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HomeMy WebLinkAbout01- Minutes 0 MAYOR AND COMMON COUNCIL COMMUNITY DEVELOPMENT COMMISSION AND THE JOINT POWERS FINANCING AUTHORITY OF THE CITY OF SAN BERNARDINO MINUTES JOINT REGULAR MEETING October 21 , 1993 11:00 a.m. The Joint Regular Meeting of the Mayor and Common Council, the Community Development Commission and the Joint Powers Financing Authority was called to order by Mayor Tom Minor at approximately 11:44 pm., on Thursday, October 21, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; Dr. F. J. Curlin; Ralph Hernandez; David Oberhelman; Jerry Devlin; Valerie Pope-Ludlam; Norine Miller. Absent: None. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Richard Brooks, The Sun Newspaper. ---------------- CONSENT CALENDAR The Commission Members requested that item number "'T' be removed from the Consent Calendar. Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, that the Consent Calendar items numbered "1" through "8" be adopted except for items number "T', respectively. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:Imp:cm1n10J2 - 1 - NOVEMBER 1, 1993 1. JOINT POWERS FINANCING AUTHORITY (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, that the Regular Meeting of the Joint Powers Financing Authority be continued to Monday, November 15, 1993. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 2. COMMUNITY DEVELOPMENT COMMISSION MINUTES (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, that the minutes of the Community Development Commission of the City of San Bernardino for the meeting of October 4, 1993, be approved as submitted in typewritten four. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 3. REDEVELOPMENT .OMMITT .F. MINUTES (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, That the minutes of the Redevelopment Committee of the City of San Bernardino for the meetings of September 23, 1993 and October 7, 1993 be received and filed. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Public Works Department 4. ADVERTISE FOR BIDS - INSTALLATION OF TUBULAR 4TFFi FENCE AT MILL COMMUNITY CENTER (Mayor and Common Council) Councilman Oberhelman made a motion, seconded by Councilman Hernandez, that the plans for the installation of tubular steel fencing at Mill Community Center Pool, in accordance with Plan No. 8830, be approved; and that the Director of Public Works/City Engineer be authorized to advertise (W for bids. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 2 - NOVEMBER 1, 1993 The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 5. IMPROVEMENT OF HIGHLAND AVENUE. FROM DE.NAIR AVENUE TO BOIJI DE AVENUE (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, that Change Order No. One to the contract with Bear Valley Paving, for the improvement of Highland Avenue, from Denair Avenue to Boulder Avenue, in accordance with Plan No. 8801, be approved, to authorize the Contractor to install an additional 1,706 feet of 8-inch concrete median curb, and substitute 6-inch concrete median curb for the 8-inch concrete median curb, as shown on the plans, at an estimated increase of$11,391.11 in the contract price, from $552,832.00 to $564,223.11. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Main Street 6. DECORATIVE LIGHTING PROGRAM (Community Development Commission) 1 Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, to authorize the Agency Administrator to contract with Dekra-Lite to provide and install permanent decorative lighting. The property owners and/or businesses to reimburse the Agency 50% of the cost of private property The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: ( None. i 8. RENEWAL OF SECURITY DISTRICT FOR THE BASELINE AREA BUSINESS ASSOCIATION (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, to allocate $34,675 to the Baseline Area Business Association (BABA) for private security services subject to the equal and prior matching contribution of$34,675 from BABA, and authorize the Executive Director to develop and execute all necessary documents to effectuate this transaction. m JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 3 - NOVEMBER 1, 1993 The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Development Department 7. SANTA FE AUTOMOBILE DISTRIBUTION FACILITY (Community Development Commission) Commission Member Hernandez voiced concern regarding the verbiage used in the mutual benefit resolutions for this item. Kenneth J. Henderson, Executive Director, Development Department, explained that the wording used for the mutual benefit resolutions were boiler plates. MAYOR MINOR WAS EXCUSED AT 11:48 A.M. Timothy C. Steinhaus, Administrator, Economic Development Agency summarized the actions surrounding this item, indicating that the Commission approved the construction of the water line at its last regularly scheduled meeting, and that the only funds available to fund this project was from the State College Project area. MAYOR MINOR RETURNED AT 11:50 A.M. Mr. Steinhaus indicated that the water line would benefit the entire City by providing new jobs and facilitating General Motor'sreuse of the Santa Fe Rail yards. Commission Member Oberhelman made a motion, seconded by Commission Member Negrete, that the following resolution be approved and adopted: RESOLUTION NUMBER 5390 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO MAKING FINDINGS AND DETERMINATIONS AS TO THE BENEFIT OF UNDERTAKING CERTAIN BLIGHT REDUCING ACTIVITIES FOR THE STATE COLLEGE REDEVELOPMENT PROJECT AREA OF THE SAN BERNARDINO REDEVELOPMENT AGENCY. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: Commission Member Hernandez. Abstain: None. Absent: None. I Councilman Oberhelman made a motion, seconded by Councilman Negrete, that the following resolution be approved and adopted: JOINT REGULAR MEETING COMMISSION MINUTES KJH:Imp:cmin10J2 - 4 - NOVEMBER 1, 1993 I (Major and Common Council) RESOLUTION NUMBER 93402 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO MAKING FINDINGS AND DETERMINATIONS AS TO THE BENEFIT OF UNDERTAKING CERTAIN BLIGHT REDUCING ACTIVITIES FOR THE STATE COLLEGE REDEVELOPMENT PROJECT AREA OF THE SAN BERNARDINO REDEVELOPMENT AGENCY. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: Councilman Hernandez. Abstain: None. Absent: None. END OF CONSENT CALENDAR (PUBLIC COMMENTS ON ITEMS NOT ON AGENDA) James Wirth, 1980 Sierra Way, San Bernardino, informed the Commission that when the City purchased the Platt Building, there were approximately 1500 valuable posters inside. He stated that if the posters were still present in the building, he would like to request they be placed in the library for the public's viewing; however, if they are the property of the owner, he would like them to be returned to him. COMMISSION MEMBER CURLIN WAS EXCUSED AT 11:53 A.M. Mayor Minor informed Mr. Wirth that a report would be given at the next meeting on November 1, 1993 regarding the posters. 9. CALIFORNIA INN (SRO) (Community Development Commission) Redevelopment Committee Recommendations Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that items numbered "9", "10" and "11" are issues that have come to the Commission through Closed Session, Redevelopment Committee Meetings and meetings with the Mayor, the Redevelopment Committee Members and individual loan clients. Commission Member Oberhelman made a motion, seconded by Commission Member Miller that these items be continued for two weeks. Commission Member Miller removed her second for discussion purposes. Discussion ensued regarding the continuance of the remainder of the agenda until November 1, 1993. JOINT REGULAR MEETING COMMISSION MINUTES KJH:Imp:cm1n10J2 - 5 - NOVEMBER 1, 1993 f Commission Member Hernandez made a motion, seconded by Commission Member Pope- Ludlam to continue the agenda at 2:00 pm. The motion carried by the following vote: Ayes: Commission Members Negrete; Devlin; Pope-Ludlam. Noes: Commission Members Oberhelman; Miller. Abstain: None. Absent: Commission Member Curlin. At 11:54 am. the Mayor and Common Council recessed until 2:00 pm. MEETING RECONVENED At 2:02 pm. the Joint Regular Meeting of the Mayor and Common Council, the Community Development Commission and the Joint Powers Financing Authority was called to order by Mayor Tom Minor. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; Dr. F. J. Curlin; Ralph Hernandez; David Oberhelman; Jerry Devlin; Valerie Pope-Ludlam; Norine Miller. Absent: None. STAFF PRESENT 1 Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; 1 Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; La Vonda M-Pearson, Recording Secretary, Development Department. 1 OTHERS IN ATTENDANCE Richard Brooks, The Sun Newspaper. COMMENTS Commission Member Curlin gave comments on a seminar he attended regarding smoking and tobacco. He spoke on the hazards of smoking and the results it had on individuals. He informed the public that the City would be sponsoring a task force to discuss this item and if interested please call (909) 880-5567. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 6 - NOVEMBER 1, 1993 1 t 9. CALIFORNIA INN (SRO) (Community Development Commission) Redevelopment Committee Recommendations Kenneth J. Henderson, Executive Director, Development Department, gave a brief history on items numbered "9", "10" and "11". He stated that the Commission was nounally made aware of the financial status of various projects through the monthly notes receivable report. Mr. Henderson explained that California SRO required additional action to take place in order to come about. He also noted that staff, a member from the Mayor's Office and a representative from LARCON Development met with the Housing Authority regarding financial assistance from its organization for this project. He said that the Housing Authority indicated that it could not provide assistance at this time. Discussion ensued regarding the use of Secretary of Housing and Urban Development (HUD) Discretionary Funds. Commission Member Hernandez made a motion, seconded by Commission Member Pope- Ludlam that the following motions be approved: That the Community Development Commission authorize staff to retain a professional consultant to prepare a Comprehensive Market Analysis on the proposed California Inn Single Room Occupancy (SRO) project. That the Community Development Commission direct staff to take actions, in conjunction with Larcon Development, Inc., to develop a modified project Schedule of Performance. That the Community Development Commission direct staff to investigate, in conjunction with Larcon Development, Inc., potential County of San Bernardino Housing Authority financial assistance relative to California Inn project. Mayor Minor stated that at the Committee Meeting, he indicated to Mr. Lara that he was not completely sold on the site selected, and that Mr. Lara had requested his time be extended for six (6) months. Commission Member Oberhelman questioned the Agency resources tied-up with this project. Mr. Henderson stated that the Commission approved financial assistance to this project in the amount of$2.005,000 million and the donation of parcel worth $500,000. He noted that those resources would not be available for other projects unless this agreement was temrinated. Commission Member Miller questioned the commitment by the Agency in the new Development and Disposition Agreement (DDA). Mr. Henderson explained the funding sources for this project indicating that the developer anticipated receiving $1 million from other entities. He reiterated that the Housing Authority did not foresee the ability to provide financing for the project but the developer they could still apply for the discretionary funds which were very competitive. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 7 - NOVEMBER 1, 1993 I Mr. Henderson clarified the proposed use of the $1 million funds stating that it would be used to reduce the rent range from $315 to $440 per month to 325 to 390 per month. Commission Member Hernandez explained that the project could still continue without the $1 million funding. He stated that it would only cause the rent to be higher. He emphasized that this project would accommodate and benefit the citizens of San Bernardino. Mr. Henderson mentioned that the location of Fifth and T" Street for the SRO was selected due to the developer not being able to acquire the Argonant Hotel site and the Great Westem location. Commission Member Miller commented on the visit to San Diego to view the SROs, indicating that they were not located on major streets as suggested for the California SRO. Mr. Henderson discussed the schedule of performance for the California SRO. COMMISSION MEMBER OBERHELMAN WAS EXCUSED AT 3:34 P.M. COMMISSION MEMBER OBERHELMAN RETURNED AT 3:35 P.M. Commission Member Curlin questioned the feasibility and need for this project. Mr. Henderson answered questions relative to Commission Member Curlin's concerns. Commission Member Oberhelman commented on the developers comments regarding not being able to obtain financing without a Conditional Use Permit (CUP) when other projects have obtained financing which were conditional upon receiving all entitlements. He questioned if the financing difficulties experienced by the developer were due to the type of project this was. Mr. Henderson responded by stating that an SRO was still a very new concept to the private lending community and recommended that a market study be completed. Commission Member Pope-Ludlam spoke on the ability to obtain discretionary funds especially when the funds would benefit low-income individuals. Mayor Minor expressed his concerns regarding the project's stability and location. Lee Lopez, Attorney representing the Saint Bemardine Plaza and the Catholic Diocese, discussed the problems that would be caused by the SRO and those being experienced by the developer. He stated that the developer, who was now requesting additional funds and time, was also having difficulties complying with codes. He stressed the need of a market study stating that it would educate the Commission on the decisions they were making in reference to this project. Commission Member Devlin advised the Commission to focus on the technical default status of this project. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the Agency was currently in the process of interviewing firms to complete the market study. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Pope-Ludlam. Noes: Commission Members Oberhelman; Devlin; Miller. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 8 - NOVEMBER 1, 1993 4 10. ARROW VISTA HOUSING DEVELOPMENT PROJECT - (Community Development Commission) Redevelopment Committee Recommendations Commission Member Hernandez explained that the Commission was to be provided with a list of buyers for the Arrow Vista Homes. He explained that there was a discrepancy with the list and requested this item be continued to the next regularly scheduled meeting. Commission Member Hernandez made a motion, seconded by Commission Member Negrete, to continue this item until November 1, 1993. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 11. ROGER'S BINDERY (Community Development Commission) Redevelopment Committee Recommendation's Kenneth J. Henderson, Executive Director, Development Department, explained that Roger's Bindery indicated to staff that it could receive a loan at 18% interest if the four motions were approved by the Commission. He stated that the firm currently owed the Agency $56,000, not including interest and penalty charges. Mayor Minor indicated that during discussions with Rogers Bindery, Mr. Imbriani informed the Committee that he could not pay back his loan and stressed that the Mayor and Committee review the amount of residents he employs. Mr. Henderson explained that staff was currently working under the existing agreement approved by the Commission. He stated that if the motions were approved, staff would need to negotiate a deferral period with Roger's Bindery. Commission Member Oberhelman asked for staffs recommendation at the Committee Meeting. Mr. Henderson indicated that staff recommended foreclosure. He summarized the previous attempts to bring Rogers Bindery current on its loan stating that notices had been sent on a regular basis. Commission Member Miller questioned the actions taken by staff if the Commission chooses to foreclose on Roger's Bindery. Mr. Henderson explained that it takes approximately 120 days to foreclose on a business. He mentioned that in most cases when businesses are faced with foreclosure, they manage to come obtain the funds necessary to pay its debts. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 9 - NOVEMBER 1, 1993 Commission Member Oberhelman made a motion, seconded by Commission Member Pope- Ludlam to initiate foreclosure on Rogers Bindery. Commission Member Pope-Ludlam recommended the Commission adjourn to closed session to further discuss this item. Commission Member Hernandez expressed concern regarding the number of employees who work for Roger s Bindery and how the foreclosure would affect them. Timothy C. Steinhaus, Administrator, Economic Development Agency, stated that the Agency's security for the loan was the bindery's equipment. The motion failed by the following vote: Ayes: Commission Members Curlin; Oberhelman; Devlin. Noes: Commission Members Negrete; Hernandez; Pope-Ludlam; Miller. Abstain: None. Absent: None. Commission Member Negrete recommended a time limit be placed on Motion C. Commission Member Oberhelman commented on the risks to the City by continuing to support delinquent loans. Mayor Minor infonned the Commission that during a Committee Meeting, Mr. Imbriani informed the Committee that he had paid certain elected officials to make his loan a grant. Jim Penman, City Attorney, summarized the actions and comments made by Mr. Imbriani, and also the grounds for suit against the City in reference to this item and the discussion taking place. COMMISSION MEMBER POPE-LUDLAM WAS EXCUSED AT 3:25 P.M. Mr. Steinhaus recommended staff work with Roger's Bindery to obtain information regarding its business operations. COMMISSION MEMBER POPE-LUDLAM RETURNED AT 3:27 P.M. Commission Member Miller made a motion, seconded by Commission Member Oberhelman, to reconsider this item. The motion carried by the following vote: Ayes: Commission Members Curlin; Hernandez•, Oberhelman; Devlin; Miller. Noes: Commission Members Negrete; Pope-Ludlam. Abstain: None. Absent: None. Commission Member Miller made a motion, seconded by Commission Member Devlin, to initiate foreclosure on Rogers Bindery. Commission Member Hernandez requested staff to review books and operations of Roger's Bindery and bring this item back to the next Commission Meeting with a recommendation. Commission Member Oberhelman reminded the Commission that if foreclosure was initiated, there would be a time span of 120 days in which staff could review the books, employees and Naar equipment of the bindery. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 10 - NOVEMBER 1, 1993 1 Mayor Minor recommended staff review others businesses of Rogers Bindery outside of San Bernardino. Commission Member Pope-Ludlam questioned staffs ability to look into the other businesses of Mr. Imbriani. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Oberhelman; Devlin; Miller. Noes: Commission Member Pope-Ludlam. Abstain: Commission Member Hernandez. Absent: None. 12. PAY INCREASE FOR COMMISSION MEMBERS (Community Development Commission) Commission Member Pope-Ludlam commented on the need to make the position of Council Member more competitive. She stated that the low salary of$50.00 per month which was implemented in 1937, discourages qualified candidates to run for the position. Commission Member Pope-Ludlam spoke on the job being a full-time position and how difficult it was being a Council Member. She stated that San Bernardino had the lowest paid Council Members in the state. She recommended that a regular salary for these positions be implemented. COMMISSION MEMBER MILLER WAS EXCUSED AT 3:40 P.M. Commission Member Oberhelman emphasized that the citizens who ran for election in the Fifth Ward were from a wide diversity. He noted his ability to work on the Council due to compressed work weeks and felt that the pay he received as a member of the board was adequate. Commission Member Negrete recommended that if a salary was implemented for the position and a member did not wish to receive the salary, they could donate their portion to charity. Mayor Minor indicated that the board members currently receive $9,000 a year. He stressed that if the members chose to receive $2,500 a month, it would place a burden on the Agency of $200,000. He stated that if the members wished to receive an increase they place it on the ballot for the next election and allow the citizens to vote for it. Commission Member Negrete recommended a salary be implemented in conjunction with that received from other local cities of equal size as San Bernardino, such as Riverside, Long Beach, Oceanside and Huntington Beach. Mayor Minor requested that a specific dollar figure be listed in any motion given by the Commission. He reiterated that this item be referred to the City Clerk's Office and that a Charter Amendment be requested on the June ballot for the increase of board members. Discussion ensued regarding the month for the next primary election. Commission Member Pope-Ludlam recommended that a committee be established to review the salaries of comparable cities and to prepare a charter amendment. JOINT REGULAR MEETING COMMISSION MINUTES KJH:Imp:cm1n10J2 - 11 - NOVEMBER 1, 1993 Commission Member Negrete made a motion, seconded by Commission Member Curlin, that the salary for Council Members be set at $2,300 a month, and that the salary for the Commission remain the same. Commission Member Pope-Ludlam made a substitute motion, seconded by Commission Member Miller, to re-activate the charter to review and complete all changes necessary regarding a salary for the Council. Discussion ensued regarding the members of the charter. COMMISSION MEMBER CURLIN WAS EXCUSED AT 4:10 P.M. COMMISSION MEMBER CURLIN RETURNED AT 4:11 P.M. Commission Member Pope-Ludlam made a substitute motion, seconded by Commission Member Hernandez, to refer this item to the Redevelopment Committee. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Pope-Ludlam; Miller. Noes: Commission Members Oberhelman; Devlin. Abstain: Commission Member Curlin. Absent: None. COMMISSION MEMBER CURLIN WAS EXCUSED AT 4:14 P.M. RS-1. POLICY FOR SELECTING VENDORS THAT APP .v Fog uFO (Community Development Commission) Councilman Hernandez's Recommendation Commission Member Hernandez expressed disappointment with the selection of vendors for the State Building. He felt the local vendors were excluded from participating in this project. He proposed a formula for the selection of local vendors. COMMITTEE MEMBER POPE-LUDLAM WAS EXCUSED AT 4:16 P.M. Commission Member Devlin agreed that local vendors should receive priority but stated that they would still need to be qualified for the project. COMMISSION MEMBER POPE-LUDLAM RETURNED AT 4:18 P.M. Commission Member Oberhelman questioned the definition of local vendors. Commission Member Miller stressed the need to hire qualified vendors for this project. She stated that if the qualifications were equal between the local and the outside vendor, the local vendor should be selected. COMMISSION MEMBER OBERHELMAN WAS EXCUSED AT 4:20 P.M. Commission Member Pope-Ludlam expressed concern regarding local vendors not being selected for this project. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 12 - NOVEMBER 1, 1993 COMMISSION MEMBER CURLIN RETURNED AT 4:21 P.M. Discussion ensued regarding the selection process for hiring vendors for the State Consolidated Offices. It was noted that both Commission Member Negrete and Commission Member Miller serve on the board. COMMISSION MEMBER CURLIN WAS EXCUSED AT 4:24 P.M. Commission Member Hernandez questioned the Staubach Company's role in this project. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the Committee selected for the State Offices had met on several occasions. He revealed that not all local vendors applied for this project and stated that only one (1) local vendor was selected as one of the top five (5). Mr. Steinhaus requested clarification from the Commission as to what they considered a local vendor. He explained that many vendors have small offices in the City, but indicated that their main headquarters was located in other cities. COMMISSION MEMBER POPE-LUDLAM WAS EXCUSED AT 4:26 P.M. COMMISSION MEMBER POPE-LUDLAM RETURNED AT 4:27 P.M. Mayor Minor concurred with Mr. Steinhaus emphasizing that many vendors have their banks and corporate headquarters outside of San Bernardino. Commission Member Negrete explained the actions taken place by the State Offices Committee in reference to the selection of vendors. COMMISSION MEMBER OBERHELMAN RETURNED AT 4:34 P.M. Kenneth J. Henderson, Executive Director, Development Department, explained that when the Staubach Company contacted the five (5) finalists for the project, they were informed that MBE/WBE and local vendors were important issues with the City of San Bernardino. Greg Villanuava, 330 North "D" Street, San Bernardino, indicated that he was a local architect in the City and that he had submitted a proposal for this project. He briefed the Commission on previous projects he completed which included the Feldhym Library. He stated that he had invested approximately $300,000 in taxes in the City and that he has held a City business license since 1983. Mr. Villanuava spoke on the lack of development within the City for the past 13 years. He questioned the Commission's process of selection for this project. Commission Member Miller expressed concern regarding the information requested by Mr. Villanuava being of confidential nature. James Penman, City Attorney, confirmed that this information should not be discussed. Mayor Minor commented that the Committee for the State Offices was selected to deal with these issues. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 13 - NOVEMBER 1, 1993 COMMISSION MEMBER CURLIN RETURNED AT 4:21 P.M. Discussion ensued regarding the selection process for hiring vendors for the State Consolidated Offices. It was noted that both Commission Member Negrete and Commission Member Miller serve on the board. COMMISSION MEMBER CURLIN WAS EXCUSED AT 4:24 P.M. Commission Member Hernandez questioned the Staubach Company's role in this project. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the Committee selected for the State Offices had met on several occasions. He revealed that not all local vendors applied for this project and stated that only one (1) local vendor was selected as one of the top five (5). Mr. Steinhaus requested clarification from the Commission as to what they considered a local vendor. He explained that many vendors have small offices in the City, but indicated that their main headquarters was located in other cities. COMMISSION MEMBER POPE-LUDLAM WAS EXCUSED AT 4:26 P.M. COMMISSION MEMBER POPE-LUDLAM RETURNED AT 4:27 P.M. Mayor Minor concurred with Mr. Steinhaus emphasizing that many vendors have their banks and corporate headquarters outside of San Bernardino. Commission Member Negrete explained the actions taken place by the State Offices Committee in reference to the selection of vendors. COMMISSION MEMBER OBERHELMAN RETURNED AT 4:34 P.M. Kenneth J. Henderson, Executive Director, Development Department, explained that when the Staubach Company contacted