HomeMy WebLinkAbout06.D- Authorization of Supplemental Alocation to Purchase Order No. 2016-00000627 for Specialized Consulting Services 6.D ,
RESOLUTION (ID # 4311) DOC ID: 4311 A
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Lisa Connor M/CC Meeting Date: 02/16/2016
Prepared by: Lisa Connor, (909) 663-
1044
Dept: Successor Agency Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Acting as
the Successor Agency to the Redevelopment Agency of the City of San Bernardino
Authorizing a $353,000 Supplemental Allocation to Purchase Order No. 2016-00000627
for Specialized Consulting Services from Urban Futures, Inc. with Respect to Winding-
Down the Former Redevelopment Agency During the Period of January through June
2016. (#4311)
Current Business Registration Certificate: Yes
Financial Impact:
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
On October 15, 2012, the Mayor and Common Council adopted a Resolution (2012-
254) authorizing the execution of a consultant agreement between Urban Futures,
Incorporated and the City acting as the Successor Agency to the San Bernardino
Redevelopment Agency for consultant services.
On February 4, 2013, the Mayor and Common Council adopted a Resolution (2013-32)
as the Successor Agency and Successor Entity to the Redevelopment Agency of the
City of San Bernardino approving the first amendment to the Agreement for Consulting
Services with Urban Futures, Incorporated.
On May 6, 2013, the Mayor and Common Council adopted a Resolution (2013-86) as
the Successor Agency and Successor Entity to the Redevelopment Agency of the City
of San Bernardino authorizing a $150,000 Supplemental Purchase Order for consulting
services from Urban Futures, Incorporated with respect to winding down the former
Redevelopment Agency during fiscal year 2012-13.
On January 21, 2014, the Mayor and Common Council adopted a Resolution (2014-23)
as the Successor Agency and Successor Entity to the Redevelopment Agency of the
City of San Bernardino authorizing a $250,000 Purchase Order for consulting services
from Urban Futures, Incorporated with respect to winding down the former
Redevelopment Agency during fiscal year 2013-14.
On August 4, 2014, the Mayor and Common Council adopted a Resolution 2014- 1
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Updated: 2/11/2016 by Georgeann "Gigi" Hanna A Packet Pg. 352
6.D
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as the Successor Agency to the Redevelopment Agency of the City of San Bernardino
authorizing a $250,000 purchase order for Consulting Services from Urban Futures,
Inc., with respect to winding-down the former Redevelopment Agency during the period
of July through December 2014.
On February 17, 2015, the Mayor and Common Council adopted a Resolution (2015-
37) as the Successor Agency to the Redevelopment Agency of the City of San
Bernardino authorizing a $295,000 Purchase Order for Consulting Services from Urban
Futures, Inc., with Respect to Winding-Down the Former Redevelopment Agency
During the Period of January through June 2015.
On August 3, 2015, the Mayor and Common Council adopted a Resolution (2015-172),
as the Successor Agency authorizing a $343,000 Purchase Order for Consulting
Services from Urban Futures, Inc. With Respect to Winding-Down the Former
Redevelopment Agency During the Period of July through December 2015.
On November 16, 2015, the Mayor and Common Council adopted a Resolution (2015-
252) as the Successor Agency authorizing a $53,000 Purchase Order Increase for
Consulting Services from Urban Futures Inc. With Respect to Winding-Down the Former
Redevelopment Agency During the Period of July through December 2015.
Background:
Pursuant to Health and Safety Code (the "HSC") § 34172 (a)(1), the Redevelopment
Agency of the City of San Bernardino was dissolved on February 1, 2012. Consistent
with the provisions of the HSC, on January 9, 2012 the Mayor and Common Council of
the City of San Bernardino elected to serve in the capacity of the Successor Agency to
the Redevelopment Agency of the City of San Bernardino ("Successor Agency").
