HomeMy WebLinkAbout07- Finance CITY OF SAN BERNAF INO - REQUEST FOr COUNCIL ACTION
From: BARBARA PACHON, DIRECTOR OF FINANCE Subject: 1992/93 CONTINUING APPROPRIATION
AND ENCUMBRANCE CARRYOVERS
Dept: FINANCE
Date: OCTOBER 14, 1993
Synopsis of Previous Council action:
Annual approval of carryovers from prior year's budget to current operating budget.
Recommended motion:
That the report of proposed 1992/93 Continuing Appropriation and Encumbrance
carryovers as submitted by the Director of Finance be approved.
Signature
Contact person: Phone:
Supporting data attached: Ward:
FUNDING REDUIREMENTS: Amount:
Source: (ACCT. NO.) SEE ATTACHED
(ACCT. DESCRIPTION)
Finance: �i!C'lcl
-ouncil Notes:
CITY OF SAN BERNAR LINO - REQUEST For COUNCIL ACTION
STAFF REPORT
The purpose of this report is to submit to Council the FY 1992-93
Continuing Appropriation and Encumbrance report and to receive
approval to carryover these items into FY 1993-94 .
All items included on the Continuing Appropriation and Encumbrance
report were originally included in the FY 1992-93 approved budget,
but were not actually expended during the fiscal year. Since these
items were budgeted in FY 1992-93 and not expended, the funds
remain available but can not be expended until they are moved into
the new fiscal year. Traditionally, these carryovers consist of
various capital items and items specific to a particular project
that was not completed by the end of the fiscal year.
An item is placed on the Encumbrance report if a purchase order has
been issued to a specific vendor for the item. Usually items on an
Encumbrance report indicate that there is a back order, a long
delivery time period, or the item or service has been received but
the department has not submitted final approval to Finance to make
payment.
An item is placed on the Continuing Appropriations report when a
purchase order has not been issued yet or the project covers multi
fiscal years. A purchase order is only issued after an appropriate
vendor has been identified and the department is ready to begin the
project. When the Council gives approval for a project, all funds
needed for the project are budgeted. Whatever part of a project is
not completed by the end of the fiscal year, the funds are
requested to be carried over to continue the project in the next
fiscal year.
The Continuing Appropriation and Encumbrance carryovers are not
prepared in concurrence with the FY 1993-94 budget process due to
additional time needed for the receipt and processing of FY 1992-93
vendor invoices. Finance received and paid FY 1992-93 vendor
invoices through the month of August. This fact, in conjunction
with normal year end close procedures, delays the compilation of
carryovers until September.
T5-0264
CITY OF SAN BERNARDINO
CONTINUING APPROPRIATIONS
FISCAL YEAR 1994
ACCOUNT
NUMBER DESCRIPTION AMOUNT
001-091-53605 Fine Arts Funding $57 , 200
001-091-53626 Norm Baffrey/Roosevelt Bowl 3 , 600
001-091-53662 Civic and Promotional 93 , 000
001-091-53665 4th of July Celebration 15, 700
001-092-53666 City Hall Lighting 187 , 000
001-111-53150 Professional Services 2 , 500
