HomeMy WebLinkAbout05.I- Reclassifying 1 Exec Assistant to Admin Analyst (Flex), 1 Dept Acct Technician to Acct Assistant, and 1 HVAC Supervisor to Facilities Maintenance Supervisor 5,Iu .
RESOLUTION (ID # 4329) DOC ID: 4329 B
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Personnel
From: Helen Tran M/CC Meeting Date: 03/07/2016
Prepared by: Pamela Velez, (909) 384-
5161
Dept: Human Resources Ward(s): N/A
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Approving
the Reclassification of One (1) Executive Assistant to Administrative Analyst I (Flex);
Reclassification of One (1) Department Accounting Technician to Accounting Assistant;
and the Reclassification of One (1) HVAC Supervisor to Facilities Maintenance
Supervisor Within the Public Works Department. (#4329)
Current Business Registration Certificate: Not Applicable
Financial Impact:
The cost differential to fund the reclassifications for the remainder of FY 2015-16 will be
absorbed within the operating budget of the Public Works Department.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None
Background:
The Public Works Department currently has numerous vacancies among the five
divisions and the duties of those positions are being absorbed by remaining staff. Staff
is in the process of analyzing operations for a Fiscal Year (FY) 2016/2017 re-
organization of the Department. The proposed personnel reclassification is consistent
with a continuation of services. These changes will provide coverage in a broader
range of responsibilities in the Building Maintenance Division and the Engineering
Division.
FROM TO
Executive Assistant Administrative Analyst I
(FLEX)
Bargaining Unit General Management/Confidential
Salary Range 1414 4454
Bottom Top Bottom Top
Annual Salary $42,000.00 $51,048.00 $51,276.00 $62,316.00
Annual Benefits $17,285.76 $19,607.39 $25,456.13 $28,288.88
Total Salary/Benefits $59,285.76 $70,655.39 $76,732.13 $90,604.88
Updated: 3/3/2016 by Jolena E. Grider Ba
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4329
Salary/Benefits difference at top step is approximately$20,000.00
Justification of reclassification - The higher position is warranted due to the complexity
of the assistance provided to the City Engineer, including but not limited to, coordination
with other governmental agencies and contractors (as needed), tracking project
budgets, preparation of required funding reports, staff reports, draft agreements. This
position is 1 of 25 full-time positions in the Division. The FY 2016/17 salary increase will
be offset with a proposed staff reduction in the Engineering Division.
FROM TO
Department Accounting Accounting Assistant
Technician
Bargaining Unit General General
Salary Range 1374 1394
Bottom Top Bottom Top
Annual Salary $34,404.00 $41,820.00 $38,016.00 $46,200.00
Annual Benefits $15,336.70 $17,233.42 $16,263.51 $18,363.44
Total Salary/Benefits 1 $49,740.70 1 $59,053.42 $54,279.51 $64,563.44
Salary/Benefits difference at top step is approximately$6,000.00
Justification of the reclassification - The higher position is warranted due to the higher
lever of assistance provided to the Building Maintenance Division Manager, including
but not limited to, accounts payable and coordination of millions of dollars of utility
billings for City owned buildings, street lights, traffic controllers, and parking structures.
This position is also responsible for separating utility billings between departments and
assisting the Division Manager in all facets of the division operations. This position is 1
of 15 full-time positions in the division. The salary and benefits increase will be
absorbed within the division's operating budget for the remainder of Fiscal Year 2015-
16.
FROM TO
HVAC Supervisor Facilities Maintenance
Supervisor
Bargaining Unit Middle Management Middle Management
Salary Range 2474 2484
Bottom Top Bottom Top
Annual Salary $56,652.00 $68,856.00 $59,544.00 $72,372.00
Annual Benefits $23,201.36 $26,332.78 $23,943.41 $27,243.95
Total Salary/Benefits $79,853.36 $95,188.78 1 $83,487.41 $99,615.95
Salary/Benefits difference at top step is approximately$5,000.00
NOW-
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Updated: 3/3/2016 by Jolena E. Grider B pia'. " °""'
4329
Justification of reclassification - Position reclassification will provide more flexibility and
broader range of responsibilities in the Building Maintenance Division. The ability to use
this position throughout the division is crucial due to limited staffing and resources. The
position is currently vacant and is 1 of 15 full-time positions.
