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05.P- Parks, Recreation & Community Services
D RESOLUTION (ID # 4175) DOC ID: 4175 A CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Purchase Order From: Mickey Valdivia M/CC Meeting Date: 12/07/2015 Prepared by: Lesa Nichols, (909) 384- 5233 Dept: Parks, Recreation & Community Ward(s): 7 Services Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Purchase of Turf Maintenance Equipment for the San Bernardino Soccer Complex in the Amount of$140,087.82. (#4175) Current Business Registration Certificate: Yes Financial Impact: The funds for this item were appropriated by Council action on October 19, 2015. Motion: Adopt the Resolution. Synopsis of Previous Council Action: October 19,2015 - Reso#2015-229 - Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Lease of the San Bernardino Soccer Complex to San Bernardino Soccer, LLC and Appropriating$143,141 from the Soccer Field Fund(134- 380-000-5704). Background: In October the City entered into a lease agreement with San Bernardino Soccer, LLC to provide management and maintenance services for the San Bernardino Soccer Complex as outlined in the Recovery Plan. Part of this agreement states that the Elmore Group/San Bernardino Soccer, LLC agrees to double the City's initial investment into initial capital improvements. For example, if the city commits to $300K for turf management, the Elmore Group will contribute $600K. As part of this agreement the Parks, Recreation and Community Services Department has agreed to purchase new maintenance equipment to be used at the Soccer Complex by San Bernardino Soccer, LLC for the daily maintenance and management of turf. This purchase includes a Toro Utility Vehicle, Toro Core Aerator, Toro Turf Vac and Toro Reel Mower. The proposed Toro Turf Maintenance Equipment will be essential to future maintenance plans at the San Bernardino Soccer Complex. The Toro Reel Mower will allow the new renovated turf to be cut more precisely at lower levels which is necessary to maintain an elevated level of field conditions. Staff began researching equipment, manufacturers and vendors. During the course of this process, the department determined that the City is a member of the National IPA. NIPA is a public agency that serves over 47,000 member agencies throughout the nation with competitively 0 awarded cooperative contract solutions. NIPA has nationally solicited, evaluated and awarded contracts through a competitive bidding process on behalf of its members. One of the contracts Updated: 12/1/2015 by Nita McKay A Packet P6,72773 ] 4175 was to Toro Equipment for the purchase of Commercial Equipment and Golf Irrigation Products. Toro Equipment's awarded cooperative contract will provide considerable time and resource savings by streamlining the procurement process, eliminating the need to "go out to bid" and the ability to procure products in a more efficient and timely manner while leveraging national volume pricing. The Vendor has extended the pricing to the City as an inter-local cooperative "piggyback" purchase. Please note: Turf Star located in Brea, California is the sole source distributor of Toro products in our geographic area and the State of California. Staff recommends allowing the purchase of Toro maintenance equipment with Turf Star for use at the San Bernardino Soccer Complex as part of the City's "initial investment" as required by the lease agreement with San Bernardino Soccer, LLC. Purchasing of these items is critical as the turf removal/renovation process was started by San Bernardino Soccer, LLC on November 17, 2015. Appropriated funds being used are an Enterprise fund restricting use for Soccer Complex purchases only. Recommendation ADOPT THE RESOLUTION City Attorney Review: Supporting Documents: Reso -Toro Purchase - Turf Star (DOC) Ex. "A" Quote -Turf Star- 3277659-00 - 11_3_2015 (PDF) MIPCA(Agreement) (PDF) Gov 6502 (PDF) Turf Star Sole Source Letter (PDF) RFP_Grounds Maint Equip(PDF) RFP_Grounds Maint Equip_Amend1 (PDF) RFP_Grounds Equip_Proof of Advertising (PDF) Toro_RFP Response (PDF) Tucson_Executive Summary (PDF) Toro Executive Summary_WEB (PDF) Toro_Contract (PDF) AwardAmendmentlmg_2016 (PDF) Updated: 12/1/2015 by Nita McKay A Packet Pg.274: 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF TURF MAINTENANCE 3 EQUIPMENT FOR THE SAN BERNARDINO SOCCER COMPLEX IN THE AMOUNT 4 OF$140,087.82. 5 WHEREAS, the CITY has executed a lease with San Bernardino Soccer Complex, LLC, as part 6 of the City's Bankruptcy Recovery Plan, and Cl WHEREAS, the CITY has need for certain grounds maintenance equipment, to be used by cn 8 � LESSEE during the term of the lease for the maintenance and operation of the complex, and, 9 N 10 WHEREAS, the CITY's Purchasing Code allows purchases from a vendor or manufacturer L which, through another governmental agency's bidding procedure, has established a price at a 11 0- which such a vendor or manufacturer is willing to sell to the CITY. 10 12 LO 13 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: i 14 r U15 SECTION 1. The Toro Company ("Toro") was the most responsive bidder for the 16 grounds maintenance equipment bid, awarded by the City of Tucson, Arizona, as Principal Procurement Agency, in partnership with the National Intergovernmental Purchasing Alliance 17 ("NIPA"). The CITY is a participating agency of NIPA. a 18 0 0 19 SECTION 2. The City Manager is hereby authorized to purchase the equipment listed in 0 20 Quote No. 3277659-00, attached hereto as Exhibit "A" and incorporated herein, from Toro's 21 authorized California distributor,Turf Star, Inc. E 22 SECTION 3. The Director of Finance, or designee, is hereby authorized and directed to 0 23 issue an annual Purchase Order for FY 2015/16 to Turf Star, Inc. in the amount of$140,087.82. a 24 SECTION 4. The above-referenced authorizations to purchase equipment and issue a 25 purchase order are rescinded if not performed within ninety (90) days of the passage of this 26 resolution. 27 0 28 1 Packet Pg.275 5.P.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF TURF MAINTENANCE 2 EQUIPMENT FOR THE SAN BERNARDINO SOCCER COMPLEX IN THE AMOUNT 3 OF $140,087.82. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a meeting thereof, held on the 6 day of , 2015,by the following vote,to wit: L 7 Council Members: AYES NAYS ABSTAIN ABSENT V' 8 3 9 MARQUEZ ' m N tC 10 BARRIOS 2 a 11 VALDIVIA ° 0 12 H SHORETT LO ti 13 14 NICKEL 15 JOHNSON 0 16 MULVIHILL vi s 17 18 Georgeann Hanna, City Clerk c 0 19 ~ The foregoing Resolution is hereby approved this day of , 2015. c 0 20 m W u 21 R. Carey Davis,Mayor L 22 City of San Bernardino r 23 Approved as to form: a Gary D. 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Workman° H D Series F E A T U R E S Get more work done • yleading hauling and towing capacity: every day with confidence. -3,249 lb (1,477kg) total capacity-HDX -3,244 lb(1,475kg) total capacity-HDX-D The Workman" HD Series is designed with your toughest work challenges in -3,500 lb (1,587kg) towing-all models mind,from the front bumper to the rear bumper and everything in between. • Electronic Fuel Injection Performance- Design components like an 1-beam-shaped DeDion rear axle, a truss-like front HDX Models -Smooth, responsive driving space frame, integrated wheel bearings and 4-wheel hydraulic disc brakes -increased fuel economy over carbureted engines provide the highest total carrying capacity*in the industry and make the -Instant cold starting Workman ready for the toughest challenges. -Automatic high altitude compensation -On-board diagnostics • Throttle-by-wire-HDX Models Electronic throttle control connects the R accelerator pedal to the throttle by wire -Improved torque management -Consistent speed control during applications br in varying load conditions • Four-wheel hydraulic disk brakes for easier stopping and fast servicing • Proven ride comfort -Independent, double A-frame front suspension with dual coil springsr - and shock absorbers provides 5344"(14.6cm) front travel -DeDion rear axle with dual leaf `~ -Ile springs and shock absorbers provide 3"(76cm) rear travel 40 • Extreme durability . -DeDion rear axle with 1-beam design isolates and protects , transmission, engine and main frame from vehicle loading -Integrated wheel bearings provide enhanced sealing and consistent heavy load carrying capability -Front bumper and front fenders ' designed to withstand incidental impacts without damage *With standard suspension configuration Cali our Toro distributor at 1-800-!o-- including installed bed. Y M • Specifications WORKMAN 1 NO BED,MODEL 07383 WORKMAN 1 D MODEL 07385 WORKMAN 1 1 MODEL 07384 WORKMAN II 1 I MODEL 1 WORKMAN 1 1 MODEL 07384TC 1• 1 1 1 MODEL 07387 WORKMAN 1 MODEL 07369 WORKMAN 1 1 MODEL 07386 WORKMAN HDX 1 1 MODEL WORKMAN 1 1 MODEL 07386TC 1 Kubota 972 EFI,32.5 hp(24.2 kw),4-cycle,liquid-cooled,962 cc, Kubota 902D,3-cylinder,inline vertical,4-cycle,liquid cooled, Kohler Model CH23,2-cylinder,4-cycle,air-cooled 3-cylinder overheated camshaft,counterbalanced gasoline engine. counterbalanced diesel engine,23.3 hp(18.5kw);governed to a engine.23 hp(17.2 kM at 3600 rpm governed to a Governed maximum of 32.5 hp at 3600 rpm.Rear engine location maximum speed of 3600 rpm.58.0 cu.in(950 cc)displacement. maximum speed of 3600 rpm by an internal governor. ENGINE direct coupled to a transaxle.12-volt electric starter.Fuel Injected Rear engine location.Direct couple to transaxle.12-volt electric 41.1 cu.in.(674 cc)displacement.Electronic ignition. N is a closed loop system with oxygen sensor to adjust aidfuel ratio staffer.Full pressure lubrication with spin-on oil filter.Meets Rear engine location direct coupled to a transaxle. and manifold pressure sensor to adjust for altitude.Full pressure EPA Tier IV compliance.Biodiesel ready for use up to B-20(20% 12-volt electric staffer.Full pressure lubrication with lubrication with spin-on oil filter.Meets all EPA&CARB emission biodiesel and 80%petrol blend).Meets all EPA&CARB emission spin-on oil filter.Meets all EPA&CARB emission standards standards. standards. , CLUTCH 7.5"(19 cm)clutch and pressure plate 7.5"(19cm)clutch and pressure plate 7.5"(19cm)clutch and pressure plate U) Fuel and coolant temperature gauges.Hour meter.Oil Fuel and coolant temperature gauges.Hour meter. Fuel gauge,hour meter,oil pressure warning v INSTRUMENTATION pressure,check engine and battery charge indicator Oil pressure,glow plug and battery charge indicator light and battery charge indicator light. L lights.Tachometer and speedometer. lights.Tachometer and speedometer. Tachometer/speedometer optional. per„ ALTERNATOR 60 amp with electronic regulator 60 amp with electronic regulator 25 amp with electronic regulator O Front:20"x 9"-12,6-ply rating,turf tread Front 20"x 9"-12,6-ply rating,turf tread Front:20"x 9"-12,6-ply rating,turf tread TIRES Rear:24"x 12"-12,6-ply rating,turf tread Rear:24"x 12"-12,6-ply rating,turf tread Rear:24"x 12"-12,6-ply rating,turf tread uy ti COOLING SYSTEM Aluminum radiator with 10 fins per inch dual pass.Right side mounted with removable screen for debris cleaning. Fan forced air. T_ Thermal controlled DC electric fan. AIR CLEANER Remote mounted,heavy-duty 2-stage air cleaner with evacuator valve. Large capacity,dual element. Lo 0 CLEARANCE CIRCLE 2WD Inside=32 in(81 cm);Outside=194 in(493 cm) Inside=32 in(81 cm);Outside=194 in(493 cm) Inside=32 in(81 cm);Outside=194 in(493 cm) N Cl) CLEARANCE CIRCLE 4WD Inside=100 in(254 cm);Outside=300 in(726 cm) Inside=100 in(254 cm);Outside=300 in(726 cm) N/A I r FUEL CAPACITY 4.5 gallons If liters) 4.5 gallons(17 liters) 4.5 gallons It liters) , 0 FUEL PUMP 12V internally regulated 42 psi in-tank Electronic pump Diaphragm pump o rn Combination fuel filter/water separator with a 30 In-line 40 micron filter and 50 mesh suction 117 FUEL FILTER In tank filter sock.10 micron polyester depth. micron filtration and 50 mesh suction screen in tank. screen in tank. ti t` HORN Standard,button on dash on 07384TC&07386TC. Standard,button on dash on 07385TC&07387TC. Optional M Optional on 07383,07384&07386. SOUND LEVEL 75 db(A)'- 85 db(A)" 80 db(A)" 0 Model 07383:1623 lbs(738 kg) Model 07385:1956 Ibs(889 kg) Model 07384:1951 lbs(887 kg) Model 07385TC:2730 lbs It 240 kg) VEHICLE SHIPPING WEIGHT Model 07384TC:2725 lbs(1238 kg) Model 07387:2015 lbs(916 kg) Model 07369:1848 lbs(840 kg) h Model 07386:2010 lbs;(914 Model 07387TC:2789 lbs(1268 kg) y Model 07386TC:2784 lbs(1265 65 kg) C Model 07383:1623 lbs;(738 kg) Model 07384:1951 lbs(887 kg) Model 07385:1956 Ibs(889 kg) VEHICLE ACTUAL Model 07384TC:2032 lbs(924 kg) Model 07385TC:2037 lbs(926 kg) Model 07369:1848 Ibs(840 kg) WEIGHT W/0 FUEL Model 07386:2010 Ibs(914 kg) Model 07387:2015 lbs(916 kg) Q Model 07387TC:2096 lbs(953 kg) Model 07386TC:2091 His(950 kg) K W Model 07384:3249(1477kg) Model 07385:3244 lbs.It 475 kg) Mode107384TC:3168(1440kg) Model 07385TC:3163 Ibs.(1438 kg) TOTAL CAPACITY Model 07386:3190(1450kg) Model 07387:3185 Ibs.(1448 kg) Model 07369:3352 lbs.(1524 kg) Model 07386TC:3109(1413kg) Model 07387TC: 3104 lbs.(1411 kg) L CARGO BED CAPACITY Model 07384:2849 lbs(1295 kg) Model 07385:2844 Ibs.(1293 kg) U W/200 LB.OPERATOR AND Model 07384TC:2768 lbs(1258 kg) Model 07385TC:2763 Ibs.(1256 kg) Q Model 07369:2952 lbs.(1342 kg) Model 07386:2790 lbs(1268 kg) Model 07387:2785 lbs.(1266 kg) 200 LB.PASSENGER Model 07386TC:2709 lbs(1231 kg) Model 07387TC:2704 lbs.(1229 kg) Specifications subject to change.Please contact your Toro distributor for details. Packet Pg.2$4 At operators ear;3600 rpm with bed and sides installed. SPECIFICATIONS Workman' HD/HDX Series Specifications (continued) 1 1 1 WORKMAN HD SERIES VEHICLES FRONT SUSPENSION Independent system with dual"A"frame control arms,dual coil springs and dual shock absorbers with anti-sway bar.Provides 5 3/4"travel. REAR SUSPENSION DeDion rear axle(weight carrying axle)suspension independent of transaxle with dual leaf springs and dual shock absorbers.Provides 3"travel. BATTERY 12-volt,group 26,with 540 cold cranking amps at 0 degrees F(-18 degrees Q. TRANSMISSION Rear transaxle directly connected to engine,twin axle drive.3-speed synchromesh(forward speeds only),h-shift pattern with high-low range providing 6 forward speeds and 2 in reverse.Transmission housing doubles as hydraulic reservoir with outlet screen and external filter. Ca 4 3RD GEAR HIGH LOCKOUT Interlock key switch that prevents engine from running in 3rd gear,high range.HDX(gas):Limits engine RPM to 2,200. (n DIFFERENTIAL LOCK Manual engage rear differential lock. 4WD SYSTEM Fully automatic on-demand,bi-directional system.Uses dual bi-directional clutches.In event of rear tire slippage,clutches transmit power proportionally to front wheel with highest traction. N FRAME Steel space frame front frame and C-channel rear frame. .� U L STEERING Hydraulic power steering with with steering valve coupled to hydraulic cylinder with thru shaft.Maximum steering angle is 70 degrees on 2WD and 50 degrees on 4WD. 3 IL 2-POST ROPS 2-post rollover protective structure and protective back panel bolted to BOPS. O 4-wheel hydraulic disk brake system.9 1/2"disk with hydraulic service brakes using twin piston floating calipers.Parking brake uses mechanical cable actuated ms E. BRAKES caliper on rear wheels. rte HYDRAULICS 4 gpm(15 Ipm)gear pump provides hydraulic flow for power steering and lift in series.Lift control valve with quick disconnects for dual lift cylinders or for t` attachments when quick disconnects are switched.8 quart total capacity. It It LIGHTS Twin halogen headlights and dual taillights actuated by switch on dash.Dual brake lights actuated by brake pedal. SEAT BELTS/SEATS Lap seat belts standard.Bucket seats with adjustable slides to allow for various seat positions.Hip restraint tubes welded to seat mounting straps. O N I CONTROLS Throttle,brake and clutch pedals.Gear shifter,differential lock,parking brake,high-low range shifter and hydraulic lift levers. I INTERLOCK To start engine,clutch pedal must be depressed and remote hydraulic lever must be in neutral position.If installed,high flow hydraulics and rear PTO must be V_ disengaged/switched off. ' O SAFETY SUPPORT 7-gauge steel channel stores behind seat and fits over extended lift cylinder to prevent accidental lowering of bed. O M ui GROUND CLEARANCE 7"(18 cm)with no load. co r` Steel hitch bracket bolted to rear DeDion axle.Mounting plate provides mounting hole for pin or ball hitch and incorporates two safety chain mounting holes. r— REAR TOW HITCH Maximum tongue weight of 600 Ibs(272 kg).Maximum trailer weight of 3500 Ibs(1587 kg).Trailers over 1500 lbs.require trailer brakes.(Electric Brake Kit M available through parts,117-4837). L Standard Tires,Gear 1/2/3 to Forward Speeds: High Range 7.6/11.5/19.8 mph(12.2/18.5/31.9 km/h) 0 Ic GROUND SPEED Low Range 2.9/4.5/7.7 mph(4.717.2/12.5 km/h) Reverse Speeds: High Range 7.1 mph(11.6 km/h) Low Range 2.8 mph(4.5 km/h) Overall Length Overall Width Overall Height(Top of ROPS) DIMENSIONS 127.6 in(324 cm)w/o bed 64.7 in(164.3 cm) 75.8 in(192.5 cm) cy 130 in(330 cm)w/full bed Q CERTIFICATIONS Certified to meet SAE J2258.Certified to meet ISO/DIS 21299 for ROPS.Engine meets all applicable emission standards per the manufacturer.Certified to meet the CE Machinery Directive. K W WARRANTY Two-year limited warranty.See Operator's Manual for further details. d E v c>s Q Specifications subject to change.Please contact your Toro distributor for details. Packet Pg. 285 WORKMAN Workman' HD/HDX Series Accessories O. FULL AREA FLAT BED Welded steel diamond plate flat bed that mounts to vehicle frame. Dimensions:54.7 x 64.5 in(139 x 164 cm).Weight:218 Ibs(99 kg). FULL FLAT BED SIDE KIT Long bed side panels,front panel and tailgate with a fixed pivot. 1/3 FLAT BED Welded steel diamond plate flat bed.Has(4)corner stake pockets for enhancing specialty mount applications.Dimensions:21.5 x 54.7 in(55 x 139 cm). Weight:55 Ibs(25 kg) 1/3 FLAT BED STAKE SIDE KIT Formed 14-gauge steel stake sides for use with 1/3 flat bed. R M 2/3 FLAT BED Welded steel diamond plate flat bed.Dimensions:48.1 x 54.7 in(122 x 139 cm).Weight:161 Ibs(73 kg) N L 2/3 FLAT BED SIDE KIT Short bed side panels,front panel and tailgate with a fixed pivot for use with 2/3 flat bed.Optional tailgate release PIN 92-1220. O F- FULL FLAT BED FOLD DOWN Hinged side panels,front panel and tailgate can be folded down independently for use with full flat bed.Dimensions:64.5 x 54.7 x 11 in(164 x 139 x 28 cm) ' SIDE KIT outside.20 cu ft(.570 cu m)capacity.Weight=109 Ibs(49 kg) y HIGH FLOW HYDRAULICS KIT Provides 8 gpm(30.3 liter)at 2000 psi hydraulic flow in a separate circuit to power certain attachments and accessories(standard on TC models). v L 200 GALLON SPRAYER 200 gallon(757 liter)low profile tank sprayer with diaphragm pump and detatchable control box.Three-section,18.5 ft(5.6 m)open boom system. CL VICON SPREADER Pendulum action spreader with polyester hopper.14.1 cu.ft.(.396 cu.m.),750 Ibs(340.5 kg)capacity.Spread width is 3-46 ft.(1-14 m). 0 L O TOPDRESSER 1800 18 cu.ft.(.504 cu.m),1450 Ibs(541 kg)capacity conveyor belt style topdresser hydraulically driven by remote hydraulics.60 in(152 cm)spread width. I Workman bed lift cylinders raise topdresser.Spring load metering gate. U) 25 cu.ft.(.7 cu.m)capacity conveyor belt style topdresser towed by Workman vehicle.Textured belt,oscillating axles and all wheel drive. T_ TOPDRESSER 2500 Electrically activated hydraulic brakes. IT PROPASS'200 TOPDRESSER 21 cu.ft./0.54 cu.m)struck(25 cu.ft./0.71 cu.m heaped)capacity spin style topdresser.Tow-behind or bed mount versions. LO 0 PRO FORCE"DEBRIS BLOWER Tow-behind,self-contained engine-driven debris blower operated with a hand-held wireless RF controller.Bed mount kit available. fV 1/3 VERTICAL LIFT An elevating,scissor-lift work platform with 600 lb(272 kg)lift capacity that can be raised from 38 in(96.5 cm)to 98 in(249 cm). MI Slope indicator for safe operation.Removable over-ride key for lift controls. r' HARD CAB Deluxe hard cab,ROPS and CE certified.Vented front glass windshield,interior dome light and a 2-speed windshield wiper.Optional heater and mirrors available. o 0 CAB SLIDING WINDOW Door kit for deluxe hard cab.Operator door has a sliding window for ventilation and ability to access exterior elements such as an identification badge security 9 DOOR KIT entry.Passenger door has solid window. Ln ti CAB SOLID WINDOW DOOR KIT Door kit for deluxe hard cab.Operator and passenger doors have solid windows. N CAB REAR VIEW MIRROR KIT Externally mounted to the cab frame,operator and passenger side rear view mirrors for enhancing all around visibility. M L CANOPY Durable,high-density polyethylene canopy with drainage outlets for moisture runoff. w N FOLDING WINDSHIELD Clear high-impact modified acrylic material with fold down capability. O BRAKE&SIGNAL KIT Consists of turn signal lights for both comers in the front and rear of vehicle and brighter beam headlights. H WORK LIGHT KIT Consists of(2)front facing and(1)rear facing work lights all mounted on top of ROPS bar. a; 0 ROPS SIGNAL LIGHT KIT Consists of(2)double amber warning lights and(2)single red tail lights all for mounting on top of ROPS bar.Requires either a"Right Side"or"Left Side"light kit. CY AUTOMATIC TAILGATE RELEASE Provides automatic tailgate release when dumping from cargo bed and resets automatically upon lowering of bed.Works on full or 2/3 bed with full sides. Q Does not work with folding side kit. . REAR PTO KIT Rear mounted,540 RPM,PTO shaft mechanically driven by transaxle. X W HAND THROTTLE Throttle and speed limit control that provides constant RPM for stationary attachments or a controlled maximum speed for applications such as spraying or C spreading(mechanical—HDX/HD&electric—HDX gas models). y SPARK ARRESTOR Fits onto end of tailpipe. t v PLASTIC BED LINER A rugged,weatherproof one-piece plastic liner and separate tailgate liner that will protect either a full are bed with sides or a 2/3 bed with sides. ;B +r HIGH AIR INTAKE KIT Kit for extending the air intake system from underneath the cargo bed to a position slightly above the ROPS shield behind the passenger position of the vehicle. Q Recommended for dusty work applications. REAR VIEW MIRROR KIT A single 8 1/2"(21.6 cm)convex mirror with mounting capability on either the operator or passenger side of the vehicle. Specifications subject to change.Please contact Toro distributor for details. Packet Pg. 286 peci f g your ;�5 Pub w Workman' Accessories (continued) J WORKMAN OR 2"RECEIVER HITCH KIT Provides a 2"square receiver to enable a"drawbar"hitch. TRAILER BRAKE Kit provides a controller which plugs into Workman vehicle and a positive wire to assist the hook up of customer supplied electric trailer brakes. WIRING KIT TRAILER SIGNAL Kit provides electrical wire for Workman vehicle to enable easy hook up to customer supplied trailer signal and brake lights. WIRING KIT CU REMOTE HYDRAULIC Hydraulic manifold kit that provides to ability to switch hydraulics between cargo bed actuation and remote port usage via use of a opertor panel MANIFOLD KIT mounted switch. L REMOTE HYDRAULIC FLOAT Hydraulic float kit that enables both hydraulic lifting and"float'in the down position.Required when using a Deere TC125 sweeper. I, KIT y N 4WD MANUAL CONTROL Allows auto 4WD to be turned off. cc t v 4 POST ROPS CANOPY KIT Canopy for use with 4-post BOPS kit. L 3 4 POST ROPS KIT Connects standard 2-post ROPS to 4-post BOPS.Required with 200-gallon sprayer. (" O L HEATER KIT Heater for use with cab.Adjustable temperature and 2-speed fan(excludes HD). H BACK UP ALARM KIT Provides an audible alarm when vehicle is in reverse. L0 ti T- 7 r 0 N I M I 0 0 M (fl r` t` N M L U) r O V Q X W .i G N E U r0 r.+ a+ Q ©2013 The Toro Company 8111 Lyndale Ave.S. Bloomington,MN 55420-1196 Printed in the U.S.A. Specifications subject to change.Please contact your Toro distributor for details.Rev.6/13 Packet Pg. 287 (ae;S;anl-aseyaand oaol - SM,) S WZ E L L -00-699LLZ£-JejS:anl-a;on0„y„ 'x3 :;uGwLl3eRV co co n. N iri a Y t�6 a CA h h Q ,a v O M cn v �'� z •� Y 10 - bA b� v o u vx0° a N�o° tFo. y N 3 o+ ' "c a� '� � a ►^ � v�° F� '3 -j o o ° v~ : O N u — 2°1 Z yo Z 2 o i C bo 3u 3 U 0 > o b h° w Z p N G W • V oA c _ 111 Q x Z m 3 3 a u yl n' o v ^� +• Z o o a O o. �( d °� J oho o .� W zm c Z o V aWx 0 Z_ 00 V 0 7 G bo n V" v Zv� o ? o 00 1010 C h w ww 'u n, n � u CL, Wb C bA o Q o o v c x ^ \ 22 v E bA a y ' -o o [ u T 3 : .G 0000 Z n � N m •' v h \J \D N °"^y h N �, C �' F 'v.� "� R r1 x .p H x "" •• N N M 0 o f' �; M W G`Y' m E 8 v �, � E u o cud c ao ° a ° � EEE o � Voo �. vc � �*^ n � b � H2i2 ❑ u — aua E " a Z u u u u ^ E W W ^ ^ � E� � �° Q 6 a o v `o Q no no F O � 0 4 maow y m C, � � J 0 +:. O W d 3 v � W = = F� a > o F+ O ° W a C a i °' ° u °' v .. *' it O a a oa, O o'i a a v C ° d Z V 30x0 = o00o d Qr, to TORO. Count on it. Rake-O-Vac' I F E A T U R E S A clean sweep. • 23 hp (77.2 kW) Kohler' Command Pro' engine The Rake-O-Vac's Kohler 23 hp engine insures there is plenty of • 4.75 cubic yard(3.6 cubic meter) capacity horsepower to clean debris from the most difficult turf.A spring-loaded flex tip reel provides exceptional sweeping performance especially with those annoying pine needles.The large 4.75 cubic yard hopper -- provides plenty of capacity for picking up large areas. Compact and \' maneuverable,the Toro Rake-O-Vac clears debris from even the • tightest areas.The rugged impeller fan pulverizes leaves and debris saving space in the hopper yet the airflow in the hopper minimizes dust by directing it back to the ground _ ! keeping your neighbors happy. r • New airflow . Ur system delivers a !U U cleaner sweeping _ <S environment __ ~ /1 k1 d 6 a . a \ , : t�st� # Y s LU • Spring-Loaded Flex Tip Reel— Flexible nylon fingers brush the ground m clear of debris utilizing a spring-loaded design to give the fingers an extra kick for clearing debris in wet conditions • Optional Broom Reel provides" jQ additional sweeping power e ©2013 The Toro Company } All rights reserved. 8111 Lyndale Ave.S. Bloomington,MN 55420-1196 Printed in the U.S.A. Rev.2/13 Call your Toro distributor at 1-800-� ,'� � y r • • ' • RAKE-O DRIVE, OD 07055 Kohler"Command Pro'CH680,23 hp(17.2 k"@ 3600 rpm,4 cycle,air-cooled,V-twin cylinders,horizontal crankshaft with a 5.5"(14 cm)dry centrifugal clutch. POWER SUPPLY Compression ratio:8.51.Overhead placement valves;intake,forged high carbon steel,exhaust Stellite"faced.Hydraulic valve lifters.Full pressure 4 pint(2.3 liter)with filter,oil capacity.12-volt,15 amp alternator with solid state regulator/rectifier.Solid state electronic ignition system with electronically controlled spark advance.Tri-phase design with screen pre-cleaner,replaceable filter cartridge and dump valve. FAN IMPELLER Centrifugal type housing,double inlet.Four alloy steel blades,16"(41 cm)wide x 23.25"(59 cm)diameter,.1875"(4.8 mm)thick.High tensile,.5625"(4 cm)stress-proof steel shaft mounted in self-aligning sealed ball bearings.Blower discharge area:255 in'(1645 cm). DRIVE Banded double.B-80 drive belt direct from drive shaft to fan impeller drive shaft.Fan impeller runs at 1580 rpm[tip speed 9,720 ft(min.(2963 m/min.)]at 3250 engine rpm. FAN HOOD Twin construction for uniform air distribution;4.5"(11.4 cm)deep x 63"(160 cm)wide.Inlet area:283 in'(1826 cm). Ic Variable position,front weighted rubber flap. 3 Belted-double B-53 drive belt from engine to jack shaft.Banded(4)3V cross section belt,from jack shaft to flex tip reel. REEUBRUSH DRIVE Flex tip reel runs at 275 rpm[tip speed 1,355 ft./min.(413 m/min.)]at 3250 engine rpm. m N MAIN FRAME All welded,structural,rectangular,2"x 4"(5 cm x 10 cm)and 4"x 4"(10 cm x 10 cm),11-gauge,steel tubing. t WHEELS AND TIRES High flotation type 1-1 rib tread,11 L-14SL,6 ply rating,tubeless construction mounted on 8"(20 cm)x 14"(36 cm)wheel with six bolt attachment.Inflation i pressure 28 psi(1.9 bar). 3 a HOPPER 4.75 cu.yd.(3.6 m)volume;18-gauge top section with 16-gauge bottom section-rib reinforced;full width,self-cleaning, 0 semi-automatic dumping. 0 F— HITCH Pin type,.75"(1.9 cm)diameter;adjustable vertical height for tractor hitches from 7.25"(18.4 cm)to 17.25"(43.8 cm)height. Forward sweeping,6 rows of teeth,all steel construction with replaceable.1875"(4.8 mm)extruded nylon teeth;each row containing 11 individually spring ti loaded flexible sets,552 total teeth,18.75"(48 cm)diameter reel,61"(155 cm)wide,1.125" FLEX TIP REEL (2.9 cm)diameter shaft set in self aligning sealed bearings.Reel supported by adjustable counterbalance springs and adjustable-gauge wheels.Gauge wheels aluminum construction with non-scuffing rubber tires operating on greaceable ball bearings; u9 infinitely adjustable vertically. 0 Width Height Length N DIMENSIONS 85.5"(217 cm) 79.5"(202 cm) 13'3"(4.0 m) MI WEIGHT 2,980 lbs.(1,355 kg) r WARRANTY Two-year limited warranty.Refer to the Operator's Manual for further details. o 0 as OPTIONAL 1 to n BRUSH Forward sweeping continuous,polypropylene bristle,floating action provided by spring counterbalance and gauge wheel height adjustment.Model 07162. C14 M Brush speed:275 rpm[tip speed 1,370 ft./min.(417 m/min.)]at 3200 engine rpm. L to to Ic 4a 0 0 CY Q X W C d E t V cu a "Specifications and design subject to change without notice.Products depicted in this literature are for demonstration purposes only. Actual products offered for sale may vary in design,required attachments and safety features.Consult your local Toro Distributor. °Stellite°is a trademark of Stoody Deloro Stellite,Inc. Packet Pg.290 TORO ''i Count on it. Reelmaster' 5010-H F E A T U R E S Go longer between filling • PowerMatch"—Matches machine the tank and shorter between power output to what the conditions require. When hilly terrain and compliments on your fairways. challenging mowing require more power than the 24.8 hp engine can The Reelmaster 5010-H gives you the power and performance you want with the provide, the Reelmaster 5010-H fuel efficiency and reliability you need.Through its patented PowerMatch system, automatically redirects the cutting unit load from the engine to the battery the Reelmaster 5010-H utilizes the power of a diesel engine in combination with a pack, as needed. If even more power is required, the battery pack boosts the battery pack to supply over 40 horsepower,but only when conditions require.Elect engine power, giving the machine the motors on the cutting units,which feature low-friction seals and bearings on the equivalent of over 40 horsepower. Specifications—Tier 4 Compliant reels, improve performance and reduce power requirements.The result is increas • 24.8 hp Kubota'diesel engine and fuel efficiency,quieter operation,reduced maintenance,significantly fewer potentia 48-volt Absorbed Glass Mat(AGM) battery pack. leak points and unmatched quality of cut. Fuel Savings— With an average fuel savings of 20%over comparably — equipped machines, the Reelmaster 5070-H is easy on your budget. • Proven Platform—The Reelmaster 5010-H is built on the proven and popular Reelmaster 5070 Series platform. Durability, performance, comfort, and serviceability comes .- standard. " • InfoCenter"— The onboard LCD "'`��r „` • display provides system information, s alerts,service reminders, diagnostics, and more. tl7IS(i, •Reel Control—Precisely control reef " speed and clip rate, monitor reel performance and view reel diagnostics with the onboard InfoCenter. r TIER r t 02015 The Toro Company 8111 Lyndale Ave.S. Bloomington,MN 55420-1196 Printed in the U.S.A. •� Rev.2115 Call your Toro distributor at 800-801 ' 5.P.b r. 1 1 Specifications* ' 1 MODEL 1 POWER SYSTEM Tier 4 compliant 24.8 hp(16.5 kW)Kubota'3-cylinder,liquid-cooled,diesel engine.Four 12v Absorbed Glass Mat(AGM),sealed,maintenance-free lead carbon batteries. LUBRICATION Pressurized lubrication system with 3.5 quart(3.3 liter)capacity. FUEL FILTER Replaceable spin-on fuel filterlwater separator. COOLING Rear mounted radiator with industrial tube and fin construction,6 fins per inch,5.5 quart(5.2 liter)system capacity. FUEL TANK CAPACITY 14 gallons(53 liters),diesel fuel. TRACTION DRIVE Front drive wheels powered by a hydrostatic pump with individual wheel motors.All-wheel drive optional with CrossTrax®All-Wheel Drive system,which transfers L power from the front wheels to the opposite rear wheels via independent rear wheel motors. GROUND SPEED 0-10 mph(0-16 km/h)forward transport;0-8 mph(0-12.8 km/h)mow;0-4 mph(0-6.4 kmlh)reverse. L TIRES Front traction tires:26.5 x 14-12;Rear steer tires:20 z 12-10. l' MAIN FRAME High strength steel frame with welded construction. y M BRAKES Individual left and right drum-type front wheel brakes.Brakes may be actuated for service braking via left foot pedal.Integrated foot pedal lock provides parking v brake.Dynamic braking through hydrostatic traction drive system. s_ STEERING Rear wheel,power steering with and indpendent hydraulic pump and circuit. C- 0 infoCenter'onboard LCD display shows gauges,alerts,faults,service reminders,electrical systems diagnostics,indicates fuel level,coolant temp.,low oil pressure, '- alternator,engine hours,engine rpm,voltage,reel speed,backlap speed,glow indicator,lift/lower indicator. Fo- GAUGES Single foot-operated traction pedal,foot actuated mow speed limiter,foot actuated service and parking brake.Hand-operated key ignition switch,switch-operated LO CONTROLS throttle,isochronous engine speed control,cutting unit raise/lower joystick,cutting unit engage switch,and headlight switch all positioned on right hand pivoting control console. j ELECTRICAL Heavy duty 12-volt battery,570 CCA,40 amp alternator.Electronic control unit is a microprocessor based,solid state control unit with diagnostic capabilities.Traction LO pedal,parking brake,operator presence in seat,and cutting unit engageldisengage safety interlock switches. c REEL DRIVE Reel drive circuit is split independently for front and rear cutting units.Reel speeds are electronically adjustable in nine incremental settings.On-board backlapping is standard. MI SEAT Deluxe high back suspension seat with fore,aft,height and weight adjustment. �I DIMENSIONS 9eig1 t-63 c 160 cm)to seat,85.5"(217.2 cm)to BOPS. Length:111"(281.9 cm) Wheelbase:60"(152.4 cm) Operational Width:116'(288.3 cm) Transport Width: c WEIGHT With 5'cutting units:2WD-2,776 lbs.