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Home My WebLink About19- Public Works C-FT Y-VF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Files No. 1 . 839 & 1 . 10-3 Authorization to Execute Program From: ROGER G. HARDGRAVE q�, Su°bbject: Supplement No. 9 - Transporta- Dept: Public Works �J No. SLTPP-50331p Devil's Canyon ent Channel at Kendall Drive and Date: 1-08-96 /� J ;--5-- f_ Cajon Boulevard Synopsis of Previous Council action: q Cq June, 1992 - Allocation of $200 , 000 . 00 in 1991/92 1/2-Cent Sales Tax Fund budget approved. 04-06-92 -- Resolution No. 92-121 adopted authorizing execution of an Agreement with ASL Consulting Engineers for pro- fessional design services . 03-22--93 - - Negative Declaration for project No. 92 -03 adopted. June, 1993 - Supplemental funding in the amount of $600 , 000 . 00 approved in 1993/94 Gas Tax Fund Budget. 05-02-94 -- Plans approved and authorization granted. t*. advertise for bids. 06-20-94 -- Resolution No. 94-140 adopted awarding contract for widening of bridges at Kendall Drive at Devil ' s Canyon Channel and Cajon Boulevard at Devil ' s Canyon Channel . Recommended motion: Adopt resolution. ` cc: Shauna Clark Jim Penman gnature Contact person: Gene R. Klatt Phone: 5125 Staff Report, Resolution, Supporting data attached: Program Supplement Tao. 9 Ward: 5 & 6 FUNDING REQUIREMENTS: Amount: N/A Source: (Acct. No.) 129-369--5504-1968 & 129-369-5504-1786 (Acct. Description)Vlidening of Bridges on Kendall Drive & Cajon Blvd. at Devil ' s Canyon Channel Finance: Council Notes: 5 75-0262 �/�� Onnnrl� It— K1– Ck TY'OF BAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT The State-Local Transportation Partnership Program makes funds available for partnership projects that do not use State or s improvement of the It i designed for the im Federal dollars. g p roadway system and is reimbursement monies to the City for funds expended to complete roadway improvement projects that have been funded with the City' s own funds (local monies) . The amount of the reimbursement varies with the number of projects completed and eligible each year, but averages about 20% . The improvement of the bridges on Kendall Drive and Cajon Boulevard at Devil ' s Canyon Channel is an eligible project as it was funded with the local 1/2 cent sales tax funds. A program supplement is needed to obligate State partnership funds and prepare for the release of funds to the City. The total project cost was estimated at $732 ,561 . 00 . Program Supplement No. 9 will serve to obligate $164 , 313 for reimbursement to the City. This equates to 22 . 4% . We recommend that Program Supplement No. 9 be approved. 1-08-96 96-33 Date: October 24 , 1995 PROGRAM SUPPLEMENT NO. 009 Location: 08-SBD-0-SBD to Project Number: SB94 -5033 (152) STATE-LOCAL TRANSPORTATION `E.A. Number: 08-955820 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033 This Program Supplement is hereby incorporated into the State-Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 02/09/93 and is subject to all the terms and conditions thereof . This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment of funds obligated to this project , it accepts and will comply with any covenants or remarks setforth on the following pages . PROJECT TERMINI : DEVIL' S CANYON CHANNEL AT KENDALL DR AND CAJON BLVD TYPE OF WORK: WIDEN BRIDGES LENGTH: 0 . 0 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Construction Estimated .Cost ) State Share Funds Matching Funds FY94 $ 0 Local OTHER OTHER S 732561 FY95 $ 164313 $ 568248 $ 0 $ 0 FY96 $ 0 City of San Bernardino STATE OF CALIFORNIA Department of Transportation By By Mayor Chief, District Liaison Branch Office of Local Programs Date Date Attest Title City Clerk hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date $ 164313 . 00 C^apterj Statutes Item Year Program 1BC1 Fund Source AMOUNT 55 1993 2660-125-042 93-94 20.25.010.100 C 258010 042-T 164313.00 Approved as to form and legal content: Jades F. Penman City Attorney Page 1 of 3 By i 08-SBD-0-SBD DATE : 10/24/95 r SB94 -5033 ( 152 ) SPECIAL COVENANTS OR REMARKS 1 . It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made . The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $164313 to be encumbered and reimbursed as follows : FY 93-94 $ 0 FY 94-95 164313 FY 95-96 0 Any increase in State Partnership funds will require a revised program supplement . Any decrease in State Partnership funds will require a revised finance letter. 2 . The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount . 3 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement : A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements . B . The LOCAL ENTITY will invoice the State for the full "State ' s Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State ' s Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost . Page 2 of 3 08-SBD-0-SBD DATE : 10/24/95 r SB94 - 5033 (152) SPECIAL COVENANTS OR REMARKS C. Prior to reimbursement under this Program Supplement , a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4 . In accordance with the State-Local Transportation Partnership Program Guidelines dated June 8 , 1994 , project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guildelines as limited to certain maximum costs and to non-early reimbursement projects of $300 , 000 or less . 5 . The Reimbursement Ratio for this Cycle 4 (93/94) Project is 22 . 430 . Page 3 of 3 .