HomeMy WebLinkAbout20- Parks, Recreation & Community Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: ANNIE F. RAMOS, DIRECTOR Subject: REQUEST FOR WAIVER OF FEES IN THE AMOUNT
OF $82.00 FOR THE USE OF SECCOMBE LAKE
Dept: PARKS, RECREATION AND COMMUNITY SERVICES PARK AND PAVILION BY THE VOCATIONAL
MPROVEMENT PROGRAM, INC.
W1 11 Lill IF-4qL-
f Date: FEBRUARY 26, 1996
Synopsis of Previous Council action: None
FEB'27'913PM 3:29
Recommended motion:
Form Motion l : That the request to waive fees for use of Seccombe Lake Park
and Pavilion by the Vocational Improvement Program, Inc. in
the amount of $82.00 be denied.
Form Motion 2: That the request to waive fees for use of Seccombe Lake Park
and Pavilion by the Vocational Improvement Program, Inc. in
the amount of $82.00 be approved.
Signature
Contact person: TOM BO>>S Phone:_ 5032
Staff Report, Letter of Request
Supporting data attached: and Application Ward: 1
FUNDING REQUIREMENTS: Amount: * $82.00
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes: * These funds would be deposited into a revenue account for use of facilities
should the requesting group be required to pay. These are funds which assist the department
in offsetting some of the costs associated with staffng, utilities and repair costs for
furnishing the facility.
75-0262 Aqenda Item No_ °2
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
REQUEST FOR WAIVER OF FEES IN
THE AMOUNT OF $82.00 FOR USE
OF SECCOMBE LAKE PARK AND PAVILION
BY THE VOCATIONAL IMPROVEMENT
PROGRAM, INC.
The VOCATIONAL IMPROVEMENT PROGRAM, INC is a non-profit program which
provides vocational training and placement services for the disabled and homeless. They receive
funding and support through state and county government. They are planning an informational
program at Seccombe Lake Park for "Mental Health Day". The fee for use of the facilities and
equipment for this event is $82.00. They have requested that the fee be waived. (Please see the
attached letter from Vocational Improvement Program, Inc.)
Resolution No. 94-66 allows the Mayor and Common Council to exempt non-profit corporations
and associations organized primarily for patriotic, civic betterment or charitable purposes from
the rates and fee schedules for use of parks and recreation facilities, services and equipment
under the condition that paying the fees would create a hardship and if the event is of unusual
benefit to the citizens of San Bernardino.
The Vocational Improvement Program, Inc. provides a vital service to the community. The
planned event will provide a positive program for informing our community of the needs of and
services for the disabled and homeless citizens of San Bernardino. Therefore, they do meet the
qualification for having the fee for the use of facilities and equipment waived in the interest of
providing positive benefit to citizens of our community.
2-26-96/jj
I Voc. Imp Prog./Waive Fee
VOCATIONAL
�MPPOVEMENT
ROGRAM INC. i
P V�v
F_
January 16, 1996 A Department of Rehabilitation Funded Program
To: Parks, Recreation and Community Services
Re: Use of Public Park Facility/Fee Waiver
We are asking that the fee for the Gazebo area be waivered. An explanation
as to what V.I.P. provides and the Services that we offer to the Community is
as follows.
To Whom it may concern:
I am writing on behalf of Vocational Improvement Program Inc. A private
Non-Profit organization providing Vocational training and placement services
for the Disabled.
V.I.P. is a part of a Cooperative Agreement working within the Community of
the Inland Empire. Currently we are working closely with Department of Mental
Health Homeless Program, located at 590 N. Sierra Way in San Bernardino.
Our Component is based on Individuals working with the Department of
Rehabilitation, funding the Services to provide work skills and Placement
Services to the Consumers of the Department of Mental Health.
Every Year Mental Health is Recognized by a "Mental Health Day" where we will
gather around in a structured environment to appreciate our Health as well
as educate anyone involved in furthering their Health Prevention and On-going.
We are asking to reserve the center Gazebo in the park for May 14, 1996.
Some of the activities we will be having are small booths such as the Inland
Aids Project, County Health Department and a small Christian Band, which will
provide music.
I have enclosed a pamphlet of V.I.P. as well as information in how we are
involved with Department of Mental Health of San Bernardino.
If you have any questions please feel free to contact me at (909) 387-7675.
