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Home My WebLink About27- Parks, Recreation & Community Services 01T* OF SAN BERk-,RDINO - REQUEST L JR COUNCIL ACTION From: ANNIE F. RAMOS, DIRECTOR Subject: REQUEST FOR WAIVER OF FEES IN THE AMOUNT OF $ 165 FOR USE OF SECCOMBE LAKE PARK Dept: PARKS, RECREATION AND COMMUNITY SERVICES AND PAVILION BY THE HEIGH HO DAY CARE CENTER. Date: JANUARY 22, 1996 Synopsis of Previous Council action: AIN-2 Recommended motion: Form Motion 1: That the request to waive fees for use of Seccombe Lake Park and Pavilion by the Heigh Ho Day Care Center in the amount of $ 165 be denied. Form Motion 2: That the request to waive fees for use of Seccombe Lake Park and Pavilion by the Heigh Ho Day Care Center in the amount of $ 165 be approved. Signature Contact person:_ TOM BOGGS Phone: 5032 Staff Report, Letter of Request and Supporting data attached: Application Ward: 1 FUNDING REQUIREMENTS: Amount: $ 165 Source: (Acct. No.) (Acct. Description) Finance: Council Notes: * These funds would be deposited into a revenue account for use of facilities should the requesting group be required to pay. These are funds which assist the department in offsetting some of the costs associated with staffing, utilities and repair costs for furnishing the facility. 75-0262 Aqenda Item No. CITY OF SAN BERI RDINO REQUEST 7 )R COUNCIL ACTION STAFF REPORT REQUEST FOR WAIVER OF FEES IN THE AMOUNT OF $ 165 FOR USE OF SECCOMBE LAKE PARK AND PAVILION BY THE HEIGH HO DAY CARE CENTER. The Heigh Ho Day Care Center is a non-profit day care program for meeting needs of at-risk children and families with low to moderate incomes. They receive funding and support through Y.W.C.A., Catholic Charities and local government. They are planning a fund-raiser at Seccombe Lake Park to raise monies to help offset some of the operation costs. The fee for use of the facilities and equipment for this event is $ 165. They have requested that the fees be waived. (Please see the attached letter from Heigh Ho Director Audree Fischer.) Resolution No. 91-35 allows the Mayor and Common Council to exempt non-profit corporations and associations organized primarily for patriotic, civic betterment or charitable purposes from the rates and fee schedules for use of parks and recreation facilities, services and equipment under the condition that paying the fees would create a hardship and if the event is of unusual benefit to the citizens of San Bernardino. The Heigh Ho Day Care Center provides a vital service to the community. The planned event will provide a positive program for raising funds to support their program operations. Therefore, they do meet the qualification for having the fees for the use of facilities and equipment waived in the interest of providing positive benefit to citizens of our community. 1/22/96 amt heigh ho 75-0264 HEIGH HO DAY CARE CENTER 561 North Sierra Way, San Bernardino, CA 92410 909.884.8157 January 1996 Subject: Heigh Ho Fundraiser -Secommbe Park(next to childcare) Waiver of fee Dear Annie, This letter is a request to waiver the fees for the use of the covered patio area next to our childcare center for the purposes of our family fundraiser on March 31,1996(Sunday) from 12:noon to 4:30pm. The Choir Boys Police/Law Enforcement Motorcycle Club is sponsoring this activity with us to try to raise monies to keep our program servicinb our at-risk children and our families with low to moderate incomes-From the recent press and newspaper articles(see attached) you know our program has very limited funds and we can't afford to pay the lease fee to use the covered patio area just next to our site.We would like to request because we are a non-profit daycare,and this is for a special fundraising cause, that these fees be waived. We do plan to have the San Bernardino Police help us with security measures and their sponsoring agency with the help of other community agencies will also help us to provide some drinks and snacks along with live music.We will need the use of the electricity outlet for the live music in or around the palladium. The area will be supervised and protected and cleaned properly under the direction of the Choir Boys(sponoring agency) and this can be verified with gan Bernardino Police Detective Brian Smith who is Vice-President of the Choir Boys. We plan to have face-painting,children's games,a children's dance contest and other family oriented activites from approx. 