001-121-53150 Professional Services 4 , 000
001-122-56214 Roof Repair 10, 000
001-201-53150 Professional Services 6, 500
001-207-53150 Professional Services 7 , 400
001-217-55020 Motor Cycles 22 , 000
001-381-53812 Grant Match 19 , 500
001-403-55800 Miscellaneous Equipment 7 , 100
TOTAL GENERAL FUND $435 , 500
127-411-55486 Computer Hardware $10, 200
127-413-55485 Computer Equipment 15, 000
127-413-55490 Computer Software 10 , 000
TOTAL 127 FUND $35 , 200
129-309-57286 Waterman Av/6th to 9th $135, 700
129-309-57287 Univ/Kendall-College 109 , 500
129-309-57734 Sewer Orange Show Road 150, 000
129-309-57737 Orange Show Rd/Arrowhead 40, 000
129-309-57738 Pacific Street 107 , 000
129-309-57835 Redlands Blvd/Hunts Lane 312 , 700
129-309-57837 Tippecanoe/I 10 to Hardt 21, 400
129-309-57839 Widen Kendall @ Devils Canyon 69 , 800
129-309-57843 40th St/Third Ave to Acre 88 , 000
TOTAL 129 FUND $1 , 034 , 100
242-362-57288 Signals-Kendall Dr $116, 000
242-362-57289 Waterman/Barton To Redlands 386, 500
242-362-57290 Carnegie & Vandrbilt Dr 56, 400
242-362-57291 Tippecanoe Ave/DelRosa 203 , 400
242-362-57306 Central Business District 777 , 500
242-363-57309 Guardrail - Waterman Ave 5, 600
242-362-57310 Guardrail - Palm Ave 183 , 000
242-362-57311 Signals-Highland/Muscupiabe 258, 100
242-362-57381 Signals-Mill St/Mt Vernon 116, 400
242-362-57382 Signals-Mt Vernon/Rialto 126, 000
REVISED 10118/93 PAGE 1
I
1994 CONTINUING APPROPRIATIONS (cont. )
ACCOUNT
NUMBER DESCRIPTION AMOUNT
242-362-57384 Signals-I 215 & Orange Show $173 , 400
242-362-57474 Signals-Highland/Valencia 64 , 500
242-362-57661 E St Grade Crossing 98 , 000
242-362-57662 3rd St Grade Crossing 96 , 300
242-362-57667 Waterman/Mill to 5th Street 193 , 800
242-362-57845 Orange Show Rd/Arrowhead 428 , 400
242-362-57888 Del Rosa/Date 11, 200
242-362-57895 Arrowhead/Mill to Third 446 , 200
242-362-57899 Box Culvert North H Street 500 , 000
TOTAL 242 FUND $4 , 240 , 700
241-361-57002 Ward 2 $5, 600
241-361-57003 Ward 3 14 , 700
241-361-57004 Ward 4 24 , 200
241-361-57005 Ward 5 25, 900
241-361-57006 Ward 6 22 , 600
241-361-57007 Ward 7 11, 800
241-361-57201 Various Projects 5, 700
241-361-57202 Refurbish Ballfields 1, 900
241-361-57208 Asbestos Removal 400
241-361-57256 Blair Park Furnishings 1, 600
241-361-57266 Seccombe Lake Fish Stocking 1, 400
241-361-57276 Speicher Parking Lot 1, 600
241-361-57294 Scoreboard & Rec Equipment 5 , 600
TOTAL 241 FUND $123 , 000
243-363-57136 Lytle Creek Picnic Area $30, 000
243-363-57138 Sierra Park Improvements 25, 000
243-363-57502 Seccombe Lake Improvements 56, 700
243-363-57503 Rio Vista Park Development 14 , 800
243-363-57505 Blair Park Development 6, 300
243-363-57506 Al Guhin Park Development 14 , 800
243-363-57513 Guadalupe Field 9 , 100
243-363-57518 Buckboard Park 255, 100
243-363-57528 Patton Park Development 364 , 300
243-363-57529 Rehab Tennis Crts (86 Bond) 2 , 800
243-363-57531 Nunez Park Development 98 , 800
243-363-57535 Wildwood Park 20, 000
243-363-57536 Play Equip for Tot Lots 7 , 100
243-363-57537 Park Furnishing 24 , 100