Sincerely,
Donna Granillo/Program Coordinator
10722 Edison Court • Rancho Cucamonga, California 91730 • (909) 483-5924 • Fax: (909) 483-5927
�\NNAkU(t
PARKS, RECREATION AND COMMUNITY SERVICES
�—` APPLICATION/PERMIT
TO USE PUBLIC PARK OR RECREATION FACILITY
oN�fDIN\
Date of Application: JANUARY 16, 1996
Name and Address of ApplicanVOrganization:VOCATIONAL IMPROVEMENT PROGRAM INC. 590 N. Sierra way
San Bernardino Calif 92401
Facility Requested: GAZEBO CIRCLE SECCOMBE LAKE PARK
Date of Activity: May 14,1996 Time of Activity: 1 :30 BM A.M./P.M. To_3:30 pm A.M./P.M.
Nature of Activity/Event: "Mental Health Mon h" �'OnrPrt for Health Ac �r
Describe Planned Activities: .razz/rhri sti an ranc e-rr hnr digs/ \t
hamhrgrs,drinks, group sessions
on Health Awareness, Health Department and Inland Aids project will have handouts.
Estimated Attendance: 10 Is Activity Open to the Public? yes Admission Fee? $.00
Will Sound Amplification or Public Address System be Used?
Time of Day Amplifier is to be Used: 12:30 pm A.M./P.M. To 3:30 pm A.M./P.M.
(Section 12.80.130, City Municipal Code Applies.)
HOLD HARMLESS AGREEMENT
Applicant hereby acknowledges that he/she has read, understands, and will comply with all provisions of Chapter 12.80, Municipal
Code, City of San Bernardino, California pertaining to use of Park and Recreation facilities.' Applicant hereby assumes all
responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless anc)indemnify the City of San Bernardino,
California,from any and all liability for injury to persons or property occuring as a result of this activity and agrees to be liable to said
City for and all damage to any park,facility, building,pool,equipment, and furniture owned or controlled by City,which results from
the activity or permittee or is caused by any participant in said activity. \
Ignature o pp scant
'NOTE:This permit is subject to cancellation by any Police Officer
who determines violation of any provision of the City Municipal Code. AVAILABLE:Y--YES NO
SPECIAL CONDITIONS APPLY: YES NO
CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEES/DEPOSIT(S)REQUIRED: YES
deposit shall be forfeited. NO
FEES: Q L RECEIVED BY:
KEY DEPOSIT: Keys shall be returned within two (2) working days ON RECEIPT#: BY:
after the event for which the key(s) is issued. If key(s) is not returned DEPOSIT(Sy Jj20 RECEIVED BY:
promptly, the deposit shall be forfeited. DEPOSIT RETURNED TO: DATE:
Vocational Improvement Program Inc. Donna Gr iT VPROVED El DISAPPROVED DATE:
Printed Name of Applicant
590 N Sierra Way San Bernardino Calif
Address Director, Parks, Recreation& Community Services
(909) 387-7675 DISTRIBUTION:
City low Zip ^ Phone Number WHITE: DEPT./FACILrTY
/ GREEN: APPLICANT/USER
�1 CANARY: DEPOSIT FILE
Signature of Applicant PINK: POLICE DEPT.
GOLDENROD:RISK MGMT.
SPECIAL CONDITIONS OF PERMIT
As Part of the Public Park Use Permit, the following repre-
sents an understanding between the City of San Bernardino
and /c?C'��F+ �; � Dl�n�LfuA/A�1` Ul1>�I/la�r�1- , relating to the use
CC //
(al 1 .cant)n
of J�C�i ` e ��/fit= [�z2 C'Ze) for j I FA)
(name of Ufa ility)
( urpose of use)
during the period to ���� � ��_
date and hour) (date and hour)
All requirements must be completed not later than
-r--� Failure to
(5 working days prior to event)
comply with any provision/requirement of these special
conditions will be cause for immediate termination of this
permit.
PERMITS AND LICENSES
Applicant agrees to obtain all necessary permits and licenses
required for the various activities and events to be
conducted throughout the period of use of the facility and to
provide proof of same to the Parks, Recreation and Community
Services Department.
Following is a list of permits, licenses and other require-
ments:
• PORARY USE PERM - anning
ervices all.
2. FIRE DEPARTMENT PERMIT - Apply for this at the City Fire
Department, 200 E. Third Street.
ENVIRONMENTAL HEALTH ITINERANT PERMIT - Apply for this
at 385 N. Arrowhead Avenue.
4 . BUSINESS LICENSE - This includes a Business License for
each vendor and service provider. ) Apply for this at City
Clerk's Office, Second Floor, City Hall.
