HomeMy WebLinkAbout33- Personnel CITY OF SAN BERN INO - REQUEST FO- COUNCIL ACTION
From: BARBARA DILLON Subject: AMENDMENT TO RESOLUTION 6413, SECTION TEN,
DIRECTOR OF PERSONNEL GENERAL UNIT EMPLOYEES
Dept: PERSONNEL
Date: SEPTEMBER 29, 1995
Synopsis of Previous Council action:
AT THE DECEMBER 19, 1994 COUNCIL MEETING, THE MAYOR AND COMMON COUNCIL APPROVED
THE AMENDMENT TO RESOLUTION NO. 6413, SECTION TEN.
Recommended motion:
I�OPT RESOLUTION.
Signature
Contact person: BARBARA DILLON Phone: %5161
Supporting data attached: YES Ward:
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes: 7z°
75-0262 Agenda Item No. 3 3
CITY OF SAN BERNA.MINO - REQUEST Mvi COUNCIL ACTION
STAFF REPORT
Attached is an update of Resolution 6413, Section 10. The below
listed positions were added or deleted at the following Council
meetings:
AGENDA IM/
TITLE NO. CHANGE TO DATE OTHER
A. FINANCE
Printing Services
Assistant 1 Delete 8-7-95 Item #27
B. PARRS, RECREATION &
COMMUNITY SERVICES
Community Services Center
Specialist 1 Add Inadvertently dropped
from resolution
Coordinator of
Volunteers 1 Add 3-21-95 Dept. Memo
Maintenance Plumber I 1 Delete 2-6-95 Item #7E
Maintenance Plumber II 1 Add 2-6-95 Item #7E
Retired Senior Volunteer
Coordinator 1 Add 3-21-95 Dept.Memo
Senior Companion
Program Coordinator 1 Add 8-23-95 Dept. Memo
C. PLANNING & BUILDING SERVICES
Housing Inspector (Rental
Housing Program) 4 Add 1-23-95 Item #24B
Senior Housing Inspector
(Rental Housing
Program) 1 Add 1-23-95 Item #24B
D. PUBLIC SERVICES
Abatement Aide 1 Add 4-17-95 Item #22B
Abatement Coordinator 1 Add 4-17-95 Item #22B
Automotive Parts
Specialist 1 Add 4-17-95 Item #22B
Senior Secretary 1 Add 4-17-95 Item #22B
Tree Trimmer II 1 Add 4-17-95 Item #22B
E. RISK MANAGEMENT
Workers' Compensation
Claims Assistant 2 Add 4-3-95 Item #19A
75-0264
FINANCE DEPARTMENT
ITEM #27
0
0 0 0
o
v}
c
v}
0 0
O -W LO N In U1 10 W
O N O 0 •
M N O Ln fn to
v}
N V} ea
—•4 n O x
+_
,,, to j o -14 O
00 U E U) L O O U1 r�
u '� `o n0,r o° 41 a 47
o N
H .° c 4-) `v .N x ai
a �4 14 x � U ro $4
O a -H
b a► a a
w° U '-� tr 4J o '� H
[] s� c w
00 N
tT U O U .,�� tr 0 v) U to
N 't7 Q) a► 4J W b tip $ U
1J 1J O .4 O
U U U ••i
C 3.i i cc 0 GL y E,,
•.� -.i
O10Uv»
a • • • j $4
a a a � •
M
y �" a
0
a
0
x
a
PARKS, RECREATION & COACUUNITY SERVICES
RSVP COORDINATOR
COORDINATOR OF VOLUNTEERS
CITY OF SAN BERNARDINO
PARRS, RECREATION & COMMUNITY SERVICES PARTMENT
FIAP 23 PM 4. 48
MEMORANDUM
CITY GF S4:'.
TO: BARBARA DILLON, DIRECTOR OF PERSONNEL
FROM: ANNIE F. RAMOS, DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES DEPARTMENT
SUBJECT: SALARY INCREASE FOR SCP, RSVP AND VOLUNTEER COORDINATORS
DATE: March 21, 1995
COPIES: BARBARA PACHON, DIRECTOR OF FINANCE
The Senior Companion Program Coordinator (Class Code 03976
Retired and- Senior Volunteer Program Coordinator (Class Code 03975)
and the Coordinator of Volunteers (Class Code 03030) are grant
program employees who are categorized as general employees for pay
Purposes . These three positions should have received the 2% pay
increase on January 1, 1995 along with the other general employees.
Therefore, it is requested that the Resolution and Alpha Salary
Listing be changed to include the 2% pay increase and that pay
rates for the three employees filling the positions be adjusted
accordingly, retroactive to January 1, 1995 . The current budget
for the two programs has funding sufficient to cover this increase
in pay in the Grant Match, Account No. 001-381-5193 .
Following are the names of the three employees:
Name Current New
Position Rate Rate
Betty Deal SCP Coordinator *$15 .34/hr.
$15 . 6 7/hr_.
Deborah Weeks RSVP Coordinator '$11 . 03/hr.
Nancy Clatfelter Coordinator of $ 8 . 5962/hr.
V $ 8 . 78/hr.
Volunteers
* Mrs . Deal, SCP Coordinator, received a 5% merit increase in
1990/91 which placed her a step above the pay chart' s top step but
the chart was not updated.