243-363-57608 Rehab Security Lights 268 , 600
243-363-57623 Blair Park Jog/Walk Course 159 , 300
243-363-57624 Wildwood Picnic Area 25, 000
243-363-57646 Palm Field Parking Lot Rehab 5, 000
243-363-57679 Harrison Canyon Park 63 , 500
243-363-57770 Perris Hill/21st St Parking 9 , 100
243-363-57771 Rehab Perris Hill Pool 213 , 600
TOTAL 243 FUND $1 , 673 , 000
REVISED 10/18193 PAGE 2
1994 CONTINUING APPROPRIATIONS (cont. )
ACCOUNT
NUMBER DESCRIPTION AMOUNT
244-364-57604 Resurface Cemetary Streets $3 , 000
TOTAL 244 FUND $3 , 000
245-365-57702 I St/Rialto to 5th $320, 300
245-365-57703 I St/Mill to Rialto 295, 000
245-365-57704 Sewer Extension 332 , 700
245-365-57710 Interception - Phase III 507 , 200
245-365-57711 Interception - Phase IV 350, 000
245-365-57712 Interception - Phase V 409 , 000
245-365-57731 Cajon Trunk Extension 746, 800
245-365-57732 Cajon/Little League to Devore 850, 000
245-365-57885 Various Drainage Problems 175, 000
TOTAL 245 FUND $3 , 986 , 000
246-366-57472 Victoria/Highland $314 , 900
TOTAL 246 FUND $314 , 900
248-368-57809 Northpark/Mayfield Phase 2 $25, 600
248-368-57811 Highland Av/Patton 250, 000
248-368-57822 MP Drain 6-22 , Patton Hosp 530, 000
248-368-57826 Small Cayon Channel/Atlantic 79 , 400
248-368-57827 Bailey Creek-Belmont to Ohio 35, 000
248-368-57836 Mt View Ave/37th to 40th 675, 000
248-368-57874 North Verdemont 4/5 43 , 800
248-368-57881 Mill/Meridian NW Corner 35, 000
248-368-57882 Mill St Rancho to Pennsylva 154 , 000
248-368-57883 Waterman Av/Redlands 110, 000
248-368-57884 Ohio Av/Olive to Bailey Cr 100 , 000
TOTAL 248 FUND $2 , 037 , 800
250-670-57387 Little Mtn. & 48th $97 , 500
250-670-57388 Mill & Meridian 24 , 600
250-670-57477 Minor Improv Var Locations 74 , 900
250-670-57483 Tippecanoe/Redlands 12 , 300
250-670-57486 9th St left Turn Lane 20, 000
250-670-57487 South E St 25, 000
250-670-57871 Tippecanoe/Redlands 78 , 700
250-670-57876 Mill @ Lena 10, 000
250-670-57896 Waterman/Redlands to Barton 40, 500
250-670-57897 Mill & Eucalyptus 100, 000
250-670-57898 Arrowhead & 7th 90 , 000
TOTAL 250 FUND $573 , 500
Revised 09/13/93 PAGE 3
1994 CONTINUING APPROPRIATIONS (cont. )
ACCOUNT
NUMBER DESCRIPTION AMOUNT
257-414-55129 Street Sweeper $46 , 300
TOTAL 257 FUND $46 , 300
635-311-53790 Non-capital Equipment $5, 200
635-311-55020 Motor Vehicles 56, 900
635-311-56367 Car Wash 31 , 100
TOTAL 635 FUND $93 , 200
Rcviscd 09/13/93 PAGE 4
1994 CONTINUING APPROPRIATIONS (cont. )
CITY OF SAN BERNARDINO
ENCUMBRANCE CARRY OVERS
FISCAL YEAR 1994
ACCOUNT
NUMBER DESCRIPTION AMOUNT
001-201-53225 Special Dept Supplies $ 11, 119
001-201-55173 Underground Tank Removal 15, 140
001-207-53150 Professional Services 12 , 511
001-207-55520 Mobile Radios 11, 274
001-225-53150 Professional Services 5, 436
001-225-55486 Computer Hardware 109 , 042
001-322-53106 Facilities Maintenance 3 , 224
001-324-53115 Custodial Maintenance 4 , 545
001-325-53105 Building Maintenance 8 , 979
001-401-53090 Weed Abatement 68 , 811
001-403-55500 Communication Equipment 7 , 100
001-451-53850 Meals Life Packs 8 , 502
TOTAL GENERAL FUND $265 , 683
105-471-53105 Building Maintenance 9 , 160
