HomeMy WebLinkAbout2016-074 RESOLUTION NO. 2016-74
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING A COOPERATIVE AGREEMENT WITH THE
3 CITY OF HIGHLAND FOR BASELINE PAVEMENT REHABILITATION (DEL
ROSA DRIVE TO COLE AVENUE), BASELINE SIDEWALK GAP CLOSURES (DEL
4 ROSA DRIVE TO COLE AVENUE), BASELINE AND 5TH STREET SIGNAL
5 COORDINATION UPGRADE, FIVE (5) CORRIDORS SIGNAL COORDINATION
UPGRADE, COLE AND CYPRESS ELEMENTARY SCHOOLS PROJECT, PALM
6 AVENUE AND PACIFIC STREET IMPROVEMENTS AND WARM SPRINGS
ELEMENTARY SCHOOL PROJECT.
7
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
8 CITY OF SAN BERNARDINO AS FOLLOWS:
9 SECTION 1. The City Manager is hereby authorized and directed to execute, on
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behalf of the City, the attached Cooperative Agreement with the City of Highland for seven
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12 joint CIP projects: SS16-020-SS16-026, attached hereto as Exhibit "A" and incorporated
13 herein by this reference.
14 SECTION 2. The authorization to execute the above referenced Agreement is
15 rescinded if it is not executed by both parties and returned to the Office of the City Clerk
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within one hundred twenty (120) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO APPROVING A COOPERATIVE AGREEMENT WITH THE
2 CITY OF HIGHLAND FOR BASELINE PAVEMENT REHABILITATION (DEL
ROSA DRIVE TO COLE AVENUE), BASELINE SIDEWALK GAP CLOSURES (DEL
3 ROSA DRIVE TO COLE AVENUE), BASELINE AND 5TH STREET SIGNAL
COORDINATION UPGRADE, FIVE (5) CORRIDORS SIGNAL COORDINATION
4 UPGRADE, COLE AND CYPRESS ELEMENTARY SCHOOLS PROJECT, PALM
5 AVENUE AND PACIFIC STREET IMPROVEMENTS AND WARM SPRINGS
ELEMENTARY SCHOOL PROJECT.
6
7 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
8 and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on
9 the 4th day of April, 2016, by the following vote, to wit:
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11 Council Members: AYES NAYS ABSTAIN ABSENT
12 MARQUEZ X
13 BARRIOS X
14 VALDIVIA X
15
SHORETT X
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17 NICKEL X
18 RICHARD X
19 MULVIHILL X
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21
Georgea anna, CM , City Clerk
22
The foregoing resolution is hereby approved this r _day of April, 20 ,6.
23
24 u�
25 R. CAREY eemardino
IS, Mayor
City of San
26 Approved as to form:
27 GARY D. SAENZ, City Attorney
28 By -CLI
2016-74
COOPERATIVE AGREEMENT
For
Seven Joint Projects
THIS CONTRACT is entered into in the State of California by and between:
Name
CITY OF HIGHLAND hereinafter called: HIGHLAND
Address
27215 BASE LINE
HIGHLAND, CA 92346
Telephone Federal ID No.or Social Security No.
(909) 864-6861 33-0270638
and
Name
CITY OF SAN BERNARDINO hereinafter called: SAN BERNARDINO
Address
300 NORTH D STREET
SAN BERNARDINO, CA 92418
Telephone Fed
era]ID No.or Social Security No.
(909) 384-5179 95-6000772
IT IS HEREBY AGREED AS FOLLOWS:
WITNESSETH
WHEREAS, the CITY OF HIGHLAND (HIGHLAND) and the CITY OF SAN BERNARDINO
(SAN BERNARDINO) desire to cooperate and jointly participate in the following individual street
improvement projects, hereinafter collectively referred to as "PROJECT';
1. Base Line Pavement Rehabilitation (Del Rosa Drive to Cole Avenue)
2. Base Line Sidewalk Gap Closures (Del Rosa Drive to Cole Avenue)
3. Base Line and 5th Street Signal Coordination Upgrade
4. Five Corridors Signal Coordination Upgrade
5. Cole and Cypress Elementary Schools Project
6. Palm Avenue and Pacific Street Improvements
7. Warm Springs Elementary School Project
WHEREAS, the scope of street improvements and the location of each of the individual projects are
shown in Exhibits "A" and "B";
WHEREAS, the PROJECT is located partially within the incorporated area of HIGHLAND, and
partially within the incorporated area of SAN BERNARDINO, and will be of mutual benefit to both
Cities;
Page Page 1 of 5
2016-74
WHEREAS, HIGHLAND has secured approval of four state grants, in the total amount of
$1,072,590, to pay for a portion of cost for Projects 2 through 5 as follows:
Project 2 -TDA Article 3 Grant - $298,200
Project 3— MSRC Grant - $186,225
Project 4— MSRC Grant - $139,165
Project 5— Safe Route to School - $449,000
WHEREAS, the above grant amounts will be used to proportionally reduce the two Cities' cost
share of the above four individual projects;
WHEREAS, the scope of work covered under this Agreement for each of the individual
projects are as follows:
Projects 1 through 5 —environmental, design, construction and construction engineering
Project 6 - environmental, design
Project 7 - maintenance
WHEREAS, HIGHLAND has completed environmental and design for Projects 1 through 5,
and SAN BERNARDINO is willing to reimburse HIGHLAND for SAN BERNARDINO'S share of
environmental and design cost for these five individual projects;
WHEREAS, the total cost for Projects 1 through 5 is estimated to be $3,608,550, with
HIGHLAND's share estimated at $3,282,899 and SAN BERNARDINO's share estimated at $325,651,
which will be reduced proportionally when grant funding is taken into consideration;
WHEREAS, after reimbursement by the funding agencies of the four state grants, the net total
cost for Projects 1 through 5 is estimated to be $2,535,960, with HIGHLAND's share estimated at
$2,244,309 and SAN BERNARDINO's share estimated at $291,651;
WHEREAS, the cost for Project 6 is estimated to be $132,960, with HIGHLAND's share
estimated at $102,670 and SAN BERNARDINO's share estimated at $30,290;
WHEREAS, the installation cost of the In-pavement lighted crosswalk and warning lights in
Project 7 will be 100% paid by HIGHLAND, and the maintenance cost will be share equally between
HIGHLAND and SAN BERNARDINO;
WHEREAS, the estimated cost shares for HIGHLAND and SAN BERNARDINO for each
individual projects are shown in Exhibit 'C";
WHEREAS, HIGHLAND and SAN BERNARDINO desire to set forth responsibilities and
obligations of each as they pertain to the design, construction, funding and maintenance of the
proposed PROJECT.
NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:
1.0 HIGHLAND AGREES TO:
1.1 Act as the Lead Agency in the environmental review, design and construction of Projects 1
through 5, environmental review and design of Project 6, and maintenance of Project 7.
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2016-74
1.2 Provide plans, specifications, and an itemized cost estimates for the PROJECT to SAN
BERNARDINO's review and comments. The itemized PROJECT cost estimates shall be listed
for each agency.
1.3 Construct Projects 1 through 5 by contract, in accordance with the plans and specifications
prepared by HIGHLAND and subject to concurrence of SAN BERNARDINO.
1.4 Obtain no-cost permits from SAN BERNARDINO for construction work within SAN
BERNARDINO's right-of-way.
1.5 Advertise, award, administer, and initially fund the construction in accordance with the
California Public Contract Code as applicable to cities and require, as well as enforce,
HIGHLAND's contractors to comply with all applicable laws and regulations, including Labor
Code sections 1720 et seq. and 1770 et seq. that concern the payment of prevailing wages.
1.6 Require all contractors and vendors working on the PROJECT to have appropriate and
adequate insurance coverage for the mutual protection and benefit of HIGHLAND and SAN
BERNARDINO.
1.9 Provide adequate inspection of all items of work performed under the construction contracts)
with HIGHLAND's contractors or subcontractors and maintain adequate records of inspection
and materials testing for review by SAN BERNARDINO. HIGHLAND shall provide copies of
any records of inspection and materials testing to SAN BERNARDINO within ten (10) days of
HIGHLAND's receipt of written demand from SAN BERNARDINO for such records.
1.10 Pay its share of PROJECT costs proportionate to the cost of improvements constructed within
its jurisdictional boundaries pursuant to Paragraph 3.6 below, plus its proportionate share of
any PROJECT cost increases pursuant to Paragraph 3.7 below.
1.11 Submit an Invoice to SAN BERNARDINO along with an itemized accounting of SAN
BERNARDINO's proportionate share of actual final PROJECT costs, pursuant to Sections 3.6
and 3.7 below, minus the portion of the four state grants allocated to improvements
constructed within SAN BERNARDINO's jurisdictional boundaries.
1.12 Comply with any applicable requirements of the California Environmental Quality Act (CEQA),
California Public Resources Code section 21000 et. seq, and complete the required CEQA
documentation.
1.13 Operate and maintain those portions of the PROJECT located within the incorporated area of
HIGHLAND, in accordance with HIGHLAND's regulations, policies and procedures, after SAN
BERNARDINO and HIGHLAND have accepted the construction contract work.
1.14 Operate and maintain in-pavement lighted crosswalk and warning lights on Base Line at the
intersection of Valaria Drive located within HIGHLAND and SAN BERNARDINO.
1.15 Invoice SAN BERNARDINO for the costs of services provided to maintain the in-pavement
lighted crosswalk and warning lights on Base Line at the intersection of Valaria Drive. The
cost of maintenance referred to herein shall include all direct maintenance costs, plus an
additional 5% of the maintenance cost to account for indirect costs incurred in providing the
maintenance services.
1.16 In the event that a major component of the in-pavement lighted crosswalk and the warning
lights on Base Line at the intersection of Valaria Drive is damaged, destroyed or becomes
obsolete, and if the repair or replacement of the component will exceed $5,000, HIGHLAND
shall obtain the advance written approval of SAN BERNARDINO's Public Works Director, or
designee, prior to performing the work.