(1,259 kg),4WD-2,B27 tbs.(1,282 kg). With 7'cutting units:2WD-2,907 lbs.(1,319 kg),4WD-2,965 lbs.(1,345 kg). LO CD SAFETY I CERTIFICATION ROPS Standard.Complies with ANSI B71.4-2012,ISO EN 5395 and CE requirements WARRANTY Two-year limited warranty.Refer to the Operator's Manual for further details. N CUTTING UNITS: M 1 L I l r I / i 1 8-BLADE, '1 M' 03638 *' (A 1 1 'Il FORWARD-SWEPT:03639 -BLADE FORWARD-SWEPT: 1 TYPE Five electrically driven,DPA cutting Units with low-drag seal and bearing package.Frame precision manufactured,die-cast aluminum for increased strength,simple H click adjustment maintenance. ' d SIZE 22"(56 cm)wide,5"(12.7 cm)or 7'(17.8 cm)diameter. 0 WIDTH OF CUT 100"(254 cm) U' HOC RANGE •B-Blade recommended range 0.5'-1.0"(13 mm-25 mm).11-Blade recommended range 0.25'-0.75"(6 mm-19 mm).High HOC Kit available as an option to Q increase height of cut range from:1.0"-1.5"(25 mm-3Bmm). X REEL SPEED Electronically controlled,variable reel speed for optimal clip frequency and independently controlled backlap speed. W BEDKNIFE ADJUSTMENT Precision machined cutting units maintain levelness and hold adjustments.Dual Precision Adjustment(DPA)allows quick bedknife to reel adjustment. m ROLLERS Wiehle front roller and standard rear roller included.Optional front full and shoulder rollers,and longer rear rollers available. t v c,s Q 'Specifications and design subject to change without notice.Products depicted in this literature are for demonstration purposes only.Actual products offered for sale may vary in use,design,required The Reelmaster 5010-H is manufactured attachments and safety features.See distributor for details on alt warranties. in Tomah,WI ISO 9002 Certified Plant. Packet Pg.292 f �5 Pub Accessories*Reelmastee 501 0-H CUTTING UNITS 5"(12.7 cm)CUTTING UNIT ACCESSORIES 7"(17.8 cm)CUTTING UNIT ACCESSORIES 03628 5"(12.7 cm)cutting unit finishing kit 03401 Left-hand groomer kit 03403 Left-hand groomer kit 03634 5'(12.7 cm)B-blade DPA cutting unit 03402 Right-hand grommer kit 03404 Right-hand grommer kit 03635 5'(12.7 cm)11-blade DPA cutting unit 03406 Powered rear roller brush only 03408 Powered rear roller brush only 03618 5"(12.7 cm)verticutter cutting unit 03407 Powered rear roller brush for groomers 03409 Powered rear roller brush for groomers 03629 7"(17.8 cm)cutting unit finishing kit 03719 Fairway perfection brush 03719 Fairway perfection brush 03636 7"(17.8 cm)8-blade,radial: 03413 Weight for cutting units with attatchmenls 03405 Weight for cutting units without attatchments 03639 7"(17.8 cm)8-blade,forward-swept 03411 Weight for cutting units without attatchmenls 03641 7"(17.B cm)11-blade,forward-swept N 03619 1 7"(17.8 cm)verticutter cutting unit BEDKNIFE OPTIONS 106-9095 EdgeMax" � TRACTION UNIT ACCESSORIES 108-9096 Standard N 03655 CrossTrax°All-Wheel Drive Kit 127-7132 EdgeMax Low Cut = 03656 Cross Trax All-Wheel Drive Finishing Kit 110-4084 Low Cut L 03667 Air-ride Seat Suspension 119-4280 EdgeMax Extended Low Cut Q- O 03415 Standard Flexible Grass Basket 120-1640 Extended Low Cut C 03416 Compact Flexible Grass Basket 110-4074 Heavy Duty %. Ln 30349 Universal Sunshade-White ti 30552 Universal Sunshade-Red �I LO r 0 N I M I r O O tD ti ti N M L t;Q .Fa+ O M OF Q K W W dd G V !C yr a Specifications and design subject to change without notice.Products depicted in this literature are for demonstration purposes only. Actual products offered for sale may vary in use,design,required attachments and safety features.See distributor for details on all warranties. PeCIC @t �a 293:„ ... . .. a PROVISTA company MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Master Intergovernmental Cooperative Purchasing Agreement (the "Agreement") is entered into by and between those certain government agencies that execute a Principal Procurement Agency Certificate with National Intergovernmental Purchasing Alliance Company ("National IPA") ("Principal Procurement Agencies") to be appended and made a part hereof and such other public agencies who register to participate in the National IPA program by either N registering on the National IPA website, www.nationalipa.or , or executing a Master Intergovernmental Cooperative Purchasing Agreement with National IPA ("Participating Public ~ Agencies")to be appended and made a part hereof. RECITALS d 0 L WHEREAS, after a competitive solicitation and selection process by Principal t° - Procurement Agencies, a number of suppliers (each a "Supplier") have entered into Master Supplier Agreements to provide a variety of goods, products and services (herein "Products") to the applicable Principal Procurement Agency and the Participating Public Agencies; :r c WHEREAS, Master Supplier Agreements are made available by Principal Procurement m Agencies through National IPA and provide that Participating Public Agencies may purchase Products on the same terms, conditions and pricing as the Principal Procurement Agency, subject a to any applicable federal and/or local purchasing ordinances and the laws of the State of v purchase; a- NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, and of the mutual benefits to result, the parties agree as follows: E U tC 1. That each party will facilitate the cooperative procurement of Products. a 2. That the procurement of Products by Participating Public Agencies subject to this Agreement shall be conducted in accordance with and subject to the relevant federal, state and local statutes, ordinances, rules and regulations that govern Participating Public Agency's procurement practices. 3. That the cooperative use of solicitations obtained by the parties to this Agreement shall be in accordance with the terms and conditions of the Master Supplier Agreement, except as modification of those terms and conditions is otherwise allowed or required by applicable federal, state or local law. Packet Pg.294` 0 4. That the Principal Procurement Agencies will make available, upon reasonable request and subject to convenience, information which may assist in improving the procurement of Products by the Participating Public Agencies. 5. That the Participating Public Agencies that procure Products through any Master Supplier Agreement(each a, "Procuring Party")will make timely payments to the Supplier for Products received in accordance with the terms and conditions of the Master Supplier Agreement. Payment for Products and inspections and acceptance of Products ordered by the Procuring Party shall be the exclusive obligation of such Procuring Party. Disputes between Procuring Party and any Supplier shall be resolved in accordance with the law and venue rules of the State of purchase. L 6. The Procuring Party shall not use this agreement as a method for obtaining N additional concessions or reduced prices for similar products or services. 7. The Procuring Party shall be responsible for the ordering of Products under this N agreement. A non-procuring party shall not be liable in any fashion for any violation by a Procuring Party, and the Procuring Party shall hold non-procuring 3 party harmless from any liability that may arise from action or inaction of the n. 0 L. Procuring Party. F0 8. This agreement shall remain in effect until termination by a party giving 30 days r written notice to the other party. The provisions of paragraphs 5, 6 and 7 hereof shall survive any such termination. aD E 9. This agreement shall take effect after execution of the Principal Procurement Agency Certificate or Participating Public Agency Registration, as applicable. a a U a c m E 0 a Q Packet Pg.295' Cooperative Purchasing Statutes These applicable sections from individual state statutes authorizing cooperative purchasing are provided for informational purposes only and cannot be considered legal advice.Additional statutes or local ordinances may differ or may have differing cooperative purchasing authorizations, please contact us at infognationalipa.org for any questions or additional assistance. California 6502 Gov't. If authorized by their legislative or other governing bodies,two or more public agencies by agreement may jointly exercise any power common to the contracting parties, even though one or more of the contracting agencies may be located outside this state. It shall not be necessary that any power common to the contracting parties be exercisable by each such contracting party with respect to the geographical area in which such power is to be jointly exercised. For purposes of this section,two or more public agencies having the power to conduct agricultural, ~ livestock,industrial, cultural, or other fairs or exhibitions shall be deemed to have common power with respect to any such fair or exhibition conducted by any one or more of such public agencies or by an entity created pursuant to a joint powers agreement entered into by such public agencies. a O L LO ti r N O LO O O C9 C d E t V M V Q Packet Pg.296< STAR October 22, 2015 Mickey Valdivia Director of Parks and Recreation City of San Bernardino 201 N "E" St, 3,d Fl, Ste 301 San Bernardino, CA 92410 L Dear Mickey: N ctS This letter is to inform you that Turf Star, Inc. at 955 Beacon Street, Brea, L California 92821, (800) 585-8001, is the sole source distributor for Toro a Commercial Equipment and Golf Irrigation Products, for your geographic area, 0- and the State of California. 10 LO If you have any questions regarding this, please contact me. 0 Sincerely, a _,t,� 1D J fflLfil .gwt P/J U U 7 O N Matt Butler 0 Territory Manager T L Turf Star Inc. Commercial Products Division E ca Turf Star Inc. 955 Beacon Street, Brea, CA 92821 800.585.8001 Fax. 800.775.8873 Packet Pg.297 CITY OF TUCSON REQUEST FOR PROPOSAL REQUEST FOR PROPOSAL NUMBER: 120535 PROPOSAL DUE DATE: JUNE 12, 2012 AT 4:00 P.M. LOCAL AZ TIME PROPOSAL SUBMITTAL LOCATION: Department of Procurement 255 W. Alameda, 6th Floor, Tucson, AZ 85701 MATERIAL OR SERVICE: Sports Fields, Parks and Golf Course Groundskeeping Maintenance Equipment Y Cn w PRE-PROPOSAL CONFERENCE DATE: MAY 22, 2012 TIME: 1:00 P.M., LOCAL ARIZONA TIME LOCATION: CITY HALL, ATTORNEY'S CONFERENCE ROOM N 255 W.ALAMEDA, 7T" FLOOR, TUCSON, AZ 85701 CONTRACT OFFICER: LLOYD B.WINDLE, II, C.P.M. TELEPHONE NUMBER: (520) 837-4105 a. Lloyd.windle @tucsonaz.gov o L A copy of this solicitation and possible future amendments may be obtained from our Internet site at: ti http://www.tucsonprocurement.com/ by selecting the Bid Opportunities link and the associated solicitation lumber. The City does not mail out Notices of available solicitations via the U.S. Postal Service. Email a �iotifcations are sent to those interested offerors who are registered with us and who have selected email as a their preferred delivery method. To register, please visit www.tucsonprocurement.com, click on Vendors, then w click on Vendor Registration. To update an existing record, click on Vendors, click on What's New?, and read c the section titled "Notice of Solicitations." You may also call (520) 791-4217 if you have questions. N Competitive sealed proposals for the specified material or service shall be received by the Department of r_ Procurement, 255 W. Alameda, 6th Floor, Tucson, Arizona 85701, until the date and time cited. o 0 Proposals must be in the actual possession of the Department of Procurement at the location indicated, on or aa.I prior to the exact date and time indicated above. Late proposals shall not be considered. The prevailing clock W shall be the City Department of Procurement clock. ;_ Proposals must be submitted in a sealed envelope. The Request for Proposal number and the offeror's name and L) address should be clearly indicated on the outside of the envelope. All proposals must be completed in ink or S typewritten. Questions must be addressed to the Contract Officer listed above. a ****ALERT**** Effective April 9, 2012, the Tucson Modern Streetcar project will begin the downtown streetcar construction and eastbound Congress Street will be closed from Toole Avenue to Church Street until further notice. Please plan your route accordingly. For further information, please visit the Tucson Modern Streetcar website at http://www.tucsonstreetcar.com/ or call 520-624-5656. BW/swb PUBLISH DATE: MAY 4, 2012 Packet Pg. 298 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 2 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 INTRODUCTION / BACKGROUND The City of Tucson ("City) is requesting proposals from qualified and experienced firms to provide quality commercial grade Sports Fields, Parks and Golf Course Grounds Maintenance Equipment. The City of Tucson has over 110 public parks and 5 public golf courses located throughout the City. City parks come in all shapes and sizes ranging from small neighborhood parks to large district parks. City golf courses are all 18- hole courses that cover approximately 550 acres. Requirements and qualifications are defined in detail in the Scope of Services Section of this Request for Proposal (RFP). The City seeks a firm that can supply equipment, parts and service. The successful firm will have a sophisticated infrastructure including strategically located, nationwide distribution centers and employ L professional sales representatives to provide effective, timely service to the City of Tucson and to Participating Public Agencies. — CD y NATIONAL CONTRACT s L The City, as the Principal Procurement Agency, as defined in Attachment I, has partnered with the National a Intergovernmental Purchasing Alliance Company ("National IPA") to make the resultant contract ("Master o Agreement") from this solicitation available to other public agencies nationally, including state and local 0 governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit ("Public Agencies"), through National IPA's cooperative purchasing program. The City is acting as the contracting agency for any other Public Agency that elects to utilize the v esulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their o- registration with National IPA as a Participating Public Agency in National IPA's cooperative purchasing Cr program. Attachment I contains additional information on National IPA and the cooperative purchasing w agreement. With corporate, pricing and sales commitments from the Supplier, National IPA provides marketing and administrative support for the Supplier that directly promotes the Supplier's products and services to Participating Public Agencies though multiple channels, each designed to promote specific products and 0 services to Public Agencies on a national basis. Public Agencies benefit from pricing based on aggregate aI spend and the convenience of a contract that has already been advertised and competed. The Supplier benefits from a contract that allows Participating Public Agencies to directly purchase goods and services without the Supplier's need to respond to additional competitive solicitations. As such, the Supplier must be able to accommodate a nationwide demand for services and to fulfill obligations as a nationwide Supplier and E respond to the National IPA documents (Attachment 1). The City, reserves the right to deem submissions that 6 do not include a response to the National IPA documents as non-responsive. a While no minimum volume is guaranteed to the Supplier, the estimated annual volume of Grounds Maintenance Equipment purchased under the Master Agreement through National IPA is approximately $25 million. This projection is based on the current annual volumes among the City, other Participating Public Agencies that are anticipated to utilize the resulting Master Agreement to be made available to them through National IPA, and volume growth into other Public Agencies through a coordinated marketing approach between the Supplier and National IPA. 0 Packet Pg. 299 S.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 3 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH: 520 837-4105/FAX: 520 791-4735 SCOPE OF SERVICES A. GENERAL REQUIREMENTS 1. QUALIFIED FIRMS: Offerors should meet the minimum qualifications: a. Be an authorized distributor or manufacturer. b. Have a strong national presence in the grounds maintenance equipment industry. C. Have a distribution model capable of delivering products nationwide. d. Have a demonstrated sales presence. e. Be able to meet the minimum requirements of the cooperative purchasing program detailed M herein. N f. Be able to provide the full range of equipment and services to meet the demands of the City and all agencies that opt to participate in the cooperative purchasing program with the City. N 2. WAREHOUSING, DISTRIBUTION AND SALES FACILITIES: The product specified in this solicitation is dependent upon an extensive manufacturer-to-customer supply chain distribution system. In order to 12 be considered for award, each potential contractor is required to provide proof of an extensive a distribution system. o 3. WARRANTY: Offeror shall warrant that all equipment and parts labeled as new and furnished in their tn bid/offer are newly manufactured and free from defects in material and workmanship for no less than one (1)year from the date the equipment is delivered or installed. Warranty shall also guarantee accepted trade standards of quality, fitness for the intended uses, and conformance to promises or specified specifications. No other express or implied warranty shall eliminate the vendor's liability as stated herein. w c 4. MAINTENANCE FACILITIES: The equipment specified in this solicitation is dependent upon the availability of prompt professional service. In order to be considered for award, each potential contractor is required to have existing maintenance facilities with sufficient parts inventory and trained technicians experienced in providing quality service on the equipment specified. Maintenance facilities c are subject to inspection by the City to determine adequacy. t�l a 5. VENDOR PARTS AND SERVICE: The Contractor will maintain a factory authorized parts and service w facility for normal and warranty service. The Contractor shall be capable of providing parts within 24 hours and shall be capable of being on site to respond to service requests within 24 hours. U 6. CATALOGS: Within 10 days after contract award and after request from City staff, Contractor must Q submit complete price lists and catalogs of their product line in hard copy and on CD. Upon request from a using agency, Contractor shall provide, at no cost, these catalogs and price lists. B. PRODUCT REQUIREMENTS 1. PRODUCTS: The Products to be included in this solicitation are as follows: A. SPORTS FIELDS AND GROUNDS EQUIPMENT - A complete and comprehensive line of new unused Sports Fields and Grounds Equipment of the latest design and technology to include, but not limited to, mowing equipment, utility vehicles, spraying equipment, and turf cultivation equipment. B. GOLF COURSE MAINTENANCE EQUIPMENT - A complete and comprehensive line of new unused Golf Course Maintenance Equipment of the latest design and technology to include, but not be Packet Pg. 300 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 4 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)8374105/FAX:(520)791-4735 limited to, mowing equipment, utility vehicles, spraying equipment, renovation and utility equipment and turf cultivation equipment. C. RELATED EQUIPMENT PARTS - A complete and comprehensive line of Original Equipment Manufacturer (OEM) Sports Fields and Grounds Equipment Parts and Golf Course Maintenance Equipment Parts. D. USED EQUIPMENT— Provide access to quality used equipment. E. BALANCE OF LINE - Each offeror may offer their balance of line for ground maintenance equipment items and accessories. The City reserves the right to accept or reject any or all balance of L line items offered. 2 N 2. CURRENT PRODUCTS: All products being offered in response to this solicitation and labeled as new shall be in current and ongoing production; shall be formally announced for general marketing purposes; shall be a model or type currently functioning in a user(paying customer)environment and capable of meeting or U) exceeding all specifications and requirements set forth in this solicitation. 3. DEFECTIVE PRODUCT: All defective products shall be replaced and exchanged by the Contractor. The . cost of transportation, unpacking, inspection, re-packing, re-shipping or other like expenses shall be paid by 0 the Contractor. All replacement products must be received by the City within seven (7)days of initial notification. ti �r 4. EQUIPMENT/RECALL NOTICES: In the event of any recall notice, technical service bulletin, or other a important notification affecting equipment purchased from this contract, a notice shall be sent to the Contract Representative. It shall be the responsibility of the contractor to assure that all recall notices w are sent directly to the agencies Contract Representative. 5. EQUIPMENT STANDARDS AND GUIDELINES: All riding equipment must comply with appropriate ASAE (American Society of Agricultural Engineers — www.asae.org), SAE (Society of Automotive Engineers — www.sae.org) and OSHA (Occupational Safety and Health Administration — www.osha.org) standards for roll-over protection. All vehicles must comply with appropriate ANSI 01 a. (American National Standards Institute—www.ansi.org) standards as related to operation on slopes. W 6. SAFETY STANDARDS: The Offeror shall certify that the equipment being offered is designed and includes operating features that comply with the safety standard promulgated under the Federal Occupational E Safety and Health Act(OSHA). If the equipment being offered is governed by OSHA regulations the successful Offeror is required to submit a certificate stating that such equipment complies with applicable Q OSHA standards. During the term of this Contract, should there be modifications in federal and/or state laws and regulations regarding safety standards or other specifications and marketing procedures for the contracted item(s),the City of Tucson reserves the right to amend the Contract to provide for the delivery of items which conform to such changes. As a result, the City will negotiate any necessary price changes with the Contractor. Should negotiations fail the City may cancel the Contract for the affected items. 7. SAMPLE EQUIPMENT SPECIFICATIONS: For each Item/Minimum Requirement, indicate "yes" or "no" under Comply. If you do not meet the Item/Minimum Requirement, indicate so in the "Exception" column and provide an explanation on why you don't meet the requirement. Any deviations from the minimum requirements must be clearly presented on the table or in an attached letter. Packet Pg. 301 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 5 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 Submit with your offer the recommended preventative maintenance program (PMP) for each sample equipment specified below. Identify all parts/materials/supplies (provide part numbers) necessary to complete the PMP as well as the unit pricing of each. Provide the expected useful life and salvage value for each piece of equipment. Provide a list and per unit price of typical repair parts replaced during a piece of equipment's useful life. BUNKER RAKE SPECIFICATIONS Item 1 VENDOR ITEM/MINIMUM REQUIREMENT COMPLY? EXCEPTION/ALTERNATIVE ENGINE -Twin cylinder, 4-cycle, OHV. Y N w 18 hp 13.4 kW 3600 rpm. Y N Displacement: 34.8 cu. in. 570 cc Y N CD Oil capacity: 1.75 quart 1.8 liter Y N Cooling: Air (high flow blower Y N Air cleaner system: Remote mounted 3-phase a Donaldson® air cleaner Y N o TRACTION (°- Drive: Direct driven hydrostatic variable speed ti isplacement piston pump to 3 hydraulic motors for Y N WD, hydraulic tractions stem. a drakes: Dynamic braking through the hydrostatic .a transmission, hand actuated brake lever. Y N w Hydraulic oil: 5.0 gallon (18.9 liter). 10 micron replaceable cartridge. Y N Main frame: Welded rectangular tubular steel frame construction. Y N o Controls: Hand operated choke, throttle, and cal hydraulic control for raising/lowering raising/lowering with float. Y N U. GROUND SPEED Infinitely variable 0-10 mph (16 km/h) forward; 4.3 d mph (6.9 km/h) reverse. Y N U ELECTRICAL Battery: 12 volt, 15 amp., 300 CCA @ 0 F Y N Q Starter: 12 volt electric Y N STEERING Hydraulic Power Steering Y N OTHER CHARACTERISTICS Ground Clearance: 6.0" Y N Packet Pg. 302 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 6 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)8374105/FAX:(520)791-4735 HEAVY DUTY UTILITY VEHICLE SPECIFICATIONS Item 2 VENDOR ITEM/MINIMUM REQUIREMENT COMPLY? EXCEPTION/ALTERNATIVE ENGINE Engine - diesel, 3-cylinder, 4-cycle, liquid-cooled Y N Horsepower— Approx. 24 HP (17.9 kW) Y N Torque —49 ft-Ibs (67.0 N-m) Y N Displacement— 69 cu. in. (1,131 cc) Y N Oil Capacity — 3-4 qts. (3.5 L) Y N Governor type — Mechanical centrifugal Y N 2- Lube Oil Filter— Full flow with spin-on oil filter Y N a 0 Lubrication — Full-pressure lubrication Y N 0 Starting System — 12-volt starter Y N ti Fuel Filter— Pre-filter, water separator, final filter Y N PAYLOAD CAPACITY a dated Capacity— approx. 2,400 Ibs Y N �- w DRIVETRAIN _ Transmission (Manual) — 3-speed truck manual transmission with low-low (creeper) first gear; Y N synchronized in all forward gears. High low range ; ELECTRICAL SYSTEM 0 Lights — Two seated high/low-beam headlights; a1 stoplight/taillight Y N o! Preheat Diesel Model — Automatic glow-plug activation before ignition; instrument panel light E indicates when glow plugs are heating the Y N U combustion chambers a Hydraulic System — 6.8 gal. (25.7) capacity; 25- micron, full-flow filtration; biodegradable fluid; oil Y N cooler standard STEERING Automotive power steering Y N BRAKES Hydraulic disc brakes, self-adjusting on all wheels, mechanical cable actuated caliper parking brake Y N I rear wheels Packet Pg. 303 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 7 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 SURROUNDS MOWER SPECIFICATIONS Item 3 ITEM / MINIMUM REQUIREMENT COMPLY? VENDOR EXCEPTION/ALTERNATIVE ENGINE Fuel = Diesel Y N Size = Approx. 52 Cubic Inches Y N Power = Approx. Gross 19 Hp Y N Air Cleaner = Dual-Stage With Restriction Y N cc Indicator Cooling = Liquid Y N Oil Filter = Full Flow Filter Y N ~ Cylinders = 3 Y N y Displacement = 52.1 Cubic Inches Y N CAPACITIES a FUEL = 7 Gal Y N 0 ENGINE OIL = 3 Qt Y N 0 HYDRAULIC OIL = 5 Gal Y N LO DRIVE SYSTEM Traction Drive = Full time 3 Wheel Drive .-Deduce Slip System (RSS), 2-pedal foot Y N s 1controlled; or equivalent w BRAKES = 2-wheel Disc Y N Hand controlled Park Brake Y N Closed loop tractions stem. Y N o OTHER STANDARD EQUIPMENT Drive Wheels=H draulic, Standard 3 Wd Y N LL I Traction Drive = Three-Wheel Drive Reduce Y N Slip System, 2-Pedal Controlled CUTTING UNITS E Number = 3 Reel Cutting Units Y N SIZE = Approx. 26" Y N Q Number Of Blades = 8 Y N Backlapping = Standard Y N CLIP FREQUENCY = 0.126-In/Mph Y N Front Rollers = Grooved Y N Reel Diameter = 7" Y N BEDKNIFE ADJUSTMENT = Reel-To- Y N Bedknife Rear Rollers = Solid Y N Packet Pg.304 S.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 8 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 SURROUNDS MOWER SPECIFICATIONS Item 3 Cont. ITEM / MINIMUM REQUIREMENT COMPLY? VENDOR EXCEPTION/ALTERNATIVE ELECTRICAL AND SAFETY INTERLOCKS DIAGNOSTICS = On board Diagnostics with the White Box Controller and (SOS) Sit Y N on Sit Diagnostics; or equivalent Neutral start switch Y N Operator presence switch in seat Y N ` Mow /Transport switch Y N Park brake set switch. Y N N U L o. 0 L L0 r L0 ti r Q. W Y p rrL^^ V a. V. r ddc G U �4 Q Packet Pg. 305 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 9 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 TRIPLEX GREENS MOWER SPECIFICATIONS Item 4 ITEM / MINIMUM REQUIREMENT COMPLY ? VENDOR EXCEPTIONAL/ALTERNATIVE ENGINE Power = 18 HP Y N Type = Gas Unleaded powered Y N CAPACITIES Fuel Capacity = 7.0 gal Y N t Cn Hydraulic Oil = 7.5 gal primary, and 1.0 gal 3 auxiliary tank Y N DRIVE SYSTEM N Traction Drive = Hydrostatic piston pump closed loop system. Foot pedal forward and Y N a reverse; infinitely variable o IMPLEMENT DRIVE 0 Hydraulic drive, individual pump and valve Y N sections operating three reels r CUTTING UNITS ,umber = 3 Y N 3 Type = 11 Blade Y N w BEDKNIVES = Lo-Cut, 1/8" Y N = cn Height Of Cut Range = 0.125" — 0.750" Y N Reel Frame Y N o Reel Diameter = 5" Y N Blades Shall Be High Carbon Steel Y N a� U- OTHER STANDARD EQUIPMENT STEERING E Power Y N Adjustable steering wheel tilt and a 5 Y N a position steering arm tilt CONTROLS Raise / lower mow lever (joystick) Y N 0 Packet Pg. 306 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 10 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 WIDE AREA ROTARY MOWER SPECIFICATIONS Item 5 VENDOR ITEM/MINIMUM REQUIREMENT COMPLY ? EXCEPTION/ALTERNATIVE ENGINE AND CAPACITIES ENGINE 60 HP, Liquid Cooled Turbo Charged Diesel Y N i AIR CLEANER w Dry, replaceable primary and safety elements Y N RADIATOR ~ Rear-mount cross-flow, 7-row, 5-fins per inch, 13 Y N N quart 10.4 liter capacity FUEL CAPACITY Approx. 19 gallon (72 liter) diesel fuel/biodiesel Y N °- 0 B-20 0 DRIVE SYSTEM LO TRACTION DRIVE -ull time bi-directional hydrostatic, closed-loop, vvd transmission, variable displacement piston pump with servo controls powers fixed w displacement piston motors which drive single Y N action reduction planetary gear assemblies at each front wheel. Parallel hydraulic flow powers fixed displacement piston motor, which drives mechanical axle in rear. 2wd in forward (transport) ° c� range. ai HYDRAULICS/COOLING 8 gallon capacity 2 micron remote spin-on filter. Y N 19 row, single pass cooler with tilt out for cleaning E OTHER CHARACTERISTICS U DIAGNOSTICS w Diagnostics pressure test ports: forward and a reverse traction, left, center, and right decks. Y N Reverse 4WD, lift, and steering. Charge and deck counterbalance circuits. INTERLOCKS Prevents engines from starting unless traction pedal is in neutral and deck is disengaged. If operator leaves seat with deck engaged, engine Y N ^tops. Mowing only permitted in low range. igine stops if parking brake engaged and traction ,pedal not in neutral. Deck transport latches. Packet Pg.307 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 11 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 WIDE AREA ROTARY MOWER SPECIFICATIONS Item 5 Cont. VENDOR ITEM/MINIMUM REQUIREMENT COMPLY EXCEPTION/ALTERNATIVE CUTTING UNITS WIDTH OF CUT Overall approx. 124" . Center deck 54". Two 37" Y N Wings all upfront MOWING RATES Mows up to 9.9 acres/hr at 8 Mph assuming no Y N M overlaps or stops a. 0 L 0 LO r 2- {L .C� G 0 ''Lnn V a. I U. c m E U t4 Q Packet Pg. 308 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 12 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 C. SERVICE REQUIREMENTS: The City is interested in evaluating the following categories of value-add services for inclusion in this contract. The categories include, but are not limited to the following. 1. FINANCING: Describe financing options available such as lease programs and conditional sales contracts. 2. TRADE-INS: Describe in detail the proposed trade-in program. 3. SAFETY: All vendors erformin services for the City or cooperative agencies are required and P 9 shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. The Cn supplier shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the F work site area under this contract. 4. TRAINING: The Contractor shall provide training for City of Tucson and other participating agency operators and service technicians at no cost to the City or agency. The Contractor will provide the a following training for each equipment purchase: o 0 • Vehicle/equipment operators will be trained in the operation of all machine functions, including Ln operator preventive maintenance. ti • Technicians will be trained in all operator functions, and in-depth preventive maintenance, troubleshooting and repair for all machine systems and components. a • The trainer shall be factory-trained and thoroughly knowledgeable in subjects to be taught. W 5. DELIVERY: For City of Tucson purchases, equipment shall be delivered to various City of Tucson locations. All deliveries shall be made Monday through Friday from 8:00 a.m. to 3:00 p.m., Mountain Standard Time. The Contractor shall be required to give the Parks and Recreation Department a c minimum of 24-hours notice prior to delivery with the anticipated time of delivery and quantity of o units to be delivered. a. I The following documents are due upon delivery to the City or participating agency: LL 1. M.S.O. (Manufacturer Statement of Origin) 2. Warranty document 3. Required manuals Y a 6. REPAIR SERVICES: The ability to provide repair services through authorized manufacturer's facilities or other avenues. 7. CUSTOMER SUPPORT SERVICES: The policies on replacements, returns, restocking charges, after hours service, after sales support, out of stock, order tracing, technical feedback, quality assurance for orders and drop shipments. Packet Pg.309 S.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 13 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 INSTRUCTIONS TO OFFERORS 1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION: For purposes of this solicitation and subsequent contract, the following definitions shall apply: City:The City of Tucson, Arizona Contract: The legal agreement executed between the City and the Contractor/Consultant. The Contract shall include this RFP document incorporated herein by reference, all terms, conditions, specifications, scope of work, Amendments, the Contractor's offer and negotiated items as accepted by the City. Contractor/Consultant: The individual, partnership, or corporation who, as a result of the competitive solicitation process, is awarded a contract by the City. Contract Representative: The City employee or employees who have specifically been designated to act as a contact person or persons to the Contractor, and is responsible for monitoring and overseeing the Contractor's performance under this Contract. L Director of Procurement: The contracting authority for the City, authorized to sign contracts and amendments thereto on behalf of the City. May: Indicates something that is not mandatory but permissible. Offeror: The individual, partnership, or corporation who submits a proposal in response to a solicitation. Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements, if they constitute a N substantive requirement, may, at the City's sole discretion, result in the rejection of a proposal as non-responsive. Should: Indicates something that is recommended but not mandatory. If the Offeror fails to provide recommended L information, the City may, at its sole option, ask the Offeror to provide the information or evaluate the proposal without the a information. 0 L 0 2. PRE-PROPOSAL CONFERENCE: If scheduled, the date and time of a Pre-Proposal conference is indicated on the cover F page of this document. Attendance at this conference is not mandatory. Written minutes and/or notes will not be available, h therefore attendance is encouraged. If an Offeror is unable to attend the Pre-Proposal Conference questions may be submitted in writing. Offerors are encouraged to submit written questions, via electronic mail or facsimile, at least five days -- prior to the Request for Proposal due date to the Contract Officer listed above. The purpose of this conference will be to Q- clarify the contents of this Request for Proposal in order to prevent any misunderstanding of the City's position. Any doubt a as to the requirements of this Request for Proposal or any apparent omission or discrepancy should be presented to the City w at this conference. The City will then determine the appropriate action necessary, if any, and may issue a written amendment to the Request for Proposal. Oral statements or instructions will not constitute an amendment to this Request for Proposal. W 3. INQUIRIES: Any question related to the Request for Proposal shall be directed to the Contract Officer whose name appears o above. An offeror shall not contact or ask questions of the department for whom the requirement is being procured. The Contract Officer may require any and all questions be submitted in writing. Offerors are encouraged to submit written questions via electronic mail or facsimile, at least five days prior to the proposal due date. Any correspondence related to a LL solicitation should refer to the appropriate Request for Proposal number, page and paragraph number. An envelope containing questions should be identified as such, otherwise it may not be opened until after the official proposal due date and time. Oral interpretations or clarifications will be without legal effect. Only questions answered by a formal written E amendment to the Request for Proposal will be binding. E U M 4. AMENDMENT OF REQUEST FOR PROPOSAL: The Offeror shall acknowledge receipt of a Request for Proposal Q Amendment by signing and returning the document by the specified due date and time. 5. FAMILIARIZATION OF SCOPE OF WORK: Before submitting a proposal, each offeror shall familiarize itself with the Scope of Work, laws, regulations and other factors affecting contract performance. The Offeror shall be responsible for fully understanding the requirements of the subsequent Contract and otherwise satisfy itself as to the expense and difficulties accompanying the fulfillment of contract requirements. The submission of a proposal will constitute a representation of compliance by the Offeror. There will be no subsequent financial adjustment, other than that provided by the subsequent Contract,for lack of such familiarization. 6. PREPARATION OF PROPOSAL: A. All proposals shall be on the forms provided in this Request for Proposal package. It is permissible to copy these forms as required. Facsimiles or electronic mail proposals shall not be considered. B. At a minimum, your proposal should include the signed Offer and Acceptance form, signed copies of any solicitation amendments, completed Price Page and your response to all evaluation criteria. C. The Offer and Acceptance page shall be signed by a person authorized to submit an offer. An authorized signature on the Offer and Acceptance page, Proposal Amendment(s), or cover letter accompanying the proposal documents shall constitute an irrevocable offer to sell the good and/or service specified herein. Offeror shall submit any additional requested documentation, signifying intent to be bound by the terms of the agreement. Packet Pg. 310 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 14 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 ` D. The authorized person signing the proposal shall initial erasure, interlineations or other modifications on the proposal. E. In case of error in the extension of prices in the proposal, unit price shall govern when applicable. F. Periods of time, stated as a number of days, shall be in calendar days. G. It is the responsibility of all offerors to examine the entire Request for Proposal package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting a proposal. Negligence in preparing a proposal confers no right of withdrawal after due date and time. H. The City shall not reimburse the cost of developing, presenting, submitting or providing any response to this solicitation. I. Offeror must list any subcontractors to be utilized in the performance of the services specified herein. For each subcontractor, details on respective qualifications must be included. 7. PAYMENT DISCOUNTS: Payment discount periods shall be computed from the date of receipt of the material/service or correct invoice, whichever is later, to the date City's payment warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twenty-one calendar days or L more shall be deducted from the proposed price in determining the price points. However, the City shall be entitled to take advantage of any payment discount offered by a vendor provided payment is made within the discount period. The payment N discount shall apply to all purchases and to all payment methods. 8. TAXES: The City of Tucson is exempt from federal excise tax, including the federal transportation tax. y CU 9. PROPOSAL/SUBMITTAL FORMAT: An original and 4 copies (5 total) of each proposal should be submitted on the forms and in the format specified in the RFP. Offerors shall also submit one electronic copy of the proposal on cd, disc or zip a disc in MS Office 2003 or .pdf format. Any confidential information shall be submitted on a separate cd, disc or zip disc. The o original copy of the proposal should be clearly labeled "Original" and shall be single-sided, three hole punched and in a o binder. The material should be in sequence and related to the RFP. The sections of the submittal should be tabbed, !- clearly identifiable and should include a minimum of the following sections: the completed Offer and Acceptance ,n Form, all signed Amendments, a copy of this RFP document and the Offeror's response to the Evaluation Criteria including the completed Price Page. Failure to include the requested information may have a negative impact on the Z evaluation of the offeror's proposal. a 3 10. EXCEPTIONS TO CONTRACT PROVISIONS: A response to any Request for Proposal is an offer to contract with the City w based upon the contract provisions contained in the City's Request for Proposal, including but not limited to, the specifications, scope of work and any terms and conditions. Offerors who wish to propose modifications to the contract provisions must clearly identify the proposed deviations and any proposed substitute language. The provisions of the Request for Proposal cannot be modified without the express written approval of the Director or his designee. If a proposal c or offer is returned with modifications to the contract provisions that are not expressly approved in writing by the Director or = his designee,the contract provisions contained in the City's Request for Proposal shall prevail. 0 I 11. PUBLIC RECORD: All proposals submitted in response to this Request for Proposal shall become the property of the City a- and shall become a matter of public record available for review subsequent to the award notification. 12. CONFIDENTIAL INFORMATION: The City of Tucson is obligated to abide by all public information laws. If an Offeror believes that any portion of a proposal, offer, specification, protest or correspondence contains information that should be E withheld, a statement advising the Contract Officer of this fact should accompany the submission and the information shall u be so identified wherever it appears. The City shall review all requests for confidentiality and may provide a written Q determination to designate specified documents confidential or the request may be denied. Price is not confidential and will not be withheld. If the confidential request is denied, such information shall be disclosed as public information, unless the offeror submits a formal written objection. 13. CERTIFICATION: By signature on the Offer and Acceptance page, solicitation Amendment(s), or cover letter accompanying the submittal documents, Offeror certifies: A. The submission of the offer did not involve collusion or other anti-competitive practices. B. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal or State law. C. The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with the submitted offer. D. The Offeror hereby certifies that the individual signing the submittal is an authorized agent for the Offeror and has the authority to bind the Offeror to the Contract. 14. WHERE TO SUBMIT PROPOSALS: In order to be considered, the Offeror must complete and submit its proposal to the City of Tucson Department of Procurement at the location indicated, prior to or at the exact date and time indicated on the Notice of Request for Proposal page. The Offeror's proposal shall be submitted in a sealed envelope. The Packet Pg. 311 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 15 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 PROPOSAL' with the REQUEST FOR PROPOSAL TITLE, REQUEST FOR PROPOSAL NUMBER, PROPOSAL DUE DATE AND TIME and OFFEROR'S NAME AND ADDRESS shall be written on the envelope. 15. LATE PROPOSALS: Late proposals will be rejected. 16. OFFER AND ACCEPTANCE PERIOD: In order to allow for an adequate evaluation, the City requires an offer in response to this solicitation to be valid and irrevocable for ninety(90)days after the proposal due date and time. 17. WITHDRAWAL OF PROPOSAL: At any time prior to the specified solicitation due date and time, an offeror may formally withdraw the proposal by a written letter, facsimile or electronic mail from the Offeror or a designated representative. Telephonic or oral withdrawals shall not be considered. 18. DISCUSSIONS: The City reserves the right to conduct discussions with offerors for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the proposal in order to clarify an offer and assure full N understanding of, and responsiveness to, solicitation requirements. 19. CONTRACT NEGOTIATIONS: Exclusive or concurrent negotiations may be conducted with responsible offeror(s) for the ~ purpose of altering or otherwise changing the conditions, terms and price of the proposed contract unless prohibited. N Offerors shall be accorded fair and equal treatment in conducting negotiations and there shall be no disclosure of any m information derived from proposals submitted by competing offerors. Exclusive or concurrent negotiations shall not L constitute a contract award nor shall it confer any property rights to the successful offeror. In the event the City deems that a3 negotiations are not progressing, the City may formally terminate these negotiations and may enter into subsequent 0 concurrent or exclusive negotiations with the next most qualified firm(s). 0 H 20. VENDOR APPLICATION: Prior to the award of a Contract, the successful offeror shall register with the City's Department of ,n Procurement. Registration can be completed at http://www.tucsonprocurement.com/by clicking on Vendor Services. Please r note that email notifications of newly published solicitations and amendments will be provided to those vendors that select email as their preferred delivery method in their vendor record. c. 21. CITY OF TUCSON BUSINESS LICENSE: It is the responsibility of the Contractor to have a City of Tucson Business Lou, License throughout the life of this contract or a written determination from the City's Business License Section that a license c is not required. At any time during the contract,the City may request the Contractor to provide a valid copy of the business ca license or a written determination that a business license is not required. Application for a City Business License can be completed at http://www.tucsonaz.gov/etax. For questions contact the City's Business License Section at(520)791-4566 or c email at tax-license(a)tucsonaz.gov. 0 L 22. UPON NOTICE OF INTENT TO AWARD: The apparent successful offeror shall sign and file with the City, within five (5) Cpl days after Notice of Intent to Award, all documents necessary to the successful execution of the Contract. CL U. W 23. AWARD OF CONTRACT: Notwithstanding any other provision of the Request for Proposal, the City reserves the right to: i (1)waive any immaterial defect or informality; or (2)reject any or all proposals, or portions thereof; or E (3)reissue the Request for Proposal. L) ca w A response to this Request for Proposal is an offer to contract with the City based upon the terms, conditions and Scope of Work contained in the City's Request for Proposal. Proposals do not become contracts unless and until they are executed by the City's Director of Procurement and the City Attorney. A contract has its inception in the award, eliminating a formal signing of a separate contract. All of the terms and conditions of the contract are contained in the Request for Proposal, unless any of the terms and conditions are modified by a Request for Proposal amendment, a Contract Amendment, or by mutually agreed terms and conditions in the Contract documents. 24. PROPOSAL RESULTS: The name(s) of the successful offeror(s)will be posted on the Procurement Department's Internet site at http://www.tucsonprocurement.com/upon issuance of a Notice of Intent to Award or upon final contract execution. 25. PROTESTS: A protest shall be in writing and shall be filed with the Director of Procurement. A protest of a Request for Proposal shall be received at the Department of Procurement not less than five (5) working days before the Request for Proposal due date. A protest of a proposed award or of an award shall be filed within ten (10) days after issuance of notification of award or issuance of a notice of intent to award, as applicable.A protest shall include: packet Pg.312 -:wrrarorrrrrrr�r�ria� 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 16 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 �- A. The name, address, and telephone number of the protestant; B. The signature of the protestant or its representative; C. Identification of the Request for Proposal or Contract number; D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents; and E. The form of relief requested. L i� yN L U L 0 L 0 Ln ti r Q W C N C 3 O 'L^ V a LL u c a� E U t4 Q Packet Pg. 313 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 17 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 PROPOSAL EVALUATION REQUIREMENTS importance) I. PROPOSAL EVALUATION CRITERIA— (listed in relative orde r of p ortance ) A. Method of Approach B. Price Proposal C. Qualifications & Experience II. REQUIREMENTS SPECIFIC TO EVALUATION CRITERIA: The narrative portion and the materials i presented in response to this Request for Proposal should be submitted in the same order as requested 2. and must contain, at a minimum, the following: A. Method of Approach U) 1. National Program 3 a. Provide a response to the national program. Include a detailed response to 0 Attachment I, Exhibit A, National IPA Response for National Cooperative 0 Contract and provide any proposed exceptions to Attachment A, Exhibit B, National IPA Administration Agreement, Example. ti 2. Distribution Network n. s a. Describe how your firm proposes to distribute the equipment, accessories, parts W and provide services nationwide. b. Identify all other companies/distributors/dealers or wholly owned subsidiaries that will be involved in processing, handling or shipping the products/services to Participating Public Agencies. o L- C. Provide the number, size and location of your firm's manufacturing, distribution CSI facilities, warehouses, service facilities and retail networks as applicable. State LL the estimated dollar value of your inventory. d. Describe your delivery commitment. What are your standard delivery days? Identify and describe any exceptions. U e. Identify the supplier(s) and their business location(s) that will service the City of Q Tucson's account. f. Describe your dealer network and their role in providing products, services, etc. under the contract. 3. General Requirements a. Provide a detailed written response illustrating how your offer will meet the general requirements of this solicitation for the City of Tucson and the national program. b. Submit any and all information that will aid the City in evaluating your proposal. Packet Pg. 314 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 18 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 4. Product Requirements a. Provide a detailed written response illustrating how the equipment, accessories, parts, supplies and related services offered will meet the requirements of this solicitation for the City of Tucson and the national program. Offerors shall identify and describe the proposed product lines that meet the specifications contained in the Product Requirements section of this solicitation. b. Specify locations and availability of replacement parts, and state the maximum time required to provide and install replacement parts. Also state the estimated dollar value of your parts inventory. c. Detail any warranty and extended warranty programs available for both equipment o and parts. If warranty agreements are required, please submit them, subject to negotiation by the City. d. Describe in your offering if you currently have or are in the process of developing Hybrid and/or all Electric equipment. v e. Indicate if any of the equipment you are offering has received any awards or nominations for excellence. a 0 f. Describe how the innovation and technology of your equipment differs from other equipment in the industry. LO g. All equipment offered must meet the current minimum Tier 3 EPA requirement. Describe how your firm is anticipating and ensuring compliance with the Environmental Protection Agency (EPA) emission changes. Include in your discussion, the release date for Tier 4 equipment. Discuss your inventory of Tier 3 LU equipment that is available to bridge the time line gap until Tier 4 equipment is available. h. Describe how your firm will notify customers of new equipment, used equipment and services. 0 i. Submit all information that will aid the City in evaluating your proposal. c� i 5. Services LL w a. Provide a detailed written response illustrating how your firm or the authorized c dealers will provide services to meet the requirements of this solicitation. Offerors W should provide the proposed services that will meet the Service Requirements section of the Scope Work outlined in this solicitation. For each proposed category, r describe and/or provide details explaining your capabilities. In your response include Q information such as: b. Provide detailed information explaining your service capabilities. c. Provided detailed information explaining the service capabilities of your authorized dealers. d. Describe the maintenance programs offered. If a maintenance program is selected by the City, will your firm provide a loaner or rental machine if the machine is down for more than 24 hours? e. Describe your training programs. The proposed training program shall include but not be limited to: 1. How will equipment training be conducted? 2. Describe the training curriculum for the equipment operators. Packet Pg. 315 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 19 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 3. Describe the training curriculum for the service technicians. 4. How will you accommodate various work shifts? 5. What type of documentation is provided with the proposed training? 6. Is a "train the trainer" program available? Is this training different than the regular initial training? Can training sessions be recorded for future use by the agency? f. Submit all information that will aid the City in evaluating your proposal. 6. Ordering and Invoices L a. Describe your ordering capacity (telephone, fax, internet, etc). Provide details of N the capabilities of your E Commerce website including ability to display contract pricing, on-line ordering, order tracking, search options, order history, technical assistance, lists, technical data and documentation, identification of alternate y green products, etc. U L b. Describe the equipment delivery process and your delivery commitment. What a are standard equipment delivery timeframes? Are there cut off dates and how are o these dates communicated to customers? ° C. Describe your invoicing process. Is electronic invoicing available? Is summary ti invoicing available? Are there other options on how an agency receives an invoice? Submit sample invoices. a .5 Z7 7. Other w S a. Describe any government rebate programs that are offered. N C B. Price Proposal o C9 I 1. Provide a Price Proposal. Submit the Price Proposal as a separate and clearly identified LL document. The Price Proposal shall minimally include the following: Offerors shall submit pricing based on the product and service requirements categories E identified in the Scope of Services of this solicitation. Offerors should offer a fixed percentage discount from the index or indices that is applicable to the products and Y services in this industry. Include a listing of categories proposed as the offeror's balance Q of line and the proposed discount off list price for these categories. Include a completed Price Page, contained herein. 2. Describe in detail the proposed business pricing model(s). Include all pertinent details (formulas, definitions, data, audit criteria, etc.) to explain the benefits of the proposed model. Discuss how a participating agency will be able to verify (audit) that the net pricing received conforms to the model. 3. The City's expectation is that the proposed pricing shall include delivery to Tucson and Participating Public Agencies. Based on your distribution network, explain the impact of such pricing to the City, Participating Public Agencies residing in large metropolitan areas and Participating Public Agencies residing in rural areas. Propose an optimal solution(s) that would provide Participating Public Agencies with the best pricing including freight costs. Packet Pg.316 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 20 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 4. The discount structure provided by the supplier is intended to remain constant the term of the Contact. Discuss how often rice lists are updated and throughout p p I� provide a listing of price list changes that have taken place over the last 3 years. Discuss any known future price list changes or industry changes that will effect pricing over the next 5 years. 5 State if pricing is most favorable offered to government agencies. Describe how your firm will ensure this contract will continually offer the best pricing available to Participating Public Agencies. 6. Provide details of and propose additional discounts for volume orders, special manufacturer's offers, minimum order quantity, free goods program, total annual spend, etc. 7. Provide information on any ordering methods — such as electronic ordering or payment via pCard or EFT— or other criteria which entitle the using agency to additional discounts off of a manufacturer's price list. If so, please provide the percentage discount. a 8. Provide your payment terms. These payment terms shall apply to all purchases and to 00 all payment methods. Ln 0 ti 9. Indicate if payment will be accepted via credit card. If so, may credit card payment(s) be made online. Also state the Convenience Fee, if allowable, per Section 5.2.E of the Visa a Operating Regulations. W c C. Qualifications and Experience 1. Provide a brief history and description of your company. Describe your market position in the state and local government, educational and medical market spaces. LO- State the amount of your firm's state and local government sales for 2011. 0 a U. 2. Provide a statement of your annual sales for the past 3 years. 3. In order to evaluate the financial aspects of your company, submit your Dunn and Bradstreet Comprehensive Insight Plus Report. �a 4. Provide the total number and location of sales persons employed by your firm. 5. Provide the total number and location of support centers (if applicable) 6. Describe the qualifications of your sales personnel and technicians. 7. Provide a listing of key personnel who may be assigned to the City's contract. Include their title within your organization and the description of the type of work they may perform. Please identify an executive corporate sponsor who will be responsible for the overall management of the awarded Master Agreement. 8. Summarize your experience in providing product and services similar to that outlined in the Packet Pg. 317 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 21 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 Scope of Work. Provide a minimum of three references for which you have provided similar products and services. References from other public agencies, particularly municipal governments, are preferred. Please include company name, address, phone, email, and contact person. 9. Please submit any additional information that you feel is applicable to your qualifications and experience. I Ill. GENERAL A. Shortlist: The City reserves the right to shortlist the offerors on Method of Approach, Price Proposal and/or Qualifications and Experience of the stated criteria. However, the City may determine that shortlisting is not necessary. Offeror's who are shortlisted may be required to participate in an additional in depth pricing exercise. B. Interviews: y The City reserves the right to conduct interviews with some or all of the offerors at any point during the evaluation process. However, the City may determine that interviews are not necessary. In the event interviews are conducted, information provided during the interview °- process shall be taken into consideration when evaluating the stated criteria. The City shall not o reimburse the offeror for the costs associated with the interview process. Ln ti C. Additional Investigations: The City reserves the right to make such additional investigations as it deems necessary to a establish the competence and financial stability of any offeror submitting a proposal. s w D. Prior Experience: Experiences with the City and entities that evaluation committee members represent and that are not specifically mentioned in the solicitation response may be taken into consideration when a evaluating offers. 0 L E. Multiple Awards: 01 To provide adequate contract coverage, at the City's sole discretion, multiple awards may be LL made. E U Q SPECIAL TERMS AND CONDITIONS Packet Pg.318 S.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 22 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II QPH:(520)837-4105/FAX:(520)791-4735 1. COOPERATIVE PURCHASING: The City is acting as a contracting agency for any other g agency governmental a that elects to utilize the resulting contract through participation in National IPA. Y All transactions, purchase orders, etc, will occur directly between the Contractor and each Participating Agency individually, and neither National IPA nor any governmental agency shall be liable for any acts, liabilities, damages, etc. incurred by any other Participating Agency. Public agencies that have entered into a Cooperative Purchasing Agreement with the City of Tucson's Department of Procurement is eligible to participate in any subsequent Contract. See www.tucsonprocurement.com and click on Cooperatives for a list of the public agencies that have currently entered into Cooperative Purchasing Agreements with the City of Tucson. Additionally, this contract is eligible for use by the Strategic Alliance for Volume Expenditures (SAVE)cooperative. See o http://www.maricopa.gov/procurement/PubDocuments/SAVE-members.pdf for a listing of N Participating Public Agencies. The parties agree that these lists are subject to change. See Attachment I— National IPA Exhibits, EXHIBIT F- NATIONAL IPA ADVERTISING COMPLIANCE REQUIREMENT for additional Participating Public Agencies. 2. FEDERAL, STATE AND LOCAL TAXES, LICENSES AND PERMITS: The Supplier shall comply with all Federal, State, and local licenses and permits required for the operation of the business conducted by the a Supplier as applicable to this Contract. The Supplier shall, at no expense to the City, National IPA, or other o Participating Public Agencies, procure and keep in force during the entire period of the Agreement all such permits and licenses. in 3. SUBCONTRACTORS: No subcontract shall be made by the contractor with any other party for furnishing a any of the services herein contracted for without the advance written approval of the Department of 3 Procurement. All subcontractors shall comply with Federal and State laws and regulations that are W applicable to the services covered by the subcontractor and shall include all the terms and conditions set c forth herein which shall apply with equal force to the subcontract, as if the subcontractor were the Contractor referred to herein. Contractor is responsible for contract performance whether or not subcontractors are used. 0 L 4. FOB DESTINATION FREIGHT PREPAID: Prices shall be FOB Destination Freight Prepaid to the delivery chi location designated. Contractor shall retain title and control of all goods until they are delivered and the 0- Contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the Contractor.All claims for visible or concealed damage shall be filed by the Contractor. The City will assist the Contractor in arranging for inspection. E X_ U 5. RIGHT TO TERMINATE FOR CHANGE IN OWNERSHIP OR MATERIAL RESTRUCTURE OF THE r CONTRACTOR: In addition to the Termination of Contract clause in the Standard Terms and Conditions Q section of this solicitation and resulting contract, the City reserves the right to cancel the whole or part of this contract within 60 days written notice of the completion of any material change of ownership in the Contractor's company, including its sale, merger, consolidation or dissolution. 6. TERM AND RENEWAL: The term of the Contract shall commence upon award and shall remain in effect for a period of one (1)year, unless terminated, canceled or extended as otherwise provided herein. The Contractor agrees that the City of Tucson shall have the right, at its sole option, to renew the Contract for four(4)additional one-year periods or portions thereof. In the event that the City exercises such rights, all terms, conditions and provisions of the original Contract shall remain the same and apply during the renewal period with the possible exception of price and minor scope additions and/or deletions. 7. PRICE ADJUSTMENT: The City will review fully documented requests for price adjustment after any Contract has been in effect for one (1)year. Any price adjustment will only be made at the time of Contract Packet Pg. 319 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 23 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 renewal and/or extension and will be a factor in the extension review process. The City will determine whether the requested price adjustment or an alternate option, is in the best interest of the 8. INSURANCE: The City requires a complete and valid Certificate of Insurance prior to the commencement of any service or activity specified in this solicitation. The City will notify the successful Contractor of the intent to issue a Contract award. The successful Contractor must at that time submit an original copy of the Certificate of Insurance, for public liability insurance of$1,000,000 (combined single limit)for bodily injuries, and $100,000 for property damage. CERTIFICATE SHALL SHOW THE CITY OF TUCSON AS AN ADDITIONAL INSURED. The coverages shall be maintained in full force and effect during the term of the Contract and shall not serve to limit any liabilities or any other Contractor obligations. L lC V U) 4� L r N .0 U i 0. O L- 0 1— LO ti 7 L W r C 'cc y C O V n. U- d E U c4 w Q Packet Pg.320 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 24 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 STANDARD TERMS AND CONDITIONS 1. ADVERTISING: Contractor shall not advertise or publish information concerning this Contract without prior written consent of the City's Director of Procurement. 