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HomeMy WebLinkAbout35- Council Office CITY OF SAN BERN"' RDINO - REQUEST FOR r )UNCIL ACTION -om: Councilman Ralph Hernandez, Third Ward Subject: Code Enforcement Time Lines F Council Office ate: August 16, 1995 ,nopsis of Previous Council Action: scommended Motion: To discuss and take possible action regarding Code Enforcement time lines. 2igLnatura= intact Person: Councilman Ralph Hernandez Phone: 5333 .rpporting Data Attached: no Ward: JNDING REQUIREMENTS: Amount: ` Source: (Acct.No.) (Acct. Description) —Finance: :)uncil Notes: AGENDA ITEM NO. 95' City of San Bernardino Department of Planning and Building Services TO: Mayor Minor. and City Council FROM: Al Boughep Director of Planning and Building Services SUBJECT: Code Enforcement DATE: September 5, 1995 (Revised September 13 , 1995) COPIES: Attached are outlines of the normal and summary code enforcement processes. The normal process may take up to 80 days to gain compliance. Summary abatements, i.e. abatement action taken without notice to property owners, can occur when justified almost immediately. During the last fiscal year, our Code Compliance Division conducted 115 summary abatements. The vast majority of complaints received are resolved through voluntary compliance, i.e. situation is corrected without direct expenditure of City abatement funds. During the past fiscal year, the City has expended over $250, 000 in abatement funds. This is over a 55 percent increase in the funds that were expended the previous four years ($162, 000 average) . This reflects the aggressive abatement activity that we have had during the past year. The Department is coordinating general code compliance, the Neighborhood Revitalization Team, the Neighborhood Services Teams, in conjunction with the Police Department, and the Rental Housing Inspection Program. These programs have generated additional demands on abatement activities and cost. In order to ensure overall performance, additional code officers are needed. Attached is a preliminary budget for an additional five (5) Code Compliance Officers. This budget was revised from the item submitted to the Mayor and Council on September 5, 1995. AL:mkf 2046 ADDITIONAL INFORMATION NO. 3-� 0 Normal Abatement Situation 1. Complaint Received - 1 to 10 day response time depending upon severity 10 days 2 . Inspect Site - Notice of Violation sent to property owner - schedule for reinspection 12 days 3 . Reinspect Site - Notice to all vested owners, schedule for Board of Building Commissioners (BBC) , prepare statement of direct cost. BBC orders corrective action 20 - 30-days 4 . Appeal period of 15 days, before next action 15 days 5. Abatement warrant obtained to abate site 5 days 6. For board-ups, trash and debris, contractor boards/cleans site within 10 days 10 days SITE ABATED 75 - 80 days NOTE: If a demolition is required, add an additional 60 days to process to obtain AQMD permits and obtain bids from contractors. 7. Action referred back to BBC to assess all costs to property owners 0 Summary Abatements 1. Complaint Received - 1 to 2 days response time to inspect 0 - 1 day 2 . Contractor ordered to clean or board site immediately - same or next day 0 - 1 day SITE ABATED 0 - 2 days NOTE: If occupants are being displaced, they are given 72 hours to relocate and are directed to social agencies as appropriate. During FY 94-95, 161 properties were board or demolished. Of these, 115 were handled as summary abatements. Summary Abatements: Government Code section 38772 authorizes municipalities to enact summary abatement ordinances. The City uses summary abatement during emergencies where it must act without first obtaining a court order or formal administrative approval. In most enforcement cases the City is well-advised to use either the court or administrative hearing process to obtain permission before abating the nuisance. Yet, summary abatement may be necessary in those emergency situations where the conditions are so severe that the tenants must be vacated or a building must be demolished without prior notice to the owner. Such a scenario could occur with sewage leaks, hazardous or toxic materials, or structural damages caused by earthquakes. AL:mkf/9-95 2044 Revised 9/13/95 CURRENT AND PROPOSED BUDGETS FOR CODE COMPLIANCE DIVISION CURRENT BUDGET TOTAL PROPOSED ADDITIONAL TOTAL GRAND FY 95-6 FY95-6 PROPOSED BUDGET TOTALS i PERSONNEL PERSONNEL 1 Code Compliance Supervisor 5 Code Compliance Officers 1 Sr. Code Comp. Officer 1 Typist Clerk III 3 Code Comp. Officers 1 Typist Clerk II 1 Typist Clerk III 1 Typist Clerk 11 311,900 252,700 $ 564,600 MAINTENANCE/OPERATION MAINTENANCE/OPERATION Materials and Supplies 9,000 Materials and Supplies 9,000 Education and Training 3,300 Education and Training 2,000 Printing Charges 9,000 Printing Charges 9,000 Postage 20,000 Postage 10,000 Copy Machine Charges 6,000 Copy Machine Charges 6,000 Other Operating Expenses 13,900 Other Operating Expenses 15,000 (Photography, Uniforms (Photography, Uniforms, Misc. Expenses) Misc. Expenses) 61,200 51,000 112,200 .1NTRACTUAL SERVICES CONTRACTUAL SERVICES Contractual Services 1,000 Other Professional Services Other Professional Services 145,000 (Abatements, Board-Ups) 150,000 (Abatements, Board-Ups) 146,000 150,000 296,000 INTERNAL SERVICE INTERNAL SERVICE CHARGES CHARGES Vehicle Maintenance 13,100 Vehicle Maintenance 11,000 Workman's Compensation 4,800 Workman's Compensation 6,179 MIS Charges 5,600 MIS Charges 5,600 Telephones/Pagers 8,500 Telephones/Pagers 8,500 Vehicle Replacement 11,300 Vehicles 43,300 29,000 72,300 TOTAL CURRENT BUDGET TOTAL PROPOSED REQUIREMENTS 562,400 BUDGET REQUIREMENTS 482,700 $1,045,100 *Assumes there would be no purchase of new vehicles. Old Police vehicles would be used, if available, otherwise an additional $70,000 would be needed to purchase five (5) new vehicles. **Given the Department's aggressive code enforcement abatement actions, this may not be sufficient ling for the balance of the fiscal year. mkf/2104