNARDINO AS FOLLOWS: u
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SECTION 1. The City Manager is hereby authorized to amend the FY 15/16 Budget to a
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appropriate $251 210.54 of unappropriated funds from Fund 129 Measure "I" to the Four City
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11 Street Project Accounts as follows: ca
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13 SSO4-150 Mt. View 129-160-5504-7913-0025 $ 92,348.39 L°
14 SS12-001 46th 129-160-5504-7928-0025 $ 30,799.98
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15 SS12-002 48th 129-160-5504-7929-0025 $ 85,806.81
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16 SS12-012 Belmont 129-160-5504-7932-0025 $ 42,255.36 c
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1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AMENDING THE FISCAL YEAR 2015/16 BUDGET TO INCLUDE
2 $269,467.00 FOR THE FOLLOWING COMPLETED PROJECTS: MOUNTAIN VIEW
3 AVENUE, FROM 46TH STREET TO 50TH STREET, PLAN NO. 12795 (SSO4-150);
46TH STREET, FROM MOUNTAIN VIEW AVENUE TO SIERRA WAY, PLAN NO.
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4 12821 (SS12-001); 48TH STREET, FROM ELECTRIC AVENUE TO MOUNTAIN VIEW
AVENUE, PLAN NO. 12822 (SS12-002); AND BELMONT AVENUE, FROM OLIVE
5 AVENUE TO WALNUT AVENUE,PLAN NO, 12823 (SS12-012). o
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6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and CL
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8 Common Council of the City of San Bernardino at a meeting thereof, held on the
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9 day of , 2016, by the following vote, to wit: o
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10 Council Members: AYES NAYS ABSTAIN ABSENT
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MARQUEZ N
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BARRIOS
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. 14 VALDIVIA
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15 SHORETT
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16 NICKEL °
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RICHARD
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19 MULVIHILL c
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Georgeann Hanna, City Clerk
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22 The foregoing Resolution is hereby approved this day of 52016. �.
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24 R. Carey Davis, Mayor
25 City of San Bernardino s
Approved as to form: a
26 Gary D. Saenz, City Attorney Q
27 By:
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W OW:
BOUND AGREEMENTd
1 RESOLUTION NO. 2014-239
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AWARDING A CONTRACT TO ALL AMERICAN ASPHALT,
3 CORONA, CALIFORNIA, FOR PAVEMENT REHABILITATION OF FOUR CITY
4 STREETS: MOUNTAIN VIEW AVENUE, FROM 46TH STREET TO 50TH STREET, c
PLAN NO. 12795 (SSO4-150); 46TH STREET, FROM MOUNTAIN VIEW AVENUE TO o
5 SIERRA WAY, PLAN NO. 12821 (SS12-001); 48TH STREET, FROM ELECTRIC c
AVENUE TO MOUNTAIN VIEW AVENUE, PLAN NO. 12822 (SS12-002); AND a
6 BELMONT AVENUE, FROM OLIVE AVENUE TO WALNUT AVENUE, PLAN NO.
12823 (SS12-012); AND AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE
7 SERVICES TO CHANGE THE ADOPTED FY 2013-14 BUDGET.
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8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS: o
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10 SECTION 1. All American Asphalt, Corona, California, is the lowest responsible 0)
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bidder for Pavement Rehabilitation of Four City Streets (Mountain View Avenue, from 46th co
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Street to 50th Street, Plan No. 12795 (SSO4-150); 46th Street, from Mountain View Avenue to v
12 Sierra Way, Plan No. 12821 (SS12-001); 48th Street, from Electric Avenue to Mountain View LL
13 Avenue, Plan No. 12822 (SS12-002); and Belmont Avenue, from Olive Avenue to Walnut N
Avenue, Plan No. 12823 (SS12-012)). A contract is awarded accordingly to said bidder in a
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total amount of$544,500.00, with a contingency amount of$55,500.00, but such contract shall
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be effective only upon being fully executed by both parties. All other bids, therefore, are hereby N
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rejected. The City Manager is hereby authorized and directed to execute said contract on behalf m
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17 of the City. A copy of the contract is on file in the office of the City Clerk and incorporated
18 herein by reference as though fully set forth at length. a
19 SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
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obligated hereunder until the time of such full execution. No oral agreements, amendments, c`
21 modifications or waivers are intended or authorized and shall not be implied from any act or ii
22 course of conduct of any party. d
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23 SECTION 3. The authorization to execute this contract is rescinded if the parties to the
contract fail to execute it within sixty(60)days of passage of this Resolution. a
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2014-239
SECTION 4. The Director of Administrative Services is hereby authorized anc
2 directed to appropriate additional funds using previously unallocated Measure I (Fund 129;
3 funds and change the adopted FY 2013-14 Budget as follows:
(A) Add $112,960 to Project SS04-150 "Mountain View Avenue Pavement c
4 Rehabilitation" (Account No. 129-160-5504-7913-0025) for a total amended
budget amount of$235,000.