2. AFFIRMATIVE ACTION: Contractor shall abide by the provisions of the Tucson Procurement Code Chapter 28,Article XII. 3. AMERICANS WITH DISABILITIES ACT: The Contractor shall comply with all applicable provisions of the Americans with Disabilities Act(Public Law 101-336,42 U.S.C. 12101, et seq.)and applicable Federal regulations under the Act. 4. APPLICABLE LAW: This Contract shall be governed, and the City and Contractor shall have all remedies afforded to each, by the Tucson Procurement Code and the law of the State of Arizona. State law claims shall be brought only in Pima County Superior Court. N 5. ASSIGNMENT-DELEGATION: No right or interest in this Contract shall be assigned by the Contractor without prior written permission of the City, and no delegation of any duty of the Contractor shall be made without prior written permission of the City's Director of Procurement. The City shall not unreasonably withhold approval and shall notify the Contractor of the City's position by written notice. y ca s 6. CERTIFICATION OF COMPLIANCE WITH A.R.S. SEC. 35-393 ET SEQ.: By signing this contract, the Contractor certifies L that it does not have scrutinized business operations in Iran as required by A.R.S. sec. 35-393 et seq. If the City determines a that the Contractor has submitted a false certification, the City may impose remedies as provided in the Tucson o Procurement Code up to and including termination of this contract. E0 1 7. CHILD/SWEAT-FREE LABOR POLICY: The Contractor shall comply with all applicable provisions of the United States Federal and State Child Labor and Worker's Right laws and agrees if called upon to affirm in writing, that they, and any subcontractor involved in the provision of goods to the City, are in compliance. a 8. CLEAN UP: The Contractor shall at all times keep the contract area, including storage areas used by the Contractor, free w from accumulation of waste material or rubbish and, prior to completion of the work, remove any rubbish from the premises and all tools, scaffolding, equipment and materials not property of the City. Upon completion of the repair, the Contractor .� shall leave the work and premises in clean, neat and workmanlike condition. 9. COMMENCEMENT OF WORK: The Contractor is cautioned not to commence any billable work or provide any material or c service under this Contract until Contractor receives purchase order or is otherwise directed to do so, in writing, by the City. o 'Ln V 10. CONFIDENTIALITY OF RECORDS: The Contractor shall establish and maintain procedures and controls that are al acceptable to the City for the purpose of assuring that no information contained in its records or obtained from the City or from others in carrying out its functions under the Contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the Contract. Persons requesting such information should be referred to the City. Information pertaining to individual persons shall not be divulged other than to employees or officers E of Contractor as needed for the performance of duties under the Contract, unless otherwise agreed to in writing by the City. ca 11. CONTRACT AMENDMENTS: The Procurement Department has the sole authority to: Q A. Amend the contractor enter into supplemental verbal or written agreements; B. Grant time extensions or contract renewals; C. Otherwise modify the scope or terms and provisions of the contract. This Contract shall only be modified with the approval of the Department of Procurement. Except in the case of a documented emergency, approval must be granted prior to performance. Any contract modification not explicitly approved by the Procurement Department through a written contract amendment or change order is performed at the sole risk of the Contractor and may not be eligible for payment by the City. 12. CONTRACT: The Contract shall be based upon the Request for Proposal issued by the City and the Offer submitted by the Contractor in response to the Request for Proposal. The offer shall substantially conform to the terms, conditions, specifications and other requirements set forth within the text of the Request for Proposal. The City reserves the right to clarify any contractual terms with the concurrence of the Contractor; however, any substantial non-conformity in the offer, as determined by the City's Director of Procurement, shall be deemed non-responsive and the offer rejected. The Contract shall contain the entire agreement between the City of Tucson and the Contractor relating to this requirement and shall Packet Pg.321 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 25 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 prevail over any and all previous agreements, contracts, proposals, negotiations, purchase orders, or master agreements in any form. 13. DEFAULT IN ONE INSTALLMENT TO CONSTITUTE TOTAL BREACH: Contractor shall deliver conforming materials in each installment or lot of this Contract and may not substitute nonconforming materials. Delivery of nonconforming materials, or default of any nature, may constitute breach of the Contract. Noncompliance may be deemed a cause for possible Contract termination. 14. DUPLEXED/RECYCLED PAPER: In accordance with efficient resource procurement and utilization policies adopted by the City of Tucson, the Contractor shall ensure that, whenever practicable, all printed materials produced by the Contractor in the performance of this Contract are duplexed (two-sided copies), printed on recycled paper and labeled as such. 15. EXCLUSIVE POSSESSION: All services, information, computer program elements, reports and other deliverables created -C- under this Contract are the sole property of the City of Tucson and shall not be used or released by the Contractor or any N other person except with prior written permission by the City. L 16. FEDERAL IMMIGRATION LAWS AND REGULATIONS: Contractor warrants that it complies with all Federal Immigration ~ laws and regulations that relate to its employees and complies with A.R.S. § 23-214(A) and that it requires the same N compliance of all subcontractors under this Contract. Contractor acknowledges that pursuant to A.R.S. § 41-4401 and Ca effective September 30, 2008, a breach of this warranty is a material breach of this Contract subject to penalties up to and L including termination of this Contract. The City retains the legal right to audit the records of the Contractor and inspect the a papers of any employee who works for the Contractor to ensure compliance with this warranty and the Contractor shall o assist in any such audit. The Contractor shall include the requirements of this paragraph in each contract with o subcontractors under this Contract. E' If the Contractor or subcontractor warrants that it has complied with the employment verification provisions prescribed by 0 sections 274(a)and 274(b)of the Federal Immigration and Nationality Act and the E-verify requirements prescribed by �. A.R.S.§23-214(A),the Contractor or subcontractor shall be deemed to be in compliance with this provision. The City may a request proof of such compliance at any time during the term of this Contract by the Contractor and any subcontractor. a w 17. FORCE MAJEURE: Except for payment of sums due, neither party shall be liable to the other nor deemed in default under c this Contract if and to the extent that such party's performance of this Contract is prevented by reason of Force Majeure. The term "Force Majeure" means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Force Majeure shall not include late performance by a subcontractor unless the delay arises out of a Force c Majeure occurrence in accordance with this Force Majeure term and condition. o L If either party is delayed at any time in the progress of the work by Force Majeure, the delayed party shall notify the other 0 party in writing of such delay, as soon as is practical, of the commencement thereof and shall specify the causes of such a- delay in such notice. Such notice shall be hand-delivered or mailed certified-return receipt and shall make a specific W reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by m contract modification for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with this Contract. 18. GRATUITIES: The City may, by written notice to the Contractor, terminate this Contract if it is found that gratuities, in the `t form of entertainment, gifts, meals or otherwise, were offered or given by the Contractor or any agent or representative of the Contractor, to any officer or employee of the City amending, or the making of any determinations with respect to the performing of such Contract. In the event this Contract is terminated by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold from the Contractor the amount of the gratuity. 19. HUMAN RELATIONS: Contractor shall abide by the provisions of the Tucson City Code Chapter 28,Article XII. 20. INDEMNIFICATION: To the fullest extent permitted by law, Contractor, its successors, assigns and guarantors, shall pay, defend, indemnify and hold harmless the City of Tucson, its agents, representatives, officers, directors, officials and employees from and against all allegations, demands, proceedings, suits, actions, claims, including claims of patent or copyright infringement, damages, losses, expenses, including but not limited to, attorney fees, court costs, and the cost of appellate proceedings, and all claim adjusting and handling expense, related to, arising from or out of or resulting from any actions, acts, errors, mistakes or omissions caused in whole or part by Contractor relating to work, services and/or products provided in the performance of this Contract, including but not limited to, any Subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable and any injury or damages claimed by any of Contractor's and Subcontractor's employees. Packet Pg. 322 S.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 26 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 21. INDEPENDENT CONTRACTOR: It is understood that each party shall act in its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the other. An employee or agent of one party shall not be deemed or construed to be the employee or agent of the other party for any purpose. The Contractor shall not be entitled to compensation in the form of salaries, paid vacation or sick days by the City. The City of Tucson will not provide any insurance coverage to the Contractor, including Worker's Compensation coverage. The Contractor is advised that taxes, social security payments, and other withholdings shall not be withheld from a City payment issued under this Contract and that Contractor should make arrangements to directly pay such expenses. 22. INSPECTION AND ACCEPTANCE: All material or service is subject to final inspection and acceptance by the City. Material or service failing to conform to the specifications of this Contract shall be held at the Contractor's risk and may be returned to the Contractor. If returned, all costs are the responsibility of the Contractor. Noncompliance may be deemed a cause for L possible Contract termination. 23. INTERPRETATION-PAROLE EVIDENCE: This Contract is intended by the parties to be a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of this agreement. No course of prior , dealings between the parties and no usage of the trade shall be relevant to supplement or explain any term used in the N Contract. Acceptance or consent in the course of performance under this Contract shall not be relevant to determine the t meaning of this Contract even though the accepting or consenting party has knowledge of the nature of the performance L and the opportunity to object. a 0 24. LICENSES: Contractor shall maintain in current status all Federal, State, and local licenses and permits required for the o operation of the business conducted by the Contractor as applicable to this Contract. 25. LIENS: All materials, services, and other deliverables supplied to the City under this Contract shall be free of all liens other than the security interest. Security interest shall extinguish upon full payment made by the City. Upon the City's request,the Contractor shall provide a formal release of all liens. a a 26. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender of materials must fully comply with all provisions of this w Contract. If a tender is made which does not fully comply, this shall conform to the termination clause set forth within this document. 27. NON-EXCLUSIVE CONTRACT: Any contract resulting from this solicitation shall be awarded with the understanding and agreement that it is for the sole convenience of the City of Tucson. The City reserves the right to obtain like goods or o services from another source when necessary. I 28. OVERCHARGES BY ANTITRUST VIOLATIONS: The City maintains that, in actual practice, overcharges resulting from LL antitrust violations are borne by the purchaser. Therefore, to the extent permitted by law, the Contractor hereby assigns to the City any and all claims for such overcharges as to the materials or services used to fulfill the Contract. a� 29. PAYMENT: The City's preferred method of payment is via credit card. The City will issue a Purchase Order and, in some E cases, either provide a credit card for payment at the time of ordering or pay subsequent invoices by credit card upon receipt of goods or services in good order. However, not all City employees will possess a credit card and, therefore, the Q City reserves the right to make payment by check as it deems necessary. Unless payment is made by credit card at time of order or point of sale, a separate invoice shall be issued for each shipment of material or service performed, and no payment shall be issued prior to receipt of material or service and correct invoice. The City shall make every effort to process payment for the purchase of materials or services within twenty-one (21) calendar days after receipt of materials or services and a correct invoice. The Contractor's payment terms shall apply to all purchases and to all payment methods. 30. PROTECTION OF GOVERNMENT PROPERTY: The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation (such as trees, shrubs, and grass)on City property. If the Contractor fails to do so and damages such property, the Contractor shall replace or repair the damage at no expense to the City, as determined and approved by the City's Director of Procurement. If the Contractor fails or refuses to make such repair or replacement, the City will determine a cost and the Contractor shall be liable for the cost thereof, which may be deducted from the Contract price. Packet Pg.323 S.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 27 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 31. PROVISIONS REQUIRED BY LAW: Each and every provision of law and any clause required by law to be in the Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party the Contract shall be amended to make such insertion or correction. 32. RECORDS: Internal control over all financial transactions related to this Contract shall be in accordance with sound fiscal policies. The City may, at reasonable times and places, audit the books and records of the Contractor and/or any subcontractors. Said audit shall be limited to this Contract. 33. RIGHT TO ASSURANCE: Whenever one party to this Contract has reason to question, in good faith,the other party's intent to perform, the former party may demand that the other party give a written assurance of this intent to perform. In the event that a demand is made and no written assurance is given within five (5)days, the demanding party may treat this failure as the other party's intent not to perform and as a cause for possible Contract termination. L r 34. RIGHT TO INSPECT: The City may, at reasonable times, and at the City's expense, inspect the place of business of a N Contractor or subcontractor which is related to the performance of any Contract as awarded or to be awarded. 35. RIGHTS AND REMEDIES: No provision in this document or in the Contractor's proposal shall be construed, expressly or by y implication, as a waiver by either party of any existing or future right and/or remedy available by law in the event of any claim, default or breach of contract. The failure of either party to insist upon the strict performance of any term or condition L of the Contract, to exercise or delay the exercise of any right or remedy provided in the Contract or by law, or to accept a materials or services required by this Contract or by law shall not be deemed a waiver of any right of either party to insist C upon the strict performance of the Contract. F 36. SEVERABILITY: The provisions of this Contract are severable to the extent that any provision or application held to be ti invalid shall not affect any other provision or application of the Contract which may remain in effect without the valid provision or application. �- a 37. SHIPMENT UNDER RESERVATION PROHIBITED: No tender of a bill of lading shall operate as a tender of the materials. a. Non-compliance shall conform to the termination clause set forth within this document. w c 38. SUBCONTRACTS: No subcontract shall be entered into by the Contractor with any other party to furnish any of the material/service specified herein without the advance written approval of the City's Director of Procurement.All subcontracts N shall comply with Federal and State laws and regulations which are applicable to the services covered by the subcontract and shall include all the terms and conditions set forth herein which shall apply with equal force to the subcontract, as if the o subcontractor were the Contractor referred to herein. The Contractor is responsible for contract performance whether or not 0 subcontractors are used. a1 LL 39. SUBSEQUENT EMPLOYMENT: The City may terminate this Contract without penalty or further obligation pursuant to A.R.S. Section 38-511 if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract, on behalf of the City, is or becomes, at any time while the Contract or any extension of the Contract is in effect, an employee of, or a contractor to, any other party to this Contract with respect to the subject matter of the Contract. Termination shall be effective when written notice from the City's Director of Procurement is received by the parties to this Contract, unless the notice specifies a later time. Q 40. TERMINATION OF CONTRACT: This Contract may be terminated at any time by mutual written consent, or by the City, with or without cause, upon giving thirty (30) days written notice. The City, at its convenience, by written notice, may terminate this Contract, in whole or in part. If this Contract is terminated, the City shall be liable only for pa FPacket Pg. 324 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 28 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 payment provisions of this Contract for services rendered and accepted material received by the City before the effective date of termination. The City reserves the right to terminate the whole or any part of this Contract due to the failure of the Contractor to carry out any term or condition of the Contract. The City will issue a written ten (10) day notice of default to the Contractor for acting or failing to act as specified in any of the following: In the opinion of the City, the Contractor provides personnel that do not meet the requirements of the Contract; In the opinion of the City, the Contractor fails to perform adequately the stipulations, conditions or services/specifications required in this Contract; In the opinion of the City, the Contractor attempts to impose personnel, materials, products or workmanship of an unacceptable quality; The Contractor fails to furnish the required service and/or product within the time stipulated in the Contract; H In the opinion of the City, the Contractor fails to make progress in the performance of the requirements of the Contract; N f6 The Contractor gives the City a positive indication that the Contractor will not or cannot perform to the requirements of the Contract. a- Each payment obligation of the City created by this Contract is conditioned upon the availability of City, State and Federal so- funds that are appropriated or allocated for the payment of such an obligation. If funds are not allocated by the City and 0 available for the continued purchase of the services and/or materials provided under this Contract, this Contract may be Ln terminated by the City at the end of the period for which funds are available. The City will endeavor to notify the Contractor r` in the event that continued service will or may be affected by non-appropriation. No penalty shall accrue to the City in the event this provision is exercised, and the City shall not be obligated or liable for any future payments due or for any a. damages as a result of termination under this paragraph. .3 Cr W 41. TITLE AND RISK OF LOSS: The title and risk of loss of material or service shall not pass to the City until the City actually = receives the material or service at the point of delivery, unless otherwise provided within this Contract. 42. WARRANTIES: Contractor warrants that all material or service delivered under this Contract shall conform to the specifications of this Contract. Mere receipt of shipment of the material or service specified and any inspection incidental thereto by the City shall not alter or affect the obligations of the Contractor or the rights of the City under the foregoing o warranties.Additional warranty requirements may be set forth in this document. C9� a U. a: a� E r a Packet Pg. 325 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 29 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 PRICE PAGE This Price Page lists Sample Equipment that will likely be purchased under the contract. This list is not all-inclusive. Offerors shall use the discounts provided in their Price Proposal to determine the price for the items below. ITEM# DESCRIPTION UNIT PRICE 1. Bunker Rake, as per specifications $ t MANUFACTURER AND MODEL NUMBER a� 0 2. Heavy Duty Utility Vehicle, as per specifications $ L a 0 MANUFACTURER AND MODEL NUMBER E°0 Ln ti 3. Surrounds Mower, as per specifications $ a w MANUFACTURER AND MODEL NUMBER = 0 4. Triplex Greens Mower, as per specifications $ 0 0 'L^ V MANUFACTURER AND MODEL NUMBER 0.1 U_ c 5. Wide Area Rotary Mower, as per specifications $ z U tC MANUFACTURER AND MODEL NUMBER Q (A) EQUIPMENT TOTAL FOR ITEMS 1-5 $ Packet Pg.326 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 30 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 DISCOUNT OFF LIST PRICE For each of the product categories, provide a listing of product lines and the proposed discount off list price. Offeror's may insert additional lines as needed. CATEGORY DISCOUNT OFF LIST A. SPORTS FIELDS AND GROUNDS EQUIPMENT % Ca N F- N % V L a B. GOLF COURSE MAINTENANCE EQUIPMENT % o ti d' 0 Q % s W C C. RELATED EQUIPMENT PARTS % c 0 O L 0 al U- d E D. USED EQUIPMENT % r Z Q E. BALANCE OF LINE % 0 % FPacket Pg.327 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 31 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 PRICE PAGE (REPLACEMENT PARTS FOR SAMPLE EQUIPMENT) ITEM# DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 1. Equipment: Bunker Rake Replacement Parts/Accessories: Professional Infield Finisher 3 EA $ $ PART/ITEM NUMBER cc Wheel Motor 5 EA $ $ PART/ITEM NUMBER ' m c� 2. Equipment: Heavy Duty Utility Vehicle Replacement Parts/Accessories: a 0 Master Brake Cylinder 5 EA $ $ Fo PART/ITEM NUMBER t° ti Clutch Cable Assembly 5 EA $ $ a PART/ITEM NUMBER 0 W C 3. Equipment: Surrounds Mower Replacement Parts/Accessories: N c Air Filter 5 EA $ $ o 0 PART/ITEM NUMBER iL LL W Oil Filter 5 EA $ $ PART/ITEM NUMBER U Fuel Filter 5 EA $ $ a PART/ITEM NUMBER Cutting Blades 2 SETS $ $ PART/ITEM NUMBER Blade Bearing Kit 2 EA $ $ PART/ITEM NUMBER Cutting Belts 5 EA $ $ PART/ITEM NUMBER Packet Pg. 328 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 32 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 PRICE PAGE (REPLACEMENT PARTS FOR SAMPLE EQUIPMENT - Cont.) ITEM# DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 3. (con't) Tires 4 EA $ $ PART/ITEM NUMBER Starter 1 EA $ $ PART/ITEM NUMBER H N 4. Equipment: Triplex Greens Mower Replacement Parts/Accessories: a Air Filter 5 EA $ $ 0 0 0 PART/ITEM NUMBER LO ti Oil Filter 5 EA $ $ a PART/ITEM NUMBER a- w Fuel Filter 5 EA $ $ c PART/ITEM NUMBER rn c Cutting Blades 2 SETS $ $ o C7 PART/ITEM NUMBER al LL W Blade Bearing Kit 2 EA $ $ c a� PART/ITEM NUMBER E U t4 Cutting Belts 5 EA $ $ a PART/ITEM NUMBER Tires 4 EA $ $ PART/ITEM NUMBER Starter 1 EA $ $ PART/ITEM NUMBER Equipment: Wide Area Mower I Replacement Parts/Accessories: Air Filter 5 EA $ $ Packet Pg. 329 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 33 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 - PRICE PAGE (REPLACEMENT PARTS FOR SAMPLE EQUIPMENT - Cont.) ITEM# DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 5. (Con't) PART/ITEM NUMBER Oil Filter 5 EA $ $ PART/ITEM NUMBER Fuel Filter 5 EA $ $ PART/ITEM NUMBER _ Cutting Blades 2 SETS $ $ ~ CD PART/ITEM NUMBER L Blade Bearing Kit 2 EA $ $ a 0 L PART/ITEM NUMBER 0- Cutting Belts 5 EA $ $ ti r d' PART/ITEM NUMBER 5 CL Tires 4 EA $ $ w r PART/ITEM NUMBER Starter 1 EA $ $ c 0 0 L PART/ITEM NUMBER C7 0. I U. (B) TOTAL EXTENDED PRICE FOR REPLACEMENT PARTS FOR ITEMS 1-5 $ E (A) EQUIPMENT TOTAL FOR ITEMS 1-5 $ (B) TOTAL EXTENDED PRICE FOR REPLACEMENT PARTS FOR ITEMS 1-5 $ GRAND TOTAL (A + B) $ Packet Pg. 330 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 34 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 OFFER AND ACCEPTANCE OFFER TO THE CITY OF TUCSON: The Undersigned hereby offers and shall furnish the material or service in compliance with all terms, scope of work, conditions, specifications, and amendments in the Request for Proposal which is incorporated by reference as if fully set forth herein. For clarification of this offer,contact: Name: L M Company Name N Title: Address N Phone: t4 City State Zip M o. Fax: o Signature of Person Authorized to Sign to E-mail: h Printed Name r v a Title s w c (A ACCEPTANCE OF OFFER The Offer is hereby accepted.The Contractor is now bound to sell the materials or services specified in the Contract.This Contract shall be referred to as Contract No. CL LL c CITY OF TUCSON,a municipal corporation E Approved as to form this day of 2012. Awarded this day of 2012. Q As Tucson City Attorney and not personally Mark A. Neihart, C.P.M., CPPB,A.P.P.,CPM As Director of Procurement and not personally Packet Pg.331 S.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 35 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II 0 . PH:(520)837-4105/FAX:(520)791-4735 ATTACHMENTS Attachment I — National IPA Exhibits Cu U L a 0 L 0 ti r a w c c 0 L �I LL d E Z V fSS Q Packet Pg. 332 Attachment I —National IPA Exhibits ATIONA i I ' Requirements for National Cooperative Contract L To be Administered by National Intergovernmental Purchasing Alliance Company The following documents are used in evaluating and administering national cooperative contracts and are included for Supplier's review and response. L o. National IPA Exhibit A—NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE C L CONTRACT r° LO National IPA Exhibit B—NATIONAL IPA ADMINISTRATION AGREEMENT, EXAMPLE a National IPA Exhibit C—NATIONAL IPA MASTER INTERGOVERNMENTAL Cr COOPERATIVE PURCHASING AGREEMENT, EXAMPLE w 'a National IPA Exhibit D—NATIONAL IPA PRINCIPAL PROCUREMENT AGENCY CERTIFICATE, EXAMPLE _ 0 National IPA Exhibit E— NATIONAL IPA CONTRACT SALES REPORTING TEMPLATE 0 U. a National IPA Exhibit F— NATIONAL IPA ADVERTISING COMPLIANCE REQUIREMENT a) E a d Packet Pg.333' F.5.P.f NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-RESPONSE FOR NATIONAL COOPERATIVE CONTRACT 1.0 Scope of National Cooperative Contract 1.1 Requirement The City (hereinafter defined and referred to as "Principal Procurement Agency"), on behalf o f itself and the National Intergovernmental Purchasing Alliance Company ( National IPA ) requesting uestin gP ro ow Equipment.for Grounds Maintenance E ui ment. The p intent of this Request for Proposal is that any contract between Principal Procurement Agency and Supplier resulting from this Request for Proposal (hereinafter defined and referred to as the"Master Agreement")be made available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit L entities, and agencies for the public benefit ("Public Agencies"), through National co IPA's cooperative purchasing program. The Principal Procurement Agency has executed a Principal Procurement Agency Certificate with National IPA (an example of which is included as Exhibit D) and has agreed to pursue the Master Agreement. y Use of the Master Agreement by any Public Agency, including the Principal Procurement Agency, will be preceded by their registration with National IPA as a Participating Public Agency in National IPA's cooperative purchasing program. a. Registration with National IPA as a Participating Public Agency is accomplished by c Public Agencies entering into a Master Intergovernmental Cooperative Purchasing Agreement, an example of which is attached as Exhibit C. The terms and pricing ti established in the resulting Master Agreement between the Supplier and the Principal Procurement Agency will be the same as that available to Participating Public a Agencies through National IPA. w All transactions, purchase orders, etc., will occur directly between the Supplier and each Participating Public Agency individually, and neither National IPA, any y Principal Procurement Agency nor any Participating Public Agency, including their c respective agents, directors, employees or representatives, shall be liable to Supplier o for any acts, liabilities, damages, etc. incurred by any other Participating Public a Agency. U. w This Exhibit A defines the expectations for qualifying Suppliers based on National IPA's requirements to market the resulting Master Agreement nationally to Public E Agencies. Each section in this Exhibit A refers to the capabilities, requirements, obligations, and prohibitions of competing Suppliers on a national level in order to a serve Participating Public Agencies through National IPA. These requirements are incorporated into and are considered an integral part of this RFP. National IPA reserves the right to determine whether or not to make the Master Agreement awarded by the Principal Procurement Agency available to Participating Public Agencies. 