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Home My WebLink About05.Q- Public Works RESOLUTION (ID # 4236) DOC ID: 4236 A CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Request for Proposal From: Marlene Miyoshi M/CC Meeting Date: 12/21/2015 Prepared by: Arlington Rodgers, (909) 384-5140, ext. 3420 Dept: Public Works Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Bid and Purchase a Replacement Backup Generator for Emergency Operations of the City's Fuel Station and Public Works Yard Offices. (#4236) Current Business Registration Certificate: Not Applicable Financial Impact: Budget amendment to transfer $100,000 from the Fleet Division operations budget to the Facilities Maintenance Division capital outlay budget for the purchase of a 350 kW backup generator. Motion: Adopt the Resolution. Synopsis of Previous Council Action: None Background: The Public Works Department, Building Maintenance Division is responsible for maintaining the San Bernardino City Yard fuel station located at 234 S. Mountain View Avenue in the City of San Bernardino. The fuel station provides four types of fuels for city vehicles and equipment: gasoline, diesel, compressed natural gas (CNG) and liquid natural gas (LNG). Only the CNG fuel is available to the public for purchase. The fueling station operates four gasoline pumps, four diesel pumps, two CNG pumps, one LNG pump seven days a week, 24 hours per day. The backup generator configuration is designed to support the operation of the fuel station and four Public Works office trailers during a utility outage or a utility equipment failure emergency. However, the existing generator, purchased in 1984, has become unreliable, exceeded its useful life and is undersized -at 85kW- for the amount of electrical power needed during an emergency. Staff is recommending a replacement unit that is a larger, more efficient generator. The recommended size will be 350 kW and will be able to power the entire fueling station and the trailers, and run at full capacity for seventy-two hours without refueling. Replacing the current generator is a crucial component of the City's efforts to prepare for the forecasted winter rains (El Nino). The bids received will include the price of the generator and the cost of installation. City Attorney Review: Packet P Updated: 12/17/2015 by Georaeann "Giai" Hanna A g.726 5.Q 4236 Supporting Documents: Emergency Generator Reso revised (DOC) Fuel Island Generator RFP(DOCX) I I-A�#-a. 40147i,)nor. h., U.,--- A Packet Pa. 727 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO BID AND L 3 PURCHASE A REPLACEMENT BACKUP GENERATOR FOR EMERGENCY 4 OPERATIONS OF THE CITY'S FUEL STATION AND PUBLIC WORKS YARD a� OFFICES. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE c 6 CITY OF SAN BERNARDINO AS FOLLOWS: a' aD 7 U SECTION 1. The City Manager is hereby authorized and directed to issue, on behalf w 0 L. w 8 of said City, a Request for Proposal for the purchase and installation of a standby generator, U. 9 that will be used to operate the City's fuel pumps and Yard office in emergency situations. N 10 0 0 12 13 M N 14 /// 15 c /// 16 17 /// N 18 0 19 L 20 2 L d 21 22 23 CD, 24 /// W u _ 25 /// E 26 27 /// 28 /// 1 V�Q 5.Q.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO BID AND 2 PURCHASE A REPLACEMENT BACKUP GENERATOR FOR EMERGENCY OPERATIONS OF THE CITY'S FUEL STATION AND PUBLIC WORKS YARD L 3 OFFICES. �a L 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting 6 7 thereof, held on the day of , 2015, by the following vote, to wit: E w L 0 8 Council Members: AYES NAYS ABSTAIN ABSENT a U. 9 MARQUEZ y 10 BARRIOS 11 12 VALDIVIA Cr 13 SHORETT o N 14 NICKEL 15 JOHNSON 0 A 16 MULVIHILL 17 d N 18 L 0 19 Georgeann Hanna, City Clerk L 20 a 21 The foregoing Resolution is hereby approved this day of , 2015. c� 22 d 23 R. Carey Davis, Mayor City of San Bernardino w 24 25 Approved as to form: Gary D. Saenz, City Attorney = 26 w a 27 By: 28 2 :Dey 7%0 City Yards Fuel Island Standby Generator RFP Project Description The Public Works Department, Building Maintenance Division, is responsible for maintaining the San Bernardino City Yards Fuel Island Emergency Standby Generator located at 234 S. Mountain View Avenue San Bernardino CA, 92410.The intent is to solicit proposals from qualified licensed contractors o with commercial Standby Generator installation experience for the removal and replacement of the a� existing Standby Generator and ATS located at San Bernardino City Yards. History U U C d The San Bernardino City Yards Fuel Island provides four types of automotive fuels (Gasoline, Diesel, CNG Q and LNG) to all San Bernardino owned and operated vehicles including Police/ Fire Vehicles.The current w standby generator configuration allows for the operation of the(4) gasoline pumps,(4) diesel pumps and ,o the (4) Public Works Office Trailers during a utility outage caused by utility equipment failure, extended 0- U- periods of inclement inclement weather and possible terriost activity.The current standby generator is beyond its useful life, unreliable, undersized and consequently provides less then marginal electrical capacity to the existing loads during an emergency. U) 0 Proposal y CD m The Public Works Division recommends replacing the existing undersized and dysfunctional generator with a new generator ATS capable of operating all fuel island fuel pumps to include LNG, CNG and Public co Works Trailers during an emergency at full capacity for a period of seventy two hours with out refueling N the generator.The estimated cost for the project is$100,000.00 to $110,000.00 with funding provided by Fleet and Building Maintenance budgets with no impact to the current FY15/16 General Fund Budget. u- L O it Project Design a, c m Upon award of the contract the contractor shall provide the Public Works Director or his designee with c submittals for the specified generator, associated components, and a proposed design layout to include N electrical and structural drawings for his approval. Z U- Once the replacement generator and the project design is approved by the Public Works Director the c contractor will be issued a notice to precede by the Public Works Director or his designee, no work shall a) E commence with out written approval from the Public Works Director. -� U r� Upon the contractor ordering the approved generator the contractor shall provide the Public Works Q Director or his designee with a detailed schedule to include the delivery date of the approved generator, a list of all subcontractors, project start date, lift/rigging plan, daily work schedules, staff levels, equipment start up date, and final project completion date. Packet Pa. 73n' 5.Q.b Generator Replacement The Contractor shall be responsible to verify all field measurements. The approved Generator shall be installed per SCAQMD regulations, manufactures specifications, industry standards, and all applicable mechanical and electrical codes. The Contractor shall remove and dispose of the existing generator, fuel tank, associated equipment and electrical components.The Contractor shall engineer and construct a new concrete pad in order to prepare the designated site for new generator installation.Any existing walls, electrical and plumbing that needs to be removed and or relocated in order to complete the generator removal and replacement shall be the responsibility of the contactor. Any disturbed concrete/asphalt will be brought c back to existing and or original finished condition. a� L E W I- 0 Generator/ATS Specifications a U_ Provide 1 new Tier 4 350kW 277/480V 60Hz 3 Phase 1800 RPM Diesel Standby Generator with a 630 a� Gallon Double Wall Diesel Fuel Tank to be Sub-Base mounted under the Generator, Outdoor N Enclosure/Base Frame, 10 Amp Battery Charger, Block Heater, Circuit Breaker and Controller o Y Provide and tie in 1 new remote mounted 400 Amp 277/480V Three Pole 4 wire Automatic Transfer a Switch housed in an NEMA 3 rated enclosure to include all associated electrical panels, electrical wiring and control circuits M N The contractor shall start up/test run the new generator per manufactures recommendations to `t include completion of the manufactures start up check list and verify that all automatic transfer switch U. controls function as designed.The contractor shall provide initial diesel fuel fill at start up to include all c fuel required for start up and test run a� c The contractor shall provide a two year warranty to include all equipment and components C7 c Project Notes LL Y The Contractor is responsible for debris removal from the project work area on a daily basis and the debris shall be hauled away from the project site at the contractor's expense. U r.+ The work is to be scheduled between the hours of 7:00 a.m. and 5:00 p.m. Monday through Friday Q Upon completion of the project the contractor shall provide three copies of all generator operation and maintenance manuals in labeled three ring binders to the Public Works Director.The contractor shall provide training and technical support to the City of San Bernardino Building Maintenance Staff as required to operate and maintain the new generator and ATS.