107-105-55800 Miscellaneous Equipment $ 3 , 789
108-221-53790 Non-Capital Equipment $ 18 , 236
108-221-55490 Computer Software 11 , 874
TOTAL ASSET SEIZURE FUND 301110
111-102-53150 Professional Services $ 25 , 000
127-413-53120 Equipment Maintenance $ 1 , 606
241-361-57294 1-Scoreboard & Rec Equipment $ 2 , 232
242-362-57899 Box Culvert North H St $ 10, 659
243-363-57679 Harrison Canyon Park $ 21, 493
243-363-57771 Rehab Perris Hill Pool 9 , 470
TOTAL PARK CONSTRUCTION FUND $ 30 , 963
679-103-53120 Professional Services $ 33 , 500
TOTAL ENCUMBRANCE CARRY OVERS $412 , 702
Revised 09/13/93 PAGE 5
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
TO: RACHEL CLARK, CITY CLERK
FROM: BARBARA PACHON, DIRECTOR OF FINANCE
SUBJECT: APPROVAL OF COMMERCIAL CHECKS AND PAYROLL CHECKS
DATE: OCTOBER 27 , 1993
(1) Approve the register of demands dated:
October 11, 1993 1993/94 #15 $ 615, 151. 81
October 18, 1993 1993/94 #16 1, 704 , 621. 51
October 25, 1993 1993/94 #17 1, 209 , 532 . 40
2) Approve the total gross payroll for the period October 1, 1993
through October 15, 1993 , in the amount of $2 , 036, 259 . 45.
vm
C I T Y OF S A N B E R N A R D I N O
PERSONNEL ACTION LIST
TO: The Honorable Mayor and Common Council
FROM: H. Doug Chandler, Chief Examiner
SUBJECT: List of Personnel Actions For Council Agenda of
NOVEMBER 1, 1993
DATE: October 21, 1993
COPIES: Personnel, Civil Service Board, MIS, File
CERTIFICATION BY CHIEF EXAMINER: I hereby certify that the CLAS-
SIFIED Personnel Actions listed below and numbered as item 01 thru
12 conform with all personnel policies adopted by the Mayor and
Common Council and are in conformance with all administrative re-
gulations 9rf the Cit of Sa Bernardino.
Signed / G«' / GC f Date
FORM MOTION: That the Personnel Actions submitted by the Chief
Examiner in accordance with Civil Service Rules and Personnel
Policies adopted by the Mayor and Common Council of the City of San
Bernardino be approved and ratified.
GENERAL FUND
NAME/DEPARTMENT REQUESTED ACTION
1. Thaipejr, Theeravut APPOINTMENT: Engineering Associate,
ENGINEERING Range 2425, Step 3 , $4072/mo. ,
Eff: 11-2-93 .
2 . West, Rita APPOINTMENT: Accounting Technician,
FINANCE Range 1322 , Step 1, $2211/mo. ,
Eff: 11-2-93 .
3 . Montague, Robert J. APPOINTMENT: Heavy Equipment Operator,
PUBLIC SERVICES Range 1320, Step 1, $2189/mo. ,
Eff: 11-3-93.
4 . Gonzales, Alex PROMOTION: Maintenance Worker II to
PUBLIC SERVICES Heavy Equipment Operator, Range 1320,
Step 4, $2534/mo. , Eff: 11-3-93 .
1
5. Shuker, Deborah PROMOTION: Community Service Rep-
POLICE resentative II to Community Service
Representative III, Range 2358, Step
1, $2645/mo. , Eff: 11-2-93.
6. Paramo, Patrick A. APPOINTMENT (Provisional) :
POLICE Crime Analyst, Range 1367, Step
2, $2904/mo. , Eff: 10-25-93 .
7 . Rubio, Judith E. REINSTATMENT/CORRECTION:
FINANCE (Corrected from Re-Hire to
Reinstatment) Accountant, Range
1342, Step 5, $2968/mo. ,
Eff: 7-26-93 .
8. Dooley, Leo HIGHER ACTING CLASSIFICATION:
POLICE Senior Dispatcher to Dispatch
Supervisor, Range 2358, Step 2 ,
$2777/mo. , Eff: 8-29-93 .
