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Home My WebLink About28- Personnel CITY OF SAN BERNODINO - REQUEST F R COUNCIL ACTION BARBARA DILLON ALTERNATE WORK WEEK Fro— Subject: SCHEDULE - 9/80 WORK WEEK DeE.__ PERSONNEL PLAN Date: 11/18/93 Synopsis of Previous Council action: September 7. 1993 - The Mayor and Common Council instructed the City's bargaining team to meet and confer with the General employees for the implementation of alternate work schedules, including 9/80 and 4/10 plans. !cptember 20. 1993 - The Mayor and Common Council instructed the City's bargaining team to meet and confer with the Mid-Management employees for the implementation of alternate work schedules, including 9/80 and 4/10 plans. Recommended motion: That the 9/80 work plan for City Hall and participating Departments be authorized to begin effective January 31, 1994, per the attached staff report and Exhibits A and B. Signature Barbara Dillon 5161 Contact person: Phone: Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: Source: (Acct. No.) (Acct. Description) Finance: Cc Notes: 75-02e2 / -, ,; 1 Aqenda Item No_ �v CITY OF SAN BERM `DINO - REQUEST F( Z COUNCIL ACTION STAFF REPORT The City Team held meet and confer sessions on alternate work schedules with the General, Mid-Management and Management/Confidential employees on November 8 and November 17, 1993. On November 17, 1993, the City Team reached agreement with the bargaining units on the attached proposal (Exhibit A), subject to approval by the Mayor and Common Council. Exhibit B is a 1994 schedule highlighting the Fridays City Hall will be closed, if implementation of a 9/80 plan for City Hall begins on January 31, 1994, the recommended target date. Exhibit C is a survey of Work Week Plans in other agencies. Of 17 agencies surveyed, 12 ihave a' synchronized",plan similar.,to the City Team proposal, whereby the,agency=is closed on specified day(s). Exhibit A - City Team Proposal Exhibit B - Proposed 1994 9/80 Schedule Exhibit C - Work Week Plans - Other Agencies AGENDA:9/80MORKMEEK 2of8 -0264 „.w_ — Exhibit A CITY TEAM PROPOSAL Synchronized 9/80 Plan for City Hall Work Hours • City Hall would have a synchronized 9/80 schedule, whereby affected employees will work 80 hours in a two-week period: -- Operating hours of 7:30 AM - 5:30 PM, Monday through Thursday -- Close earlier (4:30 PM) on the Friday City Hall is open Target Date • Begin implementation on or about 1/31/94 (target date), to allow time to notify the public of City Hall closure dates. Holiday Hours • Employees will have 104 holiday hours/year. • Each January 15th, Finance will place 16 hours of floating holiday time in a holiday bank for each employee of the General, Mid-Management, and Management/Confidential Units. On City-designated holidays, new employees with less than six (6) months of continuous, full-time service will be able to "draw down” one (1) hour of holiday bank time. Holiday bank hours will not be elective for use as a day off, until the employee has completed six (6) months of continuous, full-time service with the City. Holiday bank time will not be paid to an employee who separates from the City prior to six (6) months of service. All employees, except police and fire employees, will be allowed to accrue and carry over up to 16 hours of holiday bank time each calendar year. During the calendar year, the holiday bank may exceed 16 hours, but if more than 16 hours remains in the bank on December 31st, it will be lost. Police and fire employees are addressed separately in the current MOU's and will continue to follow those procedures. At no time will an employee's holiday bank be allowed to have a negative balance. Accrued holiday bank balances will be paid off upon separation from the City, except as noted above. 3 of 8 • If a City-designated holiday falls on a scheduled day off on an alternate work week plan, then those holiday hours will be added to the employee's holiday bank during the payroll period in which the holiday occurs. One (1) holiday is equivalent to eight (8) hours. The respective MOU's and resolutions will apply to employees who work on City-designated holidays and who work overtime. Security Issues • The Police Department will hold workshops for employees on developing personal safety plans. These sessions will address employees' concerns on working one (1) hour later from 4:30 to 5:30 PM, especially during the Pacific Standard Time months of October through April. Additionally, the workshops will assist employees with improving personal safety at all times of the workday and outside of the workplace. The City will ask the Police Department and EDA to assign extra patrol and security to the City Hall parking structure and to other City locations between 4:30 and 5:30 PM, when and if feasible. Notification • The Director of Personnel will notify the appropriate bargaining unit when a Department or Division regularly assigns employees to work on the Friday City Hall is normally closed, as related to the 9/80 work plan. • The Director of