2.0 SAN BERNARDINO AGREES TO:
2.1 Pay its share of the PROJECT costs to HIGHLAND proportionate to the actual final cost of
improvements constructed within its jurisdictional boundaries pursuant to Paragraph 3.6
below, which may be different from the estimated cost share amounts shown on Exhibit "C",
plus its proportionate share of any PROJECT cost increases pursuant to Paragraph 3.7
below. The PROJECT costs shall include the cost for environmental, design, construction,
construction engineering and/or maintenance incurred by HIGHLAND applicable to each of
the individual projects
Page 3 of 6
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2.2 Reimburse HIGHLAND within thirty (30) days after receipt of an invoice and supporting
documentation from HIGHLAND, which set forth all actual PROJECT costs incurred by
HIGHLAND that have not already been paid by SAN BERNARDINO,
2.3 Provide no-cost permits to HIGHLAND for its work within SAN BERNARDINO's right-of-way.
2.4 Operate and maintain those portions of Projects 1 thru 5 constructed by HIGHLAND within the
incorporated area of SAN BERNARDINO, in accordance with SAN BERNARDINO's
regulations, policies and procedures after HIGHLAND and SAN BERNARDINO have
accepted the construction contract work, with the understanding that those portions of Project
7 will be maintained by HIGHLAND pursuant to Paragraph 1.14.
2.5 Pay its share of Project 7 maintenance costs in accordance with Paragraphs 1.15 and 1.16.
3.0 IT IS MUTUALLY AGREED:
3.1 HIGHLAND agrees to indemnify, defend (with counsel reasonably acceptable to SAN
BERNARDINO) and hold harmless SAN BERNARDINO, their officers, agents, volunteers
from any and all claims, actions or losses, damages, and/or liability resulting from
HIGHLAND's negligent acts or omissions which arise from HIGHLAND's performance of its
obligations under the Agreement.
3.2 SAN BERNARDINO agrees to indemnify, defend (with counsel reasonably acceptable to
HIGHLAND) and hold harmless HIGHLAND, their officers, agents, volunteers from any and all
claims, actions or losses, damages, and/or liability resulting from SAN BERNARDINO's
negligent acts or omissions which arise from SAN BERNARDINO's performance of its
obligations under the Agreement.
3.3 In the event HIGHLAND and/or SAN BERNARDINO is found to be comparatively at fault for
any claim, action, loss or damage which results from their respective obligations under the
Agreement, HIGHLAND and/or SAN BERNARDINO shall indemnify the other to the extent of
its comparative fault. This shall have no application to any pending suit that may exist at the
time of the execution of this Agreement. Furthermore, if HIGHLAND or SAN BERNARDINO
attempts to seek recovery from the other for Workers' Compensation benefits paid to an
employee, HIGHLAND or SAN BERNARDINO agree that any alleged negligence of the
employee shall not be construed against the employer of that employee.
3.4 In the event of litigation between the parties arising from this Agreement, each party to the
Agreement shall bear its own costs, including attorney fees. This paragraph does not apply to
damages, costs, or attorney fees relative to paragraphs 3.1, 3.2, and 3.3 relating to
indemnification and defense.
3.5 HIGHLAND and SAN BERNARDINO are wholly or partially self-insured public entities for
purposes of Professional Liability, Automobile Liability, General Liability, and Workers'
Compensation and warrant that through their programs of self-insurance, they have adequate
coverage or resources to protect against liabilities arising out of HIGHLAND's and SAN
BERNARDINO's performance of this Agreement.
3.6 The parties acknowledge that final PROJECT costs for Projects 1 through 6 may ultimately
exceed current estimates of PROJECT costs. Any additional PROJECT costs resulting from
increased bid prices, change orders, or arising from unforeseen site conditions, including, but
not limited to, utility relocation (but not from requested additional work by HIGHLAND or SAN
BERNARDINO, which is addressed in paragraph 3.7 below) over the estimated total of
PROJECT cost of$3,741,510 (which is the sum of$3,385,569 from HIGHLAND and $355,942
from SAN BERNARDINO), shall be borne by each party in proportion to where the work
actually lies (based on jurisdictional boundaries), as part of the parties' respective obligations
to pay the cost for the PROJECT.
3.7 If HIGHLAND or SAN BERNARDINO requests additional work that is beyond the scope of the
original PROJECT, said work will be paid solely by the agency requesting the work at the
construction contract unit costs.
Page 4 of 6
2016-74
3.8 HIGHLAND shall notify SAN BERNARDINO of the bids received and the amounts thereof.
Within ten (10) days thereafter, HIGHLAND and SAN BERNARDINO shall determine the
estimate cost of the PROJECT based on the lowest responsible bid received. In the event
that either party intends to cancel this Agreement based upon the bids or amount thereof, said
party shall notify the other parties prior to the awarding of a contract so as to avoid detrimental
reliance by any potential contractor.
3.9 If, upon opening of bids, it is found that a cost overrun exceeding 25% of the estimated
PROJECT costs shown on Exhibit "B" will occur, HIGHLAND shall not award any contracts for
the PROJECT. Rather HIGHLAND and SAN BERNARDINO shall endeavor to agree upon an
alternative course of action, including re-bidding, alteration or elimination of one or more
elements of the PROJECT. If, after thirty (30) days, an alternative course of action is not
mutually agreed upon in writing, this Agreement shall be deemed to be terminated by mutual
consent.