Following is the pay range for the SCP Coordinator as shown on the
current Alpha Listing:
STEP 1 2 3 4 5
SCP
Coordinator 12 . 02 12 . 62 13 . 25 13 . 91 14 . 61
Pay rates should have been changed in 1990/91 to:
STEP 1 2 3 4 5
SCP
Coordinator 12 . 62 13 . 25 13 . 91 14 . 61 15 . 34
In an effort to alleviate situations where these grant program
employees are often mishandled in terms of timely increases in pay
and/or not considered when pay adjustments are made for all city
Positions, it is recommended that these three positions be placed
in Resolution 6413 as permanent full-time employees . This would
provide for their being considered for all changes in compensation
as all other employees are.
a
Grant employees are individuals who are hired to provide
supervision and administration of a program for which the City has
' applied and received funding for its operation. The employees are
hired and administered under the grantees' (the City' s) established
Policies which must be applied consistently without regard to the
source of funds used for salary support. The employee is a City
employee who is hired specifically for that program.
As regards the employees who administer the RSVP and SCP programs,
they are compensated both by grant funds and City funds . A portion
of the grant match for these programs is for salary and fringe
benefits which match those of other City general employees.
Therefore, it is suggested and recommended that the three City
Positions of RSVP, SCP and Volunteer Coordinators be placed in
Resolution 6413 as follows :
i
Rancre 1 2 3 4 5
Coordinator (1247) 1, 522 1, 598 1, 678 1, 762 1, 850
of Volunteers
RSVP
Coordinator 11287} 1, 876 1, 970 2, 069 2, 172 2, 28'1
SCP
Coordinator (1324) 2, 234 2 , 346 2, 463 2 , 586 2, 716
IE F. RAMOS, DIRECTOR
Parks, Recreation & Community Services
AFR: cj
�rrrrrir
PARKS, RECREATION & COMMUNITY SERVICES
SENIOR COMPANION PROGRAM COORDINATOR
CITY OF SAN BERNARDINO
PARKS, RECREATION & COMMUNITY SERVICES
INTEROFFICE MELIORANDUM
TO: BARBARA DILLON, PERSONNEL DIRECTOR
FROM: ANNIE F. RAMOS, DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES DEPARTMENT
SUBJECT: PAY INCREASES FOR S.C.P. COORDINATOR POSITION
DATE: AUGUST 23, 1995
COPIES:
--------------------------------------------------------------------------------------------------------------------
Attached is a copy of the Notice of Grant Award for the S.C.P. program. This award shows
an increase in the Federal Share in the Annual Salary for the Project Director (S.C.P.
Coordinator) in the amount of $ 3,197. This amount was added by the Grantor to provide an
increase in the S.C.P. Coordinator's compensation to $ 2,982 monthly. The increase was
granted because the pay for the position has not been increased by the Federal Program for the
past five years and they wanted to bring the salary more in range with the responsibilities and
rates for similar positions in the program. The position incumbent, Betty Deal, is currently at
Step 5, Range 1324 with a Monthly Salary of $ 2,716. Please take the necessary action to
change the pay to $ 2,982 monthly and change the rate accordingly.
It is further requested that the change in pay be made retroactive to July 1, 1995 as the increase
is for FY 1995/96 and all funds must be expended between July 1, 1995 and June 30, 1996.
Thank you for your assistance. If you have questions, please contact Tom Boggs at Ext. 5032.
Annie F. Ramos, Director
Parks, Recreation and
Community Services Department
AFR/amt
Attachment
I
Q O Q o Q Q Q Q O Q Q o 0 o Q Q o
Q N
N K W
N W U
� N p d'
W W
O x N
d W Z W _
Z CK N N N N N N N N N N N N N N M N N
M
�t O
m O J N P P Ln O O O O Co O O O O N uj 'n
S f- OC W M tc Ul N �Z Cl— P
W U N ^ 00 O
2 W ujj j M Ir
2 � O
2 Z N
2 W
QZ Ax N N N N N N N N N N N N N N N N N
CO O O O co
J W M Q O O N
v M P M v v
OC p N N
O
LAJ
W W p M M V
LL W
C
N N N N N N N N N N N N N M N N N
p ~ O^ ^ P v1 M Q M Q N O O O O O
O {!t
NO ^ ~ P P N U1 1A '? Mn M
cr Q d U Lr%
P
W ui �Q
Z O
j v Y N N N N N N N N N N
M M
m w
C v
O r Q
W Z
d
V W U U
Y d W
� cz W) -.3 X X X X X
O
2 Q. a ^ N Q
UN 17
ti Z N
X O
O
Z J
W
c a ° P a
�
c
= 2 J
W Q N F co `� W
m M J U
Z N N N N j < N
a N
N OC N
0 N N w p W
O W W J d
N N < X
Y 2 w U =
Z W
�- w W O O
d d J J
W d' W W O
N d
z W7 -C = d
O 0
W O ` H
_ O W Y J Z N N
N O O W W W J ~ N OC
N D N > N 2 W W O W
N p d 2 d' W r- ►. Q U V u W
cr
V W 2 O W U
z W
O O W V J
o
W J d V V O W v O J OS = U d N d O >
_W O V Q v W N V o Z Q
2 > Q
� m V O W r v = O
u .-
w
Z
W
W
W
W
OC
t2 Y
m
r G
O LU
a -
Pn
M O 0
v o a
m
z o O
W Z U
m Z
f �
� Z
Z w Y
f m
� O W
Z Z CC
Q W W
m f S
C7 Q
W
2'
Q
2
U
W cx
S > 2 W
_ H W m ti H
G U W W =IC OC
W Y Z
�"• O Q W W j = 4 O J D
d O
Z
W _
W J m cc O Q O W U U
Q O 2
•• U '- OC ti
O N 2 Z N m > d 9z W Q Q N M ck:
U r Q W K >
O N Q p W
Q
> p LL
Z I� O O N p N > Z Q W D m W
O V O
Q W 2 0 m �. N
< Z
W K O W O
a
Q C7 M Q W O p 1- j O Q M U 2 ui
O Q N N 4 U O � J 2 W Z > •O ol
2 m W
Q _ _ O N m
Q O OW O H >_ Q d a W f > O J .T
Z O M _ M J
w W = ` N
DC 3 O O O W m W m 3 W
V > W U O .. = S O W /� d m GC N W 0
S
O Z ~ m OC W ~ = Q J N m O N U 2 m X d
Q = T a C W W
a W m ►- O N Q W ae p a m O S
W U �- V S Z oc Y > G W O W S N Z U m -
U 3 2 2 N S W � > m LL fZ7
2 d N H W
Q W O �- a O J p p O O N W N N
Z U W 2 d Q W Q d Q Q N Q V Z' 2
2 �••' H• O W S d' 2 n
Z V O OC
Q Q U S OC J H W W p N Z N Q Z O N M Q N d
0 W W Cl. O U W > �- v < Q N W W
O O V OOC W ~ Z 2 V Q K N 0 Q K Q O C N O
v N
2 U W d H S Q O O
Q Z 2 U
p 2 N UI
Q W � � W U O
N p
Q Q ^ C-7 rS. O
Ile
> = W O O Q W W Q O V
Ix Li W W H M N
d O S
O J O N y r f- S - X Z U J
W W P O W N O � p W C7 O X 4 U U O W W Q K Q
m K \ m 2 N ^ a W U w .Z.. a _
Z O O > ^ _ W Y J v U
Z J J O N a = W J m
Q N \ Q O Q J W S G7 J N O W U J Q Z
N Z O 2 Z ]sy[ Q Q C O r- w w Q
d W O V W O O a m O W ..., ? 1••• C7 W ...
