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HomeMy WebLinkAbout05- Parks, Recreation & Community Services C"TY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: ANNIE F. RAMOS, DIRECTOR Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A CONCESSION AGREEMENT BETWEEN Dept: PARKS, RECREATION & COMMUNITY SERVICES THE CITY OF SAN BERNARDINO AND THE COUNTY . . OF SAN BERNARDINO, AND RATIFYING LETTER OF Date: JANUARY 8, 1996 AUTHORIZATION TO MAKE REPAIRS DATED r�`5- (J JANUARY 11, 1996. R Synopsis of Previous Council action: October 29, 1992 - Resolution 92-407 adopted authorizing application and securing surplus property at Norton Air Force Base. March 9, 1995, - Resolution 95-55 adopted authorizing acceptance of and agreement to conditions of quit claim deed for Norton Air Force Base recreational properties. Recommended motion: Adopt Resolution. Signature Contact person: JOHN A KRAMFR Phone: 5031 Supporting data attached:_Staff Report, Agreement, Resolution , Ward: Letter of Authorization FUNDING REQUIREMENTS: Amount: N/A Source: (Acct. No.) (Acct. Description) — ,GJ Finance: Council Notes: a �- �� r'z5 75-0262 V Agenda Item No_ STAFF REPORT NORTON AIR FORCE BASE RECREATION PROPERTIES JOINT USE AGREEMENT PROPOSAL The department is proposing to enter into a use agreement with the County of San Bernardino Probation Department for shared use of the recreation facilities at Norton Air Force Base. These facilities were acquired through a public benefit transfer on January 1, 1995 pursuant to the Authority of the Federal Property and Administrative Services Act of 1949 and particularly as amended by Public Law 91-485. This acquisition was initiated by Council action through Resolution 92-407 (October 20, 1992) which authorized "the Mayor to make application for and secure surplus property at Norton Air Force Base for Public Park and Recreation Purposes." The Quit Claim Deed was executed by Council action in March, 1995. PROPERTY DESCRIPTION The 7.5-acre property consists of four distinct facilities: a multipurpose facility (further described as the Galaxy Recreation Center); a gymnasium/fitness center; a swimming pool and tennis courts with a perimeter jog/walk track. A. Galaxy Recreation Center The Galaxy recreation center is a two-story, 19,721 square-foot building. The main feature of this building is the ballroom, consisting of a stage, a 3,500 square-foot floor and an overall capacity of 245. Built-in wall partitions can divide the floor area of the ballroom into three sections. Other features of the building include offices, a billiard room, a game room, a commercial kitchen, a snack bar, a fitness center, a music room and conference rooms. A 75-space parking lot fronts the building. B. Gymnasium/Fitness Center This facility consists of two buildings, totalling 21,300 square feet. The main structure is two stories in height, and contains a hardwood floor gymnasium, a fully-equipped fitness center, three locker rooms (280 lockers) with saunas and showers, a laundry room and an office. The gymnasium has one main basketball court, two short cross courts, bleachers and an electronic scoreboard. The overall capacity of the gym is 2,000. The fitness center is large and well-equipped with Nautilus and Universal equipment, stair climbers, treadmills and free weights. A smaller two-story structure, located to the immediate west of the main building, presently houses four racquetball courts. C. Swimming Pool The pool facilities consist of main pool, a wading pool and a bathhouse. The facilities are equipped with lighting for nighttime use. The main pool is olympic sized (25 yards x 8 lanes) with depths ranging from 3 to 12 feet, and has both a three-meter and one- meter board. The pools are constructed of concrete composition, and are operated on a high-pressure sand and gravel filter system with gas chlorine. D. Tennis Courts and Jog/Walk Track These facilities are located to the north of the gymnasium/fitness center. Six hard court construction tennis courts are provided, of which four are furnished with lighting for nighttime use. In addition, one multipurpose court is provided for uses such as basketball, volleyball and shuffleboard. Encircling the courts is a one-quarter mile running track. BACKGROUND The acquisition of N.A.F.B. recreation facilities was proposed to this department by the Mayor's Office in 1989. The department developed a "Report on the Feasibility of Public Use of Recreation Facilities at Norton Air Force Base." This report included additional properties to those received and identified renovation and start-up costs close to $ 2.5 million over a 5-year period. This report was provided to the Mayor's Office, the Inland Valley Development Agency and the Department of Interior, National Park Services, identified as the liaison in PL 91-485. In 1992 the National Park Service advised this department that a formal federal application should be filed by the City. Resolution 92-407 authorized this application which was subsequently submitted. A newspaper article in June, 1993 described the City's efforts to acquire the recreation properties, including the base golf course. In March, 1994, the Air Force announced its "Record of Decision." An article appearing in April, 1994 described the disposition of the recreation properties as well as the remaining 2,000 acre base. These articles stimulated public inquiry regarding availability of the recreation properties. In the preparation process for the department's budget, it was made evident that general fund monies would not be available for these facilities. The department received notification of the impending transfer and a refined operating budget was developed for the City Administrator's Office in January, 1994. The department began exploring the possibilities of partnerships to open these facilities when the transfer was completed. The department followed through with the public inquiries and also initiated contacts including the San Manuel Indian Tribe, Golds Gym, Y.M.C.A. and Y.W.C.A. regarding such arrangements. The only contact that was productive was with the San Bernardino County Probation Department. Several meetings were held to develop the conditions outlined below. - 2 - CONDITIONS Term: A seven-year term is proposed with an optional