The Successor Agency and Urban Futures, Inc. (The "UFI") previously entered into an
original Agreement for Continuing Disclosure and Consulting Services dated October 1,
2012 (Agreement No. 2012-254). On February 4, 2013, the Successor Agency and UFI
entered into the First Amendment to Agreement for Consulting Services (the "First
Amended Agreement"). Per the First Amended Agreement, UFI is to provide
redevelopment agency wind-down services to the Successor Agency on an "adjunct to
staff", time and materials basis without a financial cap subject to the financial limitations
specified within purchase orders. A recap of UFI's projected wind-down services to the
Successor Agency during ROPS 15-16 B, is included within the attached Exhibit "A" to
this report.
During the first half of fiscal year 2015-16 (i.e., during ROPS 15-16 A), UFI's
redevelopment agency wind-down services were authorized and funded pursuant to
Purchase Order No 2016-00000627. Staff has determined that the Successor Agency's
needs for expert consulting services with respect to winding-down the former
redevelopment agency will remain at a high level during ROPS 15-16 B and that the
services provided by UFI personnel in that regard are essential to the efficient and
expeditious work of the Successor Agency. Based on Successor Agency staff
Updated: 2/11/2016 by Georgeann "Gigi" Hanna A Packet Pg. 353
4311
estimates with respect to the services requested from UFI, a supplemental allocation of
$353,000 to Purchase Order No 2016-00000627 will be needed to ensure an
uninterrupted delivery of services to the Successor Agency during ROPS 15-16 B. A
consultant services delivery budget for each month during ROPS 15-16 B showing the
hours and budget allocation by UFI staff person is included within the attached Exhibit
"B" to this report. A summary of UFI's purchase order allocations during previous
ROPS periods is included within the attached Exhibit "C" to this report.
The amount of the requested purchase order allocation for the ROPS 15-16 B period
will be funded solely from the Successor Agency's administration budget for the ROPS
15-16 B period. In that regard, the Successor Agency's administration budget allocation
authorized by the California Department of Finance is $742,521 (i.e., see enforceable
obligation No. 32 on ROPS 15-16 B). The $389,521 balance will be used for other
Successor Agency administrative services and expenses.
In order to ensure the continuation of UFI's redevelopment wind-down services to the
Successor Agency on an uninterrupted basis for the period of ROPS 15-16 B (i.e.,
January through June 2016), Successor Agency staff recommends that the Successor
Agency adopt the resolution authorizing a $353,000 supplement to Purchase Order No.
2016-00000627. For your information, UFI's services with respect to winding-down the
former redevelopment agency are currently provided by four (4) skilled professionals
that are former Redevelopment Agency of the City of San Bernardino and City of San
Bernardino employees and have a unique and unmatched knowledge of the City of San
Bernardino in general and the inner workings and nature of the former redevelopment
agency and the Successor Agency in particular.
Fiscal Impact
The Successor Agency has received sufficient Redevelopment Property Tax Trust Fund
("RPTTF") revenue for the period of ROPS 15-16 B to fully fund its administrative
services enforceable obligations, inclusive of the recommended supplemental purchase
order allocation with UFI as well as the balance of the Successor Agency's projected
administrative services costs.
City Attorney Review:
Supporting Documents:
Reso UFI Consulting Services for ROPS 15-16 B v1 1 (DOC)
Ex A - Recap UFI Wind Down Svcs (PDF)
Ex B - UFI Delivery Budget(PDF)
Ex C - Summary UFI PO Allocations (PDF)
Ex D - Reso Auth $343,000 (PDF)
Updated: 2/11/2016 by Georgeann "Gigi" Hanna A Packet Pg. 354
1
RESOLUTION NO. 2016-
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AUTHORIZING A y
4 $353,000 SUPPLEMENTAL ALLOCATION TO PURCHASE ORDER NO. 2016-00000627
5 FOR SPECIALIZED CONSULTING SERVICES FROM URBAN FUTURES, INC. WITH cn
RESPECT TO WINDING-DOWN THE FORMER REDEVELOPMENT AGENCY
6 DURING THE PERIOD OF JANUARY THROUGH JUNE 2016. r
7 0
WHEREAS, pursuant to Health and Safety Code (the "HSC") § 34172 (a)(1), the v
8 c
Redevelopment Agency of the City of San Bernardino was dissolved on February 1, 2012; and
9
WHEREAS, consistent with the provisions of the HSC, on January 9, 2012 the Mayor and
10 LL
0
Common Council of the City of San Bernardino elected to serve in the capacity of the Successor
11
Agency to the Redevelopment Agency of the City of San Bernardino (the "Successor Agency"); and
12
WHEREAS, the Successor Agency and Urban Futures, Inc. (the "UFI") previously entered r
13
14 into an original Agreement for Continuing Disclosure and Consulting Services dated October 1, m
2012 (Agreement No. 2012-254); and tO
15 n
WHEREAS, on February 4, 2013, the Successor Agency and UFI entered into the First Cn
16 a.