O E O U J H N Y O W W O 2 S Z p cc
p W v m Q Q W Q W S Ix J 4 > Q p p O O a Y
W Q U Z S V CL O �- Q J K W X O
_ _ _ Q _ W = _ Z O u ? W _ Z O GC
U m P J O OC > W a Z O ¢ O Q W U J Q J LLJ
Z d W W J U = W N Y W W J O 2 Q 1'
J O l!� CL V m 4 N O N Z Z
O J O a 0 Z 2 S S W = Q O W O O W = W N O
= 6 �t N O S S - W C OS
W
U Z
Q r 2 - 3 S W >
p Z < CL W p Z J ¢ O
N W W W J O 2
a d Q ► O m J W O W K 4 W
2 = d d ••', - S O U L7 m U 2 = W Q W
K
a a O p K a i O �- — p O N s W u
�- Z O C u - O O Y N x oc Z O W N W
C) z z0 o u .1c o a i z N u m z u W W W u m
a z = z
W d' a W Q O W Z Q V1 W W 0 O O W W a
W u V J = m ^ S O ¢ O d 2 O O W ¢ S 2 W
m � U V U N r p m
2 N U
a
N
I
0
M
v o
� o
w =
m
E �
� Z
z w
E
�— p
Z 2
Q W
cx
U Q
.Q
N
p N
K Z
_ O
Q —
�— Z U
Z _
Q O W N ,G
C v Z
U
N W U W
W = N U
O o a
W . _ �^ a
U U
Go
O O Z r p
Z u m p
2
W N p
O Z N
z = � w
O N
Z U
K O W 2
W cz
O
m W p
U Z
Z p W W
Q Z S
N Q W
2
O N N
E W J
N W
Q N
W Q
V u m
U
N Z 3
2 = _
O
f �
a Q �
N O
Z M �
Q U = W
V P S U
O N O
J � _
2
Q
� M J
PARKS, RECREATION & COMMUNITY SERVICES
I'T'EM 7E
7 . Continued
NOTE : Recommended for approval by the Personnel Committee
on January 12, 1995 . Present : Council Members
(� Negrete, Curlin, Hernandez .
(D) Adopt revised Personnel Action Approval Procedure as
presented in the Staff Report dated January 25 , 1995,
from Barbara Dillon, Director of Personnel . (See
Attached)
MOTION: That the City' s revised Personnel Action Approval
Procedure be adopted, as presented in the Staff
Report dated January 25 , 1995 , from Barbara Dillon,
Director of Personnel .
i
(E) Approve reclassification of the incumbent Maintenance
Plumber I, Range 1296 , Step Five, $2 , 362 per month, to a
Maintenance Plumber II , Range 1326 , Step Two, $2 , 369 per
month, in the Parks, Recreation, and Community Services
Department . (See Attached) (Cost to the City - $42 from
i Fiscal Year 1994/95 General Fund. )
MOTION: That the reclassification of the incumbent
I Maintenance Plumber I, Range 1296 , Step Five,
C $2, 362 per month, to a Maintenance Plumber II,
+ Range 1326, Step Two, $2 , 369 per month, in the
l Parks, Recreation and Community Services
Department, be approved.
(F) Authorize salary increase for the Custodial Aide
position, effective April 1, 1995 , as presented in the
Staff Report dated January 26 , 1995 , from James Sharer,
Facilities Manager. (See Attached)
MOTION: That a salary increase for the position of
Custodial Aide be approved, effective April 1,
1995 , as presented in the Staff Report dated
1 January 26 , 1995, from James Sharer, Facilities
Manager; and that the Director of Personnel be
directed to update Resolution No. 6413 .
i
5 2/6/95
PLANNING & BUILDING SERVICES
RENTAL HOUSING
ITEM #24B
24 . Continued.
(A) Continued.
MOTION: That one position of Recreation Program
Coordinator, Mentoring Program, be established in
the Parks, Recreation and Community Services
Department for a one-year period, at Range 1269,
$1, 698 - $2 , 064 per month; and that the Director of
Personnel be authorized to update Resolution No.
6433 to reflect this action.
(B) Authorize additional positions - Planning, and Building
Services Department - City Clerk' s Office - Rental
Housing Certification program.