three-year extension. Rent: In lieu of rent, the County will pay all conversion costs, estimated at $ 170,100. These costs are essential to meet building and fire codes as well as repairs to the roofs and the ceilings. Utilities: All utilities will be established by the City. The County will pay 100-percent of utility costs except where costs are offset by City use. Usage: County will have exclusive use of the second floor of the Galaxy Building. The City will retain the control office on the first floor. The remainder of the first floor will be common use areas which are available on a reservation basis to the City or County. City will be the lead agency to maintain the schedule. IThe gymnasium will be a joint-use with a standing schedule of use to be established. City will retain exclusive use of the office areas. The fitness areas and racquetball courts will be exclusively used for the first two years by the County, except that City employees may use the facilities for fitness programs at any time as long as County is present. Maintenance: The City will be responsible for any structural repairs, repairs of the electrical, plumbing and sewage system, air conditioning/heating systems, outside lighting, irrigation and tennis court nets as necessary. County will maintain the building and grounds including painting over graffiti, mowing and edging, weeding, sweeping sidewalks and parking lots, trimming bushes, cleaning windows, custodial services, furnishing all custodial supplies and equipment and servicing of fire extinguishers. SUMMARY AND EVALUATION The San Bernardino County Probation Department, facing the obligation of relocating its Juvenile Justice Center, approached this department with regard to utilizing recently acquired property at N.A.F.B. after seeing articles in the Sun regarding the public benefit transfer. City staff, cognizant of the fact that traditional resources to open and operate these facilities was virtually non-existent, welcomed the opportunity for discussion. Particularly compelling factors were the eight-percent reduction in the department's 1995-96 FY Budget, the fact that the base was being opened to public access, making these facilities vulnerable to criminal activities, I.V.D.A.'s response that there were no funds to assist the City and the inability to identify other potential renters or co-users. - 3 - Discussions with the County Probation Department resulted in a proposed Joint-Use Agreement that would allow the County use of portions of the facilities for seven years. In exchange for this, the County would pay for renovations estimated at$ 170,100 required to bring the facilities up to code, pay all utility costs except where there is a direct incurrence by the City, and to perform ongoing grounds and building maintenance for which the City is not budgeted. There are several advantages and disadvantages associated with this arrangement. Advantages 1. The facilities will receive $ 170,100 worth of renovations at no expense to the City. 2. The buildings and grounds will receive ongoing maintenance. This will keep these facilities from further deterioration and eliminate the dilemma of trying to budget for these services when the department's budget for existing services continues on a down- size mode. 3. The buildings become occupied - a condition that could not otherwise be expected for several years. Occupancy will reduce the likelihood of vandalism, graffiti and burglary. 4. Services to youth-at-risk are retained through a partnership between the City and County. 5. The City and its citizens have an avenue to utilize these facilities with some immediacy when, practically, such access is unforeseeable. While uses will be limited essentially to fee-based uses to start with, any use was not anticipated for several years until code compliance and repairs could be accomplished. 6. City employee access to the gym and fitness facilities will allow us to develop organized fitness programs for them. Disadvantages 1. The City will not have the flexibility to utilize the total facility because of the occupancy by the County. 2. The County's clientele will be perceived as less than desirable, possibly affecting City users or neighboring use. This factor is mitigated by the fact that the same or similar clientele are already present due to the location of Los Padrinos and Grace Church Homeless programs nearby. RATIFICATION OF LETTER The County has been provided a letter preliminary to adoption of the agreement authorizing entry and repairs in order that the work could be done on the roofs so as to prevent additional rain damage. Based on the analysis of the arrangement, a partnership with the County is strongly recommended. - 4- 11/30/95 amt nor[on 0 - C I T Y O F V'� O an bernardino O F F I C E O F T H E M A Y O R T O M M I N O R M A Y O R January 11, 1996 9 4 This letter authorizes the County of San Bernardino to enter property and make repairs to the roofs and structures of the Galaxy Recreation Center and Gymnasium at Norton Air Force Base, owned by the City of San Bernardino, This authorization is subject to the following conditions: 0 1. Authorization is for a period beginning with the date of this letter and continuing to the point in time when the City takes acction regarding a joint use agreement with the County regarding these facilities. 2. County assumes full monetary responsibility for all work performed with no obligation by the City to reimburse the County should a joint use agreement not be established. 3. County agrees to accept full responsibility for any and all acts of its agents, employees or contractors and agrees to remedy or repair any damages caused directly or indirectly by its activities. 4. County agrees to indemnify and defend City for liability or claims for damage for personal injury, death or property damage resulting from any acts or omissions on the premises during the term of this authorization. 5. Each and all repair activities will be concluded with the express approval of the Director of the Parks, Recreation and Community Services Department or her designee. Sincerely, 'To4Minor Mayor TM:JLV:sc 3 0 0 N O R T H D S T R E E T , S A N B E R N A R 0 1 N O , C A L I F O R N I A 9 2 4 1 8 . 0 0 0 1 (9 0 9) 3 8 4 - 5 1 3 3 • F A X-(9 0 9) 3 0 4 - 5 0 6 7