HomeMy WebLinkAbout08- Economic Development ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
REQUEST FOR COMMISSION/COUNCIL ACTION
From: TIMOTHY C. STEINHAUS Subject: COMMUNITY CALENDAR
Agency Administrator AND QUARTERLY
COMMUNITY NEWSLETTER
Date: December 1, 1993
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t Svnovsis of Previous Commission/Council/Committee Action (s):
On November 4, 1993, the Redevelopment Committee recommended that the
concept for the production and distribution of a community calendar and the
quarterly community newsletter be forwarded to the Community Development
Commission.
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Recommended Motion(s):
(Community Development Commission)
MOTION: That the Community Development Commission authorize a purchase order with
Crown Printers in an amount not-to-exceed$84,900.00,plus applicable sales tax
of $6,503.00, for a total of $90,403.00, for the production and printing of a
' community calendar and three issues of the quarterly communi1 ewsletter,and
authorize the expenditure of$7,300.00 for mailing the afor enttoned items.
TIMOTHY'C. STEINHAUS
Agency Administrator
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Contact Person(s): Timothy C. Steinhaus Phone: 5081
Project Area(s): All Ward(s): 1 - 7
Supporting Data Attached: Staff Report:
FUNDING REQUIREMENTS: Amount: 12Z_703.00 Source: Tax Increment
Budget Authority: FY 93-94 Budget
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Commission/Council Notes:
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TCS:SMM:pc:ns1tr.ca1 COMMUNITY DEVELOPMENT COMMISSION
Meeting Date: December 6, 1993
Agenda Item No.y
ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
STAFF REPORT
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Communitv Calendar and Community Newsletter
In our continued effort to increase community pride and awareness, it is recommended that the Community
Development Commission consider the production and distribution of a community calendar. The calendar would
help keep citizens informed of local events,increase awareness,instill pride,foster the"Rediscover San Bernardino"
campaign and promote diverse positive attributes of the City through monthly photographs.
The community calendar would include such items as Council and Commission meetings,days of closure and annual
events that are important to San Bernardino citizens. In addition, it would include a directory of all non-profit
organizations and city hall telephone numbers.
Staff has obtained bids for the printing of a community calendar of approximately $42,782,plus tax. Of the bids
received, the lowest responsible bidder was Crown Printers of San Bernardino. The design and layout would be
performed by staff,and there is an abundance of photographs available at no additional charge. It is recommended
I that the first issue of the quarterly community newsletter be substituted with the community calendar.
At the request of the Redevelopment Committee, staff explored the cost of publishing a quarterly calendar in the
newsletter. This would increase the number of pages that currently exist in the newsletter and consequently increase
the cost. Four issues of such a style of newsletter would cost approximately $81,260.00.
It is staffs recommendation that the proposed yearly calendar would have a greater positive impact upon the
community and would be a more useful tool in keeping the public informed.
In addition,staff solicited bids for the production and printing of the quarterly community newsletter. The request
included the cost for composition and/or editing,photography,layout,printing and delivery to bindery for mailing.
Of the bids received, the lowest responsible bid was from Crown Printers of San Bernardino in the amount of
$41,118, plus tax.
Additionally,staff has obtained a bid from Roger's Bindery for the cost of mailing approximately 56,000 newsletters
and the calendar. This firm will be a sole source due to the fact that they are the only local firm that performs mass
mailing services. The estimated cost is approximately $7,300.00.
Based on ie fo e oing, staff recommends adoption of the form motion.
TIMOTHY C. STE US,Agency Administrator
Economic Development Agency
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TCS:SMM:pc:ns1tr.ca1 COMMUNITY DEVELOPMENT COMMISSION
Meeting Date: December 6, 1993
Agenda Item No.V