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Home My WebLink About13- Development Department • D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO REQUEST FOR COMMISSION/COUNCIL ACTION From: KENNETH J. HENDERSON Subject: OPTION HOUSE Executive Director TRANSITIONAL HOUSING DEVELOPMENT Date: November 22, 1993 CHANGE ORDERS ------------------------------------------------------------------------------- Synopsis of Previous Commission/Council/Committee Action(s): On February 17, 1992, the Mayor and Common Council approved funding in the amount of $75,000 from 1992-93 Community Development Block Grant (CDBG) funds for the construction of additional transitional housing units for the shelter of battered women and children. In March 1993 additional CDBG funds in the amount of $62,000 were approved for this project. In July 1993 the Mayor and Common Council approved $50,000 in HOME funds for Option House Transitional Housing to cover additional costs required by the City Development Code to complete the project. ------------------------------------------------------------------------------- Recommended Motion(s): tMayor and Common Council) MOTION: That the Mayor and Common Council approve $26,000 in Low/Mod funds for Option House Transitional Housing to complete the project by covering additional costs required by the installation of a donated replacement unit and change orders that resulted therefrom, as well // as a change order for rehabilitation of a second unit. J l Administrator KE J. HENDERSON Executive Director ------------------------------------------------------------------------- Contact Person(s) : Ken Henderson/Doris Daniels Phone: 5081 Project Area(s): N/A Ward(s): Two (2) Supporting Data Attached: Staff Report FUNDING REQUIREMENTS: Amount: $26,000 Source: LOW/MOD FUNDS Budget Authority: Requested ------------------------------------------------------------ Commission/Council Notes: ---------------------------------------------------------------------- KJH:DAD:lag:048lq COMMISSION MEETING AGENDA Meeting Date: 12/6/1993 j AOPTAA Ttnm Aimmhnr. r `� D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO STAFF REPORT -------------------------------------------------------------------------------- FUNDING SOURCES: On February 17, 1992, the Mayor and Common Council approved a $75,000 grant from 1992-93 Community Development Block Grant (CDBG) funds to Option House for the construction of additional housing to shelter five families of battered women and children. In March 1993, additional CDBG funds in the amount of $62,000 were approved for this project. On July 17, 1993, the Mayor and Common Council approved $50,000 in HOME funds to cover additional costs required by the City Development Code to complete the project. The County of San Bernardino Economic and Community Development Department also reserved a $10,000 CDBG award from the 1991-92 program year to be applied to construction of fencing for the property. The funds available for the project from all sources totals $197,000. CURRENT STATUS: O.L. Lacy & Co. presently has a contract with Option House in the amount of $112,349 for site development. To date, he has been paid $84,551.91 for work completed. Staff has secured donation of a doublewide mobile home from Bank of America Foundation to replace one unit that was vandalized when it was stored on the site prior to construction. The Bank of America Foundation agreed to provide new carpet and to clean the donated unit. Limited repairs, as well as the replacement of several appliances, will be necessary before the unit may be occupied. Rehabilitation costs for the vandalized unit that was replaced were estimated at approximately $20,000. It will cost $7,200 to relocate the donated unit and $3,500 to demolish the existing vandalized unit for a total of $10,700. This represented a cost savings of approximately $9,000. A change order will be required to cover the new work and resulting cost of $10,700. Because work is in progress and rehabilitation is, at best, an imprecise science, it is appropriate to increase the $20,000 to $26,000. This will prevent future change orders and assure all the work gets done and looks good. Changes to the site plan that were required by the City Fire and Planning Departments, as well as building the wrought iron and block wall on the south property line in conjunction with Congregation ----------------------------------------------------- -------------------------- KJH:DAD:lag:048lq COMMISSION MEETING AGENDA Meeting Date: 12/6/1993 Agenda Item Number: 0 DEVELOPMENT DEPARTMENT STAFF REPORT OPTION HOUSE CHARGE ORDERS November 22, 1993 Page Number —2— Emanuel ($7,564) and trash removal ($850), added an increase of approximately $31,921.60 to this project that was not included in the initial project costs. Driscoll's Iron Works will bill for the wrought iron on top of the block wall on the south property line. The other costs were detailed in a second change order as follows: . A. The Fire Department required two pedestrian gates ($1,250), additional concrete areas for fire exit ($4,542), fire ine sleeve ($950), sleeve for electrical for fire alarm sleeve ($5�5) and two handicap ramps for fire exit ($750). The Fire Departme$it also required a new fire alarm system to be installed in thelmain building ($6,695 to be paid from CDBG capital improvement funds for Option House.) B. The Planning Department required the following items that had not been included in the approved site plan: install new gas line from meter to mobilehomes ($1,500), an additional sliding gate on Lugo ($1,800), relocate wall ($700), relocate and build trash enclosure ($789.60), as well as a Minor Modification Application with site plan revised to indicate all of the changes made and built on the site. The monies remaining to be expended on the project include: $27,797--Balance of original contract to O.L. Lacy & Co. $31,922--Two change orders for Fire and Planning Department requirements and relocation and demolition of the mobile home units. $12,000--Rehabilitation of second unit, including appliances. This will require a third change order toladd the work to O.L. Lacy & Co. 's contract. It will be more time consuming to bid this small amount separately. $ 2,000--Minor Modification application preparation by architect ($1700) and fee ($230) to Plann g Department $ 5,733--Contingency TOTAL $79,452 — Required to complete the project $53,452 — Balance remaining to complete the project: $43,452 in Low Mod Funds and $10,000 in County CDBG funds. $26,000 -- To be requested from Low Mod Funds ------------------------------------------------- KJH:DAD:lag:048lq COMMISSION MEETING AGENDA Meeting Date: 12/6/1993 / Agenda Item Number: DEVELOPMENT DEPARTMENT STAFF REPORT OPTION HOUSE CHANGE ORDERS November 22, 1993 Page Number -3- At the department's request, work on the project was delayed f r approximately six weeks to obtain confirmation and donation of the replacement unit. O.L. Lacy's staff has resumed work on the p oject and the anticipated completion date has now been revised to December 17, 1993. Based upon the report presented above, staff recommends adoption of the form motion. KENNETH J. NDERSON, Executive irector Development Department -------------------------- -- - ----------------------- KJH:DAD:lag:048lq COMMISSION MEETING AGENDA Meeting Date: 12/6/1993 Agenda Item Number: