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Home My WebLink About29- Personnel CITY OF SAN BERN DINO - REQUEST Ft I COUNCIL ACTION BARBARA DILLON ESTABLISHMENT OF GRANT From: Subject: COORDINATOR/WRITER, SAN Dept: PERSONNEL BERNARDINO EMPLOYMENT& Date: OCTOBER 4, 1995 TRAINING AGENCY Synopsis of Previous Council action: On August 21, 1995, the Mayor and Common Council approved an amendment to Resolution No. 6413, Section Fourteen. Recommended motion: 1. Establish the-position of Grant Coordinator/Writer, Range 4400, $3,264 - $3,967/month. 2. Direct the Personnel Department to update Resolution 6413, Section Fourteen, to reflect this particular action. Signature Contact person: Rarhara r�;iirn, Phone:_ 384-5161 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $54,157 Year One Source: (Acct. No.) 123-896-53607 Acct. Description) SBETA Administration Finance• Council Notes: 75-0262 �9 CITY OF SAN BERNA_ .DINO — REQUEST Mai COUNCIL ACTION STAFF REPORT ESTABLISHMENT OF GRANT COORDINATOR/WRITER SAN BERNARDINO EMPLOYMENT & TRAINING AGENCY I. BACKGROUND On September 5, 1995, personnel staff received a request from Ernest Dowdy, Executive Director of Federal Programs (San Bernardino Employment and Training Agency), to open a recruitment for the position of Grant Coordinator/Writer for the agency. I With the continuing shrinkage of federal budget monies allocated to job training programs, it has become more important than ever to find ways to develop alternative i sources of funding for job training programs. Establishment of the new position of Grant Coordinator/Writer will enable the agency to perform research and apply for grant funding at the competitive level necessary for optimum success. The San Bernardino Employment and Training Agency is vital to the City and its citizens as a means of training individuals for entry and re-entry into the work force. H. ANALYSIS Personnel staff surveyed agencies in California which have a Job Training Partnership Act (JTPA) program. Three agencies were located for comparison. Minimum qualifications and salaries are summarized in Exhibit A. Two of the three agencies surveyed require a college degree and between two and five years of experience doing job training related work. One of the three survey agencies also requires a valid Class "C" California driver's license. M. COST The average salary for the Grant Coordinator/Writer in the three survey agencies is: $3,442/month to $4,491/month The suggested range for the City of San Bernardino Grant Coordinator/Writer position is: Range 4400, $3,264/month to $3,967/month -0264 2 of 8 This salary range is slightly below the average salary in the survey agencies. However, this range was selected for its internal relationship to other management and administrative positions within the San Bernardino Employment and Training Agency. Annual compensation, including 34.9% benefits, is $54,157 for the first year (based on six months at Step 1 and six months at Step 2). This new position has been budgeted for the 1995/96 fiscal year, according to Ernest Dowdy, Executive Director. Exhibits B and C show the current and proposed organization of the agency. The new position will be a classified management position on the administrative staff of the San Bernardino Employment and Training Agency. The incumbent will act as a I liaison between the agency and the United States Department of Labor, the State Employment Development Department (EDD), and various other offices to obtain and apply for potential grant opportunities. Exhibit D is the proposed job description for the new position. IV. RECOMMENDATIONS It is recommended that the proposed new position of Grant Coordinator/Writer be established as soon as possible. An open recruitment will be conducted for this position. *Establish the position of Grant Coordinator/Writer, JTPA, Range 4400, $3,264 to $3,967/month. Exhibit A: Agency Survey Exhibit B: Current Organization Chart Exhibit C: Proposed Organization Chart Exhibit D: Proposed Job Description: Grant Coordinator/Writer, JTPA AGENDA:SR.GRAM:COORD.WRITER 101419S dm 3 of 8 EXHIBIT A GRANT COORDINATOR/WRITER JTPA Agency Title Minimum Qualifications Salary Anaheim Job Training Responsible experience in performing $3,596 - Program Analyst analytical and administrative staff $4,494 work. Richmond Assistant College degree and 5 years $4,600 - Employment and administrative experience in job $5,573 Training Director training programs. Valid Class "C" driver's license. San Diego Grants Writer College degree plus 2 or more years' $2,131 - Senior Specialist experience in planning, research and $3,407 development. SALARY $3,442 - AVERAGE $4,491 Pr__opo_sed Grant Bachelor's degree plus 3 years grant $3,264 - 'City of San Coordinator/Writer writing experience, 2 years of which $3,967 Bernardino (JTPA) have been with a JTPA or Employment and Training Agency. Valid Class "C" driver's license. DOCUMEM:•GRAA?:COORD.wR17ER dm 1013195 4of8 �. Or( nizationa Chart _ - EXHIBIT e San Bernardino Eni-01oyment " and Training Agency CURRENT CHART Mayor Private Industry Executive Director Council Marketing/EEO Senior Secretary Messenger Supportive Services Assistant Director Typist Clerk III Operations Division Support Division Division Chief Division Chief Planning & Contract Mgr Programs Manager Fiscal Mana er Staff Analyst III 9 Monitoring/OJT Auditor Staff Analyst III Staff