3.10 HIGHLAND and SAN BERNARDINO shall designate a qualified representative, who shall
have the authority to discuss and resolve issues concerning the PROJECT. Said
representative must be able to resolve issues in a timely manner.
3.11 This Agreement may be cancelled upon thirty (30) days written notice of any party, provided
however, none of the parties may cancel this Agreement after HIGHLAND awards a contract
to construct the PROJECT. In the event of cancellation as provided herein, all PROJECT
costs incurred and required to be paid by the parties prior to the effective date of cancellation
shall be paid by the parties based on actual work performed within each party's jurisdiction.
3.12 Except with respect to the parties' operation, maintenance and indemnification obligations
contained herein, this Agreement shall terminate upon completion of the PROJECT and
payment by SAN BERNARDINO of final invoice from HIGHLAND for SAN BERNARDINO's
share of the PROJECT.
3.13 This Agreement contains the entire agreement of the parties with respect to subject matter
hereof, and supersedes all prior negotiations, understandings, or agreements. No supplement,
modification, or amendment of this Agreement shall be binding unless executed in writing and
signed by all parties.
3.14 This Agreement shall be governed by the laws of the State of California. Any action or
proceeding between SAN BERNARDINO and HIGHLAND concerning the interpretation or
enforcement of this Agreement, or which arises out of, or is in any way connected with, this
Agreement or the PROJECT, shall be instituted and tried in the appropriate state court in the
County of San Bernardino, California.
3.15 Time is of the essence for each and every provision of this Agreement.
3.16 Since the parties or their agents have participated fully in the preparation of this Agreement,
the language of this Agreement shall be construed simply, according to its fair meaning, and
not strictly for any or against any party. Any term referencing time, days or period for
performance shall be deemed work days. The captions of the various articles and paragraphs
are for convenience and ease or reference only, and do not define, limit, augment, or describe
the scope, content, or intent of this Agreement.
3.17 No waiver of any default shall constitute a waiver of any other default or breach, whether of
the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily
given or performed by a party shall give the other party any contractual rights by custom,
estoppel, or otherwise.
3.18 If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or
otherwise unenforceable, the remaining provisions shall continue in full force and effect,
unless the purpose of this Agreement is frustrated.
3.19 This Agreement may be signed in counterparts, each of which shall constitute an original.
3.20 This Agreement will be effective on the date it is signed by all parties.
THIS AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of all parties.
Page 5 of 6
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WITNESS WHEREOF, the parties to these presents have hereunto set their hands.
CITY OF HIGHLAND CITY OF HIGHLAND
(Print or type name of corporation,company,contractor, etc.)
Approved as to form:
Craig Steele By
City Attorney (Authorized signature-sign in blue ink)
Name Larry McCallon
By: (Print or type name of person signing contract)
Title Mayor
Dated:
Address: 27215 Base Line, Highland, CA 92346
CITY OF SAN BERNARDINO CITY OF SAN BERNARDINO
(Print or type name of corporation,company,contractor,etc.)
Approved as to form:
Gary D. Saenz By
City Attorney (Authorized signature-sign in blue ink)
Name Mark Scott
By (Print or type name of person signing contract)
Title City Manager
Dated:
Address: 300 N. "D" Street, San Bernardino, CA 92418
Page 6 of 6
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EXHIBIT "A"
PROJECT DESCRIPTIONS
PROJECT No. 1
Base Line Pavement Rehabilitation (Del Rosa Drive to Cole Avenue)
This project includes pavement rehabilitation, curb and gutter replacement, pavement striping, and
bike lane and signage on Base Line between Del Rosa Drive and Cole Avenue.
PROJECT No. 2
Base Line Sidewalk Gap Closures (Del Rosa Drive to Cole Avenue)
This project includes construction of sidewalks to close gaps in the existing sidewalk network along
both sides of Base Line between Del Rosa Drive and Cole Avenue.
Note:The State TDA Article 3 program reimburses 75%of project costs.
PROJECT No. 3
Base Line/5th Street Signal Coordination Upgrade
This project includes upgrade to traffic signal communication systems on Base Line between Sterling
Avenue and Church Street, and on 5th Street between Del Rosa Drive and Church Street.
Note:The Mobile Source Air Pollution Reduction Committee program reimburses 65%of project
costs.
PROJECT No.4
5 Corridors Signal Coordination Upgrade
This project includes upgrade to traffic signal communication systems on 5 major streets including
Victoria Avenue, Palm Avenue, Boulder Avenue, Highland Avenue, and 9th Street.
Note:The Mobile Source Air Pollution Reduction Committee program reimburses 65%of project
costs.
PROJECT No. 5
Cole and Cypress Elementary Schools Proiect
This project includes construction of new sidewalks on 14th Street (Central Avenue to Cole Avenue),
Cole Avenue (Base Line to 14th Street), Cole Avenue (10th Street to Base Line), 10th Street (Central
Avenue to Drummond Avenue) and Drummond Avenue (9th Street to 10th Street), and other safety
traffic control devices.The portion of the project to be shared in cost with City of San Bernardino
includes a new striped crosswalk and new curb ramps at the 14th St/Cole Avenue intersection.
Note:The state SR2S program reimburses 90%of project costs.
