HomeMy WebLinkAbout15- Personnel CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
BARBARA DILLON PARKS, RECREATION &COMMUNITY
From: Subject: SERVICES, RECLASSIFICATION AND
Dept:
PERSONNEL REINSTATEMENT OF POSITIONS
Date: JANUARY 16, 1996
E Y.
Synopsis of Previous Council action:
On August 7, 1995, the Mayor and Common Council approved the final budget for FY 1995-96.
On January 16, 1996, the Personnel Committee recommended this item for approval .
Recommended motion:
• Downgrade one position of Community Service Center Specialist, Range 1288, $1,865 -
$2,267/month to a Typist Clerk II, Range 1247, $1,522- $1,850/month.
• Reinstate the position of Account Clerk II, Range 1267, $1,681 - $2,044/month, to
replace one Typist Clerk II position.
• Direct the Personnel Department to update Resolution 95-428 to reflect this particular
action.
Signature
Contact person: Barbara Dillon Phone: 384-5161
Supporting data attached: Yes Ward:
FUNDING REQUIREMENTS: Amount: Net Savings of$5,104 Fiscal Year 1995-96
Net Savings of $8,359 Fiscal Year 1996-97
Source: Acct. No.) 001-380-5011
(Acct. Description) Salaries, Permanent/Full-Time
Finance:
Council Notes:
0-2196
75-0262 Aaenda Item No_I
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
PARKS, RECREATION & COMMUNITY SERVICES
RECLASSIFICATION AND REINSTATEMENT OF POSITIONS
BACKGROUND
On November 13, 1995, Annie Ramos, Director of Parks, Recreation and Community Services,
recommended that one(1)vacant position of Community Service Center Specialist, Range 1288,
$1,865 - $2,267/month, be downgraded to a Typist Clerk II, Range 1247, $1,522 -
$1,850/month. She also recommended that one position of Account Clerk II, Range 1267,
$1,681 - $2,044/month be reinstated to the Administration Division to replace one Typist Clerk
II position.
ANALYSIS
The Parks, Recreation and Community Services Department needs to realign two positions to
more effectively operate at the Westside Community Center and within the Administration
Division. Exhibits A and B show the current and proposed organizational charts.
Westside Community Center
The incumbent in the position of Community Service Center Specialist was at Step 5
($2,267/month)of Range 1288. ' `h dive:ua has r c nt1;;rEt r The assignment of a Typist
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Clerk II at the center will provide a position to better meet the requirements of the center for
typing, record keeping, customer service and general clerical requirements.
Administration Division
The accounting duties in the Administration Division have expanded beyond the work
accomplishments of one Account Clerk II. There is an increasing volume of short form
purchase orders, requests for payment, purchase orders, accounting for classes, trips and tours
and facility reservations, in addition to other accounting functions. Reinstating the position of
Account Clerk II in the Administration Division to replace one Typist Clerk II will allow
increased efficiency and the timely completion of work assignments.
COSTING
Costing for the remainder of FISCAL YEAR 1995-96 (6 months beginning January 1, 1996),
including salary and benefits:
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EMMMEEMMMMMMM
Westside Community Center - FISCAL YEAR 1995-96
Community Service Center Specialist,
Range 1288, $1,865 - $2,267/month
Step 5 for 6 months $17,479
Typist Clerk II, Range 1247,
$1,522 - $1,850/month
Step 1 for 6 months $11,735
NET SAVINGS $5,744
Administration Division - FISCAL YEAR 1995-96
Account Clerk II, Range 1267,
$1,681 - $2,004/month
Step 1 for 6 months $12,961
Typist Clerk II, Range 1247,
$1,522 - $1,850/month
Step 2 for 6 months $12,321
NET INCREASE $640
:....................................................:....;:..;....;:.;...:.....:.:..:::; ;..:...:..:.;...;:.:.;;:.>:.>:::::.;;;:.;:.;:.:.:.;:.:.:.::......:.:...........::.:::........
The net savings for Fiscal Year 1996-97 (12 months) totals $8,359.
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RECOMMENDATIONS
• Downgrade one position of Community Service Center Specialist, Range 1288, $1,865 -
$2,267/month to a Typist Clerk II , Range 1247, $1,522 - $1,850/month.
Reinstate the position of Account Clerk II, Range 1267, $1,681 - $2,044/month, to
replace one Typist Clerk II position.
Attachments: A - Current Organization Chart
B - Proposed Organization Chart
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
BARBARA DILLON Subject: PUBLIC WORKS POSITION
UPGRADE
Dept: PERSONNEL
Date: JANUARY 16, 1996 t jj16'gGAm 10:17
Synopsis of Previous Council action:
On August 7, 1995, the Mayor and Common Council approved the final budget for FY 1995-96.
On January 16, 1996, the Personnel Committee recommended this item for approval .
Recommended motion:
• Upgrade one (1) Maintenance Worker I position, Range 1279, $1,785 - $2,170/month to
a Maintenance Worker II position, Range 1299, $1,972-$2,397/month, effective January
1, 1996.
• Continue the vacant Maintenance Worker I position for the current fiscal year.
• Upon a vacancy in a Maintenance Worker II position, hire at the level of Maintenance
Worker I.
• Direct the Personnel Department to update Resolution 95-428 to reflect this particular
action.
Signature
Barbara Dillon 384-5161
Contact person: Phone:
Supporting data attached: Yes Ward:
FUNDING REQUIREMENTS: Amount: Net Increase of $872 Fiscal Year 1995-96
Source: (Acct. No.) 001-307-5011
Salaries - Permanent/Full-Time
(Acct. Description)
Finance:
Council Notes:
K
75_n969 1+0r Aln 1.5 A __
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
PUBLIC WORKS
UPGRADE OF MAINTENANCE WORKER I TO MAINTENANCE WORKER II
BACKGROUND
In 1985, Ramon Carrillo was hired as a Maintenance Worker I in the Public Services
Department within the traffic signing and striping section. The traffic signing and striping
section was transferred to the Public Works Department in the 1988/89 fiscal year. Since the
transfer, there have been no openings in any position other than Maintenance Worker I and
Supervisor.
Several years ago, the section acquired a pavement line striper that required special training for
the operation and maintenance of the equipment. All staff were afforded the opportunity to train
on the unit, but only Mr. Carrillo, a Maintenance Worker I, a Lead Maintenance Worker and
a Maintenance Supervisor accepted training. Mr Carrillo is presently the primary operator of
the equipment and assists in the servicing of the unit. It is important to retain the skill and
knowledge of the operator of this equipment. While other staff can be trained, the time spent
training and the experience lost by Mr. Carrillo's leaving would be considerable.
STAFFING
The section has 10 approved positions: 1 - Maintenance Supervisor; 1 - Lead Maintenance
Worker; 1 - Traffic Sign Painter; 4- Maintenance Worker II's; and, 3 - Maintenance Worker
I's. One Maintenance Worker I position has been vacant for the past two years. Salary savings
have been used to try privatization contracts and compare contract services with in-house
service. To date, contract services have not been as cost effective as in-house operations. In
the current fiscal year, 8 months of salary for the Maintenance Worker I has been used to meet
budget cuts; but the remaining 4 months of funding is in the personnel account for the section.
COSTING
Costing for the remainder of Fiscal Year 1995-96 (6 months beginning 1/1/96):
Maintenance Worker I, Range 1279, $872
$1,785 - $2,170 (Step 5), to
Maintenance Worker II, Range 1299,
$1,972 - $2,397 (Step 4), for 6 months,
including salary and benefits
INCREASE (FY 95-96): $872
Costing for Fiscal Year 1996-97 (12 months beginning 7/1/96):
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Maintenance Worker II, Range 1299,
Step 4, for 6 months $17,602
Step 5, for 6 months $18,481
$36,083
Maintenance Worker I, Range 1279, $33,461
Step 5, 12 months
TOTAL INCREASE (FY 96-97): $2,622
Cost of upgrade from Maintenance Worker I to Maintenance Worker II for Fiscal Year 1996-97
to be funded through vacant Maintenance Worker I position salary savings
RECOMMENDATIONS
• Implement the upgrade of one Maintenance Worker I to Maintenance Worker II effective
January 1, 1996.
• Continue the vacant Maintenance Worker I position for the current fiscal year.
• Upon a vacancy in a Maintenance Worker II position, hire at the level of Maintenance
Worker I to preserve the 4/3 distribution of Maintenance Worker II's to Maintenance
Worker I's.
attachments: A - Current Organizational Chart
B - Proposed Organizations Chart
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