MOTION: That the following positions be established and
#1 funded for a period of twelve months from the date
of hire :
(`1) Four positions of Housing Inspector, Range
1354 , $2, 595 to $3 , 154 per month; and
C (2) One position of Senior Housing Inspector,
Range 1373 , $2, 853 to $3 , 467 per month; and
(J� One . position of Business Registration
Inspector, Range 1314 , $2 , 125 to $2 , 583 per
month; and
4),- One position of Account Clerk I , Range 1247,
$1, 522 to $1, 850 per month; and
(5) One position of Typist Clerk II , Range 1247,
$1, 522 to $1, 850 per month; and
(6) One position of Typist Clerk III, Range 1267,
$1, 681 to $2 , 044 per month; and
MOTION: That the following positions be established and
#2 funded for a period of six months from the date of
hire :
(1) Five positions of Intern, part-time,
temporary, salary of $10 . 00 per hour .
L (Item Continued Next Page)
! _ 10 1/23/95
PUBLIC SERVICES
ITEM 22B
BARBARA DILLON PUB ' SERVICES DEPARTMENT
From: Subject: REORGANIZATION
Dept: PERSONNEL
Date: MARCH 31, 1995
Synopsis of Previous Council action:
• On November 14, 1994, the Director of Public Services presented Public Services
department goals and objectives to the Mayor and Common Council, City Administrator
and other City Departments.
Recommended motion:
1. Establish and/or add the following positions, effective July 1, 1995, initiating recruitment as soon as positions are approved by
the Mayor and Common Council:
a. One (1) Street Superiniendent, Range 4472, $4,674 - $5,681/month.
b. One (1) Senior Secretary, Range 3341, $2,433 - $2,956/month.
c. One (1) Typist Clerk III, Range 1267, $1,681 - 52,044/month.
d. One (1) Tree Trimmer II, Range 1319, $2,179 - $2,649/month.
e. One (1) Abatement Aide, Range 1279, $1,785 - $2,170/month.
f. One (1) Maintenance Supervisor, Range 2389, $3,090 - $3,755/month.
g. One (1) Heavy Equipment Operator, Range 1324, $2,234 - $2,716/month.
h. One (1) Automotive Parts Specialist, Range 1282, $1,812 - $2,202/month.
i. One(1) Administrative Analyst, Range 4380, $2,954 - $3,591/month.
(cont'd)
Signature
Contact person:
Barbara Dillon 384-5161
Phone:
Supporting data attached: Yes Ward:
FUNDING REQUIREMENTS: Amount: Net Savings of $94,450 to General Fund/Year 1
Source: (Acct. No.) Varied (attached)
(Acct. Description) Salaries, Permanent/Full-Time
Finance:
Council Notes:
. �. . . r �. r �•-r. � r,r rr. •r \•--�r ..v •. ► V r •�r, r`� • • V Y • V V V�\ V 11� /1�� , ,`
BARBARA DILLON Pt IC SERVICES DEPARTMENT
From: Subject: REORGANIZATION
Dept: PERSONNEL
Date: MARCH 31, 1995
Synopsis of Previous Council action:
On November 14, 1994, the Director of Public Services presented Public Services
department goals and objectives to the Mayor and Common Council, City Administrator and
other City Departments.
Recommended motion: (cont'd)
2. Implement salary adjustments from weed abatement job audit, for an increase of approximately $800 year one, effective July 1
1995.
3. Transfer one(1)Auto Body Repairperson, Range 1326, $2,256- $2,743/month, from the Fleet Division to the Refuse Divisior
effective July 1, 1995.
4. Eliminate the following positions, effective July 1, 1995:
a. One (1) Maintenance Carpenter, Range 1321, $2,201 - $2,675/month.
b. One (1) Maintenance Worker I, Range 1279, $1,785 - $2,170/month.
c. One (1) Maintenance Worker II, Range 1299, $1,972 - $2,397/month.
d. Two (2) Lead Maintenance Workers, Range 1334, $2,348 - $2,854/month.
e. Two (2) Tree Trimmers, Range 1319, $2,179 - $2,649/month.
f. One (1) Motor Sweeper Operator, Range 1309, $2,073 - $2,520/month.
g. One (1) Storekeeper, Range 1272, $1,724 - $2,095/month
Signature
5. Direct the Personnel Department to update Resolution No. 6413, Sections Ten, Eleven and Fourteen, to reflect the above action
Contact person: Barbara Dillon Phone: 384-5161
Supporting data attached: YES Ward:
FUNDING REQUIREMENTS: Amount: Net Savings of $94,450 to General Fund/Year 1
Source: JAcct. No.) Varied (attached)
(Acct. Description) Salaries, Permanent/Full-Time
Finance:
Council Notes:
75-0262 Agenda Item No.
0
COUNCIL SUMMARY
REGULAR MEETING
MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO
MONDAY, APRIL 17, 1995 - 8: 00 A.M.
COUNCIL CHAMBERS
The City of San Bernardino recognizes its obligation to provide
equal access to public services to those individuals with
disabilities. Please contact the Director of Facilities
Management (384-5244) two working days prior to the meeting with
any requests for reasonable accommodation, to include
interpreters.
CALL TO ORDER:
ROLL CALL/PRESENT:
ABSENT:
i CLOSED SESSION
1. Pursuant to Government Code Sections:
MOTION: That the Mayor and Common Council adjourn to
closed Approved session for the following:
(A) Conference with legal counsel - existing litigation -
pursuant to Government Code Section 54956. 9 (a) :
1. EDA vs. George Aguilar (and Cross Complaint) - San
Bernardino Superior Court Case No. 274061;
2 . Lewis Glen Corns vs. County of San Bernardino -
City of San Bernardino SBR 0245895 (Workers
Compensation Appeals Board) .