Amendment to Agreement for Consulting Services (the "First Amended Agreement"); and
17 c
18 WHEREAS, per the First Amended Agreement, UFI is to provide redevelopment agency
wind-down services to the Successor Agency on an adjunct to staff, time and materials basis without
19 Cn
a financial cap subject to the financial limitations specified within purchase orders; and
20
WHEREAS, a recap of UFI's past and projected wind-down services to the Successor
21 0
Agency, which includes a summary of previous purchase order allocations, is included as a part of v
22
23 the staff report that accompanies this Resolution; and 0
WHEREAS, during the first half of fiscal year 2015-16 (i.e., during ROPS 15-16 A), UFI's
24
redevelopment agency wind-down services were authorized and funded pursuant to Purchase Order E
25
No 2016-00000627; and a
26
27 WHEREAS, staff has determined that the Successor Agency's needs for expert consulting
28 services with respect to winding-down the former redevelopment agency will remain at a high level
1 Packef Pg.355
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during ROPS 15-16 B and that the services provided by UFI personnel in that regard are essential to
2
the efficient and expeditious work of the Successor Agency; and
3
WHEREAS, based on Successor Agency staff estimates with respect to the services N
4 0
requested from UFI, a supplemental allocation of$353,000 to Purchase Order No 2016-00000627
5 in
will be needed to ensure an uninterrupted delivery of services to the Successor Agency during
6 r
ROPS 15-16 B; and N
7 WHEREAS, a consultant services delivery budget by month during ROPS 15-16 B showing v
8 the hours and budget allocation by UFI staff person is included as a part of the staff report that y
9 i
accompanies this Resolution; and
10 "-
WHEREAS, the amount of the requested purchase order allocation will be funded solely
11 L
from the Successor Agency's administration budget authorized by the California Department of
12
Finance for ROPS 15-16 B (i.e., enforceable obligation No. 32 on ROPS 15-16 B, which equals
13
$742,521); and
14 m
WHEREAS, in order to ensure the continuation of UFI's redevelopment wind-down co
15 n
services to the Successor Agency on an uninterrupted basis for the period of ROPS 15-16 B (i.e., N
16 a
January through June 2016), Successor Agency staff recommends that the Successor Agency
17 0
authorize a$353,000 supplement to Purchase Order No. 2016-00000627; and N
18
WHEREAS, UFI's services with respect to winding-down the former redevelopment
19 in
agency are currently provided by four (4) skilled professionals that are former Redevelopment c
20
Agency of the City of San Bernardino and City of San Bernardino employees and have a unique and N
21 0
unmatched knowledge of the City of San Bernardino in general and the inner workings and nature v
22
of the former redevelopment agency and the Successor Agency in particular; and o
23 `s
WHEREAS, all of the prerequisites with respect to the approval of this Resolution have
24
been met. E
25
26 a
27
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2 Packet Pg. 356,'
I NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
2 COUNCIL ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT
3 AGENCY OF THE CITY OF SAN BERNARDINO,AS FOLLOWS:
N
4 Section 1. The foregoing recitals are true and correct and are a substantive part of this
5 Resolution.
6 Section 2. A supplemental allocation of$353,000 to Purchase Order No 2016-00000627 c
for consulting services provided by Urban Futures, Inc. with respect to winding-down the former c
7 O
redevelopment agency during the period of ROPS 15-16 B (i.e., January through June 2016) is V
8 authorized. _
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9 Section 3. This Resolution shall take effect upon its adoption and execution in the
10 manner as required by the City Charter. "-
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE
2 REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AUTHORIZING A
3 $353,000 SUPPLEMENTAL ALLOCATION TO PURCHASE ORDER NO. 2016-00000627
FOR SPECIALIZED CONSULTING SERVICES FROM URBAN FUTURES, INC. WITH
4 RESPECT TO WINDING-DOWN THE FORMER REDEVELOPMENT AGENCY
DURING THE PERIOD OF JANUARY THROUGH JUNE 2016.
5
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1 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino, acting as the Successor Agency to the
7 Redevelopment Agency of the City of San Bernardino, at a regular meeting thereof, held on the o
16 day of February, 2016, by the following vote, to wit: L)
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9 Council Members Ayes Nays Abstain Absent 3
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11 BARRIOS
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The foregoing resolution is hereby approved this 16th day of February 2016.
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R. Carey Davis, Chairman _
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21 Redevelopment Agency of the c
City of San Bernardino 0
22 Approved as to Form:
Gary D. Saenz, City Attorney
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24 By: a
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4 Packet Pg. 358
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EXHIBIT "A" a
SUMMARY OF PROJECTED WIND-DOWN SERVICES TO
THE SUCCESSOR AGENCY DURING ROPS 15-16 B
Description of UFI's Specific Services to the Successor Agency for ROPS 15-16 B:
A. Program Management Services
1. Prepare and process for approval ROPS 16-17 A& B (Combined) (DOF deadline of 2-1-16).
2. Prepare, process for approval and record quitclaim deeds for transfer of AHS and SBEDC
LMIHF properties to Successor Agency (requires AHS and SBEDC board to grant and the
Successor Agency Board to accept). This is step one of the process for transferring the
LMIHF properties.
3. Prepare, process for approval and record quitclaim deeds for transfer of LMIHF properties
(obtained from AHS and SBEDC) to City as Successor Housing Agency (requires Successor
Agency to grant, WCC to accept, Oversight Board to approve and DOF to approve). This is
the second and final step needed for the transfer of the LMIHF properties.
4. Prepare, process for approval of an amendment to the Housing Asset Transfer ("HAT")
report to reconcile with both the AHS and SBEDC real property transfers.
5. Prepare, process for approval and record the quitclaim deeds for the transfer of the City's
government use properties identified in the LRPMP (requires Successor Agency to grant and
the M/CC to accept). Except for the property located at 1350 South "E" Street, the
recordation of the balance of the quitclaim deeds needs to occur during June 2016 so as to
permit the Successor Agency to fund the costs of property maintenance for the City's
govermnent use properties during ROPS 15-16B.
6. Prepare, process for approval and record the easements for the transfer of the County's
government use property (SART Site) identified in the LRPMP (requires Successor Agency
to grant and the Board of Supervisors to accept).
7. Prepare, process for approval and record the deed in lieu to ACAA LP for the Arco Site
identified in the LRPMP (requires Successor Agency to authorize a quitclaim deed to the
City subject to a Compensation Agreement, the WCC to approved the acceptance of the
deed and approve the deed in lieu and the M/CC to approve a Compensation Agreement).
8. Develop and process for approval the policies and procedures for managing the future
development properties in the LRPMP. It is anticipated that this effort will include the
development of an estimated performance schedule for the transition of each site. Future
development properties will include the Successor Agency granting the properties to the City
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and then the City granting the properties to a third-party entity. Each transaction will require U
a Compensation Agreement with the taxing entities. a-
9. Develop and process for approval of the Compensation Agreements necessary to transfer the
future development properties. In some cases, meetings and/or workshops with the taxing
entities will be needed to ensure that they understanding the complexities that may affect the
amount and timing of compensation. The first of such meetings should be slated for the
ACAA LP for the Arco Site, as described above.