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(B) Add $67,876 to Project SS12-001 "46t" Street Pavement Rehabilitation" (Account a
6 No. 129-160-5504-7928-0025) for a total amended budget amount of$117,100. c
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s (C) Add $82,411 to Project SS12-002 "48th Street Pavement Rehabilitation" (Account
No. 129-160-5504-7929-0025) for a total amended budget amount of$121,900. o
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10 (D) Add $119,994 to Project SS12-012 "Belmont Avenue Pavement Rehabilitation" L
(Account No. 129-160-5504-7932-0025) for a total amended budget amount of u�
1 t $174,000. _
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2014-239
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO ALL AMERICAN ASPHALT, CORONA,
2 CALIFORNIA, FOR PAVEMENT REHABILITATION OF FOUR CITY STREETS:
MOUNTAIN VIEW AVENUE, FROM 46TH STREET TO 50TH STREET, PLAN NO. 12795
3 (SSO4-150); 46TH STREET,FROM MOUNTAIN VIEW AVENUE TO SIERRA WAY,PLAN NO.
12821 (SS12-001); 48TH STREET, FROM ELECTRIC AVENUE TO MOUNTAIN VIEW c
4 AVENUE, PLAN NO. 12822 (SS12-002); AND BELMONT AVENUE, FROM OLIVE AVENUE
TO WALNUT AVENUE, PLAN NO. 12823 (SS12-012); AND AUTHORIZING THE DIRECTOR a
5 OF ADMINISTRATIVE SERVICES TO CHANGE THE ADOPTED FY 2013-14 BUDGET. o
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6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and rn
7 Common Council of the City of San Bernardino at aj oint reguln--Teeting thereof, held on the a
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8 16th day of June , 2014, by the following vote,to wit:
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9 Council Members: AYES NAYS ABSTAIN ABSENT 4
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MARQUEZ _x (n
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BARRIOS x
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VALDIVIA x
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SHORETT
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15 NICKEL x
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16 JOHNSON x o
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17 MULVIHILL x T
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eorge arena, City Clerk
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The foregoing resolution is hereby approved this da y of 2014. c.T,,,,P ,
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22 R. CAT DAVIS, Mayor
City of an Bernardino t
23 Approved as to form:
GARY D. SAENZ, City Attorney a
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25 By. (D t1�CJ L to
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RESOLUTION (ID # 3248) DOC ID: 3248 B
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: Robert Eisenbeisz M/CC Meeting Date: 06/16/2014 =
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Prepared by: Ted Rigoni, (909) 384-5198
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Dept: Public Works Ward(s): 4, 5 C
Subject: E
Resolution of the Mayor and Common Council of the City of San Bernardino Awarding a
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Contract to All American Asphalt, Corona, California, for Pavement Rehabilitation of
Four City Streets: Mountain View Avenue, from 46Th Street to 50Th Street, Plan No.