(B) Conference with legal counsel - anticipated litigation:
1. Significant exposure to litigation - pursuant to
subdivision (b) of Government Code Section
54956. 9: one case.
(C) Review performance of City Administrator - pursuant to
Government Code Section 54957 .
(Item Continued On Next Page)
1 4/17/95
22B. Continued.
a. One (1) Street Superintendent, Range
4472 , $4 , 674 - $5, 681 per month; and
b. One (1) Senior Secretary, Range x`343;
$2, 433 - $2 , 956 per month; and
C. One (1) Typist Clerk III, Range 1267,
$1, 681 - $2 , 044 per month; and
d. One (1) Tree Trimmer II, Range -Ir3•l9; **
$2, 179 - $2, 649 per month; and
e. One (1) Abatement Aide, Range 1279,
$1,785 - $2, 170 per month; and
f. One (1) Maintenance Supervisor, Range
2389, $3 , 090 - $3,755 per month; and
g. One (1) Heavy Equipment Operator, Range
s
1324, $2, 234 - $2 , 716 per month; and
h. One (1) Automotive Parts Specialist,
° Range 1282, $1, 812 - $2 , 202 per month;
and
° i. One (1) Administrative Analyst, Range
4380, $2, 954 - $3 , 591 per month; and
MOTION #2 : Implement salary adjustments from weed
Approved abatement job audit, for an increase of
approximately $800 Year One, effective July 1,
1995; and
MOTION #3: Transfer one (1) Auto Body Repairperson, Range
Approved 1326, $2 , 256 - $2,743 per month, from the
Fleet Division to the Refuse Division,
effective July 1, 1995; and
MOTION #4: Eliminate the following positions, effective
Approved July 1, 1995:
a. One (1) Maintenance Carpenter, Range
1321, $2 , 201 - $2, 675 per month; and
b. One (1) Maintenance Worker I, Range 1279,
$1, 785 - $2 , 170 per month; and
C. One (1) Maintenance Worker II, Range
1299 , $1, 972 - $2 , 397 per month; and
(Item Continued On Next Page)
* Revised range from 3341 to 1307 8 4/17/95
** Per Staff Report back-up, correct range is 1346
22B. Continued.
d. Two (2) Lead Maintenance Workers, Range
1334 , $2 , 348 - $2 , 854 per month; and
e. Two (2) Tree Trimmers, Range 1319, $2, 179
- $2 , 649 per month; and
f. One (1) Motor Sweeper Operator, Range
1309, $2 , 073 - $2 , 520 per month; and
g. One (1) Storekeeper, Range 1272, $1,724 -
$2, 095 per month; and
MOTION #5: Direct the Personnel Department to update
Approved Resolution No. 6413 , Sections Ten, Eleven and
Fourteen, to reflect the above actions.
END OF COMMITTEE CONSENT CALENDAR
PUBLIC HEARINGS
Public Hearings scheduled for a certain time will not be heard
prior to the time scheduled; however, they may be held at any time
thereafter and/or continued to a subsequent meeting.
TO BE HEARD AT 10:00 A.M.
City Clerk's Office
23 . Appeal - Bureau of Franchises decision - place Loma Linda
Towing on Police Department Towing Rotation List. (See
Attached)
Mayor to open the hearing. . .
MOTION #1: That the hearing be closed; and
No Action Taken
MOTION #2: That the Mayor and Common Council uphold the
No Action decision of the Bureau of Franchises allowing
Action Loma Linda Towing to be placed on the Police
Department Rotation List provided that they
meet conditions previously set forth on March
14 , 1995 ; or
MOTION #3: That the Mayor and Common Council reverse I!
Action the Bureau of Franchises decision and deny the
Taken addition of Loma Linda Towing to the Police
Department Rotation List.
MOTION: That the matter be tabled.
Approved
9 4/17/95
LAID OVER APRIL 3 , 1995
City Clerks Office
20. An Ordinance of the City of San Bernardino amending Chapter
5. 04 of the San Bernardino Municipal Code by adding Sections
5. 04 . 015.D. , 5. 04 . 033 , and 5. 04 . 075.E. , repealing Section
5.04. 100, and by amending Sections 5. 04 . 525. B, 5. 04 . 525. F, and
5. 04 . 615 relating to Business Registration Certificates.
(Final Reading) (Backup material was previously distributed
on April 3, 1995, Item No. 30. )
s
MOTION: That said ordinance be adopted.
Approved
Adopted MC-935
21. An Ordinance of the City of San Bernardino adding Section
5. 04 . 026 to the San Bernardino Municipal Code relating to
transfers of stock or partnership interests for the purposes
of transfers of Business Registration Certificates. (Final
Reading) (Backup material was previously distributed on April
3, 1995, Item No. 31. )
MOTION: That said ordinance be adopted.
Approved
Adopted MC-936
END OF CONSENT CALENDAR
COMMITTEE CONSENT CALENDAR
22 . Recommended for approval by Council Personnel Committee -
April 6, 1995 - Council Members Present: Negrete, Hernandez.
(A) Reclassify Fire Investigator position from P-2 to P-4 .
(See Attached) (Cost to City - $3,012 in Year One. )
MOTION #1: Reclassify the position of Fire Investigator,
Approved P-2, $3, 757 - $4 , 444 per month, to the rank of
Fire Captain, P-4 , $4 , 695 per month; and
MOTION #2: Direct the Personnel Department to update
Approved Resolution 6429, Section Three, to reflect
this particular action.