2016-74
EXHIBIT "A"
PROJECT DESCRIPTIONS
PROJECT No. 6 (Design only)
Palm Avenue and Pacific Street Improvements
This project includes environmental and design of street improvements on Palm Avenue and Pacific
Street in the Highland Historic District area, including a new roundabout at the Palm Avenue/Pacific
Street intersection, pavement rehabilitation on Pacific Street (Palm Avenue to Church Street), and
bike lanes on Palm Avenue (Base Line to Highland Avenue).
PROJECT No.7 (Maintenance only)
Warm Springs Elementary School Proiect
This project includes construction of pavement widening, new curb, gutter, and sidewalk on both
sides of McKinley Street(9th Street to Base Line), and installation of an in-pavement lighted
crosswalk and warning lights on Base Line at the intersection of Valaria Drive.The portion of the
project to be shared in cost with City of San Bernardino includes the maintenance cost of the new
lighted crosswalk and warning lights.
2016-74
EXHIBIT "B"
PROJECT LOCATION MAPS
PROJECT No. 1
Base Line Pavement Rehabilitation (Del Rosa Drive to Cole Avenue)
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EXHIBIT "B"
PROJECT LOCATION MAPS
PROJECT No. 3
Base Line and 5th Street Signal Coordination Upgrade
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EXHIBIT "B"
PROJECT LOCATION MAPS
PROJECT No. 5
Cole and Cypress Elementary Schools Project
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EXHIBIT "B"
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EXHIBIT "B"
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2016-74
EP7011c EIVED
7 2016
COOPERATIVE AGREEMENT
For Bemardino
ks Dream
Seven Joi nt Projects
THIS CONTRACT is entered into in the State of California by and between:
Name
CITY OF HIGHLAND hereinafter called: HIGHLAND
Address
27215 BASE LINE
HIGHLAND CA 92346
Telephone Federal ID No.or Social Security No.
(909) 864-6861 33-0270638
and
Name
CITY OF SAN BERNARDINO hereinafter called: SAN BERNARDINO
Address
300 NORTH D STREET
SAN BERNARDINO CA 92418
Telephone Fed
eral ID No.or Social Security No.
(909) 384-5179 95-6000772
IT IS HEREBY AGREED AS FOLLOWS:
WITNESSETH
WHEREAS, the CITY OF HIGHLAND (HIGHLAND) and the CITY OF SAN BERNARDINO
(SAN BERNARDINO) desire to cooperate and jointly participate in the following individual street
improvement projects, hereinafter collectively referred to as "PROJECT";
1. Base Line Pavement Rehabilitation (Del Rosa Drive to Cole Avenue)
2. Base Line Sidewalk Gap Closures (Del Rosa Drive to Cole Avenue)
3. Base Line and 5th Street Signal Coordination Upgrade
4. Five Corridors Signal Coordination Upgrade
5. Cole and Cypress Elementary Schools Project
6. Palm Avenue and Pacific Street Improvements
7. Warm Springs Elementary School Project
WHEREAS, the scope of street improvements and the location of each of the individual projects are
shown in Exhibits "A" and "B";
WHEREAS, the PROJECT is located partially within the incorporated area of HIGHLAND, and
partially within the incorporated area of SAN BERNARDINO, and will be of mutual benefit to both
Cities;
Page Page 1 of 5
2016-74
WHEREAS, HIGHLAND has secured approval of four state grants, in the total amount of
$1,072,590, to pay for a portion of cost for Projects 2 through 5 as follows:
Project 2 -TDA Article 3 Grant- $298,200
Project 3 — MSRC Grant- $186,225
Project 4— MSRC Grant- $139,165
Project 5— Safe Route to School - $449,000
WHEREAS, the above grant amounts will be used to proportionally reduce the two Cities' cost
share of the above four individual projects;
WHEREAS, the scope of work covered under this Agreement for each of the individual
projects are as follows:
Projects 1 through 5—environmental, design, construction and construction engineering
Project 6 - environmental, design
Project 7 - maintenance
WHEREAS, HIGHLAND has completed environmental and design for Projects 1 through 5,
and SAN BERNARDINO is willing to reimburse HIGHLAND for SAN BERNARDINO'S share of
environmental and design cost for these five individual projects;
WHEREAS, the total cost for Projects 1 through 5 is estimated to be $3,608,550, with
HIGHLAND's share estimated at $3,282,899 and SAN BERNARDINO's share estimated at $325,651,
which will be reduced proportionally when grant funding is taken into consideration;
WHEREAS, after reimbursement by the funding agencies of the four state grants, the net total
cost for Projects 1 through 5 is estimated to be $2,535,960, with HIGHLAND's share estimated at
$2,244,309 and SAN BERNARDINO's share estimated at $291,651;
WHEREAS, the cost for Project 6 is estimated to be $132,960, with HIGHLAND's share
estimated at $102,670 and SAN BERNARDINO's share estimated at $30,290;
WHEREAS, the installation cost of the In-pavement lighted crosswalk and warning lights in
Project 7 will be 100% paid by HIGHLAND, and the maintenance cost will be share equally between
HIGHLAND and SAN BERNARDINO;
WHEREAS, the estimated cost shares for HIGHLAND and SAN BERNARDINO for each
individual projects are shown in Exhibit 'C";
WHEREAS, HIGHLAND and SAN BERNARDINO desire to set forth responsibilities and
obligations of each as they pertain to the design, construction, funding and maintenance of the
proposed PROJECT.
NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:
1.0 HIGHLAND AGREES TO:
1.1 Act as the Lead Agency in the environmental review, design and construction of Projects 1
through 5, environmental review and design of Project 6, and maintenance of Project 7.
Page 2 of 6
2016-74
1.2 Provide plans, specifications, and an itemized cost estimates for the PROJECT to SAN
BERNARDINO's review and comments. The itemized PROJECT cost estimates shall be listed
for each agency.
1.3 Construct Projects 1 through 5 by contract, in accordance with the plans and specifications
prepared by HIGHLAND and subject to concurrence of SAN BERNARDINO.
1.4 Obtain no-cost permits from SAN BERNARDINO for construction work within SAN
BERNARDINO's right-of-way.
1.5 Advertise, award, administer, and initially fund the construction in accordance with the
California Public Contract Code as applicable to cities and require, as well as enforce,
HIGHLAND's contractors to comply with all applicable laws and regulations, including Labor
Code sections 1720 et seq. and 1770 et seq. that concern the payment of prevailing wages.
1.6 Require all contractors and vendors working on the PROJECT to have appropriate and
adequate insurance coverage for the mutual protection and benefit of HIGHLAND and SAN
BERNARDINO.
1.9 Provide adequate inspection of all items of work performed under the construction contract(s)
with HIGHLAND's contractors or subcontractors and maintain adequate records of inspection
and materials testing for review by SAN BERNARDINO. HIGHLAND shall provide copies of
any records of inspection and materials testing to SAN BERNARDINO within ten (10) days of
HIGHLAND's receipt of written demand from SAN BERNARDINO for such records.
1.10 Pay its share of PROJECT costs proportionate to the cost of improvements constructed within
its jurisdictional boundaries pursuant to Paragraph 3.6 below, plus its proportionate share of
any PROJECT cost increases pursuant to Paragraph 3.7 below.
1.11 Submit an Invoice to SAN BERNARDINO along with an itemized accounting of SAN
BERNARDINO's proportionate share of actual final PROJECT costs, pursuant to Sections 3.6
and 3.7 below, minus the portion of the four state grants allocated to improvements
constructed within SAN BERNARDINO's jurisdictional boundaries.
1.12 Comply with any applicable requirements of the California Environmental Quality Act (CEQA),
California Public Resources Code section 21000 et. seq, and complete the required CEQA
documentation.
1.13 Operate and maintain those portions of the PROJECT located within the incorporated area of
HIGHLAND, in accordance with HIGHLAND's regulations, policies and procedures, after SAN
BERNARDINO and HIGHLAND have accepted the construction contract work.
1.14 Operate and maintain in-pavement lighted crosswalk and warning lights on Base Line at the
intersection of Valaria Drive located within HIGHLAND and SAN BERNARDINO.
1.15 Invoice SAN BERNARDINO for the costs of services provided to maintain the in-pavement
lighted crosswalk and warning lights on Base Line at the intersection of Valaria Drive. The
cost of maintenance referred to herein shall include all direct maintenance costs, plus an
additional 5% of the maintenance cost to account for indirect costs incurred in providing the
maintenance services.
1.16 In the event that a major component of the in-pavement lighted crosswalk and the warning
lights on Base Line at the intersection of Valaria Drive is damaged, destroyed or becomes
obsolete, and if the repair or replacement of the component will exceed $5,000, HIGHLAND
shall obtain the advance written approval of SAN BERNARDINO's Public Works Director, or
designee, prior to performing the work.
2.0 SAN BERNARDINO AGREES TO:
2.1 Pay its share of the PROJECT costs to HIGHLAND proportionate to the actual final cost of
improvements constructed within its jurisdictional boundaries pursuant to Paragraph 3.6
below, which may be different from the estimated cost share amounts shown on Exhibit "C",
plus its proportionate share of any PROJECT cost increases pursuant to Paragraph 3.7
below. The PROJECT costs shall include the cost for environmental, design, construction,
construction engineering and/or maintenance incurred by HIGHLAND applicable to each of
the individual projects
Page 3 of 6
2016-74
2.2 Reimburse HIGHLAND within thirty (30) days t allreceipt
l PROJECT costs invoice
ostsand
inc tired incurred documentation from HIGHLAND, which set forth
HIGHLAND that have not already been paid by SAN BERNARDINO,
2.3 Provide no-cost permits to HIGHLAND for its work within SAN BERNARDINO's right-of-way.
2.4 Operate and maintain those portions of Projects 1 thru 5 constructed by HIGHLAND within the
incorporated area of SAN BERNARDINO, in accordance with SAN BERNARDINO's
regulations, policies and procedures after HIGHLAND and SAN BERNARDINO have
accepted the construction contract work, with the understanding that those portions of Project
7 will be maintained by HIGHLAND pursuant to Paragraph 1.14.