1.2 Marketing and Administrative Support During the term of the Master Agreement National IPA intends to provide marketing and administrative support for Supplier pursuant to this section 1.2 that directly Requirements for National Cooperative Contract Page 37 of 59 Packet Pg.334' NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT promotes the Supplier's products and services to Participating Public Agencies through multiple channels, each designed to promote specific products and services to Public Agencies on a national basis. The National IPA marketing team will work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective Public Agencies through: A. Marketing collateral (print, email,presentations) B. Website support C. Trade shows/conferences/meetings D. Advertising The National IPA sales teams will work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective 2 Public Agencies through: U) A. Individual sales calls B. Joint sales calls C. Communications/customer service a D. Training sessions for Public Agency teams E. Training sessions for Supplier teams c a L The National IPA contracting teams will work in conjunction with Supplier to 0 promote the Master Agreement to both existing Participating Public Agencies ti prospective Public Agencies through: A. Serving as the subject matter expert for questions regarding joint powers a authority and state statutes and regulations for cooperative purchasing �. B. Training sessions for Public Agency teams w w C. Training sessions for Supplier teams D. Regular business reviews to monitor program success N E. General contract administration _ 0 Suppliers are required to pay an administrative fee of 2.5% of the greater of the 01 Contract Sales under the Master Agreement and guaranteed Contract Sales under this a. Request for Proposal. Supplier will be required to execute the National IPA Administration Agreement(refer to Exhibit B). E Capitalized terms not otherwise defined herein shall have the meanings given to them in the Master Agreement or in the National Intergovernmental Purchasing Alliance Company Q Administration Agreement between Supplier and National IPA (the "National IPA Administration Agreement") 1.3 Estimated Volume The dollar volume purchased under the Master Agreement is estimated to be approximately $25 million annually. While no minimum volume is guaranteed to Supplier, the estimated annual volume is projected based on the current annual volumes among the Principal Procurement Agency, other Participating Public Agencies that are anticipated to utilize the resulting Master Agreement to be made available to them through National IPA, and volume growth into other Public Requirements for National Cooperative Contract Page 38 of 59 Packet P6.,M NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT Agencies through a coordinated marketing approach between Supplier and National IPA. 1.4 Award Basis The basis of any contract award resulting from this RFP made by Principal Procurement Agency will be the basis of award on a national level through National IPA. If multiple suppliers are awarded by Principal Procurement Agency under the Master Agreement, those same suppliers will be required to extend the Master Agreement to Participating Public Agencies through National IPA. Utilization of the Master Agreement by Participating Public Agencies will be at the discretion of the individual Participating Public Agency. Certain terms of the Master Agreement specifically applicable to the Principal Procurement Agency are subject to modification for each Participating Public Agency as Supplier, such Participating Public Agency and National IPA shall agree. C0 1.5 Objectives of Cooperative Program This RFP is intended to achieve the following objectives regarding availability through National IPA's cooperative program: c A. Provide a comprehensive competitively solicited and awarded national agreement offering the Products covered by this solicitation to Participating a. Public Agencies; ° B. Establish the Master Agreement as the Supplier's primary go to market strategy 0 to Public Agencies nationwide; ti C. Achieve cost savings for Supplier and Public Agencies through a single solicitation process that will reduce the Supplier's need to respond to multiple a solicitations; 3 D. Combine the aggregate purchasing volumes of Participating Public Agencies to w achieve cost effective pricing. N 2.0 REPRESENTATIONS AND COVENANTS As a condition to Supplier entering into the Master Agreement,which would be available to c all Public Agencies, Supplier must make certain representations, warranties and covenants 0 to both the Principal Procurement Agency and National IPA designed to ensure the success LL of the Master Agreement for all Participating Public Agencies as well as the Supplier. r a� 2.1 Corporate Commitment t Supplier commits that(1) the Master Agreement has received all necessary corporate authorizations and support of the Supplier's executive management, (2) the Master Q Agreement is Supplier's primary"go to market" strategy for Public Agencies, (3)the Master Agreement will be promoted to all Public Agencies, including any existing customers, and Supplier will transition existing customers, upon their request, to the Master Agreement, and (4) that the Supplier has read and agrees to the terms and conditions of the Administration Agreement with National IPA and will execute such agreement concurrent with and as a condition of its execution of the Master Agreement with the Principal Procurement Agency. Supplier will identify an executive corporate sponsor and a separate national account manager within the RFP response that will be responsible for the overall management of the Master Agreement. d Requirements for National Cooperative Contract Page 39 of 59 Packet Pg.336 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT 2.2 Pricing Commitment Supplier commits that the Master Agreement pricing is its lowest available (net to buyer) to Public Agencies nationwide and further commits that if a Participating Public Agency is eligible for lower pricing through a national, state,regional or local or cooperative contract, that the Supplier will match such lower pricing to that Participating Public Agency under the Master Agreement. 2.3 Sales Commitment Supplier commits to aggressively market the Master Agreement as its go to market strategy in this defined sector and that its sales force will be trained, engaged and committed to offering the Master Agreement to Public Agencies through National IPA nationwide. Supplier commits that all Master Agreement sales will be accurately and timely reported to National IPA in accordance with the National IPA Administration Agreement. Supplier also commits that its sales force will be compensated, including sales incentives, for sales to Public Agencies under the N Master Agreement in a consistent or better manner compared to sales to Public Agencies if the Supplier were not awarded the Master Agreement. V! M 3.0 SUPPLIER QUALIFICATIONS 2 Supplier must supply the following information in order for the Principal Procurement a. Agency to determine Supplier's qualifications to extend the resulting Master Agreement to 0 Participating Public Agencies through National IPA. F-- 3.1 Company A. Brief history and description of your company. a B. Total number and location of sales persons employed by your company. �. C. Number and location of support centers (if applicable). w D. Annual sales for the three previous fiscal years. E. Submit your FEIN and Dunn&Bradstreet report. 3.2 Distribution,Logistics c A. Describe how your company proposes to distribute the products/service tai nationwide. o. U. B. Identify all other companies that will be involved in processing, handling or shipping the products/service to the end user. C. Provide the number, size and location of your company's distribution facilities, E warehouses and retail network as applicable. D. State any return and restocking policy and fees, if applicable, associated with a returns. 3.3 Marketing and Sales A. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to immediately implement the Master Agreement as your company's primary go to market strategy for Public Agencies to your teams nationwide,to include,but not limited to: i. Executive leadership endorsement and sponsorship of the award as the public sector go-to-market strategy within first 10 days Requirements for National Cooperative Contract Page 40 of 59 Packet Pg.337 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT ii. Training and education of your national sales force with participation from the executive leadership of your company, along with the National IPA team within first 90 days B. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to market the Master Agreement to current Participating Public Agencies, existing Pubic Agency customers of Supplier, as well as to prospective Public Agencies nationwide immediately upon award, to include,but not limited to: i. Creation and distribution of a co-branded press release to trade publications within first 10 days ii. Announcement, contract details and contact information published on the company website within first 30 days iii. Design, publication and distribution of co-branded marketing materials Cl within first 90 days z iv. Commitment to attendance and participation with National IPA at Cn t national (i.e. NIGP Annual Forum, NPI Conference, etc.), regional (i.e. �? Regional NIGP Chapter Meetings, etc.) and supplier-specific trade shows, conferences and meetings throughout the term of the Master L Agreement L V. Commitment to attend, exhibit and participate at the NIGP Annual Forum a. in an area reserved by National IPA for partner suppliers. Booth space o will be purchased and staffed by your company. In addition, you commit 0 to provide reasonable assistance to the overall promotion and marketing ti efforts for the NIGP Annual Forum, as directed by National IPA. vi. Design and publication of national and regional advertising in trade publications throughout the term of the Master Agreement a vii. Ongoing marketing and promotion of the Master Agreement throughout w r its term(case studies, collateral pieces,presentations, etc.) viii. Dedicated National IPA internet web-based homepage with: N • National IPA standard logo; • Copy of original Request for Proposal; o • Copy of contract and amendments between Principal Procurement 0i Agency and Supplier; LL • Summa of Products and pricing; Summary p g; • Marketing Materials • Electronic link to National IPA's online registration page; • A dedicated toll free number and email address for National IPA C. Describe how your company will transition any existing Public Agency a customers' accounts to the Master Agreement available nationally through National IPA. Include a list of current cooperative contracts (regional and national) your company holds and describe how the Master Agreement will be I positioned among the other cooperative agreements. D. Acknowledge that your company agrees to provide its company/corporate logo(s) to National IPA and agrees to provide permission for reproduction of such logo in marketing communications and promotions. E. Supplier is responsible for proactive direct sales of Supplier's goods and services to Public Agencies nationwide and the timely follow up to leads established by Requirements for National Cooperative Contract Page 41 of 59 Packet Pg.338 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS 5 � EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT National IPA. All sales materials are to use the National IPA logo. At a minimum,the Supplier's sales initiatives should communicate: i. Master Agreement was competitively solicited by a Principal Procurement Agency ii. Best government pricing iii. No cost to participate iv. Non-exclusive contract F. Supplier is responsible for the training of its national sales force on the Master Agreement. At a minimum, sales training should include: i. Key features of Master Agreement ii. Working knowledge of the solicitation process iii. Awareness of the range of Public Agencies that can utilize the Master Agreement through National IPA G. Provide contact information for the person(s),who will be responsible for: w i. Marketing ii. Sales iii. Sales Support iv. Financial Reporting V. Contracts 2 H. Describe in detail how your company's national sales force is structured, a including contact information for the highest-level executive in charge of the sales team. 0 I. Explain in detail how the sales teams will work with the National IPA team to implement, grow and service the national program. J. Explain in detail how your organization will manage the overall national a program throughout the term of the Master Agreement, including ongoing �. coordination of marketing and sales efforts, timely new Participating Public W Agency account set-up, etc. K. State the amount of your company's Public Agency sales for the previous fiscal 5: year. Provide a list of your top 10 Public Agency customers, the total purchases for each for the previous fiscal year along with a key contact for each. c L. Describe your company's information systems capabilities and limitations regarding order management through receipt of payment, including description a. of multiple platforms that may be used for any of these functions. M. Provide the Contract Sales (as defined in Section 10 of the National C Intergovernmental Purchasing Alliance Company Administration Agreement) E that your company will guarantee each year under the Master Agreement for the initial three years of the Master Agreement. a $ .00 in year one $ .00 in year two $ .00 in year three N. Even though it is anticipated that many Public Agencies will be able to utilize the Master Agreement without further formal solicitation, there may be circumstances where Public Agencies will issue their own solicitations. The following options are available when responding to a solicitation that is for Products covered under the Master Agreement. Requirements for National Cooperative Contract Page 42 of 59 Packet Pg,339' NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT i. Respond with Master Agreement pricing (Contract Sales reported to 0 National IPA). ii. If competitive conditions require pricing lower than the standard Master Agreement pricing, Supplier may respond with lower pricing through the Master Agreement. If Supplier is awarded the contract, the sales are reported as Contract Sales to National IPA under the Master Agreement. iii. Respond with pricing higher than Master Agreement only in the unlikely event that the Public Agency refuses to utilize Master Agreement. iv. If alternative or multiple proposals are permitted, respond with pricing p p p higher than Master Agreement, and include Master Agreement as the alternate or additional proposal. Detail your strategies under these options when responding to a solicitation. L d N R s L a. O L O LO ti r _Q 3 W ,,L^^ V CL U- c as E 10 Q Requirements for National Cooperative Contract Page 43 of 59 Packet Pg.,340 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY ADMINISTRATION AGREEMENT This ADMINISTRATION AGREEMENT is made this day of 20 ,between National Intergovernmental Purchasing Alliance Company ("National IPA"), and (herein"Supplier"). RECITALS WHEREAS, the (herein "Principal Procurement Agency") has entered into a Master Agreement dated Agreement No-' by and between the Principal Procurement Agency and Supplier, (as may be amended from time to time in accordance with the terms thereof, the "Master Agreement"), for the purchase of co (herein"Product"); WHEREAS, said Master Agreement provides that any or all public agencies, including state and local governmental entities, public and private primary, secondary and higher education L entities, non-profit entities, and agencies for the public benefit ("Public Agencies"), that register a with National IPA or otherwise execute a Master Intergovernmental Cooperative Purchasing c Agreement (hereinafter referred to as a "Participating Public Agency") may purchase Product at � prices stated in the Master Agreement; h v WHEREAS, National IPA serves as the contract administrator for Principal Procurement a Agency with regard to the Master Agreement, which is offered through National IPA to Public �. Agencies; w WHEREAS,,Principal Procurement Agency desires National IPA to proceed with administration of the Master Agreement; and 0 WHEREAS, National IPA and Supplier desire to enter into this Agreement to make 0i available the Master Agreement to Participating Public Agencies on a national basis and to set forth LL certain terms and conditions governing the relationship between National IPA and Supplier. _ m NOW, THEREFORE, in consideration of the payments to be made hereunder and the E mutual covenants contained in this Agreement,National IPA and Supplier hereby agree as follows: Z a DEFINITIONS 1. Capitalized terms used in this Agreement and not otherwise defined herein shall have the meanings given to them in the Master Agreement. Requirements for National Cooperative Contract Page 44 of 59 Packet Pg.341 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS '5 P f �` EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT TERMS AND CONDITIONS 2. The Master Agreement, as attached hereto as Exhibit A and incorporated herein by reference as though fully set forth herein, and the terms and conditions contained therein shall apply to this Agreement except as expressly changed or modified by this Agreement. In the event of any conflict between the provisions of this Agreement and the Master Agreement, as between National IPA and Supplier the provisions of this Agreement shall prevail. Supplier acknowledges and agrees that the covenants and agreements of Supplier set forth in the solicitation resulting in the Master Agreement are incorporated herein and are an integral part hereof. 3. National IPA shall be afforded all of the rights, privileges and indemnifications afforded to Principal Procurement Agency under the Master Agreement, and such rights, privileges and indemnifications shall accrue and apply with equal effect to National IPA; its agents, employees, directors, and representatives under this Agreement including, but not limited to, the Supplier's obligation to provide appropriate insurance. Cn F 4. National IPA shall perform all of its ,duties, responsibilities and obligations as contract administrator under the Master Agreement as set forth herein, and''Supplier hereby acknowledges and agrees that National IPA shall act in the capacity of contract administrator under L the Master Agreement. a 0 L 5. With respect to any purchases by Principal Procurement Agency or any Participating 0 Public Agency pursuant to the Master 'Agreement, National IPA: (i) shall not be construed as a ti dealer, re-marketer, representative, partner or agent of any type of the Supplier, Principal Procurement Agency or such Participating Public Agency; (ii) shall not be obligated, liable or a responsible for any order made by Principal Procurement Agency or any Participating Public Agency or any employee thereof under the Master Agreement or for any payment required to be w made with respect to such order; and (iii)shall not be obligated, liable or responsible for any failure R by Principal Procurement Agency or any Participating Public Agency to comply with procedures or requirements of applicable law or the Master Agreement or to obtain the due authorization and approval necessary to purchase under the Master Agreement. National IPA makes no representation c or guaranty.with respect to any minimum purchases by Principal Procurement Agency or any Participating Public Agency or any employee thereof under this Agreement or the Master LL Agreement. TERM OF AGREEMENT E �a 6. This Agreement shall be in effect so long as the Master Agreement remains in effect, a provided, however,,;'that the provisions of paragraphs 3, 4 and 5 hereof and the indemnifications afforded by the Supplier to National IPA herein and in the Master Agreement shall survive the term of this Agreement. NATIONAL PROMOTION 7. National IPA and Supplier shall publicize and promote the availability of the Master Agreement's products and services to Public Agencies and such agencies' employees. Supplier's failure to maintain its covenants and commitments contained in this Agreement or any action of the Supplier which gives rise to a right by Principal Procurement Agency to terminate the Master Agreement shall constitute a material breach of this Agreement and if not cured within thirty (30) Requirements for National Cooperative Contract Page 45 of 59 Packet Pg.342 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT days of written notice to Supplier shall be deemed a cause for termination of the Master Agreement at Principal Procurement Agency's sole discretion or this Agreement at National IPA's sole discretion. 8. A copy of the Principal Procurement Agency Certificate executed by Principal Procurement Agency and an example of the Master Intergovernmental Cooperative Purchasing Agreement that is agreed to by each Participating Public Agency, which set forth the terms for their respective participation with National IPA, are attached hereto as Exhibit B and C, respectively. Supplier shall require each Participating Public Agency to register its participation in the National IPA program using the electronic registration feature at www.nationalipa.org prior to processing the Participating Public Agency's first sales order. 9. Upon request, Supplier shall make available to interested Public Agencies a copy of the Master Agreement and such price lists or quotes as may be necessary for such Public Agencies to evaluate potential purchases. In addition, Supplier shall provide the marketing and administrative N support set forth in the solicitation resulting in the Master Agreement, including assisting in development of marketing materials as reasonably requested by Principal Procurement Agency and National IPA. Supplier and National IPA shall provide each respective party with I its logo and the standard terms of use for their general use in marketing the Master Agreement. Both parties shall L obtain approval from the other party prior to use of such logo. a 0 L QUARTERLY FEES & MONTHLY REPORTING F°- 10. Supplier shall pay National IPA an administrative fee in the amount of_% of the total purchase price paid to Supplier, less refunds, credits on returns, rebates and discounts, for the a sale of products and/or services pursuant to the Master Agreement (as amended from time to time and including any renewal thereof) ("Contract Sales"). Supplier shall provide National IPA with an w electronic accounting report, in Microsoft Excel, in the format prescribed by National IPA, on a monthly basis summarizing all Contract Sales for such month. A sample of the Contract Sales reporting format is provided as Exhibit D, attached hereto and incorporated herein by reference. 0 To the extent Supplier has guaranteed minimum Contract Sales pursuant to the terms of the Master Agreement in accordance with the terms of its proposal, the administrative fee shall be U. calculated based on the greater of the Contract Sales and the guaranteed Contract Sales set forth in W Supplier's'proposal. E 11. Supplier shall maintain an accounting of all purchases made by Participating Public U Agencies under the Master Agreement. National IPA and Principal Procurement Agency reserve a the right to audit the accounting for a period of four (4) years from the date National IPA receives the accounting. In the event of such an audit, Supplier shall provide all materials reasonably requested relating to such audit by Principal Procurement Agency or National IPA at the location designated by Principal Procurement Agency or National IPA. In the event such audit reveals an underreporting of Contract Sales and a resulting underpayment of administrative fees, Supplier shall promptly pay National IPA the amount of such underpayment, together with interest on such amount in accordance with paragraph 12, and shall be obligated to reimburse National IPA's costs and expenses for such audit. t� 12. Reports of Contract Sales for Principal Procurement Agency and Participating Public Agencies in each calendar month shall be provided by Supplier to National IPA by the 10' day of Requirements for National Cooperative Contract Page 46 of 59 Packet Pg:343 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT the following month. Administrative fee payments are due within thirty (30) days after the end of each calendar quarter for Contract Sales during such quarter. Administrative fee payments shall be accompanied by a report of Contract Sales for the quarter. Failure to provide a monthly report or payment of the administrative fees within the time and manner specified shall be regarded as a material breach under this Agreement and if not cured within thirty (30) days of written notice to Supplier shall be deemed a cause for termination of the Master Agreement at Principal Procurement Agency's sole discretion or this Agreement at National IPA's sole discretion. All administrative fees not paid when due shall bear interest at a rate equal to the lesser of 1 1/2% per month or the maximum rate permitted by law until paid in full. 13. National IPA or its designee may, in National IPA's sole discretion, compare Participating Public Agency records with monthly reports submitted by Supplier. If there is a discrepancy, National IPA will notify the Supplier in writing. Supplier will have thirty (30) days from the date of such notice to resolve the discrepancy to National IPA's reasonable satisfaction, including paying any administrative fee due and owing. If the Supplier does not so resolve the Cn discrepancy, National IPA shall have the right to engage a third party to conduct an independent F audit of Supplier's monthly reports and Supplier shall be obligated to reimburse National IPA's costs and expenses for such audit. Should any audit reveal an underreporting of Contract Sales and a resulting underpayment of administrative fees, Supplier shall promptly'pay National IPA the 2 amount of such underpayment together with interest on such amount in accordance with a paragraph 12. ° 0 GENERAL PROVISIONS ti 14. This Agreement, the Master Agreement and the exhibits referenced herein supersede a any and all other agreements, either oral or in writing,between the parties hereto with respect to the a subject matter hereto and no other agreement, statement, or promise relating to the subject matter of w this Agreement which is not contained or incorporated`herein shall be valid or binding. I 15. If an action at law or in a ui is brought to enforce or interpret the provisions of N Y q tY ' g � p = this Agreement or to recover any administrative fee and accrued interest, the prevailing party shall o be entitled to reasonable attorney's fees and costs in addition to any other relief to which it may be a entitled. a U. 16. This Agreement and National IPA's rights and obligations hereunder may be assigned at National IPA's sole discretion, to an existing or newly established legal entity that has .Ec the authority and capacity to perform National IPA's obligations hereunder. Supplier may not U assign its obligations hereunder without the prior written consent of National IPA. Q 17. All written communications given hereunder shall be delivered by first-class mail, postage prepaid, or overnight delivery on receipt to the addresses as set forth below. A. National Intergovernmental Purchasing Alliance Company National IPA Attn: President 1600 Westgate Circle Suite 275 Brentwood, TN 37027 Requirements for National Cooperative Contract Page 47 of 59 Packet Pg.344 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT B. Principal Procurement Agency C. Supplier 18. If any provision of this Agreement shall be deemed to be, or shall in fact be, illegal, inoperative or unenforceable, the same shall not affect any other provision or provisions herein contained or render the same invalid, inoperative or unenforceable to any extent whatever. 19. This Agreement may not be effectively amended, changed, 'modified, or altered without the prior written consent of the parties hereto. 20. This Agreement shall inure to the benefit of and shall be binding upon National IPA, the Supplier and any successor and assign thereto; subject, however, to the limitations contained herein. ' L Authorized Signature, Supplier NATIONAL INTERGOVERNMENTAL a PURCHASING ALLIANCE COMPANY ° 0 F- W) ti v Signature Signature, a Cr W i Name Name N C Title Title c ''L^^ V a LL Date Date c as E Z Requirements for National Cooperative Contract Page 48 of 59 Packet Pg.345 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT C-NATIONAL IPA MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Agreement is made between certain government agencies that execute a Principal Procurement Agency Certificate ("Principal Procurement Agencies") to be appended and made a part hereof and other public agencies ("Participating Public Agencies") that register electronically with National Intergovernmental Purchasing Alliance Company ("National IPA") or otherwise execute a Participating Public Agency Certificate to be appended and made a part hereof. RECITALS WHEREAS, after a competitive solicitation and selection process by Principal Procurement o Agencies, a number of Suppliers have entered into Master Agreements to provide a variety of co goods,products and services based on national volumes (herein"Products"); WHEREAS, Master Agreements are made available;by Principal Procurement Agencies through National IPA and provide that Participating Public Agencies may purchase Products on the same terms, conditions and pricing as the Principal Procurement Agency, `subject to any applicable a local purchasing ordinances and the laws of the State of purchase; o 0 F- NOW,THEREFORE, in consideration of the mutual promises contained in this agreement, ti and of the mutual benefits to result, the parties agree as follows; a L That each party will facilitate the cooperative procurement of Products. �. W 2. That the procurement of Products subject to this agreement shall be conducted in accordance with and subject to the relevant statutes, ordinances, rules and regulations that govern each party's procurement practices. 0 3. That the cooperative use of solicitations obtained by a party to this agreement shall be in accordance.with the terms and conditions of the solicitation, except as LL modification of those terms and conditions is otherwise allowed or required by applicable law. CD E 4. That the Principal Procurement Agencies will make available, upon reasonable U request and subject to convenience, information which may assist in improving the a procurement of products by the Participating Public Agencies. 5. That a procuring party will make timely payments to the Supplier for Products received in accordance with the terms and conditions of the procurement. Payment for Products and inspections and acceptance of Products ordered by the procuring party shall be the exclusive obligation of such procuring party. Disputes between procuring party and Supplier are to be resolved in accord with the law and venue rules of the State of purchase. 6. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar products or services. Requirements for National Cooperative Contract Page 49 of 59 Packet Pg.346 °' NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT C-NATIONAL IPA MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT 7. The procuring party shall be responsible for the ordering of Products under this agreement. A non-procuring party shall not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold non-procuring party harmless from any liability that may arise from action or inaction of the procuring party. 8. This agreement shall remain in effect until termination by a party giving 30 days written notice to the other party. The provisions of paragraphs 5, 6 and 7 hereof shall survive any such termination. 9. This agreement shall take effect after execution of the Principal Procurement Agency Certificate or Participating Public Agency Registration, as applicable. co N R .0 U L 7 a 0 L LL0 r V_ V_ Q. •0 W Y 0 .0 G M 0 0 L a' LL.. E Requirements for National Cooperative Contract Page 50 of 59 Packet Pg.3 47 i I NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT D—PRINCIPAL PROCUREMENT AGENCY CERTIFICATE PRINCIPAL PROCUREMENT AGENCY CERTIFICATE I hereby acknowledge, on behalf of NAME OF PPA ("Principal Procurement Agency"), that I have read and agree to the general terms and conditions set forth in the enclosed Master Intergovernmental Cooperative Purchasing Agreement regulating the use of the Master Agreements and purchase of Products that from time to time are made available by Principal.Procurement Agencies to Participating Public Agencies nationwide through National Intergovernmental Purchasing Alliance Company("National IPA"). I understand that the purchase of one or more Products under, the provisions of the Master Intergovernmental Cooperative Purchasing Agreement is at the sole and complete discretion of the Participating Public Agency. In its capacity as Principal Procurement Agency for National IPA,NAME OF PPA agrees to pursue Master Agreements for Products as specified in the attached exhibits to this agreement. N c0 .c L a Authorized Signature, Principal Procurement Agency c 1 ti Signature �. a- w Name _ 'ca c Title o ,,L^^ V a w Date W a� E Requirements for National Cooperative Contract Page 51 of 59 Packet Pg.348 . . . i a I $ I E LL . 0 i k � ƒ I E < Co U) \ \ O \ / S q � / \ \ m a ƒ R m 0 / t Cl 42 0 = e ƒ � C/) \ m E / Z 2 :3 0 0 � ./ 0 u z0 < o § ) 7; \ m $ f \ ^\ \% o n 0 2y u � � g = w \P64 9 M ) 2 ° m � � v � k z g U \ @ / \ � \ C� ? � ° LL � \ \ c o � § E k \ ( o z m � u 0 Cm CL < Q ■ \ C/) n U I . 2 2 0 U Packet Pg 349 i i i j NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS s EXHIBIT F-NATIONAL IPA ADVERTISING COMPLIANCE REQUIREMENT Pursuant to certain state notice provisions,including but not limited to Oregon Revised Statutes Chapter 279A.220,the following public agencies and political subdivisions of the referenced public agencies are eligible to register with National IPA and access the Master Agreement contract award made pursuant to this solicitation, and are hereby given notice of the foregoing request for proposals for purposes of complying with the procedural requirements of said statutes: Nationwide: State of Alabama* State of Hawaii State of Massachusetts State of New Mexico State of South Dakota State of Alaska State of Idaho State of Michigan State of New York State of Tennessee State of Arizona State of Illinois State of Minnesota State of North Carolina State of Texas L State of Arkansas State of Indiana State of Mississippi State of North Dakota State of Utah co State of California State of Iowa State of Missouri State of Ohio State of Vermont State of Colorado State of Kansas State of Montana State of Oklahoma* State of Virginia State of Connecticut State of Kentucky State of Nebraska State of Oregon State of Washington State of Delaware State of Louisiana State of Nevada State of Pennsylvania State of West -� Virginia 3 State of Florida State of Maine State of New State of Rhode Island State of Wisconsin (- Ham shire 0 State of Georgia State of Maryland State of New Jersey State of South Carolina State of W omin F- District of Columbia LO ti `,ists of political subdivisions and local governments in the above referenced states/districts may be found at .ttp://www.usa.s?ov/Agencies/State and Territories.shtml and http://www.usa.�,yov/Agencies/Local.shtml c- w *Some public agencies and political subdivisions of these states may be restricted by state statutes that limit competition = among cooperative purchasing organizations by only allowing use of purchasing cooperatives sponsored by certain National Associations. 