9. Fox, Michael HIGHER ACTING CLASSIFICATION:
POLICE Senior Dispatcher to Dispatch
Supervisor, Range 2358, Step 2,
$2777/mo. , Eff: 7-1-93 thru
9-30-93 .
10. Robles, Esther VOLUNTARY DEMOTION:
POLICE Community Service Representative
I to Typist Clerk II, Range 1243,
Step 5, $1809/mo. , Eff: 11-1-93 .
11. Ducey-Hardos, Mary APPOINTMENT (Part-Time/Non-Career) :
CITY ADMINISTRATION Assistant to the City Administrator,
Flat Rate, Step 5, $29 . 20/hr. ,
Eff: 11-2-93 .
12 . Sexton, James M. APPOINTMENT (Part-Time/Non-Career/
ANIMAL CONTROL Provisional) : Animal Control Checker,
Flat Rate, $6. 00/hr. , Eff: 11-2-93 .
REFUSE FUNDS/NO ACTIONS
FEDERAL FUNDS/NO ACTIONS
PERSONNEL ACTIONS AGENDA
2
CITY OF SAN 6. RNARDINO - IV 'MORANDUM
TO SHAUNA CLARK, CITY ADMINISTRATOR From BARBARA PACHON
DIRECTOR OF FINANCE
Subject CONTINUING APPROPRIATIONS FOR Date OCTOBER 29, 1993
FINE ARTS AND CIVIC/PROMOTIONAL
Approved ,�// ze,_ ��'-4, Date 67
Y
For your information, the amounts included on the Continuing Appropriations
carryover report for Fine Arts ($57,200) and Civic/Promotional ($93,000)
are the amounts needed to bring these budgets up to the Council approved
budgets for 1993/94. The 1993/94 available budget for Fine Arts is
$218,000 and $93,000 for Civic/Promotional.
The amounts included on the Continuing Appropriations carryover report for
Norm Baffrey/Roosevelt Bowl ($3,600) and 4th of July Celebration ($15,700)
are monies that were appropriated in the 1992/93 year but not all the
invoices have been processed.
SUPPLEMENTAL INFORMATION ITEM #7
1994 CONTINUING APPROPRIATIONS (cont. )
CITY OF SAN BERNARDINO
ENCUMBRANCE CARRY OVERS
FISCAL YEAR 1994
ACCOUNT
NUMBER DESCRIPTION AMOUNT
001-201-53225 Special Dept Supplies $ 11, 119
001-201-55173 Underground Tank Removal 15 , 140
001-207-53150 Professional Services 12 , 511
001-207-55520 Mobile Radios 11 , 274
001-225-53150 Professional Services 5 , 436
001-225-55486 Computer Hardware 109 , 042
001-322-53106 Facilities Maintenance 3 , 224
001-324-53115 Custodial Maintenance 4 , 545
001-325-53105 Building Maintenance 8 , 979
001-401-53090 Weed Abatement 68 , 811
001-403-55500 Communication Equipment 7 , 100
001-451-53850 Meals Life Packs 8 , 502
00 1- 323 -53 10 5 Building Maintenance 7,560
TOTAL GENERAL FUND ?73.2 43
105-471-53105 Building Maintenance $ 9 , 160
107-105-55800 Miscellaneous Equipment $ 3 , 789
108-221-53790 Non-Capital Equipment $ 18 , 236
108-221-55490 Computer Software 11 , 874
TOTAL ASSET SEIZURE FUND $ 30 , 110
111-102-53150 Professional Services $ 25 , 000
127-413-53120 Equipment Maintenance $ 1, 606
241-361-57294 1-Scoreboard & Rec Equipment $ 2 , 232
242-362-57899 Box Culvert North H St $ 10 , 659
243-363-57679 Harrison Canyon Park $ 21, 493
243-363-57771 Rehab Perris Hill Pool 9 , 470
TOTAL PARK CONSTRUCTION FUND $ 30 , 963
679-103-53120 Professional Services L j_3_,.500
TOTAL ENCUMBRANCE CARRY OVERS $ 420, 262
PAGE 5
Revised 09/13/93