Analyst II CRT Coordinator Fiscal Analyst Staff Analyst II Staff Analyst I Planning/Contracting Y Staff Analyst II Youth Program Coord Accounting Tech Staff Analyst II g Assessment/Job Search (Finance Department) Staff Analyst II Youth Specialist OJT/WE Coord Staff Analyst I Staff Analyst II Fiscal Clerk Assessment/Job Search Typist Clerk III Staff Analyst I Youth Specialist Older Worker Prog Coord Staff Analyst I Staff Analyst II MIS Intake Specialist Youth Clerical Support CRT/GAIN Coordinator Typist Clerk III Staff Analyst II PIS Intake Specialist EDWAA/DCA Coord Staff Analyst II Typist Clerk III Asst EDWAA/DCA Coord Staff Analyst I Central Files Clerk MIS Intake Specialist Typist Clerk I Operations Division Receptionist Typist Clerk II provides clerical support for both Support Division and Marketing/EEO October 1995 5 of 8 Or inzational Chart EXHIBIT C San Bernardino Employment and Training Agency PROPOSED Mayor Private Industry Executive Director Council Marketing/EEO Senior Secretary Messenger Supportive Services Assistant Director Typist Clerk III Grant Coordinator/Writer Operations Division Support Division Division Chief Division Chief Planning & Contract Mgr Programs Manager Staff Analyst III Fiscal Manager Monitoring/OJT Auditor Staff Analyst III Staff Analyst II CRT Coordinator Fiscal Anal st Staff Analyst II y Planning/Contracting Staff Analyst I Staff Analyst II Youth Program Coord Staff Analyst II Accounting Tech Assessment/Job Search (Finance Department) Staff Analyst II Youth Specialist REDWAA/DCA Coord Staff Analyst I alyst II Fiscal Clerk Assessment/Job Search Typist Clerk III Staff Analyst I Youth Specialist Prog Coord Staff Analyst I alyst II MIS Intake Specialist 7Youth rical Support Coordinator Clerk III alyst II MIS Intake Specialist A Coord alyst II ' Typist Clerk III Asst EDWAA/DCA Coord Staff Analyst I Central Files Clerk Typist Clerk I MIS Intake Specialist Operations Division Receptionist Typist Clerk II Provides clerical support for both Support Division and Marketing/EEO October 1995 6of8 jRAFT EXHIBIT D GRANT COORDINATOR/WRITER JTPA JOB DESCRIPTION Under direction, plans, organizes, coordinates and drafts various grant proposals for the San Bernardino Employment Training Agency and performs related work as required. REPRESENTATIVE DUTIES Provides courteous and expeditious customer service to the general public and City department staffs. Writes grant applications in strict compliance with specified formats; submits grants to funding source for review and award decision(s) ; coordinates, monitors and evaluates progress of submittals to insure that a free flowing transition of planned events occurs. Assists in preparing periodic progress reports to comply with grant requirements; maintains files for all grant requests; maintains liaison with United States Department of Labor and Education and State offices to obtain unpublished potential grant opportunities. Meets with representatives of funding sources; prepares short term and long term projections and supplemental accomplishment plans; maintains master files and makes certain all details relative to achieving described grant results are properly documented. Routinely adheres to and maintains a positive attitude toward City and Department goals; and, performs related work as required. MINIMUM QUALIFICATIONS Bachelor's Degree in Public or Business Administration, Industrial Relations or closely related field and three (3) years experience in writing and submission of grant proposals, with two (2) of the years with a JTPA or Employment and Training Agency in a management or supervisory capacity. Possession of a valid Class "C" California Driver's License is required. GENERAL QUALIFICATIONS Knowledge of: Principals and practices of securing and writing grants; Fiscal and Budgetary requirements of JTPA or Employment and Training Agency allocations in sufficient detail to permit intelligent forecasts of funding; Planning and analysis factors of grant applications process; 7of8 0 Familiarity with laws, regulations and policies that govern Employment and Training Programs; English grammar, syntax, word usage, spelling and punctuation; Principles of supervision and training; Basic public relations. Ability to: Analyze data and prepare written reports and give oral presentations; Communicate effectively both orally and in writing; Prepare proposals, plans, grants and subcontracts for employment and training programs; Collect and analyze data to evaluate program progress and effectiveness; Collect, compile and analyze data relating to major Federal, State and municipal initiatives. Establish and maintain effective relationships with all those contacted in the course of work; Hear in the normal audio range with or without correction; See if the normal visual range with or without correction; Exhibit normal range of body motion; Operate a vehicle observing legal and defensive driving practices. ORGANIZATIONAL RELATIONSHIPS The class of Grant Coordinator/Writer is a management position of the Administrative Staff of SBETA and works under the general direction of the Executive Director. Incumbent may supervise subordinate staff. In addition, the incumbent in the class is a key advisor to the Executive Director and his managerial staff regarding grant funding opportunities. APPROVED: Date: DIRECTOR OF PERSONNEL JD:GRANT.COORDINATOR/WRITER.JTPA 10/3/95 8 of 8