the five (5) finalists for the project, they were informed that MBE/WBE and local vendors were important issues with the City of San Bernardino. Greg Villanuava, 330 North "D" Street, San Bernardino, indicated that he was a local architect in the City and that he had submitted a proposal for this project. He briefed the Commission on previous projects he completed which included the Feldhym Library. He stated that he had invested approximately $300,000 in taxes in the City and that he has held a City business license since 1983. Mr. Villanuava spoke on the lack of development within the City for the past 13 years. He questioned the Commission's process of selection for this project. Commission Member Miller expressed concern regarding the information requested by Mr. Villanuava being of confidential nature. James Penman, City Attorney, confirmed that this information should not be discussed. Mayor Minor commented that the Committee for the State Offices was selected to deal with these issues. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10J2 - 13 - NOVEMBER 1, 1993 Discussion ensued regarding the definition of a "local" vendor and the terns for hiring a local vendor. Mr. Steinhaus suggested each Commission Member provide him with their definition of a local vendor, and he would compile each of them and bring it to the Commission for its review in two (2) weeks. Commission Member Negrete recommended that two (2) local companies be interviewed for this project and added to the short list of five (5) architectural firms. Commission Member Miller suggested that the entire Committee be involved with that decision. COMMISSION MEMBER OBERHELMAN WAS EXCUSED AT 5:05 P.M. Mr. Penman expressed concern regarding the Commission deviating from normal procedure for this type of activity. COMMISSION MEMBER OBERHELMAN RETURNED AT 5:07 P.M. Commission Member Negrete made a motion, seconded by Commission Member Pope- Ludlam, that the State Consolidated Office and Caltrans Building Proposal (Super-Block) Committee be requested to interview the two local companies. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez- Oberhelman; Pope-Ludlam; Miller. Noes: Commission Member Devlin. Abstain: None. Absent: Commission Member Curlin. COMMISSION MEMBER NEGRETE WAS EXCUSED AT 5:09 P.M. NB-1 ARROW VISTA LANDSCAPE AND SECURITY (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, that the need to take action on this item arose after the posting of the Agenda. The motion carried by the following vote: Ayes: Commission Members Hernandez•, Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Members Negrete; Curlin. Kenneth J. Henderson, Executive Director, Development Department, explained that the landscape and security agreement for services at the Arrow Vista Housing project expired at the end of the month. He requested the Commission approve an extension to continue the $20,000 a month services. Commission Member Oberhelman made a motion, seconded by Commission Member Pope- Ludlam, to extend the security and landscape maintenance services for the Arrow Vista Housing project for ninety (90) days. JOINT REGULAR MEETING COMMISSION MINUTES KJH:Imp:cm1n10J2 - 14 - NOVEMBER 1, 1993 i The motion carried by the following vote: Ayes: Commission Members Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Members Negrete; Curlin. RS-2. ADJOURN TO CLOSED SESSION At 5:13 pm. the Mayor and Common Council and Community Development Commission recess to Closed Session for the following: A. to confer with the attorney regarding pending litigation which has been initiated formally to which the Commission is a party pursuant to Government Code Section 54956.9(a) as follows: ; B. to confer with the attorney regarding pending litigation pursuant to Government Code Section 54956.9(b)(1), as there is significant exposure to litigation; C. to confer with the attorney regarding pending litigation pursuant to Government Code Section 54956.9(c), so that the Commission may decide whether to initiate litigation; D. to give instruction to the Commission's negotiator on the purchase of property pursuant to Government Code Section 54956.8. The real property which the negotiations concern is generally located at: ; E. to consider personnel matters pursuant to Government Code Section 54957. RS-3 ADJOURNMENT At 5:35 pm., the meeting of the Mayor and Common Council/Community Development Commission was adjourned to Monday, November 1, 1993 at 11:00 am., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission C JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:cm1n10j2 - 15 - NOVEMBER 1, 1993