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Home My WebLink About21- Parks, Recreation & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: ANNIE F. RAMOS, DIRECTOR Subject: REQUEST FOR WAIVER OF FEES IN THE AMOUNT OF $345.00 FOR USE OF SECCOMBE Dept: PARKS, RECREATION & COMMUNITY SERVICES LAKE PARK BY THE CAMP FIRE BOYS AND GIRLS. Date: FEBRUARY 27 , 1996 Igo ir"Is Synopsis of Previous Council action: None Recommended motion: Form Motion 1 : That the request to waive fees for use of Seccombe Lake Park by the Camp Fire Boys and Girls in the amount of $345.00 be denied. Form Motion 2: That the request to waive fees for use of Seccombe Lake Park by the Camp Fire Boys and Girls in the amount of $345.00 be approved. Signature Contact person: TOM BOGGS Phone: 5032 Staff epor 0-f-Raquest Supporting data attached: and Application Ward: 1 FUNDING REQUIREMENTS: Amount: * 345.00 Source: (Acct. No.) (Acct. Description) Finance: Council Notes: * These funds would be deposited into a revenue account for use of facilities should the requesting group be required to pay. These are funds which assist the department in offsetting some of the costs associated with staffing, utilities and repair costs for furnishing the facitlity. � I SPECIAL CONDITIONS OF PERMIT As Part of the Public Park Use Permit, the following repre- sents an understanding between the City of San Bernardino and Camp Fire Boys & Girls relating to the use (applicant) of Seccombe Lake Park for Walk-A-Thon (name of facility) Fundraiser (purpose of use) during the period 6/1/96 7:30 A.M. to 6/1/96 3:00 P.M. (date and hour) (date and hour) All requirements must be completed not later than May 24, 1996 Failure to (5 working days prior to event) comply with any provision/requirement of these special conditions will be cause for immediate termination of this permit. PERMITS AND LICENSES Applicant agrees to obtain all necessary permits and licenses required for the various activities and events to be conducted throughout the period of use of the facility and to provide proof of same to the Parks, Recreation and Community Services Department. Following is a list of permits, licenses and other require- ments: 1. TEMPORARY USE PERMIT - Apply for this in the Planning and Building Services Office, Third Floor, City Hall. 2. FIRE DEPARTMENT PERMIT - Apply for this at the City Fire Department, 200 E. Third Street. 3 . ENVIRONMENTAL HEALTH ITINERANT PERMIT - Apply for this at 385 N. Arrowhead Avenue. 4. BUSINESS LICENSE - This includes a Business License for each vendor and service provider. ) Apply for this at City Clerk's Office, Second Floor, City Hall. -1- 5. ABC LICENSE AND TEMPORARY SELLER'S PERMIT AND SALES AND USE TAX RETURN - (For Alcohol Sales ) Apply for this at the State Board of Equalization Office, 303 W. 3rd Street. 6 . Permit authorizing Carnival and other outdoor enter- tainment - apply for this at City Police Dept. , Vice and Narcotics Division. Ride vendors will be in compliance with all California State Division of Occupational Safety and Health policies dealing with carnival amusement rides and covered under law by Labor Code Sections 7900 through 7915. Ride vendors will comply with Police Department personnel or other City department personnel requests to inspect their ride permits. In the event of a malfunction of an amusement ride or an accident resulting in a patron injury or fatality, the ride vendor will immediately notify the Police Department fully cooperate with the investigation. SECURITY AND CROWD CONTROL Applicant will provide security and crowd control for the event on a 24 hour basis with a written duty schedule to be provided to the Parks, Recreation and Community Services Department and the Police Department. The duty schedule will provide the name, address and telephone number for the individual responsible for security along with the names and duty times for each individual working as crowd controller and/or day/night security guard. CLEANLINESS OF FACILITY AND CLEAN-UP DEPOSIT Applicant will provide for continuous clean-up during the event. Applicant will make arrangements with City Refuse Division for provision of trash bins and for the time the bins are to be emptied. Applicant agrees to provide person- nel to empty trash receptacles into the large trash bins prior to scheduled pick-up time by the Refuse Division. A facility Cleaning Deposit of $ 750.00 is required. The facility shall be cleaned by applicant not later than 5/24/96 5:00 p.m. . (Date/Time) Cleaning Deposit shall be forfeited if, upon inspection by a Parks, Recreation and Community Services Department represen- tative, the facility has not been properly cleaned. PORTABLE RESTROOMS Applicant agrees to provide portable restrooms as required for the anticipated attendance. Restrooms will be strateg- ically located and will be kept clean and supplied by applicant. -2- a EMERGENCY RESPONSE Applicant agrees that in the event of an emergency response by City forces as a result of activities of the event, all salary and material costs shall be borne by the applicant; i.e. , plugged sewer lines, electrical failure, riots, mass arrests, major crime responses, etc. ALCOHOLIC BEVERAGE SALES AND/OR CONSUMPTION Alcoholic beverage use for any event on City operty must be approved by the City Administrator. Iition, alcoholic beverage sales must be approved by the Police Depart- ment and an ABC License must be obt 'ned. Alcohol use fees are $ The Parks, Recreation and C unity Services Department will forward the request for cohol use to City Administrator when the formal reques is received and the alcohol waiver fees are paid. In the event that alcoholic beverage sale and/or use is approved for thi event, . the applicant shall hold the City Harmless from y potential, liability claims resulting from the sale and r use of alcoh is beverages on the facility premises. Applic t will strictly enforce all A laws with particular atte ion to the prohibition of sale an r use of alcohol by mi s and by requiring proper identificat when necessary. CONTRACTURAL AGREEMENTS Applicant shall furnish to the Parks, Recreation and Com- munity Services Department a copy of signed contracts between applicant and any vendors or other providers of services for the event. INSURANCE REQUIREMENTS Applicant shall procure and maintain in force during the term of this permit and any extension thereof, at its expense, public liability insurance in companies and through brokers approved by City, adequate to protect against liability for damage claims through public use of or arising out of acci- dents occurring in or around the premises, in a minimum amount of $1, 000,000. The City shall be named as additional insured in the policy. The Applicant's insurance will be primary to any coverage the City of San Bernardino may have in effect. Such insurance policies shall provide coverage for City's contingent liability on such claims or losses resulting from activities of the permit. An appropriate certificate of insurance shall be furnished to the Director of Parks, Recreation and Community Services. Failure to -3- provide insurance as stated herein will be cause for immediate termination of this permit. In addition, all vendors and service providers shall provide Certificates of Insurance in the amount of $1, 000, 000 with the City named as additional insured._ BOND FOR DAMAGES AND OTHER UNFORESEEN COSTS Applicant shall provide a damage bond in the amount of $ 1 ,000.00 to cover damages to City property and equipment which may occur and to recover other costs which may accrue as a result of the scheduled activities. -4- 8/20/91 FACILITY USE FEES & DEPOSITS FEES NON—REFUNDABLE quip/Facility/Sere. Unit Quantity Unit Price Extension Seccombe Lake Park Use Fe $100.00 Chairs 1 .50ea 42 .0 Tables 8.00 e 5 Bar-B-QuQ Grills 0.00 a TOTAL $ 345.00 DEPOSITS REFUNDABLE yPE CASH/CHECK Damage Bond $1 ,000.00 Clean-up Deposit $ 750.00 TOTAL $ 1 ,750.00 (SPECIALCOND#2) f tZK I Ai o i i 7 1� c� y� j4 r�sT H�At�r�r� r