I 10. Develop and process for approval the policies and procedures for managing the "for sale"
properties in the LRPMP. It is anticipated that the Successor Agency will select one or more
real estate brokers to list and sell the affected parcels. As each sale transaction is brought
forward, process each transaction for approval through the Successor Agency, the Oversight
Board and DOF.
11. Assist City staff finalize and process for approval the agreements needed to transfer the
Arden-Guthrie site to the developers. This will include processing the documentation needed
by HUD and the Trustee for the Section 108 loan bonds, along with other ancillary
documentation as required.
12. Assist City staff finalize and process for approval the agreements needed to transfer the
Carousel District (i.e., Carousel Mall and Theater Square sites) to the developer for
redevelopment. Among other things, this will involve coordinating with the City/Developer
working group associated with this project.
13. Assist Successor Agency in reconciling conditional performance-based payments due to
three developers for current and future ROPS (i.e., EO Nos. 19,20, &24).
14. Assist the City program the use of the Successor Agency's 2010 Tax Allocation Bond
proceeds. It is anticipated that a workshop will be needed with the M/CC that will include
collaboration with City Public Works representatives.
B. Financial Management Services
I
1. Provide various financial and accounting support, research and reports as necessary for the
Successor Agency, the DOF, and for tax preparation, financial auditors, legal counsel and
outside entities as required and requested. Assist staff with financial and accounting matters.
Assist financial auditors as necessary concerning the Successor Agency audit. Assist with
documentation requests from various sources. Research past activities (financial and non-
financial) of the former Redevelopment Agency as required. Assist with the preparation of
Successor Agency agenda items as required.
2. Regularly reconcile and monitor approximately 800 mortgage/homeownership and
rehabilitation assistance loans of the former Redevelopment Agency and prepare
recommended journal entries pursuant to the various loan agreements concerning compliance
with the terms and possible loan write-downs and write-off in accordance with those terms.
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Track foreclosures and subsequent actions. Record payments on amortized loans, and prepare R
monthly statements. Assist staff with loan research, payoffs and further actions as required. a
Monitor agreements concerning covenants and restrictions only. Research and prepare audit
confirmations on these loans as required. Prepare annual IRS 1098 reporting as required.
3. Assist staff with the monitoring, research and reports of the various developer loans of the
former Redevelopment Agency in accordance with funding sources. Follow-up on loan terms
and payments, and recommend actions as necessary. Research and prepare audit
confirmations on these loans as required. Prepare annual IRS 1098 reporting as required.
4. Reconcile monthly revenues and expenses from the bond trust statements for the various
bond issues of the former Redevelopment Agency, and prepare for staff the journal entries
required for bond issue activity pursuant to the bond trust statements. Research and prepare
reports to the State on annual bond activity.
5. Reconcile monthly expenses and revenues of the California and Sturges Theatres and
recommend journal entries as required. Take inventory of assets.
6. Reconcile monthly bank statement activities in accordance with the various fimding sources
and prepare journal entries for staff as required.
7. Reconcile monthly Successor Agency revenues and expenditures in accordance with
individual ROPS activity and funding sources (RPTTF, other property revenue or Carousel
Mall revenue) and report actual activity to the DOF in accordance with the ROPS budget and
funding source. Inform staff of any errors or corrections necessary. Assist with the report to
the DOF the financial activity. Respond to additional information requests from the DOF
concerning documentation for the revenues and expenses reported.
It is important to state that the above outline only lists a select group of high-priority activities
that UFI is currently engaged in. There are a multitude of other activities, many of which are
supportive of the above items,that UFI assists the Successor Agency with oil an on-going basis.
C. Description of UFPs General Services to the Successor Agency:
Urban Futures, Inc. provides the Successor Agency with professional services within the seven
service categories described below:
L Policy: Policy development services related to the overall management of the Successor
Agency including, but not limited to planning, strategies, fiscal feasibility, funding/financing
strategies, and/or program development (in conjunction with the City Manager, Mayor's
office,City Attorney's office and special counsels).