12795 (SSO4-150); 46Th Street, from Mountain View Avenue to Sierra Way, Plan No. a
12821 (SS12-001); 48Th Street, from Electric Avenue to Mountain View Avenue, Plan 4
No. 12822 (SS12-002); and Belmont Avenue, from Olive Avenue to Walnut Avenue, L
Plan No, 12823 (SS12-012); and Authorizing the Director of Administrative Services to co
Change the Adopted FY 2013-14 Budget. (#3248) '
Current Business Registration Certificate: Yes
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Financial Impact:
This proposed contract involves four Capital Improvement Program (CIP) projects and
corresponding accounts that were included in the adopted FY 2013-4 Budget under
Fund 129 (Measure 1). The four projects include:
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Account Budgeted Amount: $122,040.00 N
Account No. 129-160-5504-7913-0025
Account Description: Project No. SSO4-150 "Mountain View Avenue Pavement
Rehabilitation"
Balance as of 5-13-14: $116,485.65
Budget amount after proposed Amendment: $235,000.00 0 U.
Balance after approval of this item: $229,445.65 a
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Account Budgeted Amount: $49,224.00 a
Account No. 129-160-5504-7928-0025 0
Account Description: Project No. SS12-001 "46th Street Pavement Rehabilitation"
Balance as of 5-13-14: $47,511.26 —
Budget amount after proposed Amendment: $117,100.00
Balance after approval of this item: $115,387.26 c0
Account Budgeted Amount: $39,489.00
Account No. 129-160-5504-7929-0025
Account Description: Project No. SS12-002 "48th Street Pavement Rehabilitation"
Balance as of 5-13-14:$34,232.81
Budget amount after proposed Amendment: $121,900.00 a
Balance after approval of this item: $116,643.81
Updated: 6/11/2014 by Linda Sutherland B W � N '
3248
Account Budgeted Amount: $54,006.00
Account No. 129-160-5504-7932-0025
Account Description: Project No. SS12-012 "Belmont Avenue Pavement Rehabilitation"
Balance as of 5-13-14: $51,541.38
Budget amount after proposed Amendment: $174,000.00 0
Balance after approval of this item: $171,535.38
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Please note this balance does not indicate available funding. It does not include non- a
encumbered reccurring expenses or expenses incurred, but not yet processed. a
Based upon the bid results, a budget amendment will be required to allocate additional
funds to each of these project accounts using previously unallocated Measure I (Fund U-
129) funds.
Motion: Adopt the Resolution. 0
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Synopsis of Previous Council Action:
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04/22/13 The Mayor and Common Council approved Resolution No. 2013-76, adopting the y
City's Final Budget Document for Fiscal Years 2012/13 and 2013/14.
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Background: c
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On April 22, 2013, the Mayor and Common Council approved Resolution No. 2013-76, adopting
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the City's Final Budget Document for Fiscal Years 2012/13 and 2013/14, which includes the
subject roadways. This construction contract combines four roadway segments (Mountain View
Avenue, 46th Street, 48th Street and Belmont Avenue) into one project. This contract primarily
provides for pavement rehabilitation on the four streets.
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The work on these four roadways provides for and supports the health, welfare and safety of San
Bernardino's residents, business owners and visitors by providing roadways that accommodate y
the safe and efficient movement of goods and people. The project also provides curb access
ramps and localized sidewalk repairs in accordance with the Americans with Disabilities Act U
(ADA) at various locations on the subject roadways as required. 'o
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Local advertising for project bids included the San Bernardino County Sun Newspaper, F. W.
Dodge Company (Monrovia), High Desert Plan Room, Construction Bid Board, Inc., San Diego
Daily Transcript, Bid America Electronic, AGC Plan Room/The Daily Construction Reporter, o
iSgFt Plan Room, Reed Construction Data, Construction Bid Source (CBSI), Bid Ocean, Inc.,
and the City of San Bernardino Chamber of Commerce. Information and electronic copies of the _
construction documents were also posted on the City's website.