Personnel will notify the appropriate bargaining unit if any Department of Division will implement a work schedule other than the 9/80 or currently existing 4/10 or modified schedules. • The affected bargaining unit reserves the right to meet and confer on the above two items, as necessary. Evaluation • The City reserves the right to evaluate the program after one (1) year and to determine whether the program will continue. The City and the bargaining units have a mutual obligation to meet and confer on changes to the program upon ten working days' notice. Once City Hall hours are approved, the City will have the flexibility to implement other work schedules in various departments. AGENDA:SR.CrrY TEAM.PROP.9/80 4 of 8 --- DRAFT --- F -OPOSED 1994 9/80 SCHEDL .c Produced by:Lee Gagnon JANUARY FEBRUARY S M T W T F S S M T W T F S 1 1 2 Agenda 3 4 5 Supple. Briefing Agenda City Attorney OPEN I Deadline Deadline 2 3 4 5 � 6 7 8 6 7 8 9 10 1'1 12 der Agenda Council Regular CLOSED e.acb—f« 1 Agenda 1/24 ng Briefing Meeting Deadline 9 10 11 ,,,yam 12 13 14' 15 13 14 15 16 Ag8nda17 18 19 Council d"bam 0° Agenda CtyAtttorneyOPEN Meeting 1J74%ta Deadline Deadline 16 17 18 19 Y.004m 20 21 22 20 211 221 23 24 .25 26 Holiday �. Agenda Council Agr Regular a CLOSED DWW* Briefing Meeting Deadline 23 24 25 26 27 28' 29 27 28 Council Regular Meeting Agenda 30 31 Deadline MARCH APRIL S M T W T F S S M T W T F S 1 2 Agenda 3 4 5 1 2 Supple, Briefing OPEN OPEN Agenda City Attorney Deadline Deadline 6 7 8 9 10 11 12 3 4 5 6 7 8 9 Regular Council Age CLOSED Council Agenda CLOSED Meeting Deadline Meeting Deadline 3 14 15 16 Agerwa17 18 19 10 11 12 13 A9enda14 15 16 Supple. Briefing OPEN Supple. Briefing OPEN Agenda CitY Attorney Agenda City Attorney Deadline Deadline Deadline Deadline 20 21 22 23 24 25 26 17 18 191 20 21 22 23 Council Regular CLOSED Council Regular CLOSED Agenda Agenda Meeting Deadline Meeting Deadline 27 28 29 30 Agenda3 l 24 25 26 27 Agenda28 29 30 Supple. Briefing Supple. Briefing OPEN Agenda City Attorney Agenda CitY Attorney Deadline I Deadline I Deadline Deadline MAY JUNE S M T W T F S S M T W T F S 1 2 3 4 5 6 7 11 Agenda 2 3 4 Council Regular CLOSED Supple. Briefing CLOSED Agenda Meeting Deadline Deadline City . 8 9 10 11 Agendia12 13 14 5 6 7 8 9 10 11 Supple. Briefing OPEN Council Regular OPEN Agenda City Attorney Agenda Deadline I Deadline Meeting Deadline 15 16 17 18 19 20 21 12 13 14 15 Agenda16 17 18 Council Agenda CLOSED supple. City Briefing CLOSED Meeting genda 9 Deadline Deadline Deadline 22 23 24 25 26 27 28 19 20 21 22 23 24 25 Special OPEN Council Agenda OPEN Council Meeting Meeting I Deadline 29 30 31 26 27 28 29 Agenda30 Holiday • Council Briefing Agenda City Attorney Meeting Deadline Deadline Special council meetings for assessment district hearings Office Open 7:30 a.m.-5:30 p.m.Monday-Thursday Start City Program,January 31,1994 Office Open 7:30 a.m.-4:30 p.m.Fridays when City Hall is open 5of8 ----DRAFT--- PROPOSED 1994 9/80 SCHEDULE Produced by:Lee Gagnon JULY AUGUST M T W T F S S M T W T F S 1 2 1 1 2 3 41 5 6 CLOSED !Council Agenda OPEN I Meeting 1 Deadline 3 4 5 61 7 8 9 7I 81 91 10 Agendal 1 12 13 Holiday Council Regular OPEN Supple. Briefing CLOSED Agenda Agenda City Attomey Meeting Deadline Deadline Deadline 10 11 12 13Agenda14 15 16 14', 15 161 17 18 19 20 Briefing ityAtiomeyCLOSED (Council Regular OPEN Agenda Deadline I Meeting Deadline 17 18 19 20 21 22 23 21 22 23 24 25 26 27 Council Regular OPEN CLOSED Agenda Meeting Deadline 24 25 26 27 Agenda28 29 30 28 29 30 31 Supple. Briefing CLOSED Supple. Agenda City Attorney CLOSED 31 Deadline Deadline Deadline SEPTEMBER OCTOBER S M T W T F S S M T W T F S Agenda 1 2 3 1 1 Bri efing OPEN City Attomey Deadline 4 5 6 7 8 9 10 2 3 4 5 6 7 8 Holiday Council Regular CLOSED Council Regular CLOSED Meeting Agenda Agenda 9 Deadline Meeting I Deadline 12 13 14 Agendal5 16 17 9 10 11 12 Agendal3 14 15 Supple. Briefing OPEN Supple. Briefing Agenda City Attomey, Agenda City Attorney Deadline I Deadline Deadline Deadline 18 19 20 21 22 23 24 16 17 18 19 20 21 22 Council Regular CLOSED Council Regular CLOSED Agenda Agenda Meeting Deadline Meeting I Deadline 25F 26 27 28 Agenda29 30 23 24 25 26 27 28 29 Supple. Briefing OPEN Agenda City Attomey OPEN Deadline Deadline 30 31 NOVEMBER DECEMBER S M T W T F S S M T W T F S 1 2 Agenda 3 4 5 Agenda 1 2 3 Supple. Briefing Briefing Agenda City AttomeyC USED City AtlomeyCLOSED Deadline Deadline Deadline 6 7 8 9 10 11 12 4 5 6 7 8 9 10 Council Regular Holiday Council Regular OPEN Agenda Agenda Meeting Deadline Meeting Deadline 13 14 15 16 Agendal7 18 19 11 12 13 14 Agendal5 16 17 Supple. Briefing CLOSED Supple. Briefing Agenda City Attomey Agenda City AttomeyCLOSED Deadline Deadline Deadline Deadline 20 21 22 23 241 25 26 18 19 20 21 22 23 24 Council Regular Holiday Holiday Council Regular OPEN Agenda Agenda Meeting Deadline Meeting Deadline 28 29 30 25 26 271 28 29 30 31 Supple. Holiday Holiday Y Holiday Holiday Deadline ! 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