2.5 Pay its share of Project 7 maintenance costs in accordance with Paragraphs 1.15 and 1.16.
3.0 IT IS MUTUALLY AGREED:
3.1 HIGHLAND agrees to indemnify, defend (with counsel reasonably acceptable to SAN
BERNARDINO) and hold harmless SAN BERNARDINO, their officers, agents, volunteers
from any and all claims, actions or losses, damages, and/or liability resulting from
HIGHLAND's negligent acts or omissions which arise from HIGHLAND's performance of its
obligations under the Agreement.
3.2 SAN BERNARDINO agrees to indemnify, defend (with counsel reasonably acceptable to
HIGHLAND) and hold harmless HIGHLAND, their officers, agents, volunteers from any and all
claims, actions or losses, damages, and/or liability resulting from SAN BERNARDINO's
negligent acts or omissions which arise from SAN BERNARDINO's performance of its
obligations under the Agreement.
3.3 In the event HIGHLAND and/or SAN BERNARDINO is found to be comparatively at fault for
any claim, action, loss or damage which results from their respective obligations under the
Agreement, HIGHLAND and/or SAN BERNARDINO shall indemnify the other to the extent of
its comparative fault. This shall have no application to any pending suit that may exist at the
time of the execution of this Agreement. Furthermore, if HIGHLAND or SAN BERNARDINO
attempts to seek recovery from the other for Workers' Compensation benefits paid to an
employee, HIGHLAND or SAN BERNARDINO agree that any alleged negligence of the
employee shall not be construed against the employer of that employee.
3.4 In the event of litigation between the parties arising from this Agreement, each party to the
Agreement shall bear its own costs, including attorney fees. This paragraph does not apply to
damages, costs, or attorney fees relative to paragraphs 3.1, 3.2, and 3.3 relating to
indemnification and defense.
3.5 HIGHLAND and SAN BERNARDINO are wholly or partially self-insured public entities for
purposes of Professional Liability, Automobile Liability, General Liability, and Workers'
Compensation and warrant that through their programs of self-insurance, they have adequate
coverage or resources to protect against liabilities arising out of HIGHLAND's and SAN
BERNARDINO's performance of this Agreement.
3.6 The parties acknowledge that final PROJECT costs for Projects 1 through 6 may ultimately
exceed current estimates of PROJECT costs. Any additional PROJECT costs resulting from
increased bid prices, change orders, or arising from unforeseen site conditions, including, but
not limited to, utility relocation (but not from requested additional work by HIGHLAND or SAN
BERNARDINO, which is addressed in paragraph 3.7 below) over the estimated total of
PROJECT cost of$3,741,510 (which is the sum of $3,385,569 from HIGHLAND and $355,942
from SAN BERNARDINO), shall be borne by each party in proportion to where the work
actually lies (based on jurisdictional boundaries), as part of the parties' respective obligations
to pay the cost for the PROJECT.
3.7 If HIGHLAND or SAN BERNARDINO requests additional work that is beyond the scope of the
original PROJECT, said work will be paid solely by the agency requesting the work at the
construction contract unit costs.
Page 4 of 6
2016-74
3.8 HIGHLAND shall notify SAN BERNARDINO of the bids received and the amounts thereof.
Within ten (10) days thereafter, HIGHLAND and SAN BERNARDINO shall determine the
estimate cost of the PROJECT based on the lowest responsible bid received. In the event
that either party intends to cancel this Agreement based upon the bids or amount thereof, said
party shall notify the other parties prior to the awarding of a contract so as to avoid detrimental
reliance by any potential contractor.
3.9 If, upon opening of bids, it is found that a cost overrun exceeding 25% of the estimated
PROJECT costs shown on Exhibit B will occur, HIGHLAND shall not award any contracts for
the PROJECT. Rather HIGHLAND and SAN BERNARDINO shall endeavor to agree upon an
alternative course of action, including re-bidding, alteration or elimination of one or more
elements of the PROJECT. If, after thirty (30) days, an alternative course of action is not
mutually agreed upon in writing, this Agreement shall be deemed to be terminated by mutual
consent.
3.10 HIGHLAND and SAN BERNARDINO shall designate a qualified representative, who shall
have the authority to discuss and resolve issues concerning the PROJECT. Said
representative must be able to resolve issues in a timely manner.
3.11 This Agreement may be cancelled upon thirty (30) days written notice of any party, provided
however, none of the parties may cancel this Agreement after HIGHLAND awards a contract
to construct the PROJECT. In the event of cancellation as provided herein, all PROJECT
costs incurred and required to be paid by the parties prior to the effective date of cancellation
shall be paid by the parties based on actual work performed within each party's jurisdiction.
3.12 Except with respect to the parties' operation, maintenance and indemnification obligations
contained herein, this Agreement shall terminate upon completion of the PROJECT and
payment by SAN BERNARDINO of final invoice from HIGHLAND for SAN BERNARDINO's
share of the PROJECT.
3.13 This Agreement contains the entire agreement of the parties with respect to subject matter
hereof, and supersedes all prior negotiations, understandings, or agreements. No supplement,
modification, or amendment of this Agreement shall be binding unless executed in writing and
signed by all parties.
3.14 This Agreement shall be governed by the laws of the State of California. Any action or
proceeding between SAN BERNARDINO and HIGHLAND concerning the interpretation or
enforcement of this Agreement, or which arises out of, or is in any way connected with, this
Agreement or the PROJECT, shall be instituted and tried in the appropriate state court in the
County of San Bernardino, California.