2. Collaboration: Participating in formal and informal planning, strategy and/or project
management discussions, negotiations and presentations with staff, clients, community
officials, local or state government agencies, and others.
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3. Reports: Researching, preparing, reviewing evaluating and/or submitting reports, forms,
spreadsheets and any other written documentation that may be required by the Successor a
Agency, its Oversight Board, the California Department of Finance ("DOF"), County
Auditor-Controller ("CAC"), City Manager, the Mayor's office, the City Attorney's office,
the Finance Department, special counsels, or other entities.
4. Representation: Providing oral presentations that may be required by the Successor
Agency, the Oversight Board, the California Department of Finance, County Auditor-
Controller, County Assessor, County Counsel or other entities.
S. Compliance/Implementation: Perform any compliance and/or implementation related tasks
and/or services that may be required by the Successor Agency, its Oversight Board, the
California Department of Finance, County Auditor-Controller or other entities.
6. Documentation: With respect to the above described services, the listing below is an
example of the types of documents that may require preparation,processing, implementing or
managing compliance with respect to the wind-down of the former redevelopment agency.
a. Recognized Obligation Payment Schedules("ROPS");
b. Asset Transfer Review("ATR");
C. Housing Asset Transfer("HAT");
d. Due Diligence Reviews("DDR");
e. Long-Range Property Management Plan ("LRPMP");
f. Meet and Confer Requests and Meetings
g. Meet and Review Requests and Meetings;
h. Finding of Completion;
i. Final and Conclusive Enforceable Obligation Determinations;
j. Insufficient Funds Notifications;
k. Real property disposition procedures;
1. Financial management services; and
m. Debt restructuring services.
7. Other: Provide any other related service that staff may request.
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EXHIBIT "B" Y
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UFPS CONSULTANT SERVICES DELIVERY BUDGET
FOR EACH MONTH DURING ROPS 15-16 B
(See Attachment)
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Attachment: Ex B - UFI Delivery Budget (4311 : Urban Futures Inc. Consulting Services)
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EXHIBIT"C" .
SUMMARY OF UFI'S PURCHASE ORDER ALLOCATIONS
DURING PREVIOUS BOPS PERIODS
The following summarizes UFI's purchase order authorization allocations during previous
ROPS periods for redevelopment wind-down services provided to the Successor Agency:
BOPS Number ROPS Period P.O. Amounts
II July-December 2012 $75,000
III January-June 2013 250,000
13-14A July-December 2013 250,000
13-14B January-June 2014 250,000
14-15A July-December 2014 250,000
14-15B January-June 2015 295,000
15-16A July-December 2015 396,000*
TOTAL: $1,766,000
*Includes $43,285 unfunded carry-forward from ROPS 14-15B and $53,000 supplement to fill
staffing void to complete high-priority projects (e.g., DDR resolution, FOC, LRPMP and TAB
refiinding structuring).
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EXHIBIT "D"
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RESOLUTION AUTHORIZING
A $353,000 SUPPLEMENT TO
PURCHASE ORDER NO. 2016-00000627
(See Attachment)
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RESOLUTION NO.2015-172 n.