-1-
5 . BC LICENSE AND TEMPORARY SELLER'S PERMIT AND SALES�lj
USE TA. ETURN - (For Alcohol Sales ) Apply for this, ' the
State Boa of Equalization Office, 303 W. 3rd Str
6 . Permit au orizing Carnival and of outdoor enter-
tainment - app or this at City ice Dept. , Vice and
Narcotics Division.
Ride vendors will be in c ance with all California State
Division of Occupational a ty and Health policies dealing
with carnival amusemen ides d covered under law by Labor
Code Sections 7900 rough 7915. Ride vendors will comply
with Police De tment personnel o other City department
personnel re ests to inspect their r e permits. In the
event of a=- malfunction of an amusement r' a or an accident
resulti in a patron injury or fatality, the ride vendor
-wi-Ii ediately notify the Police Department ly cooperate
w' the investigation.
ECURITY AND CROWD CONTROL
Applicant will provide security and crowd control for the
event on a 24 hour basis with a written duty schedule to be
provided to the Parks, Recreation and Community Services
Department and the Police Department. The duty schedule will
provide the name, address and telephone number for the
individual responsible for security along with the names and
duty times for each individual working as crowd controller
and/or day/night security guard.
CLEANLINESS OF FACILITY AND CLEAN-UP DEPOSIT
Applicant will provide for continuous clean-up during the
event. Applicant will make arrangements with City Refuse
Division for provision of trash bins and for the time the
bins are to be emptied. Applicant agrees to provide person-
nel to empty trash receptacles into the large trash bins
prior to scheduled pick-up time by the Refuse Division. A
facility Cleaning Deposit of $ lD0 .vt-� is required.
Th f cility shall be cleaned by applicant not later than
(Date/Time)
Cleaning Deposit shall be forfeited if, upon inspection by a
Parks, Recreation and Community Services Department represen-
tative, the facility has not been properly cleaned.
NSA
able restrooms as required n(_'5LEU0M5 W111 f
-_ a •ep clean and supp y
-2-
EMERGENCY RESPONSE
II�UU "`Applicant agrees that in the event of an emergency response
by City forces as a result of activities of the event, all
salary and material costs shall be borne by the applicant;
i. e. , plugged sewer lines, electrical failure, riots, mass
arrests, major crime responses, etc.
HOT-Tr RF AND/OR CONS UMPTIO
Alc verage use for any event on City property-'must b
- approved y the City Administrator. In addition, alco is
beverage s must be approved by the City Police epart-
ment and a C License must be obtained:' Alco use fees
are $
The Parks, Rec eatio and Community S ices Department will
forward the requegt fo Alcohol a to City Administrator
when the formal request -' r ived and the alcohol waiver
fees are paid. \
i
In the event that a lic bever sale and/or use is
approved for this ent, 'the applicant all hold the City
Harmless from an potentials iability clai resulting from
the sale and/ use of alcoho 'c beverages o he facility
premises.
Appl ' nt will strictly enforce all C laws with par cular
at ntion to the prohibition of sale a d/or use of alcohol by
requiring proper i en i i a ion when neces
Applican fur o rks,�'Res ation a -
munity Service - ar of signed c tween
applicant ve rs or iders of services
t .
INSURANCE REQUIREMENTS
Applicant shall procure and maintain in force during the term
of this permit and any extension thereof, at its expense,
public liability insurance in companies and through brokers
approved by City, adequate to protect against liability for
damage claims through public use of or arising out of acci-
dents occurring in or around the premises, in a minimum
amount of $1, 000, 000. The City shall be named as additional
insured in the policy. The Applicant's insurance will be
primary to any coverage the City of San Bernardino may have
in effect. Such insurance policies shall provide coverage
for City's contingent liability on such claims or losses
resulting from activities of the permit. An appropriate
certificate of insurance shall be furnished to the Director
of Parks, Recreation and Community Services. Failure to
-3-
provide insurance as stated herein will be cause for
immediate termination of this permit.
In addition, all vendors and service providers shall provide
Certificates of Insurance in the amount of $1, 000, 000 with
the City named as additional insured.
dama bond i e amount of
$ o er damages 0 y and
equipment may occur an recove r costs ch
may a as a result of the schedu ctivities.
B
i
I
i
i
I
I
-4-
8/20/91
FACILI`T'Y USE FEES & DEPOSITS
FEES NON-REFUNDABLE
quip/Facility/Serv. Unit Quantity Unit Price Extension
�
4L d"
TOTAL
DEPOSITS REFUNDABLE
YPE CASH/CHECK
//D
I
' TOTAL $
DEPOSIT RETURNED TO:
(SPECIALCOND#2)
Signature Date
I
Printed Name & Address