12:30pm to 4:30pm on March 31st. The daycare center and most of it's staff will also be there to direct the families and children.We will,as stated,provide drinks and snacks and candy. Because the park is right at the daycare location,we will ofcourse ensure that all measures are taken to see tc the cleanliness and orderliness and security of the area we use and keep it contained for our guests.bBecause the sponsori agency is all active local police officers, this event should be a wonderful fundraiser and help our center continue to provide affordable chilcare to our families and children. With this data, we request the fees be waived for our event. cerly, Audree J. Fischer Oirector CATHOLI HARITIES Illy - �� YWCA �FRWARp�� z PARKS, RECREATION AND COMMUNITY SERVICES r Z APPLICATION/PERMIT TO USE PUBLIC PARK OR RECREATION FACILITY 0 oG'�pED 1N ` Date of Application: ` a I '(�q Name and Address of ApplicantJOrganization:AA e cl, e.A 5-61 N , 1 ��r� w — S �tI\- kQ14 e\-.I A z Facility Requested: C-OQ-e,&J k\ o Date of Activity: -V\3 ) ( � Time of Activity: (Z% 3 G A. ./P.M. To A. ./P.M. Nature of Activity/Event: v-Aq(ck'3 Describe Planned Activities: A .n �S c �S T" W1{mo5o, G GI Vti� S v Estimated Attendance: Is Activity Open to the Public? VA C? Admission Fee? Will Sound Amplification or Public Address System be Used? _�, �s�`N `� w Y\,-e--e Time of Day Amplifier is to be Used: A.M./P.M. To A.M./P.M. t t---- (Section 12.80.130, City Municipal Code Applies.) �� HOLD HARMLESS AGREEMENT Applicant hereby acknowledges that he/she has read, understands, and will comply with all provisions of Chapter 12.80, Municipal Code, City of San Bernardino, California pertaining to use of Park and Recreation facilities." Applicant hereby assumes all responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless and indemnify the City of San Bernardino, California,from any and all liability for injury to persons or property occuring as a result of this activity and agrees to be liable to said City for and all damage to any park,facility,building, pool,equipment,and furniture ed or controlled by City, which results from the activity or permittee or is caused by any participant in said activity. Ignature OT Applicant "NOTE:This permit is subject to cancellation by any Police Officer / who determines violation of any provision of the City Municipal Code. AVAILABLE: Y YES NO SPECIAL CONDITIONS APPLY: YES NO CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEESAD POSIT(S)REQUIRED: YES NO deposit shall be forfeited. FEES: RECEIVED BY: KEY DEPOSIT: Keys shall be returned within two (2)working days ON RECEIPT BY: after the event for which the key(s) is issued. If key(s)is not returned DEPOSIT(S): T , /� RECEIVED BY: promptly, the deposit shall be forfeited. DEPOSIT RETURNED TO: DATE: ❑APPROVED ❑ DISAPPROVED DATE: Printed Na e of Applicant Add ASS (] �Q(� G Director, Parks, Recreation& Community Services -S A -(�� I &IS 7 DISTRIBUTION: it Zi Phone Number WHITE: DEPT./FACILITY GREEN: APPLICANT/USER CANARY: DEPOSIT FILE SI nature of A licant PINK: POLICE DEPT. g pp GOLDENROD:RISK MGMT. FACILITY USE FEES & [)FI1061TS FFF.S (NON-REFUNDABLE) --- - quip/Facility/Serv. Unit Quantity Unit Price F,xtension Pavillion 1st h ur rental $ 41.00 $8.00 each addit nal hour (3) $ 24.00 Park $100.00 TOTAL $ DEPOSITS REFUNDABLE YPE CASH/CHECK Clean - Deposit $100.00 TOTAL $ 100.00 DEPOSIT RETURNED TO: (SPECIALCOND#2) Signature Date Printed Name & Address