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A total of three bids were received and are listed below: U
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Table 1: c
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NAME OF BIDDER CITY TOTAL BID
AMOUNT a
All American Asphalt Corona, CA $ 544,500.00
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Updated: 6/11/2014 by Linda Sutherland B m -0��� Y
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3248
Hillcrest Contracting Corona, CA $ 566,447.94
Griffith Company Santa Fe Springs, CA $ 593,652.64
Engineer's Estimate $488,606.85
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The low bid exceeds the Engineer's Estimate by 10%. Staff carefully reviewed the unit prices
from the three bids and concluded that a bidding premium may exist, resulting directly from the o
City's bankruptcy status. There is also an indication that construction prices may be rising as Q.
indicated by recently published cost indices. In addition, the overall scope of work was a
significantly increased during the design phase to address deficiencies in concrete sidewalks, _
curbs, and gutters as well as increased pavement distress that has occurred since the initial
project budgets were established. These additional repairs and improvements were not U-
anticipated at the time that the project budgets were established.
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After a complete review of the three sealed competitive bids and verification of mathematical a
calculations and certifications, staff has determined that All American Asphalt is the apparent
low bidder and has met the minimum requirements of the bid specifications and guidelines. y
Based on the above information, All American Asphalt is the lowest responsible bidder and staff c,
recommends that the contract be awarded to this company. v
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The estimated project costs are as follows: LL
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Table 2:
ITEM TOTAL COST c
Bid Amount $ 544,500 n
Contingencies (10%) $ 55,500
Subtotal Construction Cost $ 600,000
Design, Project Management, & Inspection $ 48,000 '
Total Estimated Construction Cost $ 648,000 v
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In order to award the contract, staff recommends that the Director of Administrative Services be
authorized to amend the FY 2013-14 Budget to increase the budgeted amounts approved in a
Resolution No. 2013-76 to the amounts shown below, using previously unallocated Measure I
(Fund 129) funds. °c.
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Table 3
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CIP No. Street Account No. FY2013-14 Increase Amended
Budget Amount v
SSO4-150 Mt. View 129-160-5504-7913-0025 $ 122,040 $ 112,960 $ 235,000
SS12-001 46 129-160-5504-7928-0025 $ 49,224 $ 67,876 $ 117,100 E
SS12-002 48th 129-160-5504-7929-0025 $ 39,489 $ 82,411 $ 121,900 cc
SS12-012 Belmont 129-160-5504-7932-0025 $ 54,006 $ 119,994 $ 174,000 a
Total: 1 $264,759 $383,241 1 $ 648,000
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Updated: 6/11/2014 by Linda Sutherland B �� ��
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3248
Owners along the four roadways have been notified about the planned construction work
activities, including the San Bernardino City Unified School District Safety Coordinator, Hillside
Elementary School (work is nearby but not adjacent to the school), and SB Direct. Abutting
property owners have been notified via letter about the proposed project; the work will be o
coordinated so as to limit impacts to the residential properties and other facilities along these 2
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four roadways. o
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The project includes placement of pavement reinforcing fabric beneath the asphalt concrete a
pavement overlay on Belmont Avenue. This technology will help to reduce construction c
duration and impacts by providing a roadway reflective crack stopping interlayer, delaying onset 3
of future pavement deterioration and thereby reducing future impacts to the residents and LL
motorists using the roadway. On 48th Street, minor drainage improvements will improve the
ride-ability of the roadway in the vicinity of Pershing Avenue, and a sidewalk along the south o
side of 48th Street will provide improved access to students and their parents who walk to and y
from Hillside Elementary School.
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As with all Public Works contracts, staff will work with the contractor to help minimize
construction-related impacts, and to ensure that the roadway rehabilitation work is conducted as v
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quickly as possible. c
City Attorney Review: ``
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Supporting Documents:
reso 3248 (PDF)
12795-PART I TO SEC. 27-PVMT. REHAB ON 4 CITY ST. (PDF) o
12795-PART II SEC. 27 TO END-PVMT. REHAB. ON 4 CITY ST. (PDF) a
agrmt 3248 (PDF)
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Signed Title Sheet, Four City Rehab (PDF)
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Signed Sheet 2 of 4, Four City Rehab (PDF)
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Signed Sheet 3 of 4, Four City Rehab (PDF)
Signed Sheet 4 of 4, Four City Rehab (PDF) ;
Four City Bid Tabulation and low bidder documents (PDF) ,°
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Updated: 6/11/2014 by Linda Sutherland B "