(B) Reorganize Public Services Department. (See Attached)
(Net Savings - $94,450 to General Fund in Year One. )
MOTION #1: Establish and/or add the following positions,
Approved effective July 1, 1995, initiating recruitment
as soon as positions are approved by the Mayor
and Common Council :
(Item Continued On Next Page)
7 4/17/95
Public Services Reorganization
Staff Report
March 27, 1995
Page 7
2. Senior Secretary, Administrative Section of the Department.
This position will report directly to the Director of Public Services. A secretary's position does
not exist in the Department and the position is critical to supporting the duties and responsibilities
of the Director's position.
The pay range for a Senior Secretary is $2,432 at Step 1 to $2,956 at Step 5. Staff anticipates
filling this position at the entry level or $44,500 per year including benefits. Funding for this
position will be provided from the Refuse Division (50%) and from a share of the vacant
Maintenance Worker II's salary, $18,500, in the Tree Section.
Cost to General Fund -0-
3. Typist Clerk III.
Currently, one (1) Account Clerk II is allocated to perform the duties of a Typist Clerk III,
issuing and tracking permits, typing, and other clerical duties. The position is currently vacant
and is being filled with an employee from a temporary agency. It is recommended that this
position be changed to a Typist Clerk III which more accurately defines the scope of work and
level of work performed by the position. This position will also provide appropriate clerical
support for the Assistant Director and Recycling Coordinator. No change in salary is
recommended Both positions have the same pay range.
Cost to General Fund -0-
4. Tree Trimmer II, Street Tree Maintenance Section.
This position will replace an existing vacant Lead Maintenance Worker position in the Tree
Section. The Tree Trimmer II will act in a similar capacity as that of a Lead Maintenance
Worker, however, special tree trimming skills, ability to provide quality customer service and
computer knowledge will also be required to properly lead crews and to respond to citizen
requests for service. The position will also assist the Arborist in contract administration and tree
maintenance program management.
The pay range for a Tree Trimmer II is estimated to be at range 1346, $2,493 at Step 1 to $3,030 **
at Step 5. Staff anticipates filling this position at the Step 2 or $40,500 per year.
Salary savings from the following vacant position will offset the new salary. One (1) Lead
Maintenance Worker position (Trees), $40,000 per year.
Cost to General Fund S500
0
•
JOB AUDIT - PUBLIC SERVICES DEPARTMENT
June 24 , 1994
Position Audited - Weed Abatement Coordinator
a
I . BACKGROUND*,
In August of 1992 , Personnel staff conducted a job audit for
the Public Services Department for the positions of Weed Abatement
Coordinator and Weed Abatement Aide. The Personnel Department
developed recommendations ; however, the study was not implemented
at that time.
In January of 1994 , Jim Howell, Assistant Director of Public
Services, sent a memo to Shauna Clark, City Administrator,
regarding the City's Weed Abatement Program. The memo noted that
the intent of the Public Services Department is to enhance the
program through various improvements, which will make it more
effective, both in cost savings and fire hazard prevention.
By computerizing various processes of the program, it will be
possible to perform three weed abatement cycles annually instead of
the current two cycles. Also, an additional employee has been
trained in parcel inspection in order to supplement current staff
during inspection periods.
Jim Howell recommended in his memo that the Weed Abatement
Aide salary be implemented per the recommendations of the Personnel
Department's " 1992 Job Audit, from Range #1275, ($1,748 -
$2, 124/month) � to Range #1285, ($1,838 - $2, 234/month) . He also
recommended ai new job audit for the Weed Abatement Coordinator
Position. The new job audit was approved by the City Administrator
in January of 1994 .
II. ANALYSIS:
The proposed program changes are the basis for Mr. Howell's
recommendation of a new analysis of the Weed Abatement Coordinator
position. The duties of the Abatement Aide position are basically
the same as in 1992 . The major difference is three weed abatement
cycles annually instead of two cycles. However, the Aide is now
assisted by a Heavy Equipment Operator and a Project Coordinator
during the inspection cycles.
The Weed Abatement Coordinator was requested to update a
Position Analysis Questionnaire, provide copies of various forms,
letters and cards used in the abatement program and complete a
Physical Requirements Questionaire for the position of Abatement
3
fr
Coordinator. Knowledges , skills, abiliti.=s and job duties were
compared with those of the employee's previous questionnaire.
Notable differences include :
* Advanced knowledge of computer data entry and
retrieval
Performance of three annual weed abatement
cycles instead of two
* Supervision of a Heavy Equipment Operator and a
Project Coordinator, in addition to the Aide,
during the inspection phase of each cycle
Personnel Department staff observed the incumber4. nt her work
station on a typical work day. Phone calls continue to be a
constant interruption. Also, although other departmental staff
members have not been trained in the weed abatement program
processes, . the Coordinator still answers other customer inquiries
regarding most aspects of the Public Services Department's
operation, including _writing up service requests and
troubleshooting customer complaints. The weed abatement cycle
process is detailed and fairly complex. Activities performed must
follow a prescribed order.
The same agencies which were surveyed in 1992 were surveyed in
June of 1994 for current salary ranges, job duties, and
qualifications. Duties remained the same. Salaries are summarized
in Exhibit •A.'
III . CONCLUSIONS AND RECOMMENDATIONS:
The current Abatement Coordinator job description was approved
in 1982. Minimum qualifications include graduation from high
school or GED equivalent and 2 years of responsible administrative
experience or 2 years of public works construction, maintenance or
abatement experience. A valid California driver's license is also
a requirement.
The current salary range is Range J1310, ($2, 081 -
$2 , 529/month) . The data in Exhibit "A" show an average salary of
$2 , 233 - $2,797/month. This is approximately 7% higher than the
Abatement Coordinator position at Step 1 and 10. 6% higher at Step
5. The closest range to these averages is Range #1324 , ($2, 233 -
$2 , 714/month) .