RECOMMENDATION
1. Reclassify one (1) Executive Assistant, Range 1414, $3,500 - $4,254/month, to
Administrative Analyst I (FLEX), Range 4454, $4,273 - $5,193/month.
2. Reclassify one (1) Departmental Accounting Technician Range 1374, $2,867 -
$3,485/month, to Accounting Assistant Range 1394, $3,168.00 - $3,850/month.
3. Reclassify one (1) HVAC Supervisor Range 2474, $4,721 - $5,738/month, to
Facilities Maintenance Supervisor, Range 2484, $4,962 - $6,031/month.
4. Update the Public Works' Table of Organization.
5. Authorize the Human Resources Division Manager to update Resolution Nos. 97-
244 and 2011-218 to reflect these changes.
6. Authorize the City Manager's Office to amend the FY 2015-16 budgets to reflect
these changes.
City Attorney Review:
Supporting Documents:
Resolution Personnel Reclassification (DOCX)
Org Charts (PDF)
p
Updated: 3/3/2016 by Jolena E. Grider B � # '
X5.1.8`,
RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPROVING THE RECLASSIFICATION OF ONE (1) EXECUTIVE
3 ASSISTANT TO ADMINISTRATIVE ANALYST I (FLEX); RECLASSIFICATION OF
ONE (1) DEPARTMENT ACCOUNTING TECHNICIAN TO ACCOUNTING
4 ASSISTANT; AND THE RECLASSIFICATION OF ONE (1) HVAC SUPERVISOR
5 TO FACILITIES MAINTENANCE SUPERVISOR WITHIN THE PUBLIC WORKS
DEPARTMENT.
0
6
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE N
CITY OF SAN BERNARDINO AS FOLLOWS: —°
8
9 SECTION 1. The reclassification of one (1) Executive Assistant Range 1414, Y
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10 $3,500 - $4,254, to Administrative Analyst I (FLEX), Range 4454, $4,273 - $5,193 is �
11 hereby approved. a
12 SECTION 2. The reclassification of one (1) Departmental Accounting Technician
13
Range, 1374 $2,867 - $3,485, to Accounting Assistant Range 1394, $3,168 - $3,850
14
15 is hereby approved. N
M
16 SECTION 3. The reclassification of one (1) HVAC Supervisor Range 2474,
17 $4,721 - $5,738, to Facilities Maintenance Supervisor, Range 2484, $4,962 - $6,031
0
18 `
is hereby approved. a
19 0
SECTION 4. The update of the Public Works Department's Table of Organization
20 0
21 is hereby approved.
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22 SECTION 5. The Human Resources Division Manager is hereby authorized to E
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23 update Resolution Nos. 97-244 and 2011-218 to reflect these changes. a
24 SECTION 6. The City Manager is hereby authorized to amend the FY 2015/16
25
budget to reflect these actions.
26
27
28
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Pac et F 96 N
Jelr��i k 'x'.
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" RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
1 BERNARDINO APPROVING THE RECLASSIFICATION OF ONE (1) EXECUTIVE
2 ASSISTANT TO ADMINISTRATIVE ANALYST 1 (FLEX); RECLASSIFICATION OF
ONE (1) DEPARTMENT ACCOUNTING TECHNICIAN TO ACCOUNTING
3 ASSISTANT; AND THE RECLASSIFICATION OF ONE (1) HVAC SUPERVISOR
TO FACILITIES MAINTENANCE SUPERVISOR WITHIN THE PUBLIC WORKS
4 DEPARTMENT.
5 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
6 Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the day of N
8 2016, by the following vote, to wit:
9 Y
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10 Council Members: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ a
12 BARRIOS N
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13 VALDIVIA c
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14 SHORETT w
15 N
NICKEL
16
17 RICHARD
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18 MULVIHILL
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Georgeann Hanna, City Clerk
21
The foregoing resolution is hereby approved this day of
22 2016. E
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23 a
24
R. CAREY DAVIS, Mayor
25 City of San Bernardino
26 Approved as to form:
GARY D. SAENZ, City Attorney
27
28 By:
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