0 L Certain Public Agencies and Political Subdivisions: 01 a. u- Cities,Towns,Villages and Boroughs including but not limited to: BAKER CITY GOLF COURSE,OR CITY OF ADAIR VILLAGE,OR CITY OF ASHLAND,OR = CITY OF AUMSVILLE,OR CITY OF AURORA,OR Q CITY OF BAKER,OR CITY OF BATON ROUGE,LA CITY OF BEAVERTON,OR CITY OF BEND,OR CITY OF BOARDMAN,OR CITY OF BOSSIER CITY,LA CITY OF BURNS,OR CITY OF CANBY,OR CITY OF CANYONVILLE,OR CITY OF CLATSKANIE,OR "ITY OF COBURG,OR i'TY OF CONDON,OR CITY OF COQUILLE,OR Requirements for National Cooperative Contract Page 1 of 59 Packet Pg,350 I CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 2 OF«TOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)791-4735 3 CITY OF CORVALLI,OR CITY OF CORVALLIS PARKS AND RECREATION DEPARTMENT,OR CITY OF COTTAGE GROVE,OR CITY OF EUGENE,OR I CITY OF FOREST GROVE,OR CITY OF GRANTS PASS,OR CITY OF GRESHAM,OR I CITY OF HILLSBORO,OR CITY OF INDEPENDENCE,OR CITY AND COUNTY OF HONOLULU,HI CITY OF KENNER,LA CITY OF LA GRANDE,OR CITY OF LAFAYETTE,LA CITY OF LAKE CHARLES,OR N CITY OF LEBANON,OR 3 CITY OF MCMINNVILLE,OR CITY OF MEDFORD,OR N CITY OF METAIRIE,LA R s CITY OF MILL CITY,OR L CITY OF MILWAUKIE,OR a CITY OF MONROE,LA o CITY OF MOSIER,OR C F- CITY OF NEW ORLEANS,LA CITY OF NORTH PLAINS,OR ti CITY OF OREGON CITY,OR 'ITY OF PILOT ROCK,OR a y 'ITY OF PORTLAND,OR .3 CITY OF POWERS,OR w j CITY OF PRINEVILLE,OR CITY OF RIDDLE,OR CITY OF ROSEBURG,OR CITY OF REDMOND,OR CITY OF SALEM,OR c CITY OF SANDY,OR L CITY OF SCAPPOOSE,OR al CITY OF SHADY COVE,OR U- CITY OF SHERWOOD,OR CITY OF SHREVEPORT,LA CITY OF SPRINGFIELD,OR E CITY OF ST.HELENS,OR CITY OF ST.PAUL,OR CITY OF TIGARD,OR Q CITY OF TROUTDALE,OR CITY OF TUALATIN,OR CITY OF WARRENTON,OR CITY OF WILSONVILLE,OR CITY OF WINSTON,OR LEAGUE OF OREGON CITES THE CITY OF HAPPY VALLEY OREGON Counties and Parishes including but not limited to: ASCENSION PARISH,LA SSOCIATION OF OREGON COUNTIES BAKER COUNTY,OR Requirements for National Cooperative Contract Page 2 of 59 Packet Pg: 351. CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBERv 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 3 OF«TOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)791-4735 BENTON COUNTY,OR BOARD OF WATER SUPPLY,OR CADDO PARISH,LA CALCASIEU PARISH,LA CALCASIEU PARISH SHERIFF'S OFFICE,LA CITY AND COUNTY OF HONOLULU,HI CLACKAMAS COUNTY,OR CLACKAMAS COUNTY DEPT OF TRANSPORTATION,OR CLATSOP COUNTY,OR COLUMBIA COUNTY,OR COOS COUNTY,OR COOS COUNTY HIGHWAY DEPARTMENT,OR i COUNTY OF HAWAII,OR ;a CROOK COUNTY,OR N CROOK COUNTY ROAD DEPARTMENT,OR 3 CURRY COUNTY,OR ~ DESCHUTES COUNTY,OR N DOUGLAS COUNTY,OR s EAST BATON ROUGE PARISH,LA L GILLIAM COUNTY,OR a GRANT COUNTY,OR o HARNEY COUNTY,OR 1-0 HARNEY COUNTY SHERIFFS OFFICE,OR HAWAII COUNTY,HI `r'. HOOD RIVER COUNTY,OR ACKSON COUNTY,OR a ,EFFERSON COUNTY,OR .5 JEFFERSON PARISH,LA °l w JOSEPHINE COUNTY GOVERNMENT,OR LAFAYETTE CONSOLIDATED GOVERNMENT,LA LAFAYETTE PARISH,LA KAUAI COUNTY,HI KLAMATH COUNTY,OR o LAKE COUNTY,OR LANE COUNTY,OR I LINCOLN COUNTY,OR LL LINN COUNTY,OR LIVINGSTON PARISH,LA MALHEUR COUNTY,OR MAUI COUNTY,HI -c U MARION COUNTY,SALEM,OR Y MORROW COUNTY,OR Q MULTNOMAH COUNTY,OR MULTNOMAH COUNTY BUSINESS AND COMMUNITY SERVICES,OR MULTNOMAH COUNTY SHERIFFS OFFICE,OR MULTNOMAH LAW LIBRARY,OR ORLEANS PARISH,LA PLAQUEMINES PARISH,LA POLK COUNTY,OR RAPIDES PARISH,LA SAINT CHARLES PARISH,LA SAINT LANDRY PARISH,LA DINT TAMMANY PARISH,LA ,HERMAN COUNTY,OR TERREBONNE PARISH,LA Requirements for National Cooperative Contract Page 3 of 59 Packet Pg.352` i j5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.c IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 4 OF aTOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICERv PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)7914735 TILLAMOOK COUNTY,OR TILLAMOOK COUNTY SHERIFF'S OFFICE,OR UMATILLA COUNTY,OR UNION COUNTY,OR WALLOWA COUNTY,OR WASCO COUNTY,OR WASHINGTON COUNTY,OR WEST BATON ROUGE PARISH,LA WHEELER COUNTY,OR YAMHILL COUNTY,OR Other Agencies including Associations,Boards,Districts,Commissions,Councils,Public Corporations,Public L Development Authorities,Reservations and Utilities including but not limited to: BEND METRO PARK AND RECREATION DISTRICT N BOARDMAN PARK AND RECREATION DISTRICT CENTRAL OREGON INTERGOVERNMENTAL COUNCIL CLACKAMAS RIVER WATER N CLATSKANIE PEOPLE'S UTILITY DISTRICT s CLEAN WATER SERVICES L CONFEDERATED TRIBES OF THE UMATILLA INDIAN RESERVATION a COOS FOREST PROTECTIVE ASSOCIATION o CHEHALEM PARK AND RECREATION DISTRICT F EUGENE WATER AND ELECTRIC BOARD HOODLAND FIRE DISTRICT#74 ti HOUSING AUTHORITY OF PORTLAND d ,LINOIS VALLEY FIRE DISTRICT Q —AFAYETTE AIRPORT COMMISSION,LA 3 LOUISIANA PUBLIC SERVICE COMMISSION,LA w MEDFORD WATER COMMISSION c METRO REGIONAL GOVERNMENT METRO REGIONAL PARKS METROPOLITAN EXPOSITION RECREATION COMMISSION c METROPOLITAN SERVICE DISTRICT(METRO) 0 PORTLAND DEVELOPMENT COMMISSION,OR P OREGON COAST COMMUNITY ACTION al OREGON HOUSING AND COMMUNITY SERVICES U. OREGON LEGISLATIVE ADMINISTRATION SOUTHEASTERN LOUISIANAN UNIVERSITY TRI-COUNTY METROPOLITAN TRANSPORTATION DISTRICT OF OREGON E TUALATIN HILLS PARK&RECREATION DISTRICT TUALATIN VALLEY FIRE&RESCUE WILLAMALANE PARK AND RECREATION DISTRICT Q WILLAMETTE HUMANE SOCIETY K-12 including but not limited to: BEAVERTON SCHOOL DISTRICT BEND-LA PINE SCHOOL DISTRICT BROOKING HARBOR SCHOOL DISTRICT NO.17-C CADDO PARISH SCHOOL DISTRICT CALCASIEU PARISH SCHOOL DISTRICT rANBY SCHOOL DISTRICT kNYONVILLE CHRISTIAN ACADEMY —ASCADES ACADEMY OF CENTRAL OREGON Requirements for National Cooperative Contract Page 4 of 59 Packet Pg.353 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 5 OF«TOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICER» PH:(520)7914400 Ext.«PHONEEXT»/FAX:(520)7914735 CENTENNIAL SCHOOL DISTRICT CENTRAL CATHOLIC HIGH SCHOOL CENTRAL POINT SCHOOL DISTRICT NO.6 CENTRAL SCHOOL DISTRICT 13J COOS BAY SCHOOL DISTRICT NO.9 COUNTY OF YAMHILL SCHOOL DISTRICT 29 CULVER SCHOOL DISTRICT DALLAS SCHOOL DISTRICT NO.2 DAVID DOUGLAS SCHOOL DISTRICT DAYTON SCHOOL DISTRICT NO.8 DE LA SALLE N CATHOLIC HS DESCHUTES COUNTY SCHOOL DISTRICT NO.6 L DUFUR SCHOOL DISTRICT NO.29 EAST BATON ROUGE PARISH SCHOOL DISTRICT N ESTACADA SCHOOL DISTRICT NO.IOB FOREST GROVE SCHOOL DISTRICT ~ GEORGE MIDDLE SCHOOL y GLADSTONE SCHOOL DISTRICT t GRANTS PASS SCHOOL DISTRICT 7 GREATER ALBANY PUBLIC SCHOOL DISTRICT (L HEAD START OF LANE COUNTY o HIGH DESERT EDUCATION SERVICE DISTRICT H HILLSBORO SCHOOL DISTRICT HOOD RIVER COUNTY SCHOOL DISTRICT iU). JACKSON CO SCHOOL DIST NO.9 'EFFERSON COUNTY SCHOOL DISTRICT 509-J a JEFFERSON PARISH SCHOOL DISTRICT .5 JEFFERSON SCHOOL DISTRICT w j KLAMATH FALLS CITY SCHOOLS = LAFAYETTE PARISH SCHOOL DISTRICT LAKE OSWEGO SCHOOL DISTRICT 7J U) LANE COUNTY SCHOOL DISTRICT 4J c LINCOLN COUNTY SCHOOL DISTRICT c LINN CO.SCHOOL DIST.95C LIVINGSTON PARISH SCHOOL DISTRICT �I LOST RIVER JR/SR HIGH SCHOOL U. LOWELL SCHOOL DISTRICT NO.71 MARION COUNTY SCHOOL DISTRICT c MARION COUNTY SCHOOL DISTRICT 103 MCMINNVILLE SCHOOL DISTRICT NOAO MEDFORD SCHOOL DISTRICT 549C .r MITCH CHARTER SCHOOL Q MONROE SCHOOL DISTRICT NO.1J MUL TNOMAH EDUCATION SERVICE DISTRICT MULTISENSORY LEARNING ACADEMY MYRTLE PINT SCHOOL DISTRICT 41 NEAH-KAH-NIE DISTRICT NO.56 NESTUCCA VALLEY SCHOOL DISTRICT NO.101 NOBEL LEARNING COMMUNITIES NORTH BEND SCHOOL DISTRICT 13 NORTH CLACKAMAS SCHOOL DISTRICT NORTH WASCO CTY SCHOOL DISTRICT 21 -ORTHWEST REGIONAL EDUCATION SERVICE DISTRICT JNTARIO MIDDLE SCHOOL OREGON TRAIL SCHOOL DISTRICT NOA6 Requirements for National Cooperative Contract Page 5 of 59 Packet Pg. 354 5.P.f CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 6 OF«TOTALPAGES» CONTRACT OFFICER:aCONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)7914735 ORLEANS PARISH SCHOOL DISTRICT PHOENIX-TALENT SCHOOL DISTRICT NOA PORTLAND JEWISH ACADEMY PORTLAND PUBLIC SCHOOLS RAPIDES PARISH SCHOOL DISTRICT REDMOND SCHOOL DISTRICT REYNOLDS SCHOOL DISTRICT ROGUE RIVER SCHOOL DISTRICT NO.35 ROSEBURG PUBLIC SCHOOLS SCAPPOOSE SCHOOL DISTRICT 1J SEASIDE SCHOOL DISTRICT 10 SHERWOOD SCHOOL DISTRICT 88J SILVER FALLS SCHOOL DISTRICT 4J ;g SOUTH LANE SCHOOL DISTRICT 45J3 U) SOUTHERN OREGON EDUCATION SERVICE DISTRICT SPRINGFIELD SCHOOL DISTRICT NO.19 ~ SWEET HOME SCHOOL DISTRICT NO.55 N TERREBONNE PARISH SCHOOL DISTRICT THE CATLIN GABEL SCHOOL TIGARD-TUALATIN SCHOOL DISTRICT a UMATILLA MORROW ESD o WEST LINN WILSONVILLE SCHOOL DISTRICT F0 WILLAMETTE EDUCATION SERVICE DISTRICT WOODBURN SCHOOL DISTRICT r`n. YONCALLA SCHOOL DISTRICT NO.32 a 3 Higher Education w ARGOSY UNIVERSITY BATON ROUGE COMMUNITY COLLEGE,LA BIRTHINGWAY COLLEGE OF MIDWIFERY N BLUE MOUNTAIN COMMUNITY COLLEGE c BRIGHAM YOUNG UNIVERSITY-HAWAII c CENTRAL OREGON COMMUNITY COLLEGE L CHEMEKETA COMMUNITY COLLEGE al CLACKAMAS COMMUNITY COLLEGE U. COLLEGE OF THE MARSHALL ISLANDS COLUMBIA GORGE COMMUNITY COLLEGE DEVRY UNIVERSITY-PORTLAND E GEORGE FOX UNIVERSITY KLAMATH COMMUNITY COLLEGE DISTRICT LANE COMMUNITY COLLEGE Q LEWIS AND CLARK COLLEGE LINFIELD COLLEGE LINN-BENTON COMMUNITY COLLEGE LOUISIANA COLLEGE,LA MARYLHURST UNIVERSITY MT.HOOD COMMUNITY COLLEGE MULTNOMAH BIBLE COLLEGE NATIONAL COLLEGE OF NATURAL MEDICINE NORTHWEST CHRISTIAN COLLEGE OREGON HEALTH AND SCIENCE UNIVERSITY REGON UNIVERSITY SYSTEM ACIFIC UNIVERSITY Requirements for National Cooperative Contract Page 6 of 59 Packet Pg. 355 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 7 OF cTOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)791-4735 PIONEER PACIFIC COLLEGE PORTLAND COMMUNITY COLLEGE PORTLAND STATE UNIVERSITY REED COLLEGE RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII ROGUE COMMUNITY COLLEGE SOUTHERN OREGON UNIVERSITY(OREGON UNIVERSITY SYSTEM) SOUTHWESTERN OREGON COMMUNITY COLLEGE TULANE UNIVERSITY TILLAMOOK BAY COMMUNITY COLLEGE UMPQUA COMMUNITY COLLEGE UNIVERSITY OF HAWAII BOARD OF REGENTS L UNIVERSITY OF OREGON-GRADUATE SCHOOL UNIVERSITY OF PORTLAND N UNIVERSITY OF NEW ORLEANS WESTERN OREGON UNIVERSITY ~ WESTERN STATES CHIROPRACTIC COLLEGE N WILLAMETTE UNIVERSITY XAVIER UNIVERISTY L a State Agencies o ADMIN. SERVICES OFFICE 0 N BOARD OF MEDICAL EXAMINERS HAWAII CHILD SUPPORT ENFORCEMENT AGENCY U2 P HAWAII DEPARTMENT OF TRANSPORTATION AWAII HEALTH SYSTEMS CORPORATION Q. JFFICE OF MEDICAL ASSISTANCE PROGRAMS a OFFICE OF THE STATE TREASURER w OREGON BOARD OF ARCHITECTS c OREGON CHILD DEVELOPMENT COALITION OREGON DEPARTMENT OF EDUCATION OREGON DEPARTMENT OF FORESTRY c OREGON DEPT OF TRANSPORTATION c OREGON DEPT.OF EDUCATION 0 OREGON LOTTERY ai OREGON OFFICE OF ENERGY U_ OREGON STATE BOARD OF NURSING OREGON STATE DEPT OF CORRECTIONS m OREGON STATE POLICE E OREGON TOURISM COMMISSION cc OREGON TRAVEL INFORMATION COUNCIL SANTIAM CANYON COMMUNICATION CENTER Q SEIU LOCAL 503,OPEU SOH-JUDICIARY CONTRACTS AND PURCH STATE DEPARTMENT OF DEFENSE STATE OF HAWAII STATE OF HAWAII STATE OF HAWAII,DEPT.OF EDUCATION STATE OF LOUISIANA STATE OF LOUISIANA DEPT.OF EDUCATION Requirements for National Cooperative Contract Page 7 of 59 Packet Pg.356: i i CITY OF TUCSON DEPARTMENT OF PROCUREMENT L REQUEST FOR PROPOSAL NO. 120535 4- L L� r GROUNDSKEEPING, GOLF AND SPORTS FIELD MAINTENANCE N EQUIPMENT U L n. AMENDMENT NO. 1 0 0 L0 ti The referenced document has been modified as per the attached Amendment E No. 1. a� 0. Please sign this Amendment where designated and return the executed w copy with the submission of your proposal. This amendment is hereby made part of the referenced proposal as though fully set forth therein. Any questions regarding this amendment should be addressed to Lloyd B. Windle II, C.P.M. Principal Contract Officer. o 01 a LL c d LBW/swb E U f6 w a Packet Pg. 357 5.P.g REQUEST FOR PROPOSAL AMENDMENT 'ITY OF TUCSON REQUEST FOR PROPOSAL NO. 120535 EPARTMENT OF PROCUREMENT RFP AMENDMENT NO. 1 255 W.ALAMEDA, 6TH FLOOR,TUCSON,AZ 85701 PAGE NO. 1 OF 1 P.O. BOX 27210,TUCSON,AZ 85726 RFP DUE DATE: JUNE 12, 2012 ISSUE DATE: MAY 29,2012 RESPONSIBLE CONTRACT OFFICER: LLOYD B.WINDLE II, C.P.M. A SIGNED COPY OF THIS AMENDMENT MUST BE SUBMITTED WITH YOUR SEALED PROPOSAL. THIS REQUEST FOR PROPOSAL IS AMENDED AS FOLLOWS: GROUNDSKEEPING, GOLF AND SPORTS FIELD MAINTENANCE EQUIPMENT L L The following clarification is the result questions discussed at the pre-proposal meeting. N 1. The Due Date REMAINS June 12, 2012 at 4:00 PM. _ 2. Pages 4-11, B. Product Requirements, 7. Sample Equipment Specifications: The intent of a the sample equipment specifications is to establish a baseline to compare equipment of o similar commercial quality, function and purpose as well as provide a comparison of pricing offered. Equipment offered under this section will not be rejected for non-compliance with ti the specifications, but will be used to assist the evaluation committee in assessing comparable equipment offered for this solicitation. c As mentioned in the pre-proposal meeting, the sample equipment listed is representative of a the possible equipment the City foresees replacing during the life of the contract. As such, a submit pricing as requested on the Price Page. In addition, submit life cycle costing Cr information based on 2,000 annual hours of service as defined on Page 5 of the solicitation. w Submit this information in a separate labeled, tabbed section of your offer. 3. Page 14, Instructions to Offerors, 9. Proposal/Submittal Format: Replace the 1St sentence a with "An original and 6 copies (7 total) of each proposal should be submitted on the forms o and in the format specified in the RFP". a I LL w C d U r a ALL OTHER PROVISIONS OF THE REQUEST FOR PROPOSAL SHALL REMAIN IN THEIR ENTIRETY. VENDOR HEREBY ACKNOWLEDGES RECEIPT AND UNDERSTANDING OF THE ABOVE AMENDMENT. Signature Date Company Name ,ped Name and Title Address City State Zip revised 2/99 Packet Pg. 358 THE STATE MEDIA CO., INC. Columbia, South Carolina publisher of STATE OF SOUTH CAROLINA COUNTY OF RICHLAND L R Personally appeared before me, Emily Fernandez, Project & Support Supervisor of THE STATE, and makes oath that the advertisement, N Proposals — City of Tucson, AZ Groundskeeping Maintenance Equipment RFP 120535 a. O L O f- W I` r was inserted in THE STATE, a daily newspaper of general circulation published in the City of Columbia, State and County aforesaid, in the issue(s) of May 9, 2012 > Proposals G The City of Tucson,AZ is requesting O proposals from quallfi@d and exiled- r- enced firms to Obvidd" O GROUNDWEEPING MAINTENANCE 0 EQUIPMENT(RFP No.120535).In or- a der to 3 complete and submit is prop must proposal o al the Dept.of Procurement at the loca- tion indicated,by the exact date and Cr time Indicated in the solicitation docu- LLI mentation a4allable at WWW.tucsonproc N urement.com. PRE-PROPOSAL CONFERENCE: Tuesday,May 22,2012 at 1:00 p.m. p local time,City Hell,7th Ff.,Attorney's L_ Conference Rm.,Tucson,AZ.. 0I Subscribed and sworn to before me PROPOSAL DUE DATE: TUESDAY,JUNE 12,2012 AT 4:00 (L P.M.LOCAL TIME. Contact Lloyd Wlndle at IloydXndle®tucsonaz.gpv. a% on this day May 24, 2012 E Notary Public Q My commission expires March 10, 2013 "Errors-the liability of the publisher on account of errors in or omissions from any advertisement will in no way exceed the amount of the charge for the space occupied by the item in error, and then only for the first incorrect insertion." Packet Pg.359 5.P.h Legal # 1885 Affidavit of Publication STATE OF WASHINGTON County of Thurston County The undersigned being first duly sworn on oath deposed and says: ss. That she is the Principal Clerk of The Olympian which is a legal newspaper printed and published in the city of Olympia, Thurston County, Legal#1885 Washington: of general circulation in said City, County and State; LEGfLL NOTICE �. The C of Tucson,AZ is requesting dY ce g proposals that the Request for Proposals N from qualified and experienced tlrrns to provide (RP Ne.1205 5), MAINTENANCE EQUIPMENT In the case of Groundskeeping Maintenance Equipment RFP (RFP No.120535), In order to be considered, the Offeror must complete and submit its No 120535 National IPA proposal al to the Dept. of Procurement at the e . — location Indicated,by the exact date and time Indicated in the solicitation documentation available at www.tu=npMCuremerit.com. of which the attached is a printed copy, was published in said newspaper: 2 PRE-'PROPOSAL CONFERENCE:Tuesday,May v FlznoConf i It ��o,,z°''th 9th tners en local time, On the day of May 2012 a PROPOSAL DUE DATE: the day of 2012 0 TUESDAY,IUNta201 LlA�4:ODP.M.LOCAL H ConcoWi dleatt the day of 2012 Royd.wlndleftcsonaLgov. the day of 2012 i Publish:May 9,2012 the day of 2012 the day of 2012 that the said newspaper was generally circulated during all of said time, c and has been published for more than six months prior to the dates of the publication of this legal document, and that said notice was published in the newspaper proper and not in supplement form. Q o o 0 The amount of fee charged for this publication — $99.12 -- PREPAID al Cr W N C n 1} O Principal Clerk p a Subscribed and sworn to me this t't' day of - a' -}4 fk,,r, 2012 r , r LA The Olympian has been appointed as a legal fit ° t f flw.+ y T �C newspaper by order of the Superior Court of the State of Washington for Thurston County,dated July 10, Notary Public in and for the State of Washington 1941,in the county in which said newspaper is Residing at Olympia,Thurston County,Washington, published in accordance with RCW 65.16.020 and RCW 63.16.040. Note—The above affidavit and fee is in compliance with RCW 63.16 030 and Sec,3.Chapter 34.Laws of 19". Packet Pg. 360 AFFIDAVIT OF PUBLICATION State of Hawaii ) SS: County of Hawaii ) L LEILANI K. R. HIGAKI being first 0 (— duly sworn, deposes and says: 1. That she is the BUSINESS MANAGER of H/CkWAII TRIBUNE-HERALD , a a newspaper published in the City of HILO o o State of Hawaii. LO 2. That the " The City of Tucson, AZ is requesting proposals. . . r v (RFP No. 120535). . . .etc. , a, c „ N d of which a clipping from the newspaper as published is attached hereto, was pub- Q lished in said newspaper on the following date(s) ,0 0 May 16, 2012 , (etc.). ° 45636rl a.l a Cr j� w c I IL U_ Subscribed and sworn to before me r this 21st day of May, 2012 W The City of Tucson,AZ s request ng proposa s from qua '_ and experienced firms to provide GROUNDSKEE m I O MAINTENANCE EQUIPMENT (RFP o. 0535 . in ord i f �1 be considered, the Offeror must complete and subnI a i pproposaltothepe t.ofProcurementatthelocationind(G , SHARON H. P. OGATA by the exact date and time indicated' in the solicit documentation available at www.tucsonprpcurementtc Notary Public, Third Circuit, State of Hawaii p.m.lo al time,CONFERENCE:Hall,7th F!`,'Alto ney s 22,e0ren e Tucson,AZ. M commission expires �,a�.r^I"'1 1 PROPOSAL DUE DATE: TUESDAY JUNE 12, 2012 AT ) My p P.M. LOCAL TIME. contact Lloyd Windle at Iloyd,win tucsonaz.ClOV.. t456IMF1 Hawaii Tribune Herald:May 16,2012) Packet Pg. 361 err. AFFIDAVIT OF PUBLICATION DJi 921 SW Washington, Suite 210/Portland, OR 97205 (503)226-1311 FAX(503)222-5358 STATE OF OREGON, COUNTY OF MULTNOMAH, --ss. I, MARC CAPLAN, being first duly sworn, depose and say that I am a Manager of the DAILY JOURNAL OF COMMERCE, a newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH and WASHINGTON as defined by ORS 193.010 and 193.020; published at Portland in the aforesaid County and State;that I know from my personal knowledge that c the L REQUEST FOR PROPOSALS CITY OF TUCSON,AZ-GROUNDSKEEPING MAINTENANCE EQUIPMENT(RFP NO. 120535) a� a printed copy of which is attached,was published in the entire issue of this newspaper for 1 time(s) in the following i9sues: z U L 05/08/2012, ti 0 L 0 V7 r Subscribed an sworn to before me this 8th day CITY OF TUCSON AZ of May,2012. GROUNDSKEEPING MAINTENANCE EQUIPMENT(RFP NO.120535) _� Proposals due 4:00 pm,June 12 N REQUEST FOR PROPOSALS The City of Tucson, AZ is requesting > O ICIAL SEAL proposals from qualified and experienced Q HIJA K COATES firms to provide GROUNDSKEEPING i NOTARY PUBLIC OREGON MAINTENANCE EQUIPMENT (RFP 1, No.120535).In order to be considered,the ,� COMMISSION NO.453647 Offeror must complete and submit its pro- o MY CON{MISSION EXPIRES NOVEMBER 07,2014 posal to the Oept.of Procurement at the o location indicated, by the exact date and time indicated In the solicitation documen- tation available at �"vw.tucsonprocurame Q- nt.com TuesdayOMay O522 20 2Fatt 1:00 p.m.10. W U cal time,City Hall,7th Fl.,Attomey,s Con- ference Am..Tucson,AZ. rn PROPOSAL DUEAATE: TUESDAY,JUNE 12,2012 AT 4:00 P.M, 0 LOCAL TIME. Contact Lloyd Windie ai Iloyd.windie@tucsonaz.gov C7 Published May 8,2012. 10183654GB-1 t a U_ c CD E v a NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE Attn:TODD BISHOP THEROFF Order No.: 10183654 1600 WESTGATE CIRCLE, SUITE 275 Client's Reference No.: BRENTWOOD,TN 37027 Packet Pg. 362 CITY OF TUCSON REQUEST FOR PROPOSAL REQUEST FOR PROPOSAL NUMBER: 120535 PROPOSAL DUE LATE: JUNE,12, 2012 ATA 00 P.M. LOCAL AZ TIME PROPOSAL SUBMITTAL LOCATION: Department of Procurement 2561N.Alameda;0'Floor,Tucsa"',A4 151011 MATERIALOR SERVICE: Sports Fields,Parke and Golf Cotitse Groundskeeping Maintenance Equipment 1 _ L PA&PROPOSAL CONFERENCE DATE: MAY 22, 2012 in TIME: 1:00 P.M., LOCAL ARIZONA TIME i LOCATION: CITY HALL,ATTORNEY'S CONFERENCE ROOM ~ 255 W.ALAMEDA,7n FLOOR,TUCSON,AZ 85701 a, CONTRACT OFFICER: LLOYD B.WINDLE,11, C.P.M. TELEPHONE NUMBER: (520) 837-4105 L Lloyd.windle @tucsonaz,gov, a o ' A copy of this solicitation and possible, future amendments may be obtained from our Internet We at 0 http;/ANww.tucsonprocurement.com/ by selecting the Bid Opportunities link and the associates! sol'citatior L; number. The City does not mail out Notices of available solicitations via the U.S. Postal Service. Emaii r ,otifications are sent to those interested offerors who are registered with us and who have selected email aE �- 1 '""their preferred delivery method. To register, please visit www.tucsonprocurement.com, click on Vendors,then click on Vendor Registration. To update an existing record, click on Vendors, click on What's New?, and rear c the section titled"Notice of Solicitations." You may also call (520)791-4217 if you have questions. U) Competitive sealed proposals for the specified material or service shall be received by the Department of LL Procurement,255 W.Alameda,8th Floor,Tucson,Arizona 85701, until the date and time cited. j 0 Proposals must be in the actual possession of the Department of Procurement at the location indicated, on of to prior to the exact date and time indicated above. Late proposals shall not be considered. The prevailing clocl shall be the City Department of Procurement clock, Proposals must be submitted in a sealed envelope.The Request for Proposal number and the offeror's name anc cc address should be clearly indicated on the outside of the envelope. All proposals must be completed in ink o typewritten. Questions must be addressed to the Contract Officer listed above. ****ALERT**** Effective April g,- 2012, the Tucson Modern Streetcar project will`hegin the downtown streetcar constructior and eastbound Congress Street will be closed from Toole Avenue to Church Street until further notice. Please plan your route accordingly. For further information, please visit the Tucson Modern Streetcar website a http://www.tucsonstreetcar,com/or call 520-624-5656 /Omk- 3W/swb �161 PUBLISH DATE: MAY 4, 2012 Packet Pg. 363 r,ITY OF TUCSON DFPARTMr-NT OF PfWCORO i�Et t1E,ST�t?F�PROPOS&N_ � - a5 W.fit ME ,A 6TH FLOOR,Tl�cs(3ttt.A�8 1:' P1 �7 E71=, Gt 4TRAt--MFflteFt LLOYD A'WIt 6tt,t ply t6 s37- a ~t FAX 79 -473r l Method of Approacl' 1. National Pr+ograM- a. Provide a res itsOdthe natlonal pr in,, Include a detailed responsetdo Attachment 1, ExhlbitA,National IPA Respt3rise for National Gooperativer contract and provide any proposed exceptions to Attach ment.:N, National IPA Administration Agreement, Example: Sim Athic*Tment 1,Kvhibit A 2- bistt fttioln Network a Describe how your.firm proposes to distribute the.stiuipment, accessories, parts z and provide services nationwide. Cn Tutu has distributors nationally that kandle product fatlffllment to customer, Tbae tare in the fortrt of distributors that work prin arily with our Commerch y Division equipment'(goo gird grounds) with e-rclusive territories avid dealers tltt sell onr Landscape Contractor and Siteivorks Systems product.: Most of th distributors cover several states and have multiple offices. Fear instance;,Sitnpso c Norton Corporation, that services the City of Tucson, has offices in Goodyea AZ Worth Las Vegas,NV,and Albcuulcaerque, 1Y.N1: In Toro Cormaaercial products are manufactured in Tomah, 1.1 sconsin air aggregated at. our new distribution center, also in Tomah., for shipment a :' distribution. All of our distributors keep ajt invetrioq of products in local stoc 10 .but can expect new shipments from. Tomah within 6 -30 dajs. The distributo, a tluen conduct any set up and checkotat of the products prior to shipataent. .Eac d ifiWbutorII i uas exclusive and protected territory to sell Toro Connnercial produea a to earl risers. Please refer to,the Toro.Distributor Usl*g attached fur a listing I U. distributors and contracts. C1 0 F- I 3 � b Identify all other companies/distributors/dealers or wholly owned subsidiaries that will be involved in processing,handling or shipping the products/services to � Participating Public Agencies, Our distributors and dealers handy the sales, order processing; fit fallnterj billing,and all service work associated with Toro products. See Distributor lab E E i;' Provide the number, size and location of your firm's manufacturing, distribution fadlitijes,.warehouses,service facilities and retail networks as applicable, State the estimated dollar value of your inventory. S All of Toro's Commercial prod ucis are shipped from our warehouse iW r`omdi #isconsin to distributions -b stribuator��f ircilitr'es mange in size rXe��ndWg oft.tl services offered tat the faacility,smela is idles, se"Ice;pith's ertc. *'coati has over 14 ? ol,f ices nd ionnlly raarguag in size,from. i!#00 squ ar'e,leet.fo 1 S0,00D sgnareject. I Packet Pg.364 CITY OF Tl 60� 09PAANENT OFPROICUAtWNr HtOJ 255 W.A€AM�DA.]#.�l F-00R,TU0 (it4,Ak AS F'it )~10,,Vt 7 44 1't,dNTRAbQ 1,']V F?F .j6201-837-4 105 f FASt,,(5- 79i 7 i DesCiitie your deliy ty _CQrrltxtitmett .What a your standard delivery days ldentif}I an,, cr be ahy`lik e006ti$% 7)apicallj#e4rt/p flent,4"Jetup and delivered tv rummer's des gnotecl deli 1,pcatioTr, -j#d1jy 0 'receipt of urelta order,.peiitpery terries v based an 14 e#peOf4 4 1#0 trs70rtterS att jTp etl. 1f for sarrtrs reaso#tr deadline eafi tttt Met,lira sitle.spersXon Vf1J Work close%y t�it/t llte CttStt7Tltertt7trc1 tr tTrutuaC�'ztluttorr, A GertrJterrte abeiiv #t evtr►lxrrries eer?Ir°pfeee of new Torn eguiprrtcat. (.see capv uttat hed,j:. Je cuslataerre u+cop, rT ►itl�a bind+ chtrlirif, operutpr an`1dp4& . rnarutals alo►rg►vitlr tur�t oilier tlnccrrrt trtt#tintr erCtrirIirt f rlr(ltsj)eV/7cPjeee of ' eguiprnerrt. Ilpctates fi r debiver dotes are gar►trnr#Tticated hY the sat spet6M. ' e. Identity the suppliers) and theft`i�ttsness IocatiartS)that.will serviir the City of Tucson's account. Simpson Norton Corporation,the services the City.of Tucson, has of,1ces in l Goodyear,AZ; North Las f4egas,NV and'Albtttluergtie, Nil. N fC s f, Describe your dealer network and their role in providing products, services, etc. under the contract. °- 0 L 0 Toro has ttvelveglobal manufacturing locations,semen of which are located ill the Vaned States;Minnesota,, Wiscohsin, Texas,Nebraska, ti Florida & Cai forff*4 Our products are shipped to our 23 distributors :S through which products and services are provided for customers. See N Distributor I ht farJecation s. c 0 N d a 3. General Requirements U_ i a, Provide a detailed written response Illustrating hew your offer vaill meet the 0 general,.requirements of this solicitation for the City of Tucson and the national Y program. d Product Tat'4i q&rs:a '41,lhie!q ttrtrt tg egtupmertt from 21"rota>7, mo►frers to rota►7, Q mowers tlt ti t tvfdth a,f+ tt,'tool mower aeration equipment, debris remonal egl0me#4 tnat'erht lt`trndfingr grgns rollers,zero turn moivers,four ulteel steer mmversf snow removal trttachments; compact utilihy loaders, and of lit� ueI les to meet the'.jreeds of any golf coarse, park, spurts field t nd general grounds maintenance. See attach.etl broc!#ures, .Service Our distributors provide coast-to-coast coverage for sales and service. This includes,product efts to ,help customem Choose the right product for= their needs. T/tit tail!alto service the accoant`ar„ eri'he wilt,. rij- ;n t deSProuiling parts, seruice, technical sujiport, .ionrrrgittee work,4ron6/ shavting, tiperalar o##tf' tech/1C1Ct11 rrttittilt��. b. Submit any and ail`information that Will aid the City in evaluating your proposal. Toni Used Equiprrientt Packet'Pg. 365 5.P.i CITY OF TUCSON UEPAR';Lj ENT OF PROCUREMENT REQUM*;r0l#'PFZi POSAL N !) 255 W.ALAMEDA,6TH FILPOR,TUCSON.AZ OF91 PAGE 19 CAE 35 CONTRAGT 0FP1qEft.UOYD B WINULE,1 PH:{526}X137 4i051 FAX: (520)7 -47 M04 ar RifIpment TOO be ttt 4104k6k to,y ozf from yf)#r-local Toro bra'bu r-q "1 c dty 'rrc plt urt 3 rrht+ v urel as, g�nr + ucr'±'t, , erXtt Mitt ahs-is". qSed,944ipnient Pricing: l,ylgs cyttiprrrerrt is riot oWlle('b)a Toro so we ci ll EgtromeotArd uNl ty t�t+a'"nff lease equipment can b0fnirntt'hs'either contactijtg_4 T distribtrj�r n vttxl�tlit ly ter Gy uecc sing>v�u►v.tvrotrserl.cortt. r0 4 y011 whir'with,yore.io tt sore lftatyett tan fad qutY(ity ttsetl equipine It tltctt cwt i a'r parts`wu r' needs. L Trade-ins in Dui distributors rvill typically of r-4 valltefor trade-In.'s whom parchasirr;rtew equipment. The value of the egtttPr eai is btrse4 Oil hauts of ttstr'ge, condition � and,market values. Q s Financl Toro has partnership agreentenis with four different finance eo.011panies to 0 provide competitivefinancing to both thepublic and private sector. These o companies are familiar with Non-appropriail6n elausestltar public entities LO require and that language is included in their docutttents+ .Pdrts Prod rain N or`participating distributors,tlre�T't it Program ►will consist of offering Q diseounO on high usage parts such aS Belts,filters,tires,etc. The tliscotrnt on these `perfortnance Parts'varies byproduct group but ranges tip to 50% off"" a. :retail. Additionally,Participating Agerr y s will receive FREE FREIG'II7'art LL parts order $SLID.00 and'greater.Pious sold to ParticipathigAgetrcies will not h o� reported to National 1A4. d E .c U f4 Q C11 Y_iOr.WaON DEPARTMENT 0#lOAMUt eMENT AEOP=ST FOP PROPOSJAL Ito. 155,W.ALAME A, FLOOR.TUCSON;AZ 857011 PgGF 20 OF Sri gw, A l"±I PdP:LLOYD 11.VVINDLE,it * k r 4-ws/FAX'S.( )1914M r4ouct Requirements; a, PIrovide a detailed written response iliustratit'q *,M.the equipment, acc jje ,p parts, supplies and related services offered will meet the tegwitreplent$` * thy;, solici#ation for the City of Tucson and the -stational program: Off rmrs sha(1 idehiity and describe the proposed product lines that meet the specifications Gc�stta%ne4 'itrT.ib ;. ` Product Requirements section of this solidtation. `area of it fall rwe,,4'm&w1hg, t1kiptnent from 21" rotaty o;r6ivers, rplar d e with up to 161 Fvt'Cth of crrl,_ieel ttrotiver" Iteration equiprrient, de`hrls rhavtri er;itipirteart,rurticsrr`. I lrarrtrl beg;greens rollers Zero turn nnoiyers,forlrtpl4 steer rrittiueis, $jjow° removal attachments,. compacf utilii loaders. mrd of litjr vehicles to rXreet the nee&of airy goy*eourse,park,sports;f a7`,� d untl;je ertrl' `ijid's Maintenance.- See alltrched brochures. r w b, Specify locations and availability of replacement parts, and state the maximum time required to provide and install replacement parts. A[§o state the estimated dollar value of your parts inventory. N U ,Stmpson Norton Corporation, that services the City of tutor Ines trees in Goodyear,AZ;North Las i!e,trs,l''lY said.rilhiigiiet-giie, i'Af. . I- 0 We have a 98% average parts fulfilImeut rate natianauw c: Detail any warranty and extended Wc!"rity programs available for both equipment and parts. if warranty agreements are, required, please submit them, subfect t negotiation by,the.>r✓4,. N 0 Toro Is standard Conirnerciol Products K'arranty states Attrt "your, ?Toro N Commercial product will be five ftont defects in material or oporkmanship,for tin yea,:c or 2S 00 operational hours ivlticiroer occurs first there a° .ivrerranynble a condition exists, Svc will repair ll a Product tit no cost to yore ittcrudlrrgAirrgrtasis, W labor;, its and trnr�sprtrtufrr�n." t'rtt+_ l�aridarrl Coriir rent a►t Pa rs lltrr c Agitt o� 'twur Tarty Commercial fart to Ae free front deyeets its ttra►feriar trt'tubrkrntrrrslrip ar ,° ninety44,sl I jtigar fot coin:plere enghiesc. You can also purchase additional protection far,�tt��zroaCrrc . threat /� loth M Protection Plus(TI P). These tire optional progrwts 63�Vtfd` tOPMV tle yO# Wltlr btrrlget proteclion and security after th hildal$jtear arrttn * er«frir You ezin a elect the Drive Train Protector or.the Coinpmltgrtsive Protection, Drive ,Train Protection This program covers the engine, transnrirsi4tt1yrrrttsrtcle' itetyAng; h,)Fdrostatic pumps, valves.` aitd motors,- drive axlesfdrivg assemblies including; all parts contained ur the -tifiiue axle, PTO housing, 4-wheel strive assembliesAltyilr�nulic drive pumps,�11�s,st�eJ!lints rrrul nrc�tors ry `h n re.. Comprehensive Protection: This progr ata, coyg�. alt ppertttutrtrtI 'Parts tl assembri`ies Ari your rnorver, vehicj, or-°otlt a hinelihiety-gga nst�, »tecliatt cqj breakdown. The itints east covered tire;n rrrmat maihknancie items;tun ,ups,,t rex batteries, blades, bel6nnd hoses, Used EFquipinerit Chral rW used equipment can be covered'1016 Tora.Pratecadn PlAs.Pre-o►vned ache fig. 67 ,7 P 5.P.i 1 T ' TU0$d d be0ARTNIENT OF PROCk1.F�VleNT" 1{I*t t ,ST r! _PR�I�O N u f ,ALA M EDly,",.,#M,�L'aUR,TL i:;SON.AZ,4$70j 29 OF 35 'ty T-'4 ft#5 t��9X 1(620}791-473E a j A, Describe in your offering if you currently have,dr iateth,%apfdcess of developing ! Hybrid and/or all Electric equipment. Toro is a goad corporate steward of the environment We have introduced many 3 products that will reduce-emissions, noise and fos rs'lt f fuel ttsrr-e. These inclitdo-of Workman AIDE electric itfil%t vehicle our propane powered Zero turt'z I,tUIperS�,af o FX,yhrid Triplet greensrnowers and our latest is a Lithium Ion walking greelt$`trm v This mower will snow nine average greens on one chargel Me 4qj petitvr� ltr mi}.