2
RESOLUTION OF THE SUCCESSOR AGENCY TO THE
3 REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO
4 AUTHORIZING A $343,000 PURCHASE ORDER FOR CONSULTING
SERVICES FROM URBAN FUTURES, INC. WITH RESPECT TO
5 WINDING-DOWN THE FORMER REDEVELOPMENT AGENCY DURING
THE PERIOD OF JULY THROUGH DECEMBER 2015
6
7 WHEREAS, pursuant to Health and Safety Code (the "HSC") § 34172 (a)(1), the
8 Redevelopment Agency of the City of San Bernardino was dissolved on February 1,2012; and
9 WHEREAS, consistent with the provisions of the HSC, on January 9, 2012 the Mayor and
10 Common Council of the City of San Bernardino elected to serve in the capacity of the Successor
11 Agency to the Redevelopment Agency of the City of San Bernardino(the"Successor Agency"); and
12 WHEREAS, Successor Agency and Urban Futures, Inc. (the"UFI")previously entered into
13 an original Agreement for Continuing Disclosure and Consulting Services dated October 1, 2012
14 (Agreement No.2012-254)(the"Agreement"); and
15 WHEREAS, on February 4, 2013, the Successor Agency and UFI entered into the First
16 Amendment to Agreement for Consulting Services(the"First Amended Agreement"); and
17 WHEREAS, pursuant to the First Amended Agreement, UFI's consulting services with
18 respect to winding-down the former redevelopment agency include the seven service categories
19 described below:
20 1. Policy: Policy development services related to the overall management of the Successor
21 Agency including, but not limited to planning, strategies, fiscal feasibility,
22 funding/financing strategies, and/or program development (in conjunction with the City
23 Manager,Mayor's office, City Attorney's office and special counsels);
24 2. Collaboration: Participating in formal and informal planning, strategy and/or project
25 management discussions, negotiations and presentations with staff, clients, community
26 officials, local or state government agencies,and others;
27 3. Reports: Researching,preparing, reviewing evaluating and/or submitting reports, forms,
28 spreadsheets and any other written documentation that may be required by the Successor
1
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1 Agency, its Oversight Board, the California Department of Finance ("DOF"), State a
2 Controller's Office ("SCO"), County Auditor-Controller ("CAC"), City Manager, the
3 Mayor's office, the City Attorney's office, the Finance Department, special counsels, or
4 other entities;
S 4. Representation: Providing oral presentations that may be required by the Successor
6 Agency, the Oversight Board, the California Department of Finance, State Controller's
7 Office,County Auditor-Controller or other entities;
S 5. Compliance/Implementation: Perform any compliance and/or implementation related
9 tasks and/or services that may be required by the Successor Agency, its Oversight Board,
10 the California Department of Finance, State Controller's Office, County Auditor-
11 Controller or other entities;
12 6. Documentation: With respect to the above described services, the listing below is an
13 example of the types of documents that may be required to wind-down the former
14 redevelopment agency.
15 a. Recognized Obligation Payment Schedules("ROPS");
16 b. Asset Transfer Review("ATR");
17 c. Housing Asset Transfer("ATR");
1$ d. Due Diligence Reviews ("DDR")(Low- and Moderate Income Housing Fund
19 ("LMIHF")and Other Funds and Accounts("OFA");
20 e. Long-Range Property Management Plan("LRPMP");
21 f. Meet and Confer Requests and Meetings;
22 g. Finding of Completion;
23 h. Final and Conclusive Enforceable Obligation Determinations;
24 i. Insufficient Funds Notifications;and
25 j. Real property disposition procedures;and
26 7. Other: Provide any other related service that staff may request; and
27
28
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1 WHEREAS, per the First Amended Agreement, UFi is to provide redevelopment agency
2 wind-down services to Successor Agency on an as needed,on-call, time and materials basis without
3 a financial cap subject to the financial limitations specified within purchase orders;and
4 WHEREAS, consistent with the foregoing, during the period the Recognized Obligation
5 Payment Schedule ("ROPS") III (i.e., July through December 2013), the Successor Agency
6 authorized two purchase orders totaling$250,000 (i.e., $100,000 on February 4, 2013 and $150,000
7 on May 6, 2013) for UFI's consulting services with respect to winding-down the former
8 redevelopment agency; and
