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Home My WebLink About11- Public Works C 'IµDF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Files No. 6 . 21-28 & 1 . 10-4 From: ROGER G. HARDGRAVE Subject: Authorization to Execute Program Supplement No. 12 - Transporta- Public Works // tion Partnership Program Agree- Dept: �b ment No. SLTPP-5033 - Highland �+ Date: 2-6-96 / Avenue Improvements -- Denair Avenue to 350' East of Boulder Synopsis of Previous Council action: 09-08-92 - Allocation of $800 ,000 from bond proceeds approved to finance cost of street improvements in Highland Avenue. 05-10-93 - Plans approved and authorization granted to advertise for bids. 07-19-93 - Resolution No. 5372 adopted awarding a contract to Bear Valley Paving for the low bid price of $552 ,832 . qo { Recommended motion: Adopt resolution. (_/]5 cc: Shauna Clark Jim Penman ignatu re Contact person: Gene R. Katt Phone: 5125 Staff Report, Resolution, Supporting data attached: Program Supplement Ward: 4 FUNDING REQUIREMENTS: Amount: N/A Source: (Acct. No.) 650-0170 (Acct. Description) Highland Avenue Improvements , Denair to Boulder Finance: Council Notes: 76-0262 Aqenda Item No. ,' Cff rOF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT The State-Local Transportation Partnership Program is a program designed to make funds available for partnership projects that do not use State or Federal dollars. It is designed for the improvement of the roadway system and is reimbursement monies to the City for funds expended to complete roadway improvement projects that have been funded with the City' s own funds (local monies) . The amount of the participation varies with the number of projects completed and eligible each year. The improvement of Highland Avenue from Denair Avenue to 350 feet east of Boulder Avenue is an eligible project as it was funded with the tax allocation bond funds. Staff had submitted it for participation and the State has now responded. A Program Supplement is needed to obligate State partnership funds and prepare for the release of funds to the City. The total project cost was estimated at $552 , 832 . 00 and the current allocation from the State is $104 , 481 . 00 , or 19 . 35% partnership monies . We recommend that Program Supplement No. 12 be approved. 2-6-96 I Date: January 4, 1996 P-ROGRAM SUPPLEMENT NO. 012 Location: 08-SBD-0-SBD to Project Number: SB95-5033 (002) STATE-LOCAL TRANSPORTATION E.A. Number: 08-955843 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033 This Program Supplement is hereby incorporated into the State-Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 02/09/93 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages . PROJECT TERMINI: IN THE CITY OF SAN BERDARDINO ON HIGHLAND AVE: DENAIR TO BOULDER. TYPE OF WORK: WIDEN ROADWAY LENGTH: 0 . 0 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Construction Estimated Cost State Share Funds Matching Funds . FY95 $ 0 Local OTHER OTHER $ 552832 FY96 $ 104481 $ 448351 $ 0 $ 0 FY97 $ 0 City of San Bernardino STATE OF CALIFORNIA Department of Transportation By BY Mayor Chief, Office of Local Programs Project Implementation Date Date Attest Title City Clerk I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date $ 104481 . 00 Chapter Statutes Item Year Program 1BC1 Fund Source AMOUNT 139 1994 2660-125-042 94-95 20.25.010.100 C 258010 042-T 104481.00 Approved as to form and legal content: Janes F. Penman EXHIBIT °A° City Attorney Page 1 of 3 By D8-SBD-0-SBD DATE: 01/04/96 SB95-5033 (002) SPECIAL COVENANTS OR REMARKS 1 . It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made . The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $104481 to be encumbered and reimbursed as follows : FY 94-95 $ 0 FY 95-96 104481 FY 96-97 0 Any increase in State Partnership funds will require a revised program supplement . Any decrease in State Partnership funds will require a revised finance letter. 2 . The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount . 3 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement : A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements . B. The LOCAL ENTITY will invoice the State for the full "State ' s Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State ' s Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost . Page 2 of 3 .D8-SBD-0-SBD DATE: 01/04/96 SB95-5033 (002) SPECIAL COVENANTS OR REMARKS C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4 . The Reimbursement Ratio for this Cycle 5 (94/95) Project is 19 . 35% . 5 . In accordance with the State-Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guildelines as limited to certain maximum costs and to non-early reimbursement projects of $300, 000 or less. Page 3 of 3 i STATE OF CALIFORNIA-BUSINESS,TRANSPORTATION AND HOUSING AGENCY PETE WILSON,Governor DEPARTMENT OF TRANSPORTATION STATE AND LOCAL PROJECT DEVELOPMENT PROGRAM 1120 N STREET P.O.BOX 942674 TDD((916)654-4014 94274-0001 (916) 654-3151 FAX(916) 654-2409 January 12, 1996 File: 08 - SBD -0 -SBD SB95-5033(002) In the City of San Bernardino on Highland Ave: Denair to Boulder. Mr. Roger Hardgrave Director of Public Works/City Engineer City Of San Bernardino 300 North "D" Street San Bernardino, CA 92418 Dear Mr. Hardgrave : Attached are two originals of Program Supplement Agreement Number 012 to State-Local Transportation Partnership Program Agreement No. SLTPP-5033 covering construction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS1. Alterations should not be made to the agreement language or funding. Attach Your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. If the agreement cannot be approved by your agency within six weeks, please return it. A replacement Program Supplement Agreement will be resubmitted later when your agency submits a request, with the agreement check list form, indicating it is ready to proceed. Sincerely, HE B R N 7, Chief' Office of L Programs Project Implementation Enclosure cc: OLP AE project files DLAE - 08 "We'll Find a Way" STATE OF CALIFORNIA-BUSINESS,TRANSPORTATIG AD HOUSING AGENCY PETE WILSON,Govemor DEPARTMENT OF TRANSPORTATION STATE AND LOCAL PROJECT DEVELOPMENT PROGRAM 1120 N STREET P.O.BOX 942874, MS•i TDD 916)654dO14 94274-0001 916) 654-3151 AX(916) 654-2409 March 13, 1996 File: 08 - SBD-0-SBD SB95-5033(002) In the City of San Bernardino on Highland Ave: Denair to Boulder. Mr. Roger Hardgrave Director of Public Works/City Engineer City Of San Bernardino 300 North"D" Street San Bernardino, CA 92418 Dear Mr. Hardgrave : Enclosed is your fully executed copy of Program Supplement Agreement Number 012 to State-Local Transportation Partnership Program Agreement No. SLTPP-5033 covering construction for the above-referenced project. Sincerely, HERB REINL, Chief Office of Local Programs Project Implementation Enclosure cc: OLP AE project files DLAE- 08 r .y "We'll Find a Way"