=thing like it. ErtergySrnarim- Tura Innovation 8c rtviron rental Responsibility, The F.nerg) nart- concept & about".effciencyr with air eye on env ronptetrt. Sustainability, economic viability and'.strcral responsibility. It represents custome u) oalued innovation with a "green"twist,. � f#-vestinettt in ,product innovation must balance efficiency and sustainabith ~ Reducing or elintirtuting key resource inputs like f irel awl/or labor, by developit N new equipment solutions; 10 funda+nertally strand- but no longer enough to satrs 'customers or our conrtnunities. We nrust do more. We must be attentive to both yon 3 ouguingfinaneial and envirorunental needs, o +GreensmasterOt TriFle_0�' Hybrid riding mowers and Greensmaste eFlc firm rva c mowers are the first products front The Toro Company to displmt the Fner o y,Sntc � label.Numerous innovations come together to justify this mark. The error")+sotrrc ltse#".is not alivays the most Significant source for generating related value. t'lretrees Greensrnaster@ TrWlexTb Hybrid riding greensmowers, have: G"`ustum tles%;nc>r1, Itiglrfy of JttGrent..energy-saving components 0 Produet�vity features that reduce the time to operate, maintain, or perform repair Q Tlie ability to easily utilize the same traction unit for multiple applications � Features that entrance turf health-to reduce the likelihood of rervork � The EnergySrnartrnr label is Toro's way to communicate it meaningful combr'itath of innovativefeatures that yield rmurce, savings and sustainabilitr! improventer, Mt for your god courtes,� parks alrtl spbks,�clds. Moreover, it is a Iaynrhnl to Y& c cornmunjot .Pfytrt;r commitment to tt nior'a sustainable environment. 0 9 C E e. indicate if any, of the equipment y4 err; Offering has reCeiu @d any awards t n6tninationsf6r excellence. a Amtrlcttrr.Society of Agricultural and Biological Ens"ineers A►vttrds 2012: GM.360&-jVIP5800 200 GM5900 2007: GN7200 f. Describe how the innovation and technology of your equipment differs from othe equipments the industry. GM3500.Slrr w nder patented feature The Sidewinder cutting units shift left an4t ilght o Wal of 24 hie1tes e$1 CM), Ti' prereases the cutting unit vverhangfor precise trimming The tlrt>tracks ertn pts#i $h ted within the rnowingpoth to reduce wear on the turf. GM5900 +W4000 G11M00 G114500 Gt1�9700:StrtartCoolr�-S;sf Packet Pg. 368 CITY OF t_UCSON DtPARTMFNT CSI"PROCURi4WNt` Pk60_o'SAL Nth, 255AA1Af A,:0j4 FLOOR,TUCSON,AZ 85701 PAGE 22 OF 35 COWRACT OFFICER- LLOYD E3,WINDLF-.It I �$ ►+41051 FAX: (520)791-47 5 •�"�utz ��C „r�C j� ���I �!1;�`f�{ltrrf�t�arr�xr�`�!tr bl�,��'�?1C + +04A,Itl . e P, tai dtltr r �r ii nX > r r.al is#art' ► t rl 1.x F roohtnt *rrrpea `' i It i ' t+111G ttt1� t+ ttijtet ttx brk intal,. ljtrture. "I'rrm.colrrlQll GM360. onallstcerr"; Ott rlrre vuatl-Steer teqiut tttoatts t' can Wit ttli, u diour without Owing turf 6M3919, GA14010, 0,441'10: Factory installed safety cab, competitors have-cabs lnstalled by distributor. The factary�installerl cab remit ittcltttles an integrated f.ottr past /?OPS'f and provides aii excepttonal& qUW card ean#"ortable enviro"mholl zti tits opeMtpr. l lo1u,Frvfile air conditioning 1t itfhetttlttg unit is built tttl t 1,�'�t_ :'q'zltftmi 0 #W enh fai,Jn4em ed clearance under trees ands erxage areas The front and rear windows open to allon fresh air ta.thel interior of the cab and a can frop wiper and'rvasher keeps the rvituls•h ell clear:, 3 ,GA P-'700:Polar Tracsystern. onlvAtr that converts to a winter tracked;fnarjtine a� N 1. Cnnverrs the Grourrdsnrrtster 13 72110 irrtn..a sttttrt� tc>irroval nra hi»e complete with two rubber tracks did a clunttte control cab ?. !:rack tread is designed forslickg round sugh as an ice ok n 3. o 4. PDLAk TItACr,"I atttrchments; sttow blowe Potarjr,broorrr, angled sllmv r°- bfttde, and v plow QGM5900 I nfocenteir'hr T'l a ottbu d 1nfoCenter nionitnrs turd displays fita mine frtnctions to hell, keen N diagms7it time down;and operating hours UP:.. o Q GM59L1 r" X7(li lsi-dl ecli6nol imprret ahsrrr Y!6 t on s 4m decks ma to 5 mnplr. W » a. GM4300 and GA/360-41VD : Cross Tra.r all-wheel drivesrsiem i 0 L I � PrUCore 648 .Rear I flreel Placenteni � The unique design places the wheels in front of the aeratiah headso ae- acent passes Z con be made without running over cores or freshor aerated turf This prevents w damage to a the turf unit the fre�slt holes.:Elintinating crushed cores retakes cleanup easier, idiich in turn Leads fo'a more ef,f dent aeration process, Series/Parellel3T Patented system that improves traction kv maintaining power to lire wheels: TCris: leads to improved perform+trme on undulating turf and more consistent hole spacing; TrueCorirm Ground Following s4:stem .S,ystern eatables consistent hole depths of ups to 4 inches, io be achieved, It automatically cuUrrsts the aeration head to nxaltttaln rite d'eslred titre tleptrt of undulating.turf. This leads to a consistent aeration;result and un form 11(rf carttritintrs Rofaf inkTM Twine Guide Mechanistrit Rnsures titres-remain veriicaf as flrey eater and vdi the ground, This produces Packet Pg. 369 CSI=`117SCZ=M+I QEPAF +1>�i'U1=k�FtC�CUJ��i�1 f ICES f'Ft3R PROPOSAL N 1.�$**LA, "FL(JM yU0SQK.Az x'0,1' PAGE 2A dF . CONTRACT OFI=ICER:L.LQYD B_WINDL'I_;1 P�1'(520)837A 105/FAX: (520)7ql ice cttrtsist vitly Ideot holes for.better lnnkitrg f aiid Easier top dressitzg fill. Precis;5gtt,palanccd Drive System Prli►e_syStenr is modeled after a 0-cj-linder engine with precision balanch! I'1ti cai trratin,r eliminates,l#upping, roc=king and uncomfortable vibratiott. .Tlt%s lkud to'ass operator frttigue tt►td di'scoin fort. tfie provirtirz; a more productlyre tterttto, �rr��t'r��tte .PreCore 864WO I tt i Maitisrn l Ensures tines remain vertical as they enter and knit the grotind:' This pro,ue consistently clean holes fir better looking turf and easier top dlressitt fill., Precision Balaticetl Drive System Toro's precision balanced coring !reads provide exceptionally smooth 'vpee&Io F allowing the operator to run the unit itt the lip position. This':sipiplies ttpertrt' interface and improves effr'ciency. ;Articulating Goring Ready (1199 The ProCore 1298 features two independent coring heads that articulate fo e:rce i tt igt'vutzrlfr�llorvizrg. ca U PrvCbre SR Series (deett titre) Hydraulic depth control . Allows operator to easily,and quickly adjust.4gration x VAIi �n Me.fy, front` th o tractor's seat ~ Intelligently Enginierred ti Airique geometry of'the aeratoroiaintlitins ft"rte-10-turf`engttgerrtet t nxt glc' as depth adjusted Ms provides consident aeration #erns; tire' depjh spectrtn N without additional adjushnents c CL GreensPro 1200 Overlapping snzoothutg roller* a The overlappin,;srzwutlting rrtller,�`deliver tut��tr�:�4?l�teross the entire machim U. Competitive models do trot have f eatara` Muli tg in, a strip of`Unrolled ttri o between rolling Beads 0 Integrated Frailer The GreensPro features att integrated trader allowin-.for simple and fu.ct transpor d Ml ny competitive models require° a separate trailer which makes transpo � slower and often requires flat ground for the roller to be dismounted � Familiar Steering a The GreensPro 12:00 is controlled by a steering wheel xvhjeh is f if ar to nt0 operators, t7tlter rollers have a variety of steering techniques providi i n steepi learning;curve and can challenging and less safe for new operators, PMLLt M 560 Simple Height of Cut Adjustment The crating- height on th-PrvStripe 560 cari be adjusted via a sin le lever Competitive models feature three points to adjust rutting height wliclr is nro, cartitplicatetl zartd:rtio holy for error Split Rear Roller Tim NoStripe 560 features a split differential allowing each hatf of the ratter t rrrove independently. This feature provides two key benefits.- (1) it helps protEi turf froth scuj,�cng in sharp turns, (2) JI provides Vie heeded flel.4 l4 for tb ProStripe to neow a.wider variety of locations competitive models eannot ea s l operate. Packet Pg. 370 k OF T DORGNJT U RC2tlsT FOR PIOSAL ND. 1 0461pi, AGE 24 OF 35 2%W.AIAMWA.4TH I QONTRACT OFRC :,t ''jb B.WIPIL)I-E;it PH (520)83711 d ',,� ? X1-473 r ?1�IP i�011 • Exclusive{riapl:rtrgrtt iF'utrtprrivitlo trot just the pstr tit rtia llte proper volume needed to mAiNath proper apk ieatidn raise:. • E.Iliptical chemical trine with side agitation nbalcs -- tcge!ffie'k wlt ' Ih 4, Diaphrapt pump creates a rolling tia atiojt a : tit• lt� ,t k, ,J i a, lrotttpgertttus• aria and also tuts the benefit of ev;edtil rl'af clte�tri�tal 11ti,�crrg calzttltlitirsl • T"ri:2kttss� bobs tvttr itttjiact brewkawrwyfoature prot+xts nozzle tr`rrrels izd'' no.�zles frorrl.t��a�e. velrtsive 01lrt Sortic Boom accessork 1t t that autontaticall}, rrlartfrritts tlle` i proper.ill"boom height, nxrintaittutg prti dtlt, licativrt rate. r Avtriluble cJtenrictr!loading Frlcrctur kit tlittt imPery down to waist heig ttfor safk and east loading,of chemicals. r Ktclusive avallable eltetnical tank Triple Rinse kit thai a1dornat eallk triple riW& the inside of the bark. The systern can be operated whjj„ the maehine is being driven. � AM Series S,.11Q "'.-$,wper or Ririe Quality SR(3n!!`�corttbi►tes a coil ovei.shock absorber suspensfbn de$igm rviflt theA ctive ln- FrarneTM twister joint:Front suspension is 1Wdependent A-Frante&s gn with coil- U over shock absorbers. Rear suspension is Stving Artrt design with coil-over shock ri absorbers. Benefits include operrtor co»fort, safety,, reduced operator fatigue, anti o roll activity and efficiency gains, E°- Fictive In-Finite"fz Twist&joint' LO The innovalivi Active ln-FrarrteTm Tivister Joint allows each a-ile• to rear independe,7Jly to die terrain. The result is the smoothest ride over the most � undulatingsurfdcd.Al/four wheels uraintain constant contact,ivith the grotuul o for befter fraction,slnbilii��altd less potential ttu•l'tlarrraae, N OperatorlPassengei,Platform Kvlenderl front fralrte,fvr additional legroattrtn enhance SR 001 befiefus a}'apet`aror U- and passenger comfort, tr Payload Capacity o� rile TVorltnianD AID Series ofility velticles Ifave the /rig/rest total p()rload capacities it1 111eir class for nurvinnint productivity. Get ►nitre jobs noire fit less" tittle. - AMYI DX D-1,G.5d lbs. (748 kg);MD-J,250 I& (S67 ft) MPE-1,200 lbs. � (544 kg) ,Rsrgged orlvShWig Mow rugged in/ection-molded body sWing. Latch opened hood resign f o as e of aecrsfor technicians. Durable'Plastie Cargo lied Dottble-walled contpos to bed cat: withstand the olenigni$ and Heavy loads,: and won`11.rest,ot:dent. HD Series Tough,Frgtoes Flip, Workpong,.frAtlat space frtrnre design is multi-dimensional or truss like, pro,xid'ittg.itiperidr'stfrengtli turd torsional rigidity, in rough terrain. The rear fratne uses a C4li4nnel destgar to provide superior strertgtlt in haul trg /1ea�Vy ;.,�. •loin:.. Ora Demand 4-wheel Drive 7#e lYork,rtcin is available with n»ott«detnrtnd our_i►rlteel rlPive sysferu that defiers surefooted traction in forward and reverse,�witltout tlaniagin;yottritrrf. Frrrrd Impact Rumper Packet Pg. 371 5.P.i CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 5+,V.ALAMEDA,6TH FLOOR J.U,r SiJK AZ 85701 PAGE 25 aF 35 G4'WjkWT OFFICER:LLOYD E3. t 14>020)837-4105/FAX:(520)70'1=47$1 1 speeiallt d i'gned composite bizntp r. W th-j'V44,(6-Anerg}, absorbing crush zone cones protects the Workman t(i"ivtt stQrrtt� ttfp�6i t yip to 3 rrtph (4-8 An0i) uncle. Jilt/load with no permanent deforn;460q. D,eDion Rear.4xle , VmoDeDion rcfaltt S% 7t Is i,n ftutomativeIteh;i vlogy ielt ich isolates the Ln ittc #rnnnission altd*94y 0j ill 14adlortes, elimitt/?tirt stress to the~E� Main conrprrnerats: 7"1te1';beam deslgrr provides superior ability to handle vertiea loading, exrectt ffig re4son 14etrtt are used extensively in the eonstructioi industry. Ride qua (y. irc -,pendimtfront snspgnsion consisting of two 4q,01e A frantee t+ttlz t�{�posi'tr dun coil springs and dual shock absorbers provides 3.73 in. (14.6 ent) of fron suspension trdveL Resin suspension design consists of a.DeDion rear axle ani dual independent leaf springs and shock absorbers to provide 3 in. (7.6 cm) q rear travet Benefits include operator comfort, safe,ty�, re�ucerl oper�t#pr tutigczi y producttVity and efficiencj,gaits, t :Disc Wrakes � 4 wheel ItytlruttliC disc brakapr0l d�+a reat r st¢rpih pdrwe and easier vervicin; //tart tratllioiRdl�,ditrm ht�rl�es. � fin el ad�P #cf& rkttttitt 111? vehicle pr6videS the highest in lustre total j#vyt## capacity t a to 3'002 Ibs: U,364 k,, . o 0 "Turbo Fdree dower Wireless Remote Control Strut or stop. the engine of`ttte blower tOir otVletg operational control. Adjiv eng isle throttle tip and dowrr for NO to low'Rf'M range of operertW:Rotae tit N nozzle 360 degrees in either direcdot. o E r lent Turbine-type Fan Assembly Dt~s" y Greater airJlaivto rno�ie debris further artd �:is1i tiiejaLr .frrstet: Dw-able NNozzle a Single puce rotarrtolded plastic nozzle is more resistant to damage and is hurl W durable for lower repair costs and toss downtitne.: oI Elictronic Governor o Coupled with functionality of wireless remote control, the Kohlere electrons governor allows the operatar'to leaveprec se engine speed control: Ftr11,y Enclosert.Crftaust Systent Muffler enclosed in protective cage fvr,inereased operator sarfety_ c Heavy-Duty Trailer& Tow Hitch Q Height and length of tow hitch are .adjustable to acco ntodate d+fferent fntvin utility+vehicles. DOT approved trailer also available. ./logged Cons4trctkon Rrtgged construt dph, inggdhtg IA4"{6 WM);steel frrtme,,provides years of trnubl free service;° g. All equipment offered must. meet the current minimum Tier 3 EPA requirement: Describe how your firm is anticipating and ensuring compliance with th Environmental Protection Agency (EPA) emission changes. Include in yot discussion, the release date for Fier 4 equipment. Discuss your inventory of Tier equipment that is available tai bridge the time line gap until Tier 4 equipment available. Conrp'lia nce wills EPA Tier d, or arty}outer Federallstate regWittvty regnirements,is, ritrl bptivttttt:' tl tttancrfnctrucrs must edntply kf,they wish to.ctttttir Packet Pg. 372 GIT"f OF TUC's©OtOAVY104T OF P9PC URA f REQUEST Fold,PROP 0SAL NQ. 5.P.i 255 W.ALAWi�:�'l`k�i FL00j .'1 CWN,AZ 85701 IaA F 28�? 35: CONTRACT,OFE ER-LLOYO B.vv►NUL'Ej I f H:{52C►� 7-4 D51 Fib:(520)791=47 5 Powered products in this lror epowerlpe'rfortnaitee range its Ylt iii' te, Aile, Tier d may seers "°i W tit rrranjl in our bKrsine$$, T tttttpruj)�Tra been ivorkbig with our enb ttoo-pliers vmr the past dude J4,rr&&$ftrtly c�'rtp a with each Tier bf the erni�siott re8rrlatuiltS. silrce tiro eotttlrtl l errgirt�s to meet progress rely It%imr enrissio'n standard'► Were.1ttare 7y this past, rrrrrClr o 'the burden to itt ►l tx rrt° retlttired chtrnges ftlt" 4 engirt tnantrfactrtrBr's. Cnirr;fonvart/,_Il tf' v 1" tt `140grporation f IiW ieJ" +M'�Ctx,�!lit lit diesel engines into Turf equirnrertf requiret s ai&,tttt erluiprrrettt r Asigtt lrecdtxse the level of emission reductions stadia if t4, tills! fvill� recirtire More sophisticated fitiel injeetion1combustion s}+steno ttluf` etltfttist' i�fter' 1`t'�lttttt�tii systems. Each of the new diesel enginele-rhaust systems; .l, require nrore sophisticated eteO,aWO Ctrl monitoron't cdotrol eqrtSSlt7tTS1: Z. are pliysicall3,larger in siwe,.and 3, have stew and More expensive components 1partivularly iii the twhanst .after treatment areal rn /re above changes to integrate ?"mr d eomplinot diesel'e'ugines� into current truf t equipment models necessitate stgnoricant redesign ,p��rrr equipatentlinodels ~ Examples include., retooled errgut roI)tpart»tent JI0ftSxu'gs, to Chas* � frames, and re-gogineered cooling systems is mantige hig to»i�`erirttr ��l+nust M to u#me u few, 11A estimated that over it tintd of tltitipa>Ofor(1,tiymv model may need to be reworked, replace d or tdterwise r netteeredl ,Is sttch, tv is tiin models a were simply not "retroftt" cpp rbl>a _W-A� klvrr,t- produces oper avent diesel ° p ivered models in the 25 to The Toro Company will be well post'doned to cbrrtin ebusiness"as its throughout In this transition marl does not anticipate carp grips in product availability. m h. Describe how your firm will notify customers of new equipment,,used equipment and o s6rvlces. N d The :rOro Company proactively markets new product utter erJrriprrtent services tf►ftetl a Jtew �ekase 'tike the marketplace.. This is dome by using a variay of � eafnmunicatigrc mediums including*micrositeslivebsite, national advertising, videos, O� authdringindushy ardeles, and je'aturhig`the newproducts En dlor services at the various industry trade shows, .Tit 404104 to the 4tPosore Taro directly provides, its Distributors also invest I'll" eatttttrutrlcut�'itg the ttei±f► protlft+ct trtrdlor services, icy d supplying its- customer base ivltlt l wdetters mid supporting dermas andlor field E days M For ttsert egtt pmen4 Ikkea hat a website at oyiymfor©used.com for you to Peruse y your It ed eritrijuntad steeds~ Thmag,lt this websif'e, you can request notification a when ilte,pro at yott are lnaltbtg t`pr is available. I, Submit all information that will aid the City in-evaluating your proposal. We are also invested In alternative fitd sources sucir as livdro, en fire/ cell and biodiesel technolgies. All of our dieser pt,060s• are B20 rears, and we, have working protolpes-with lfydra en fuel cell technology; 5. Services a.. Provide- a detailed' written response illustrating how your firm or the authorized dealers will provide services to meet the requirements of this solicitation: Offerors should provide the proposed services that will meet, the Service Requirements section of the Scope Work outlined in this "solicitation. For each proposed category, FP-acket Pg. 373 01`Y OF TU D At #lV{ 'w1F t OdU86AI REQUEST"Fi;?Ft'PR is S 1t:N .12q �'At:l r # Lt r €15741` PAOE27OF35 CONTRACT OFFICER.:IA.QYO O,WtN[1LF, PH: (520)837-41015,/FAX:0791-473 describe and/or provide dot0Jl4 *! nin9 your capabiliti it y %c r s s Include Information such as: PrbV(de detailed information explaining your service capabilities. The Toro Comptu�y provides technical assistance and support to our distributor operations teams.: This includes fro ubleshoolingwlaipnrent issues,pro iil�tg updates to eclati,ment, issuing service hatlletins, workin;thron,, it stwarrernW issit0't> lletnerrtin perforvrrattce sftX'rtlards trrrtl nrensrtt'ettrttts,prrlvidng tart-stfepvr1 When rreetletl fctr prorlttct quat concerns and tleiiepping;.actiolt plaftsy ar unprovemOt L c. Provided detailed information explainin0the service capabilities of your authorized in dealers. Our distributor operations krtrrrs pt'ovidi�till prodttcf'set-rip support for new � equipment,have responsibilitya for all warrantee work, and offernreverttiue maintenance and repairfor all Toro eq#fpmeni. They stuck the-parts needed to provide these services. a 0 L 0 d. Describe the maintenance programs offered. If a maintenance program is selected h by the City, will your firm provide a loaner or rental machine if the machine is down v for more than 24 hours? N C ToroPistributor Service of krs Planned Maintenance proggrams that' ill perform Q all' required scheduled maintenance; The scheduled rnaittterta to a can be Q performed at your location with mobile service vehicles or iranspurted to the local a segue fatcility, The Maintenance programs are designed and priced based on u. estimated hours of ase per year. �I 0 L Program t elailt►trill kart)based an iaintenance requirements and level of 0 r0 participait itt4 Ae local T.vre 37ris t'%hlttor can provide program and pricft � details. E U a+ w e. Describe your training programs.The proposed training Program shall include but Q not be limited to: 1, Haw will equipment training be conducted? The Toro Gnmpany offers in-depth factortrtrefo nA at rr reasonable cost to the end user. ,TXiis training takes place at Toro's headquarters in Bloonrington, iw The mates vary year by jwar, Simpson Norton Is salesperson can discuss these offerings as they are made available by The Toro Compaq. Local training W, offered by Simpson Norton and the educational content`varies depending rfttlti 8fild wser's needs Group training is offered by `mpsdn Norton each J,ear, ltat: tired Lost of training vary front year to year: Simpson Norton offers rig Monday-Friday durin;,,normal business lrcatirs eeirlludes holidays) Certificates of completion are issued to eaclt attendee qfier eotnpletioA ttttf training classes 2. Describe the train`i'ng curriculum forthe;egUil[0 6htopprators:, Packet Pg. 374 WYoFTUo QNOEFARt"M�1 j P COMME tT REQUEST FOR t a osaL NO. PAGEZ8OF35 `CONTRACrOPFiC*F�:1: (jyLj B,WIN,DLE, 11 PH:(520)837-41D,5 f:� All new,an4 rrdod '#onzeirt delivered t6 the custowerinclrides�vltjfit=�+���r , ` u #trr to 9 ,i0i*d kll the solOsperson and service stnf t pent nt nurrt.� relrr r fu r cl ,su'e prtivitl± F t'Z/ euclr new piec0,v,f jg4rj Z��t c� U) t F a� m L Q. O L O F ti d N C O Q N d a LL O i L O F M E U cC Q Packet Pg. 375 GlTli 1 TUCSCIN DEPARTMENT OF PRae 1R MWT 121 QQ C A POP 1 05Af i±tC?:-#ZQ53 ALAMEDA,6TH fLQ0Re.TUCSON,AtMffit' PAGe4 (3�3 tl q Ft tE I.: 'iFF IViittt? i PI't� � 0 �R4'I�Q3 . Describe the tr initig rricuiurrif r tho'sov't: teotttt i #ts The Toro Company offers factor), training at a reaso►►ah�e cal' to the e0if crser. Pates vary year Gy yetis; .Simpson AWYO's salespersprt can AcYrss these offerings as the)',are inade dvi ilabte'bV!Phe Toro C'v►npany. Locallrar"ning is offered 1 ,�ixnpsott Norton acrd the erlrrcutiojrtrC contcut�rtr �ertdin, �irt,the eisrrt t1.�E.7'�irk. . 4,Mow wit!you acco hWate val'Ic?Usywork-*W itn son tVorto►► of train in Monday-Frid�tfiarx7i�ttctinizZ ca birtsrmess hours (excludes holidays), AdditiartizCrrrrangenlents call lte,aceO»modated upon request, 5. What type of d©canmen*an is pirovided with the proposed training? fTperator manuals, repair manuals,etc. are provided with earl: . not°t►piece of equipment. Certificates of conrplejiQn trie issued try o each affendee after corrpli on of training classes 0 6. Is a "train the trainer"'program available?It thit training different than the regylarimitial(raining? Can training sessions be recorded for future use by the agency? N c 0 Arranbeurents can be made lo,ac ommodate this y Irainiini,upon request. � a. f. Submit all information that will aid the Cite in 6V cg alUatin yourproposal. LL � 0 L. A unique offering that Toro hers is MyTudf maurtenance trucking 0 system. � A,Turf is a weft based system designed to aff#u i,r a to track the Coat of Operating your fa'eet of 1urf equlpmew. You loud product information into the system and then when you have a tnabitenance task against drat productyou can track costs. This is a a great tool to make business decisions as to whether to repair or replace a product. Far your Toro products,the st-stem gives you dypgm c real titre service bulletins,operator manuals parts catalogs,;ordering availabilioi and product scheynat cs Mj, 71 ,urf also allowsyou to use our Wireless Hour itrleter that automatically update the system with the hours of operation of each piece of equipment. *Wen the 1wurs o,f`operation reach a poM, t urltere d maintenance procedure steeds to be performed j ou will r ye, notification.. This helps assure that regular nwhitetrattc�a is trot overlooked and fiends the life ofypttrequipment Packet Pg. 376 C1-1Y fF-TUQS0tsr:lWARTMNr OF PRO I�EOVXEM"J06R PROPOSAL NO_ 2 51N. _,6TH FLOOR.TUCSON,.i4�.8i'l~t F'AGEa0 OF PNTVAC'T'OFFICER;,l: 0YCJ fj.,MNl)LE,A old; $31-41051 FAX:(520)"14735 Atosee atta C t T1 ;J ?/'S J1tt � ¢ 'lTVG1 e.S !'t?!?t,Stitr(son A'orluit 6. Ordering and invoices a. Describe your ordering capacity ff elephone, fax, internet,etc). Provide details of the capabilities of your E Commerm website including ability to display contract pricing, on-line ordering, order tracking, search options, order history, technical assistance, lists. technical data and documentation, ident&atioan'of alternate green prodllii ts,etc. Order s can be cradled in,faxed,(mailed and`emdtleilta our distribt ors. OfTce hours vory by distributor: T"aro.cont qr{rt be 111Flize*4 to look up part.,plats breakdowns, technical elnta w and doettamentation(must atno ebarge). Requestsfor trackin. orders and order history can 4e eompleted by the distributor aV � retluested, The sans team can help identify ulterriategreen , proditcts,ate. N s L b. 'Describe the equipment delivery process and your delivery a commitment. What are standard equipment delivery timeframes? a Are there cut off dates and how are these dates communicated to customers? ti Typically, equipment is setup and 4110er'ed to customer's pirated dellyery location 2 -- .4 Arys after receipt of ttre:�l'tncc order. Delivery times baked on Ih e type of f` Q 44a44ecrtt. Atly.deliveryy dates noted on the etxst'a»:er's PC3 cure 10,601'etd. Iffil'srrtne racd$011 tt derrdlrrte ctrttrzot be t iel, the a x>�r rse Or >wvill work elosel'y with the carstomor v "hid a U- ttrt►e;il sACtttFn►r. ,� �''erti rcrrte n,j'I�eliver� tte�ontprttrr'�ettlr= �i p*e of new Torn equipment. (set copy affit;hed). The o ,twf rtner retains tt cer1�,�glirtr� with a broiler irtc�ltrrlftr�opertttur 1 ,wid parts mmivals, rrlttttg wilh auh other' docutnerrttttiott perlainitro tip 1110t alrec fc pie" of equipment. Updates fbt � ile ivery dara trre common utaedI b)► the satesper�sarr. There Rally rise no rout off dittos itale:a cwtoiner is'1pyigg to order w before ti price fncreeis4 Agouti the salesperso r twit rl a ronimitnicate this infortttttllorr to the customer. c. Describe your invoicing process. ls.,electron=ic invoicing available?' Is summary invoicing available? Are there other options on how an agency receives an invoice?Submit sample invoices. Inpolcitig procedures vary somewhat by d4ftibuort h#j, (r #rpfctrX process ts ='hat irruleiirg ratidttctettE dttl �fr alt del�v�.les trrat�that dtr,�. .Irt�voires cart.be a»tt)riled a�tegurl�l�d bud tug nvrinrill`,�tntrd�d`lhe,ftrllbwxt�g btfrr �t�. tectr�t�t"c Packet Pg� S.P.i CJf TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 ,sVSt.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 31 OF 36 06NTRACT OFFICER.LLOYD F3_WINDLE„t PFI-(5 37-410 / AX: 52 79'1-471# 810#04 tt tr6 any'lhz at this tr'nre. S i inert or t�ctc� tkt o�iter tire niar'W'tfte first of each monttftf. (,See!�t#uGbed, " strtn��e 11t�'Gtces). Describe any gav ftt eCttt°e I i r fr tha�4r 6 or'e4; sifi#t*mitt locat governine is may develgVpr0gr9bS la ificent theft rattstitttettts to pztrchtise alterrrativefiretprOdttcts. Te as liq h4rd a pro,rape iii the past to incerrt the ptrrchase of pri iTtie`potvered vehicles attrl egtt%ooteiit. Each agency tw#tttld tteedta rttguttt}trttii tlieirstate or lob'rtlprrrrrtetrt age*t?�p �o determine arty current program. 4- L N RS t U L a 0 L 0 LO Q� U) 0 0 Q N d a u- 0 i L 0 0 �cc E U w a Packet Pg. 378 S.P.i 01140 Proposal AVON 8. 1 Provide a Price Proposal. Submit the Price Proposal as a separate and clearly identified document. The Price Proposal shaRpiinimally include the fgllowing: rots shall submit pricing based on the product and service requiremients categories, identified in the Scope of Services of this solicitation.O#erors should offer a fixed Orcentage discount from the index or indices that is applicable to the products and services in this industry. Include a listing of categories proposed as the offeror's balance of line and the proposed discount off list price for these categories, tnclude a completed PricC�Page, contained herein. 2. Describe in detail the proposed business pricing model(s). Include all pertinent details (formulas, definitions, data, audit criteria, etc.) to explain the benefits of the proposed cc model_ Discuss, how a participating agency will be able,to verify (audit) that the net y ,pricing received conforms to the model. ire ltutae three Business t7nits represented! Ibis proposal. !+ The Toro Commercial Division pricilirg Will be 1.8%off current MSRPP'of all w1;$egrfa(h,attachments and accessvries� o For partkipp#ing distributors,the Airs Prod>rant will consist of offering nom. discounts on higli usage parts such as belts,filters,,tyres, etc, The discount on these'Perform ance Parb I varies h.p product gi'Oup brrt ran; i°- up to 50%,off retilii, Additionallj}, Paiticipatin :lgenejils will receiti e LO FREE FREIGHT olrparts orders $500.00 and greater Parts sold to � ParticipatingAgeucies iyill not he reported to Motional IPA. � U) c hie Toro RLC Division pricing will be 27% off current tVISRPfcn'their a landscape contractor wholegoods,a4schments and accessories. • The 2't O Siteis}orks Systems.Division pricing wilf he 17%vff>!ojepp&, U. Attachnie is and acres fifes, of 0 .Included in flits proposal is a ftard copy o,f Toro's current MSRP. Electronic copies wit, ~ also he prorlded. Atip pt'odttet,'attachnxetits and riccessoni drat is on these spreadsheet i dvculable fir the stated discounts. 4) This'price model provides an aggressive d400unt to end risers and is e`Asy to calciclate! a Toro will provide a copy of our current h1SRPfor each of f'the three Divisions to the iii o Tucson and the National MA or tiring verification. .� f pricing 3. The City's expectation is that the proposed pricing shall include delivery toTucson and Participating Public Agencies. Based on your distribution network,explain the impact of such pricing to the City, Participating Public Agencies residing in large metropolitan areas and Participating Public Agencies residing in rural areas. Propose an optimal; solution(s)that would provide Participating Public Agencies with the best pricing including freight costs. The pricing to Me City of Tucson incl"44 sit--itp t=ud l ivery of product It will be it determination o,f each o,f qur distributo4 if they want jo c*#rge set=up and del vel fees for ord, lofmm:atlaer Participating,Pub%re,48tncues. Packet Pg. 379 9 5Pi CITY bb TVA N',OtPARTMENT OF PR€3GLtREM NT l7EQt1 ST'Ft»#Rop'+C1S tt.PiQ.Q W At H Ft 4QR,Turoi .ft °i7Qt I?AGI29 OF 35 06WRALT OFFICER,"YD"S.'WINPLE, it Pk} (520)837-41051 fAC:(5520)791-4735 JOWN 4. The discount structure provided by the s €prfOr is intended to remain torista, throughout the term of the Contact. Discuss how often price lists are updated and pr6v(doa listing of price list changes that have..taken place overthe'last 3 years. Discuss.any known future price.list changes or industry changes that will effect pricing over the nest 5.Years_ faro tarp alltt l:as change to 16fir II $4, this plan as eeonomf forces crttise�onr Oq�sts�.t6 Cltl tr �tiittr4�dra ",} ltixl#ciptrter dt�provide at least a 30-day,-notice to our tl slrtbut+rlr 'Gott `tarttwse clra>E �.obctl rg t/re p4sl 3 years we have been ahle to bold t4 bur plan O brice�peryetrr prk c/t(0 0. we nttticlplrt M 4price change toward the end.ofAll, Tke,federal government-mandated changes to emirslM , lttoW ttS Tim � rvo"l 4W iCtttttJt imp act pricing on our diesel, ruin=marl, ,1d ltorsegow�r,000drtcls iii 20.1 .. -Wi toiticlpote f these price increases-fulll range front I() - 20l barred tilt 1lrisl rrtt�tti,�lof f,�PM-+�91ce trttlurlriets', such its over-tine-road diesel trucks,that have atmdjt'exptdenad tftefths l on to 77er 4. �n t 5 State 9 pricing is most favorable offered to government agencies. Describe how your firm will ~ ensure this contract will continually offer the best pricing available to Participating Public y Agencies. U L N' ring is trtost fa"rable offered,for co:tracts of this scope, fye itre,,COttlittrtousty provirled with a feedbttelt,front fiel $410 ,reprewitafives concerning the pricoli tltte paradigtn versus our o cirrtpe�ftox a evltltrot's 11W balance tint# make changes to pricing as weeder! to reinai r 0 ctrttipe i 04 T( :tds0.-,Strortgly believes fit reducing cost throygh our processes and rrtilij:c� 4S& LO Sigma 'd 'inttoi .frttprgvement Tot�4 such as hailens, Lean t lanufacturin , Process Alappin, and D.11fA.Y.C.Af7m; Measure, Analyze, Inrpleincn4 Control). Evely year Toro establ she.. CD ,dollar VVIUCS,g,041S OCOW111140M InWtoveinewt trrrtl tracks rr,rrl reports our progress 6goins1 65 tJtesel;oals. These procedures allow tis to crrlrlrol costs ►�llricrr trrrans cortttoll tra price increast�s Q to our customers, y a� M 6. Provide details of and propose additional discounts for volume orders, special LL manufacturer's offers, minimum order quantity, free goods program,total annual spend, etc. of L Ar an added ittcetitive for volrtnte purchases (single ptimbase order), TM tlMOutors taut, 0 ,provide the follt t0jbig Snidrt Yalue Program, This progtat�r pro�Erle,�llt�ottstrl�t�'t�ittlt a !e1 cal rri _ dollars available to be used to purchase additional;Mole goods,,accessories, zr&aclttnMnts,I arts E or exteudad warrantee based on the irolrrrne of purdliase arcorditrg to tire;jollrr»irig,srale- � Purchases at Retail Available Dollars Q $150,000-$199,999 $1,500 $200,000-$249,999 $6,000 ,$2501000- $299,999 $.101000 $300,000- $349)999 $12,000 $350,000-$399,999 $14,000 3'400,000-$449,999 $16,000 $450,000-$499,999 �;Df1t1' $500,000-$549,999 $ 0,000 $550,000-$5991999 $22,000 $600,000 $649,999 $24,000 $650,00.$699,999 $26,000 .$700,000-049,999 $28,000 $75011011 $799,999 $30,000 .$800,000-$849,999 $32,000 .$850;000- $899199 $34,000 Packet Pg.380 5.P.i CC AktoN 0EFAkTMJENT'(jF P AMIJ4 0 W17 L S Oi�p PO AL No .120535 55r ixl� A,4W F1 OOh,.TWSONf A 857111 PAGE 30 of 35 T blFA ER:LLOYD el.i 104DLE,I *T ftrj6*$37-4105 I FAX':(520)7191473; 7. Provide information on any ordering methods — such as dfidttronic ordering or paoiff V1 pCard or EFT — or other criteria which entitle the using agency to additional discounts,;off of`; manufacturer's price list. if so,please provide the percentage discount. Ordori Bari be,I*dp nzaileed br m6 afted. pCdrdt and EFT this be accepte& :e 11 ttse ttet«� , > Provide your payment terM-., These payment tocmo shall apply to ,Q purcfiases ana to a payment methods. p'aj ment temtsare 0%30 ilays for crrA t r prr,}it wis anil EFT pajiMents b1z 9. Indicate it,payment will be accepted via credit card. If soi may credit card payments) bey mad online. Also state the Convenience Fee, if allowable, per Section 5.2.E of the Visa ©peratin a, Regulations. V It,4 up. �4a lite local rlistribtztor to determine if' credit card p(q?nenls or online credit car p', prrynzetz arc accepted. If creOg"cant pa}irnents are accepted, there ntay he a convenience fee fi c 1A For the City of Tucson., ix�svrt 1Varteit does accept credit crrrds and"has a Ca�r�en rtOfee c ,faltzt�;us: d Transactiotrs totaltttg,$5099 or less are not charged a convenience fee o Transactions totathig 55100 or more will be charged $2 l per $100,for' rtnzo#n ovt a- $$10& Cox. invoice totaling$5,500 will be aa 4- ped a convenience fee pf�$� � CL LL 0 i 0 c m E t ea a l i i Packet Pg.381 C4TY O TUP!