9 WHEREAS,during the periods of ROPS 13-14A (i.e.,July through December 2013),ROPS
10 13-14B (i.e., January through June 2014) and BOPS 14-15A (i.e.,July through December 2014) the
11 Successor Agency authorized purchase orders for each ROPS period in the amount of $250,000
12 each for UFI's consulting services with respect to winding-down the former redevelopment agency;
13 and
14 WHEREAS, during the period of ROPS 14-15B (i.e., January through June 2015) the
15 Successor Agency authorized a purchase order in the amount of $295,000 for UFI's consulting
16 services, which together with $14,461 of carry-forward funds from the ROPS 14-15A period
17 provided a total budget of $309,461 for UFI's services related to winding-down the former
18 redevelopment agency during ROPS 14-15B; and
19 WHEREAS, in order to ensure the continuation of UFI's redevelopment wind-down
20 services to the Successor Agency on an uninterrupted basis for the period of ROPS 15-16A (i.e.,
21 July through December 2015), it is recommended that the Successor Agency authorize a purchase
22 order in the amount of$343,000; and
23 WHEREAS, the $48,000 increase in purchase order authority for the period of ROPS 15-
24 16A, as compared to the previous period, is required to fund a $43,285 shortfall in purchase order
25 authority during the ROPS 14-15B period for which services were particularly needed with respect
26 to the preparation of the LRPMP and the Successor Agency's portion of the City's Comprehensive
27 Annual Financial Reports, which are critical to the City's efforts with respect to its "Plan of
f 28
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1 Adjustment"that has been submitted to the Bankruptcy Court and the$4,715 balance is needed to fund
a
2 projected additional workload demands during the RODS 15-16A period; and
3 WHEREAS, UFI's services with respect to winding-down the former redevelopment
4 agency are provided by skilled professionals that are former Redevelopment Agency of the City of
5 San Bernardino and City of San Bernardino employees and have been and will continue to be
6 funded with Redevelopment Property Tax Trust Fund ("RPTTF") revenue, which is a substitute
7 term for what previously was known as tax increment revenue, that the Successor Agency receives
8 twice per year (i.e., during January and June) to finance its enforceable obligations pursuant to its
9 BOPS;and
I 10 WHEREAS, the Successor Agency has received sufficient RPTTF for the period of ROPS
11 15-16A to fully fund its administrative services enforceable obligations, inclusive of the
12 recommended purchase order with UFI as well as the balance of the Successor Agency's projected
13 administrative services costs; and
14 WHEREAS, all of the prerequisites with respect to the approval of this Resolution have
15 been met.
16 NOW, THEREFORE, be it resolved by the Successor Agency to the Redevelopment
17 Agency of the City of San Bernardino,as follows:
18 Section 1. The foregoing recitals are true and correct and are a substantive part of this
19 Resolution.
20 Section 2. A purchase order in the amount of $343,000 is authorized for consulting
21 services from Urban Futures, Inc. with respect to winding-down the former redevelopment agency
22 during the period of RODS 15-16A(Le.,July through December 2015).
23 Section 3. This Resolution shall take effect upon its adoption and execution in the
24 manner as required by the City Charter.
25 111
26
27 111
28
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1 RESOLUTION OF THE SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO LLJ
2 AUTHORIZING A $343,000 PURCHASE ORDER FOR CONSULTING
3 SERVICES FROM URBAN FUTURES, INC. WITH RESPECT TO
WINDING-DOWN THE FORMER REDEVELOPMENT AGENCY DURING
4 THE PERIOD OF JULY THROUGH DECEMBER 2015
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino, acting as the Successor Agency to the
6 Redevelopment Agency of the City of San Bernardino, at a regular meeting thereof,held on the 3rd
7 day of August,2015,by the following vote,to wit:
8
Council Members Ayes NUs Abstain Absent
9 MARQUEZ X
10 BARRIOS X
II VALDIVIA X
12 SHORETT X
13 NICKEL X
14 JOHNSON X
15 MULVIHILL X
16
17 Georgeann anna, CMC,Cary Clerk
18
19 The foregoing Resolution is hereby approved this day of August,2015
20 2
21 R. Carey Da s,Chairman
22 Successor Agency to the
Redevelopment Agency of the
23 City of San Bernardino
Approved as to Form:
24 Gary D. Saenz, City Attorney
25
26 By:
27
28
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