Based on the data, the following is recommended:
1. Revise the Abatement Coodinator Job Description
The job description duties should be revised to include
new customer service language. The "Ability To" section
should reflect compliance with the Americans With
Disabilities Act. The driver's license requirement
should specify a Class "C" driver's license. All new
4
0
"Representative Duties" should be included, such as
computer data entry operations and supervisory
activities.
2 . Cross-Training
Inasmuch as the Abatement Coordinator and Aide are the
individuals in the city assigned to the Weed Abatement
Division, it would be helpful if these employees were
cross-trained. If either employee were absent from,
work for an extended period, the remaining employee
could fill in and/or help train a replacement.
3 . Salaries
a. Abatement Coordinator
Based on the data in Exhibit "Al " increase the
current salary range for Abatement Coordinator,
Range #1310, ($2, 081 - $2, 529/month) to Range #1324
($21233 - $2 , 714/month) .
b. Abatement Aide
Implement the 1992 Job Audit recommendation to
increase the current Abatement Aide salary range
from Range #1275, ($1,748 - $2, 124/month) to
Range #1285, ($1, 838 - $2, 234/month) .
The proposed salary differential between the Abatement
Coordinator and Abatement Aide is 21%. The current
salary differential is 19% .
IV. EXHIBITS
"A" Comparative Salaries - Other Agencies
"8" Current Organizational Chart - Public Services
"C" Curent Job Description - Abataement Coordinator
5
COUNTY OF ORANC,-
Closest thing to Weed Abatement Aide is: Weed Abatement Inspector
Salary: $1 ,910 - $2,558
Requires understanding of laws and rules relating to weed abatement; drive a car;
prepare routine reports (no specific amount of experience required. Also, there
is no education requirement.) Possession of Class "C' California driver's license
required.
Position supervised Weed Abatement Su rvisor
' Salary: $2,243 - $2,997
Requires thorough knowledge of laws and regulations relating to control of
flammable vegetation; principles of supervision; write standard contracts.
Requires 'considerable experience' (no specific number of years specified. No
education requirement listed.) Class 'C' driver's license.
Salary differential between Inspector and Supervisor is approximately 15%.
CITY OF REDLANDS
Closest position to Weed Abatement Aide is: Fire Tnspector Aide
Salary: $1,980 - $2,384
Requires completion of 12th grade and California driver's license. No experience
required, but code enforcement experience helpful.
Fire re In.5pector I
Salary: $2,172 - $2,617
Requires 1 year code inspection experience and completion of 12th grade,
supplemented by college course work. Requires driver's license.
Fire Tnspector IT
Salary: $2,384 - $2,875
Requires 2 years experience, completion of 12th grade and driver's license. May
supervise aide position.
Differential between Aide and Fire Inspector 1 = 10%
Differential between Aide and Fire Inspector II = 20%
Differential between Fire Inspector 1 and If = 10%
6
MWOL
/J ►x. 2 X � I
►. .. • u c � u u � • x c
o
ri
�a a t x "
� �
3
oil go mud
Ir O /i M4 It
.,.. A c �'c 0 s o-
�8 xu
w ;; X, 0 4
u� iu • • �ovw • • ;
cr' v ccw>u' ~
n...r I! C .� • • . w .Ci°
54 4 31 o ;
jw
C v • i C V • y 4►c
OC • C� p•pCI • X
7
• G !� O . s0t
h G 1L .�.r
a • 2 0 -opci
C �N • nC �Z .4 �►.xPG C •
.4
��X
� .t 0 g r
X C H
0 ix .
c ° a ►.
w
14 • �
x
♦► .� 0 =pn� a sue •
3c 40
uis w • ►,�
� u . c..
a►
� f '' oea v 4" 0
•04 wosL
10 . s cu 0 • cc : o g•
• 8 .:
log °zio� Noah
8
RISK MANAGEMENT
ITEM #19A
19 . Recommended for approval by the Council Personnel Committee -
March 23 , 1995 - Council Members Present : Negrete, Hernandez .
A. Reorganize Risk Management Division Workers Compensation
Program. (See Attached) (Net Savings to the City -
$2,228 Year One to Workers' Compensation Fund. )
MOTION #1: That one (1) Workers' Compensation Supervisor
position be established, Range 2437, $3 , 925 -
$4, 771 per month; and
MOTION #Z : That two (2) Workers' Compensation Claims
Assistant positions be established, Range
1282 , $1, 812 - $2 , 202 per month; and
MOTION #3 : That one (1) Account Clerk II position be
deleted, Range 1267, $1, 681 - $2 , 044 per
month; and
eo�MOTION #4 : That the Personnel Department be directed to
update Resolution No . 6413 , Sections Ten and
Eleven, to reflect this particular action.
B . Reorganize Public Works/Engineering Department Real
Property Division. (See Attached) (Net Savings to the
City - $70,700 Year One to General Fund. )
MOTION # _• That the position of Real Property Supervisor
be deleted, Range 2441, $4, 004 - $4 , 867 per
month; and
M That the position of Real Property Official be
established, Range 2393 , $3 , 152 - $3 , 831 per
and
MOTION #3 : That the Personnel Department be directed to
update Resolution No. 6413 , Sections Ten and
Eleveri;- - to reflect this particular action.
20 . Recommended for approval by the�`Council Legislative Review
Committee - March 23 , 1995 - Council Members Present :
Negrete, Pope-Ludlam. (See Attached)
(a) Resolution of the City of San Bernardino fixing and
establishing charges for services and facilities
furnished by the City sewerage collection and treatment
system located inside the incorporated territory of the
- City; providing that users located outside the
i (Item Continued Next Page)
7 4/3/95
CITY OF SAN BERN"INO - REQUEST FC COUNCIL ACTION
.r BARBARA DILLON Subject: AMENDMENT TO RESOLUTION 6413, SECTION
DIRECTOR OF PERSONNEL TEN, GENERAL UNIT EMPLOYEES
leh PERSONNEL
late: AUGUST 28, 1995
ynopsis of Previous Council action:
AT THE DECEMBER 19, 1994 COUNCIL MEETING, THE-MAYOR AND Co VED ON COUNCIL APPRO
THE AMENDMENT TO RESOLUTION NO 6413, SECTION TEN.
r
ecommended motion:
ADOPT RESOLUTION.