3.15 Time is of the essence for each and every provision of this Agreement.
3.16 Since the parties or their agents have participated fully in the preparation of this Agreement,
the language of this Agreement shall be construed simply, according to its fair meaning, and
not strictly for any or against any party. Any term referencing time, days or period for
performance shall be deemed work days. The captions of the various articles and paragraphs
are for convenience and ease or reference only, and do not define, limit, augment, or describe
the scope, content, or intent of this Agreement.
3.17 No waiver of any default shall constitute a waiver of any other default or breach, whether of
the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily
given or performed by a party shall give the other party any contractual rights by custom,
estoppel, or otherwise.
3.18 If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or
otherwise unenforceable, the remaining provisions shall continue in full force and effect,
unless the purpose of this Agreement is frustrated.
3.19 This Agreement may be signed in counterparts, each of which shall constitute an original.
3.20 This Agreement will be effective on the date it is signed by all parties.
THIS AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of all parties.
Page 5 of 6
2016-74
WITNESS WHEREOF, the parties to these presents have hereunto set their hands.
CITY OF HIGHLAND CITY OF HIGHLAND
(Print or type name of corporation,company,contractor,etc.)
Approved as to form:
Craig Steele By
City Attorney (Ruth i d signature-sign in blue ink)
Na L rry McCallon
By. (Prin or type name of person signing contract)
Title Mayor
Dated: /0 °2°l
Address: 7215 Base Line Highland, CA 92346
CITY OF SAN BERNARDINO CITY OF SAN BERNARDINO
(Print or type name of corporation,company,contractor, etc.)
Approved as to form:
Gary D. Saenz By /
City Attorney (Authorized signature sign in blue ink)
Name Mark Scott
By (Print or type name of person signing contract)
Title City Manager
Dated: Z` — V\ — \ �.
Address: 300 N "D" Street San Bernardino, CA 92418
Page 6 of 6
2016-74
EXHIBIT "A"
PROJECT DESCRIPTIONS
PROJECT No. 1
Base Line Pavement Rehabilitation (Del Rosa Drive to Cole Avenue)
This project includes pavement rehabilitation, curb and gutter replacement, pavement striping, and
bike lane and signage on Base Line between Del Rosa Drive and Cole Avenue.
PROJECT No.2
Base Line Sidewalk Gap Closures(Del Rosa Drive to Cole Avenue)
This project includes construction of sidewalks to close gaps in the existing sidewalk network along
both sides of Base Line between Del Rosa Drive and Cole Avenue.
Note: The State TDA Article 3 program reimburses 75%of project costs.
PROJECT No. 3
Base Line/51h Street Signal Coordination Upgrade
This project includes upgrade to traffic signal communication systems on Base Line between Sterling
Avenue and Church Street, and on 5th Street between Del Rosa Drive and Church Street.
Note:The Mobile Source Air Pollution Reduction Committee program reimburses 65%of project
costs.
PROJECT No.4
5 Corridors Signal Coordination Upgrade
This project includes upgrade to traffic signal communication systems on 5 major streets including
Victoria Avenue, Palm Avenue, Boulder Avenue, Highland Avenue, and 9th Street.
Note:The Mobile Source Air Pollution Reduction Committee program reimburses 65%of project
costs.
PROJECT No. 5
Cole and Cypress Elementary Schools Project
This project includes construction of new sidewalks on 14th Street (Central Avenue to Cole Avenue),
Cole Avenue (Base Line to 14th Street), Cole Avenue (10th Street to Base Line), 10th Street (Central
Avenue to Drummond Avenue) and Drummond Avenue (9th Street to 10th Street), and other safety
traffic control devices.The portion of the project to be shared in cost with City of San Bernardino
includes a new striped crosswalk and new curb ramps at the 14th St/Cole Avenue intersection.
Note:The state SR2S program reimburses 90%of project costs.
2016-74
EXHIBIT "A"
PROJECT DESCRIPTIONS
PROJECT No. 6 (Design only)
Palm Avenue and Pacific Street Improvements
This project includes environmental and design of street improvements on Palm Avenue and Pacific
Street in the Highland Historic District area, including a new roundabout at the Palm Avenue/Pacific
Street intersection, pavement rehabilitation on Pacific Street (Palm Avenue to Church Street), and
bike lanes on Palm Avenue (Base Line to Highland Avenue).
PROJECT No. 7 (Maintenance only)
Warm Springs Elementary School Project
This project includes construction of pavement widening, new curb, gutter, and sidewalk on both
sides of McKinley Street (9t"Street to Base Line), and installation of an in-pavement lighted
crosswalk and warning lights on Base Line at the intersection of Valaria Drive.The portion of the
project to be shared in cost with City of San Bernardino includes the maintenance cost of the new
lighted crosswalk and warning lights.
2016-74
EXHIBIT "B"
PROJECT LOCATION MAPS
PROJECT No. 1
Base Line Pavement Rehabilitation (Del Rosa Drive to Cole Avenue)
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EXHIBIT "B"
PROJECT LOCATION MAPS
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Base Line and 5th Street Signal Coordination Upgrade
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EXHIBIT "B"
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EXHIBIT "B"
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