HomeMy WebLinkAbout2016-040 1 RESOLUTION NO. 2016-40
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE EXECUTION OF A THIRD AMENDMENT
3 TO THE AGREEMENT WITH QUALITY LIGHT AND ELECTRIC FOR THE
4 PURCHASE OF STREET LIGHT MATERIALS & SUPPLIES AND
APPROPRIATING $150,000 TO THE PUBLIC WORKS OPERATIONS AND
5 MAINTENANCE DIVISION ACCOUNT NO. 126-400-0092-5111 "MATERIALS &
SUPPLIES" FROM UNALLOCATED GAS TAX FUNDS.
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7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
8 CITY OF SAN BERNARDINO AS FOLLOWS:
9 SECTION 1. The City Manager and the Director of Finance, or designee, are hereby
10 authorized and directed to amend the FY 2015-16 Budget and appropriate an additional
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$150,000 to Account No. 126-400-0092-5111 "Materials & Supplies" for purchase of street
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13 light materials & supplies from previously unallocated HUTA (Gas Tax) funds (Fund 126).
14 SECTION 2. The City Manager is hereby authorized and directed to execute a Third
15 Amendment to the Vendor Purchase Agreement with Quality Light and Electric, Inc., a copy
16 of which is attached and incorporated herein as Exhibit "A," in a total amount of$343,000 for
17 fiscal year 2015/2016, for purchase of street light materials & supplies.
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SECTION 3. The Director of Finance, or designee, is hereby authorized and directed
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20 to increase Annual Purchase Order No. 2016-88 to an amount not to exceed $343,000 for
21 materials & supplies, which shall reference this Resolution and shall incorporate the terms and
22 conditions of this Agreement.
23 SECTION 4. The authorization to execute the above referenced Agreement is
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rescinded if it is not executed by both parties within sixty (60) days of the passage of this
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Resolution.
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1
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE EXECUTION OF A THIRD AMENDMENT
2 TO THE AGREEMENT WITH QUALITY LIGHT AND ELECTRIC FOR THE
PURCHASE OF STREET LIGHT MATERIALS & SUPPLIES AND
3 APPROPRIATING $150,000 TO THE PUBLIC WORKS OPERATIONS AND
4 MAINTENANCE DIVISION ACCOUNT NO. 126-400-0092-5111 "MATERIALS &
SUPPLIES" FROM UNALLOCATED GAS TAX FUNDS.
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the
8
7 t day of March, 2016, by the following vote, to wit:
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10 Council Members: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ X
12 BARRIOS X
13
VALDIVIA X
14
SHORETT X
15
16 NICKEL X
17 RICHARD X
18 MULVIHILL X
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20
21 George An Hanna, C, City Clerk
22 The foregoing resolution is hereby approved this ll day of March 2016.
Y
23 2
24 . CAREY D IS, Mayor
25 City of San rnardino
26 Approved as to form:
GARY D. SAENZ, City Attorney
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28 By'
2
2016-40
THIRD AMENDMENT TO THE VENDOR PURCHASE AGREEMENT WITH
QUALITY LIGHT AND ELECTRIC FOR
STREET LIGHT REPAIR SERVICES
This Third Amendment to an Agreement with Quality Light and Electric
for Street Light Repair Services is entered into this 7 th day of March 2016,
by and between Quality Light and Electric ("VENDOR") and the City of San
Bernardino ("CITY" or"San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is
advantageous and in the best interest of the CITY to contract for purchase of street
light materials & supplies; and
WHEREAS, VENDOR was the lowest responsible bidder for street light
materials & supplies per RFQ F-14-28 and was awarded a contract by the Mayor and
Common Council on May 19, 2014 by Resolution 2014-146, in the amount of$70,000
for FY 2013/14 and $78,000 for option years one through three, with three one-year
extensions at the City's option ("Agreement"); and
WHEREAS, the Mayor and Common Council on February 17, 2015 by
Resolution 2015-32 authorized the appropriation of an additional $80,000 of
previously unallocated HUTA (Gas Tax) funds (Fund 126) and authorized the
execution of a First Amendment to the Agreement; and
WHEREAS,the Mayor and Common Council on May 18, 2015 by Resolution
2015-100 authorized the appropriation of an additional $20,000 of previously
unallocated HUTA (Gas Tax) funds (Fund 126) and authorized the execution of a
Second Amendment to the Agreement; and
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2016-40
WHEREAS, the City desires to add $165,000 to the amount of the
Agreement;
NOW, THEREFORE,the parties hereto agree as follows:
1. Section 2 of the Agreement is hereby amended to increase the payment to
VENDOR by $165,000 for a total amount not to exceed $243,000 for fiscal year
15/16.
2. All other terms and conditions of the Agreement shall remain in full force and
effect.
IN WITNESS THEREOF, the parties hereto have executed the Agreement on the
day and date first above written.
Dated: 12016 By:
Quality Light and Electric
Dated: , 2016 CITY OF SAN BERNARDINO
By:
Mark Scott, City Manager
Approved as to Form:
Gary D. Saenz, City Attorney
By:
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2016-40
e )rA
F
C7 -
OFFICE OF THE CITY ATTORNEY
CITY OF SAN BERNARDINO
GARY D. SAENZ
CITY ATTORNEY
April 18, 2016
Quality Light&Electric, Inc.
11055 Alder Avenue
Bloomington, CA 91316
Telephone: (909)421-8668
Contact: Greg Bollinger
Dear Quality Light& Electric, Inc.:
This letter confirms that the Third Amendment to the Vendor Purchase Agreement with
Quality Light and EIectric for Street Repair Services (the "Third Amendment") has a
typographical error. Section 1 of the Third Amendment should read as follows:
"1. Section 2 of the Agreement is hereby amended to increase the payment to VENDOR
by$165,000 for a total amount not to exceed$343,000 for fiscal year 15/16."
In the Third Amendment the total amount is incorrectly typed as "not to exceed
$243,000" instead of $343,000. Resolution 2016-040 of the Mayor and Common
Council, passed on March 7, 2016, correctly identifies the amount as $343,000. I've
attached Resolution and Third Amendment. If you have any questions or concerns about
this correction, p lease contact the undersigned.
Sincerely,
St�HGr
Deputy City Attorney
300 NORTH "D"STREET • SAN BERNARDINO, CA 92418.0001 a (909) 384-5355 • FAX (909) 384-5238