Signature
ontact person: BARBARA DILLON Phone: %5161
ipporting data attached: YES Ward:
JNDING REQUIREMENTS: Amount:
Source: Acct. No.)
Acct. Description)
Finance:
otes: / c�
/ �0y _
-0262
Anonl"In �fem Al.a ��
CITY OF SAN BERNAF '"INO - REQUEST FO[ COUNCIL ACTION
STAFF REPORT
Attached is an update of Resolution 6413, Section 10. The below
listed positions were added or deleted at the following Council
meetings:
TITLE NO. CHANGE TO DATE AGETM ITEM/
OTHER
A. PARRS, RECREATION &
COMMUNITY SERVICES
Community Services Center
Specialist 1 Add Inadvertently dropped
Coordinator of from resolution
Volunteers 1 Add 3-21-95 Dept. Memo
Maintenance Plumber I 1 Delete 2-6-95 Item #7E
Maintenance Plumber II 1 Add 2-6-95 Item #7E
Retired Senior Volunteer
Coordinator 1 Add 3-21-95 Dept.Memo
Senior Companion
Program Coordinator 1 Add 8-23-95 Dept. Memo
B. PLANNING & BUILDING SERVICES
Housing Inspector (Rental
Housing Program) 4 Add 1-23-95 Item #24B
Senior Housing Inspector
(Rental Housing
Program) 1 Add 1-23-95 Item #24B
C. PUBLIC SERVICES
Abatement Aide 1 Add 4-17-95 Item #22B
Abatement Coordinator 1 Add 4-17-95 Item #22B
Automotive Parts
Specialist 1 Add 4-17-95 Item #22B
Senior Secretary 1 Add 4-17-95 Item #22B
Tree Trimmer II 1 Add 4-17-95 Item #22B
D. RISK MANAGEMENT
Workers' Compensation
Claims Assistant 2 Add 4-3-95 Item #19A
?64
c
r^ -
l
•3
City of San Bernardino .
INTEROFFICE MEMORANDUM
TO: Mayor and Common Council
4?,;�A--e—Aefe k,al Y2
FROM: Barbara Dillon, Director of Personnel
SUBJECT: AGENDA ITEMS RE: RESOLUTION NO. 6413, SALARY
RESOLUTION
DATE: October 9, 1995
COPIES: Shauna Clark, City Administrator
The purpose of this memorandum is to respond to Councilmember questions on two Agenda
Items, amending Resolution No. 6413, Sections Ten (General Unit) and Section Twelve
(Confidential Employees) entitled in part "A resolution . . . establishing a basic compensation
plan . . . , " by updating information codifying prior Council action. These two items were
continued from the September 18, 1995 and October 2, 1995 Council meetings.
1. What is the relationship of this resolution to the actions taken by the Council on the
budget?
A question arose at the September 18, 1995, Council meeting on why positions
added/deleted during the budget process were not included in the Salary Resolution. In
November 1995, City staff will be submitting to the Mayor and Council a proposed
position control resolution which will address these issues and reconcile the budget
actions taken by Council.
2. What does the salary resolution accomplish?
The purpose of Resolution No. 6413 is to establish a basic compensation plan for City
employees. The Resolution is divided into different sections by employee group, e.g.,
Section Ten is for General Unit Employees.
The Resolution codifies prior Council action affecting employee compensation. Common
examples include:
A. Salary Increases - Resolution No. 6413, Section Ten, was amended on December
21, 1994, so that General Unit employees would receive a 2% salary increase
effective January 1, 1995. The 2% increases resulted in revised salary ranges
and steps.
4- 33 t 3y
lv/i& A<-
Memorandum to the Mayor and Common Council
October 9, 1995
Page 2
B. Establishing a New Position - The Mayor and Common Council approved
establishing the Workers' Compensation Claims Assistant position on April 3,
1995. This position is being added to Resolution No. 6413, Section Ten, so that
the approved salary range and steps are incorporated into the resolution.
3. What is the purpose of the Department memorandum?
The back-up to Resolution No. 6413, Section Ten (General Unit), includes a
memorandum from Annie Ramos, Director of Parks, Recreation and Community
Services. Three grant-funded classifications (Senior Companion Program Coordinator,
Retired and Senior Volunteer Program Coordinator and Coordinator of Volunteers) have
been included in the part-time/temporary Salary Resolution previously approved by
Mayor and Common Council. However, Ms. Ramos brought to our attention that these
positions are categorized and paid as full-time General Unit employees for purposes of
their compensation. The purpose of the change is to place the three (3) positions in the
correct salary resolution.
4. Why are some positions not deleted?
The draft resolution is prepared at least three (3) weeks prior to the Council meeting, in
order to meet City Attorney's time frame for review of resolutions. Actions occurring
during the review period may not be included until the next amendment process.
Additionally, deleting a given position from a Department during the budget process does
not necessarily eliminate that position from a Salary Resolution because the position may
be authorized in other City Departments.
5. What revisions have been made?
In Resolution No. 6413, Section Ten, we have revised the resolution to delete two (2)
single classification positions per prior Council action, Maintenance Plumber I and
Printing Services Assistant.
If you have any questions, please call me at (909) 384-5161 (work) or (909) 883-9334 (home).
Thank you
BD/dm