�U 1 I3E MI.W.tiiT:QF I ROORtAll ENT *Ow" "FZC?0;,O�Gnb T,Al AMEDA,M Ft.00A,Tl3PW1`4,-AZZ 05704 fi3 T T di C;1:1 t t11 Yt3: ►1VIC p1Ez ll, 0 PRICE PAGE' This Price Page lists Sample Equipment that will likely be purchased under the contract. This list is not all-inclusive-. Offerors shall use the discounts provided in their Price Proposal to determine the price for the items below. ITEM# DESCRIPTION UNIT PRICE 3 l 1,. Bunker Rake, as per specifications $ 14.490.46 Toro Sand Pro 5040, model 08795 MANUFACTURERAND MODEL NUMBER L Y Cl) L z Heavy Duty Utility Vehicle, as per specifications S 20,465.72 Toro HDX-D, model 07368 MANUFACTURERAND MODEL NUMBER 2- a. 0 Surrounds Mower, as per specifications $ 26 372.45 Toro RM3100-D, model 03170 &03181 reels ti 0 MANUFACTURERAND MODEL NUMBER d N C Triplex Greens Mower, as per specifications $26,270.83 N as Toro GR3150, model 04358, 04619,94626,93-4264 o. MANUFACTURERAND MODEL NUMBER 0 i 0 5. Wide Area Rota Mower, as per specifications ~ Rotary p p $50.830.78 c Toro GM4100-D, model 30449 MANUFACTURERAND MODEL NUMBER w a (A) EQUIPMENT TOTAL FOR ITEMS. 1-5 $j38.43o.24 } i Packet Pg.382 CITY OF TUCSON DEPARTMENT OF PRQCil�ti�Ml�IT �I�f�U1=�7 FC3Ei f��-PQSAL�l 255 W ALAhAEDA,6TH FLOOR,TVt;$0K AZ 85101' PAGE13,2 OF M QC)NTRACT�C?FFiCER,LLO IJ B.11ViI�bL ,I PH,-,0P3 a 7 rt CF 5 s t -a 0 DISCOUNT OFF LIST PRICE For each of the product categories, provide a listing of product lines and the proposed discount off list price. Offeror's may insert additional lines as needed'. CATEGORY DISCOUNT OFF LIST A. SPORTS FIELDS AND GROUNDS EQUIPMENT % r m CtA E- -q'Ui0MeJf 21.s pro L rt�f-C" o 27.0 % Cn �-- c-' I r' tsJ C�r_t •S l r 5 �''t S 17.0 % y t6 L B. GOLF COURSE MAINTENANCE EQUIPMENT 21.8' %o 0 (10"i-fi-A c"-tb/ . 27.0 % LO 0 ti I1S 17.0 % U) r- 0 C. RELATED EQUIPMENT PARTS % d 0 % p % E s D, USED EQUIPMENT % Q N/A 'DIo "fo BALANCE OF LINE % 21.8 °lo 27-0 % 1!' ` .' S i r l�'d✓`� 17.0 % Packet Pg.-383 C>"yC3 nc-tY)t4riEFART.M OPMotuft WNT 114�6 EV''P 4t?Ir 611?6SAL NO. 256 b1I',ALAME)A,6TH FLOOR,,1VP0PNN t AZ-85741. PAGE 31 OF 35; 1050AV.(620 t�30 A t��ICEFt.LL��>�I3&WINi�t,E,lE �RPLEI :P?►2T, 1AMPLE EQUIPMENT.),-: ITEII # DESCRIPTION _w , _ CITY UNIT PRICE EXTENDED PRICE t Equipment: Bunker Rake R placdtr►.ent Parts/Accessories: Prgfessional infield Finisher 3 EA $_11.975.53 5.92G.5 087.54 PARVITEM NUMBER Wheel Motor 5 EA 1 022.66 $_5,113.3{1 108-7,$4 c`o PART 11TEM NUMBER in 1= _. Equipment: Heavy Duty Utility Vehicle, Replacement Parts/Accessories: N Master Brake Cylinder 5 EA- $_12033: ,;, 4 515.15 104-6782 a PART/ITEM NUMBER o 0 Clutch Cable Assembly 5 EA S73,52 $ 367.60 LO 115-2284 ti 0 PARVITEM NUMBER' d 3. Equipment: Surrounds Mower _ Rdplacethe"t Parts/Accessories: 0- N d E� Air Filter 5 EA $14:34 $ 71.70 LL 108-3811 � PARDITEM riIl1ME R of L 0 Oil Filter 5 EA $1.58 " 32.90 109-3841 PARVITEM NUMBER E Fuel Filter 5 EA $14.59 $72:95' . r 110-9049 Q PARTATEM NUMBER Cutting Blades 2 SETS $_j5,62 $273.72 114-9388 PARWITEM NUMBER Blade,Bearing Kit. 2,15A $ 6LS5 $3 _71D' 93-2489 PARVITEM NUMBER' Cutting Belts 5 EA°. $A20 $ Not applicable(hydraulics PART/ITEM NUMBER Packet Pg. 384 S.P.i .,Crry,QP '11 90141E.ST FOR PROPOSAL NO. 123535 2a Oft: R wl�) fir's*,Az-Ii�df- PAGF.32 OF 35 N ,0IF51C M LLOYD B.WINaLE, I 0 /FAX: ( 90)791-47,3: PRIG 'GE (REPLACEMENT PARTS FOR SAMPLE EQUIPMENT - Cont.) M DESCRIPTION QTY UNIT PRICE EXTENDAbORIdg, con`t Tires 4 EA $60.85 $ 243.4{ 117-5125 PART/ITEM NUMBER Starter 1 EA $_185.70 $ 385.70 98-9705 L PARTIITEM NUMBER f6 C0 L 4, lquipment: Triplex Greens Mower ~ Replacement PartslAccessories: Air Filter 5 EA x.13-99 $.69.90 92-0527 (L PARTIITEM NUMBER 0 0 t- Oil Pipet 5 EA $6.14 $30.70 to 107-7817 P,ApT(ITEM NUMBER m N FUef Filter 5 EA $2.79 $ 13.95 0 94-2690 Q PART/ITEM NUMBER a Cutting Blades. 2 SETS $39:43 $236.58, U- 93-4263 0 PART/ITEM NUMBER Lo H Blade Bearing Kit :2 EA $30.40 $ 60.80 115-3296- E PART/ITEM NUMBER 4 Cutting Belts 5 E�. $n/a $ a Not applicable(hydraulics) PART/ITEM NUMBER Tires 4 EA $58.36 $233.44 28-3680 PARTIITEM NUMBER Starter 1 EA. Briggs and Stratton thot available fromTora) PART/ITEM NUMBER AF A Ecluionient: Wide Area Mower Replacement Parts/Accessories: ,kir Filter 5 EA $ 16.94 84.70 Packet Pg. 385 CITY OFTOCS6N ISEWAKTMPNTU1�PP. t1REME REQUEST FOR PRoPOSAb N 255W.AI.AMEDA,6TH FLOOR,TUCSON,AZ 86MI � E33 X 0.36,. CONTRACT OFFICER:LLOYtJ B;W1Nb'L ,.(1 PH:(520)837-4105'.1 FAX-(�y20)7s147* CPRICE PAGE. (REPLACEMENT PARTS FOR SAMPLE EQUIPMENT-Cont.) ITEM# DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 5. (Cont) PARVITEM NUMBER Oil Filter `€1 $5.58 '$27.90 104-5169 PARWITEM NUMBER Fuel Filter 5 EA $ 14.59 $_L2-95 110-9049 PARTIITEM NUMBER L Cutting Blades 2 SETS $ 19.13 $_167-82 can 92.5608-03 PART/ITEM NUMBER F- d Blade Bearing Kit 2 EA $_13.14 $66.28 110-8247 s PARVITEM NUMBER a. Cutting Belts 5 EA $2 $ 102.00 c 55-7660 I- PARTATEM NUMBER ,n ti Tires 4 EA $ 85.16 $_340.64 94-5236 PARVITEM NUMBER a O Q. N Starter 1 EA $_Z85.42 $785.42 115-8603 n. U. PARVITEM NUMBER I O L O (B) TOTAL EXTENDED PRICE FOR REPLACEMENT PARTS FOR ITEMS 9-5 $L5.529.79 ~ c m E P. ANT T i OR T rye (A) E(xL/P„�?�... TG�.�!� . 1.E...,. 1-5 $938.4311.24 := a (B) TOTAL EXTENDED PRICE FOR REPLACEMENT PARTS FOR ITEMS 1-5 $ 15,529.79 GRAND TOTAL (A + B) $?53.960.03 Packet Pg.386 Submii,Vkh your offer the recommended preventative maintenance program (PMP) for each samplE equipment specified below, Identify all parts/materials/supplies (provide part numbers) necessary tc complete the PMP as well as the unit pricing of each. Provide the expected useful life and salvag( value for each piece of equipment. Provide a list and per unit price of typical repair parts replacer during a piece of equipment's useful life.. a n should b The RI'P,imendment No. 1 states that the life cycle costing sho c e based on 2,001 annual!tours of.service. Our experience shows that the typical usage for mowing equipment in thi southwest is about 800 hours per year. Usage of equ pment such as utility vehicles, and bunker rake; is much less than that. We have attached our Preventive Maintenance intervals for the specified equipment with a Duic) Reference Application Guide with pricing of these maintenance items. As-far as useful life, salvagp value and repair parts there are so many variables drat go into each of these that it is difficult to put t number on it. It realty is dependent on how you operate your equipment, the conditions that yot � operate them in, the attention to maintenance and timely repairs to the equipment: If the City o ~ Tucson is concerned with budgeting ongoing repair costs for these products, Toro noes offer extender coverage to allow you to more closely butlgqet the ongoing repair costs. 0 a. 0 L O BUNKER RAKE SPECIFICATIONS Item 1 VENDOR ITEM/MINIMUM REQUIREMENT COMPLY? EXCEPTION/ALTERNATIVE -Twin cylinder, 4-cycle, OHV. Y N 18 h (13.4 kW) @ 3600 rpm. Y N LL Displacement: 34.8 cu. in. 570 cc N w it capacity: 1.75 quart 1.8 liter N I- oolin : Air (high flow blower N it cleaner system: Remote mounted 3-phase a Donaldson@ air cleaner N TRACTION a. a U r ri Direct driven hydrostatic variable speed acement piston pump to 3 hydraulic motors for �Y N , h draulic tractions stem. Brakes: Dynamic braking through the hydrostatic ransmission hand actuated brake lever. N Hydraulic oil: 5.0 gallon (1$.9 liter).. 10 micron replaceable cartridge, N Main frame:Welded rectangular tubular steel tame construction. 0 N ontrois: Hand operated choke, throttle, and draulic control for raising/lowering with float. N Infinitely variable 0-10 mph (16 km/h) forward; 4.3 ph (6.9 km/h) reverse. N ELECTRICAL: ��Packet Pg.387: 5.P.i -itterv: 12 volt, 15 amp., 300 CCA @a OF _ N inter: 12 volt electric N STEERING Hydraulic Power Steering M N OTHER CHARACTERISTICS Ground Clearance: 6.0" �.N L l4 i� U) L LL� r N L V L 7 Q O L O I- tn ti d' N N C O Q N d a 0 i L c� C U R y.. Q Packet Pg. 388 0 HEAVY DUTY UTILITY VEHICLE SPECIFICATIONS Item 2 VENDOR ITEMIMINIMUM REQUIREMENT COMPLY? EXCEPTION/ALTERNATIVE ENGINE mo Engine -diesel, 3-cylinder, 4-cycle, liquid-cooled N Horsepower—Approx. 24 HP (17.9 kVV) N Torque-49 ft-lbs (67.0 N-m) Y 44 Ft. Lbs. L Displacement—69 cu. in. (1,131 cc) Y N 58.0 Cu.In. Oil Capacity—3-4 qts. (3.5 L) N Governor type—Mechanical centrifugal N N Lube Oil Filter— Full flow with spin-on oil filter N Lubrication —Full-pressure lubrication N a Starting System— 12-volt starter N ° 0 Fuel Filter—Pre-filter, water separator, final filter N LO PAYLOAD CAPACITY`, gated Capacity—approx. 2,400 Ibs N d 'DRIVETRAIN n Transmission (Manual) 3-speed truck manual N transmission with low-low (creeper) first gear; N `synchronized in all forward gears, High low range LL _.. ELECTRICAL SYSTEM ` :_ � t Lights — Two seated high/low-beam headlights; No high/low beams.Twin halogen headligl c stoplight/taillight Y N ~ Preheat Diesel Model Automatic glow-plug activation before ignition; instrument panel light indicates when glow plugs are heating the ® N combustion chambers a Hydraulic System — 6.8 gal. (25.7) capacity; 25- 8 quart capacity micron, full-flow filtration; biodegradable fluid; oil Y [N] cooler standard STEERING Automotive power steering N BRAKES Hydraulic disc brakes, self-adjusting on all wheels, mechanical cable actuated caliper parking brake N )n rear wheels Packet,Pg 889%r SURROUNDS MOWER SPECIFICATIONS Item 3 ITEM / MINIMUM REQUIREMENT COMPLY? VENDOR EXCEPTIONIALTERNATIVE ENGINE Fuel = Diesel N Size = A rox. 52 Cubic Inches N Power=Approx. Grass. 19 H N Air Cleaner= Dual-Stage With Restriction N Indicator Cooling = Liquid N Oil Filter= Full Flow Filter Y N Cylinders 3 N t Displacement= 52.1 Cubic Inches N CAPACITIES d FUEL = 7 Gal M N ENGINE OIL= 3 Qt N HYDRAULIC OIL= 5 Gal N a DRIVE SYSTEM, o Traction Drive = Full time 3 Wheel Drive ~ Reduce Slip System (RSS), 2-pedal foot N ,ontrolled; or equivalent BRAKES Cn 2-wheel Disc Y N 2-wheel drum Q Hand controlled Park Brake N Closed loop tractions stem. N a OTHER STANDARD EQUIPMENT U_ Drive Wheels=H draulic, Standard 3 Wd N 0 Traction Drive = Three-Wheel Drive Reduce N 0 Slip System, 2-Pedal Controlled CUTTING UNITS Number= 3 Reel Cutting Units N SIZE = Approx. 26" Number Of Blades = 8 Y N a Backlapping = Standard Y N CLIP FREQUENCY = 0.1126-In/Mph Y N Front Rollers = Grooved N Reel Diameter= 7" N BEDKNIFE ADJUSTMENT= Reel-To- Y N Bed knife to reel Bedknife Rear Rollers = Solid N Packet Pg.390 5.P.i SURROUNDS MOWF-Ft, SPECIFICATIONS Cont. Item 3 VENDOR _ ITEM / MINIMUM REQUIREMENT COMPLY? EXCEPTION/ALTERNATIVE _ ELECTRICALYAND''SAFETY-INTERLOCKS t DIAGNOSTICS= On board Diagnostics with the White Box Controller and (SOS) Sit N on Sit Diagnostics; ore uivalent _ Neutral start switch Y N - Operator presence switch-(in seat) N Mow/Transport switch Y N Park brake set switch. Y N N _ U a 0 L. O ti v m N C O CL N d o. Of O .. O H c a� E a Packet Pg. 391 TRIPLEX GREENS MOWER SPECIFICATIONS Item 4 ITEM 1 MINIMUM REQUIREMENT COMPLY ? VENDOR EXCEPTIONAL/ALTERNATIVE ENGINE Power= 18 HP N Type = Gas (Unleaded) powered N CAPACITIES' Fuel Capacity 7.0 gal I M N Hydraulic Oil = 7.5 gal primary, and 1.0 gal N auxiliary tank w DRIVE SYSTEM Traction Drive = Hydrostatic piston pump closed loop system. Foot pedal forward and [Y] N N reverse; infinitely variable IMPLEMENT DRIVE L Hydraulic drive, individual pump and valve N o sections o ep ratin three reels o CUTTING UNITS ~ Number= 3 Y N e = 11 Blade Y N BEDKNIVES = Lo-Cut, 1/8" Y N y 0 Height Of Cut Range = 0.125"—0.750" N Reel Frame Y N Reel Diameter= 5" N Blades Shall Be High Carbon Steel N 0 0 OTHER STANDARD EQUIPMENT r STEERING E Power N Adjustable steering wheel tilt and a 5 N a position steering arm tilt CONTROLS Raise / lower mow lever 'o stick N Packet Pg.392 5.P.i WIDE AREA ROTARY MOWER SPECIFICATIONS Item 5 VENDOR. ITEM/MINIMUM REQUIREMENT COMPLY ? EXCEPTION/ALTERNATIVE ENGINE`AN6tAPACiTIES L ENGINE 60 HP, Li uid Cooled Turbo Charged Diesel N AIR CLEANER Dry, replaceable rima and safety elements N RADIATOR y Rear-mount cross-flow, 7-row, 5-fins per inch, 13 N cart 10.4 liter capacity FUEL CAPACITY Approx. 19 gallon (72 liter) diesel fuel/biodiesel N 2- B-20 a. DRIVE'SYSTEM o TRACTION DRIVE Full time bi-directional hydrostatic, closed-loop, ti `wd transmission, variable displacement piston pump with servo controls powers fixed displacement piston motors which drive single N c action reduction planetary gear assemblies at each Q N front wheel. Parallel hydraulic flow powers fixed displacement piston motor, which drives LL mechanical axle in rear, 2wd in forward (transport) Cr. i 0 range, `o HYDRAULICS/COOLING 8 gallon capacity 2 micron remote spin-on filter. N 0 19 row, single pass cooler with tilt out for cleaning OTHER CHARACTERISTICS DIAGNOSTICS a Diagnostics pressure test ports: forward and reverse traction, left, center, and right decks. N Reverse 4WD, lift, and steering. Charge and deck counterbalance circuits. INTERLOCKS Prevents engines from starting unless traction pedal is in neutral and deck is disengaged. If operator leaves seat with deck engaged, engine N stops. Mowing only permitted in low range. ;ngine stops if parking brake engaged and traction ,pedal not in neutral. Deck transport latches. I Packet Pg. 393 S.P.i .. ........ WIDE AREA ROTARY MOWER ` SPECIFICATIONS Item 5 Cont. VENDOR ITEM/MINIMUM REQUIREMENT COMPLY EXCEPTION/ALTERNATIVE CUTTING UNITS WIDTH OF CUT Overall approx. 124" . Center deck 54". Two 37" N Wings all upfront -- L MOWING RATES r Cn Mows up to 9.9 acres/hr at 8 Mph assuming no N 3 overlaps or stops N t U L 7 a 0 L L0 r LO d 0 Q U) NN ii. a U. 0 i L 0 C�C C U r+ Q Packet Pg.394 Groundsmasfer 410 Model 30449 Maintenance Note: Detcrnurne the left and right sides of the machine* fxo n the norriW,operating posidon. Recommended Maintenance Schedule(s) Maintenance Service Maintenance Procedure Interval Torque the wheel lug nuts. After the first 10 hours Check the fan belt tension. • Check the blade drive belt tension. After the first 50 hours Change the engine oil and filter. c'o Check the engine speed (at idle and full throttle). in - Change the front planetary gear oil. After the first 200 hours ' Change the rear axle oil. , • Change the hydraulic oil. m • Change the hydraulic oil filters. Check the engine oil level. Check the coolant level. a. Before each use or daily ' Check the hydraulic fluid level. c Check the tire pressure_ 0 Check the air cleaner indicator. Check the interlock switch operation i * Lubricate all grease fittings. d Check the blade drive belt tension. m Every 50 hours Check the battery level and cable connections. c Clean the underside of the mower housing and under the belt covers. 0 CL + Inspect the cooling system hoses and clamps. Every 100 hours Check the fan belt tension. d LL Every 150 hours • Change the engine oil and filter. 0i Torque the wheel lug nuts. Every 200 hours . Service the spark arrestor muffler to— ;j Every 250 hours • Clean the cab air filters. (Replace them if they are torn or excessively dirty.) W - Check the planetary gear drive oil. E * Check the rear axle lubricant. Check the rear axle gear box lubricant. a Every 400 hours • Service the air filter(if the indicator'shows red). • Inspect the fuel lines and connections. Replace the fuel filter canister. • Check the engine speed(at idle and full throttle). - Drain and clean the fuel tank. • Change the front planetary gear oil. • Change the rear axle oil. Check the rear wheel toe-in. Every 800 hours • Inspect the blade drive belts. Change the hydraulic oil. Change the hydraulic oil filters. - Inspect the cutting unit castor wheel assemblies. Check and adjust the valve clearance. Every 2 years Flush the cooling system and replace fluid, • Replace moving hoses. Packet Pg.395' Greensmaster 3150 Model 44358 Maintenance Note: Deter►nim the left and right sides of the machine fioru the rioimal operating positi6rs: Important. Refer to your engine Operator's Alanual for additional maintenance procedures. l • iiiiii If you leave the key in the ignition switch,someone could accidently start the engine and seriously injure you or other bystanders. Remove the key from the ignition and disconnect the wire from the spark plug before you do any maintenance. Set the wire aside so that it does not accidentally contact the spark plug. L Recommended Maintenance Schedule(s) Maintenance Service Maintenance Procedure ~ Interval Q N After the first hour - Check the torque of the wheel nuts. L After the first 10 hours • Check the torque of the wheel nuts. a After the first 25 hours - Change the engine oil and filter. o - Change the hydraulic filter. After the first 50 hours - Check the engine RPM (at idle and full throttle). ti - Check the engine oil. - Check the hydraulic fluid level. a, Before each use or daily - Check the safety interlock system. - Inspect and cleanup after mowing. °o - Check the hydraulic lines and hoses. ayi - Grease the machine(immediately after every washing). - Service the air cleaner foam pre-cleaner(more frequently when operating conditions U. Every 50 hours are dusty or dirty). I - Check the battery electrolyte level. o - Check the battery cable connections. 0 - Service the air cleaner cartridge(more frequently when operating conditions are Every 100 hours dusty or dirty). - Change the engine oil and filter. Every 200 hours - Check the torque of the wheel nuts. w - Check the reel bearing preload adjustment. Q - Replace the spark plugs. Replace the fuel filter. Every 800 hours - Change the hydraulic oil. - Change the hydraulic filter. - Check the engine RPM (at idle and full throttle). - Check the valve clearance. Every 2 years - Check the fuel lines and connections. - Replace moving hoses. • Packet_Pg:396° Reelmaster 3100 Model 03170 Maintenance Note: Determine the left and light sides of the machine from the normal operating posititm- Recommended Maintenance Schedules) Maintenance Service Maintenance Procedure Interval After the first hour - Torque the wheel nuts. • Torque the wheel nuts. After the first 10 hours • Check the condition and tension of all belts. a • Change the hydraulic filter. N `C After the first 50 hours Change the oil and oil filter. F Check the engine oil level. N • Check the engine coolant level. • Check the hydraulic fluid level. * Check the tire pressure. a Before each use or daily . Check the reel-to-bedknife contact. • Check the interlock system. c • Drain the water separator. i- - Clean the radiator and oil cooler. " • Check the hydraulic lines and hoses. ti Every 25 hours Check the electrolyte level. (If machine is in storage,check every 30 days.) `t m • Lubricate all bearings and bushings. (Lubricate all bearings and bushings daily when c Every 50 hours conditions are dusty and dirty.) °a N Every 100 hours • Check the condition and tension of all belts. Every 150 hours • Change the oil and oil filter, LL Torque the wheel nuts. o� Eve 200 hours • Service the air cleaner(More frequently in extreme dusty or dirty conditions) o ry • Check the parking brake adjustment. • Change the hydraulic filter. m • Check the fuel lines and connections. E Every 400 hours • Replace the fuel filter canister. s • Change the hydraulic fluid. Every 500 hours • Grease the bearings in the rear axle. Q • Drain and clean the fuel tank. Every 2 years • Drain and flush the coolant system(Take to an authorized Toro dealer or refer to the l Service Manual). 3 i If you leave the key in the ignition switch, someone could accidently start the engine and seriously injure you or other bystanders. Remove-the key from the ignition before you do any maintenance. Packet Pg.397;, andPro 5040 Model 08705 Maintenance Mote: Determine the left Pnd eight sides of the machine from the nornialnp-erati pos tion If you leave the Ivey in the ignition switch,someone could accidently start the engine and seriously injure you or other bystanders. Remove the key from the ignition before you do any maintenance. Recommended Maintenance Schedule(s) si Maintenance Service Maintenance Procedure N Interval After the first 8 hours Torque the wheel lug nuts. ~ m Change the hydraulic filter. y ca After the first 25 hours - Change the engine oil and filter. 2 • Check the engine oil level. a Check the hydraulic fluid level. o Before each use or daily - Check the tire pressure. 0 Check the condition of the hydraulic lines and hoses. Inspect and clean the machine. ti . Check the safety interlock operation Every 25 hours - Check the battery fluid level and the cable connections. N • Torque the wheel lug nuts. o Every 100 hours - Grease the machine. • Change the engine oil and filter. Every 200 hours • Replace the air filter, LL Every 400 hours - Change the hydraulic system oil and filter._ 0 Replace the spark plugs. °— - Replace the fuel filter. Every 800 hours - Decarbon the combustion chamber. • Adjust the valves and torque head. E • Check the engine RPM (at idle and full throttle). U - Drain and clean the fuel tank. - Replace moving hoses. a Every 1,500 hours Replace the neutral and seat interlock switches.. Important: Refer to your Engine Operator's Dfanual for additional maintenance procedures. Packet Pg.398 Workman HOX' Model 07168 Maintenance Recommended Maintenance Schedu' le(s) Maintenance Service Maintenance Procedure Interval: After the"first 2 hours Torque the front and rear wheel nuts. Afte?the first 8 hours Check condition and tension of the alternator belt. - Torque the front and rear wheel nuts. • Check the adjustment of the shift cables;.. After the first 10 hours - Check the adjustment of the parking brake. L • Replace the hydraulic filter. Change the high flovf hydraulic oil filter(TC Models only). N • Change engine oil and filter. After the first 50 hours . Adjust the engine valve clearance. ' d N • Check engine oil level. • Check the level of coolant. i • Check the transaxle/hydraulic fluid level. • Check the high flow hydraulic fluid level(TC models only). a. 0 Before each use or daily ' Check the tire pressure. o -Check the brake fluid level. F- • Check the operation of the interlock system. Ln • Drain water or other contaminants from the water separator. r • Remove debris from the engine area and radiator. (Clean more frequently in dirty �! conditions.) N • Check the battery fluid level. (Every 30 days if in storage) o Every 50 hours - Check the battery cable connections. Q- N d - Check the level of front differential oil(four wheel drive models only). • Grease all bearings and bushings. (Lubricate more frequently in heavy duty a Every It)0 hours applications) x Check the condition of the tires. o� L Every 150 hours - Change engine oil and filter. E°- - Torque the front and rear wheel nuts • Change the air cleaner filter. (more frequently in dusty or dirty conditions) E - Inspect the constant velocity boot for cracks, holes, or a loose clamp. • Check the adjustment of the shift cables. - Check the adjustment of the high-low cable. a Every 200 hours • Check the adjustment of the differential lock cable. - Check the adjustment of the parking brake. • Check the adjustment of the brake pedal. - Check condition and tension of the alternator belt. - Check the adjustment of the clutch pedal. • Inspect the service and parking brakes. - Check the fuel lines and connections. Every 400 hours, - Replace the fuel filter canister. • Check the front wheel alignment. • Visually inspect the brakes for worn brake shoes. Every 600 hours - Adjust the engine valve clearance. Packet Pg. 399 5.P.i C. Qualifications and Experience 1. Provide a brief history and description of your company. Describe your market position in the state and local government, educational and medical market spaces. State the amount of your firm's state and local government sales for 2011. The Toro Company Jas p)oud of its legacy of quality and innovation. Founded in 1914 to build tractor engines for The Ball Tractor Company,the company survived the tumultuous years of World War I by building steam steering engines for merchant ship to support the war effort. In 1920, Toro entered the turf industry when it mounted five reel mowers to tile,f roitit of a Toro tractor 0 cut the fairways at The Minikanda Club in Minneapolis. We take pride in our responsibility to employees,customers,shareholders and the environment.Since 1914, we have cultivated our reputation around trusted .relationships and constant innovation to help anticipate the future needs of our � customers.At the same titre, we are building on a tradition of excellence around a ~ number of strong brands to help customers care for golf courses,sports fields,public y green spaces,commercial and residential properties,and agricultural fields. Over the years, we have strengthened our position as a leading worldwide provider of turf and landscape maintenance equipment, and precision irrigation solutions due ijr a. large part to a strong network of distributors, dealers and retailers in nearly 80 ° 0 countries around the world, �- R1 ti 2. Provide a statement cif:yourannual sales for the pastZ jreats'. N O We cannot divulge sales information but cae share this following chart for Toro's' , ca N year 2011: a REVENUES BY PRODUCT REVENUES BY MARKET It It (for Ifscal 201 1) (for fiscal 201 1) Professional-66% OI L Landscape contractor h O Grounds-3416 Turf Maintenance Colt-26`i'e Equipment-82% � ®Micro-Irrigation-6% ■Precision Irrigation Rald�nlial-33% V Systems-18% M Lawn br Garden-27% , Q SnnW-b95 Other,1% REVENUES BY GEOGRAPHICAL LOCATION (fur(fecal 2011) United States-6876 Europe-1 3rkG Australia-8% Ganda/lRatln America-7% Asia-4% 3. In order to evaluate the financial aspects of your company,submit your Dunn and Bradstreet Comprehensive Insight Plus Report, Packet Pg.400 See Dunn &Bradstreet attacliment 4. Provide the total number and location'of sales persons employed by your firm. The Toro Company employs 12 Regional and District SaI&Atai to#ers dicta lt, l'dfr do, on customers and Distributors. These resources are located iwir-1#A� e$ota Tittlia�na Connecticut, Nortlt Carolina, Florida and California. Most customer activity will be with our distributors'sates force of approximately 200 sales representatives. The resources are located in every state excepiAtdska. L 5. Provide the total number and locaflOofsupport centers(if applicable) n 4- L All of Toro's Commercial prnduc(s are shipped front our Warehouse in Tomah, � Wisconsin to distribution; .Dkiriibutors'facilities range in size depending on the services N offered at the facility such as sales, service, parts etc. Toro has over 100 offices nationally ranging in size from 10,000 square feet to 150,000 square feet. a 0 L 0 6. Describe the qualifications of your sales personnel and technicians.. ~ Ln We require our Service Technicians to maintain and itrcrgme their skills by siadyingg and V_ passing courses and exams through the International Go f Course Equipment Manager's Association (IGCEMA).Skill set development is targeted in gasoloe and diesel engines, c .hydraulic and drivetrains,electrical systems,sprayer calibration and turf equipment specialized N technology. We have 195 technicians or 74%currently systems certified Once systems certification is achieved technicians can achieve product specific cert(cation.We have 96 a technicians with product certifications. w Our Service Directors are 100%Certified Service Managers(CS W through the National' 01 Association of Service Managers(NASM) �Lo, c d 7. Provide a listing of key personnel who may be assigned to the City's contract. Include s their title within your organization and the description of the type of work they may perform. Please identify an executive corporate sponsor who wit) be responsible for the a airerall management of the awarded Master Agreement. Toro, Pete Whitacre, .District Sales Manager, will manage lite City of Tucson contract for Toro.. Me holds a Certified Sales Executive designation from Sales & Marketing Executives Internationale He has 25 years experience selling to the government market and understands the buying and selling process that is specific to government. Pete holds a Government Contractor Certificate (GCQ through the National Institute for Government Purchasing (NIGP)showing his commitment to this market. He also sits on the NIGP National Business C`p cil as an advisor to the MGPAt wd Paula Sliefert,Senior Marketing Manager,will be responsible for the marketing of this contract nationwide.. She is the signing agent for Toro's GS,4 contract and is presently the Chairperson of the NIGP.National Business Council, a:seat Which J[ntil August 2013. She has successfully marketed this contract.the pas Packet Pg.401 �r 5.P.i 'kalf yeaa relentlessly bringing exposures lltrough various mediums of marketini Mcluding both print and dig#41. She has also continuous incorporated this contrac ko the agendas of many of the National Training events Toro hosts. 'Pot4 d Paula have thit backing and resources of Toro to successfully implement IN �V#ii4 This include*our senior management,sales learns, training teams, technica suppart teams,n:irrkefin g, information systems and engineering. Simpson Norton SJtelly Lucas —sports,Fields and Grounds Manager for Simpson Norton Corporation Shelly will he the main contact person for the City of Tricson. Shelly is responsiblefv, all contracts offered by the Simpson Norton Corporation. She processes all orders ang r purchase orders. `o Mike Mastromarino— Territory Manager is the salesnuittfor the Tucson Market. Milo 3 will provide the City of Tucson with equipment recommendations, quote.and training ~ on new equipment � N Jake Pennin2lon—In-Field service technician for the Tuespn market. Jake tilt beAl tech assigned to any service inquiries or repairs, warranty or non-warranty.. a O L LO r r 8. Summarize your experience in providing product and services similar to that outlined in the a� Cn C O N Q w n. LL W O L- 0 F+ E U RS w Q Packet Pg.402 M _ Scope of Work. Provide a minimum of three references for which yott have 'provided similar products and services. References from other public agencies, particularly municipal governments,are preferred. Please include company name,address, phone, email, and contact person. For the past four and one-half years we have pro Oided Ak;service to.the r City of Tucson and hundreds of outer municipalities 4cross the country that have ale the decision to use the City of Tucson contract to purchase Torou turf equipment Each month we;have reported to National IPA the customers that have used the contract to purchase Toro equipment. The City Z(Tucson, 900 S. Randolph Way , Tucson,AZ 0716 520-631-3629 � f harajaJ@tucson.az us Fronk Barajas L Tire City of Phoenix c. 251 W. Washington St o Phoenix,AZ 85003 602-686-4494 ti r Bob.lytle aDhoenix gov. Bob Lytle N 0 0 CL City,of s5cotisdale 9191 E.,San Salvador � n. Scottsdale,AZ 8$258 U. 480-312-5574 0� L rtagnoQ)scottsdatea&wv Rick Lagno 0) E U 9. Please submit any additional information that you feel is applicable to your qualifications and experience. a We monitor lire service level performance of our distributors through a third party Customer Satisfaction organization-(customerSatcom)that conducts repair service surveys on a daily basis: On a scale of I-10 with 10 being the highest satisfaction level, we maintain an average score of 9+nationally. Toro also monitors the purchasing process at specific intervals through the same third party customer.satisfaction organization. Toro can provide these metrics by distributor at your request. t� Packet Pg.403 (ae;S}Jn I -esupind OJOI SL6V) esuodsGU d-21 OJ0j, :1u9w'40e;1d m 0 a rn m ; {� t0 Co 0o t� N d 00 t0 r-1;00 Ot 01 Ln 0) 00 0) H OD 00 ri O t0 to tp 'd' .1:N ri N N,N 4+ N ri m m cr O 0 r 4 z t3 m N m � m .-t w m m Q H m N [t r• O!m`0o OD V' M M> a 0 O N O t`•' ;t to N N , "H Q 0 ri CD N Q ri m N N N m m 00 ri 11 a G Q N N C7 a .1e m to m tD m N in O Im"00 Ln t.D �t w;00 m D Ln op r• m o0 m 00 r{Q to i N ut 'cr 00 V t ra 1-1 rn m m C oD Ln tD Ln r, N t r, Ln a m N m N �t 'cr 0 00 N G, Q► rn m 0) R a . -:. - d t- m x O a z i - U- O w z 1 x x - - z Z 93 1 —Z 0 D � d i o U w Ln aci' I x _ m — L m v' o s x u �. -a 0 ty p 3 -0 -9,t0 O C a m a a, c Z -0 dr U m G C N �C — "� "O . 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O C q m cc (> a U 0-im CC a V) "p...c s p �.Ln m m O az t.7 Y z m'0 O'U cc z -a to Q U O 0 y m E a`i,'3s]' ^ a3i °' o mGfl; ° , aTi �n LD LA w U > � cm7 tin. oa Q 2 2 an 3: °; 2`3,m m 2 w w E i°_' CD O oo a ctLi u mi � 7"# E P Q C �,O L 3 m m p�+r?t0 1 a O O {}= OOf CLI c0 a d d d 3,0 r0j,-0,;+ i 5.P.i Y°t ktRT�/11rNTt3F t tJFt�td REQUEST FORPRC3F` Na tlN s ` PAGE 34 Cat=35 W.,4 m9-DA, i RACT 4 I EF3.;LLt7w't [3,Wt N t t E,it ; f3�`83x49 k5IFAX: (520)791-4135 b, FMk ANOr,AdCEFIIANCE£ TOYHLt�CI `dF TUCSON: -y. T,bo Updergned hereby offers and'shall Wish the matoWl or service n compliance with all temp,,scopo ar Wk rl� el tr pt► spec"ti and.amandrnents r�t in the Request for Proposal which is incorporated by reference as tll{k�.IbO—h"�"i, fi For clattfication of this user,006tict company Name 3 I ( ( CN ► c r ( .> title: _ ca Address rn ()O)Lt �lor'To �� a :`� Phone.: - C +,+ �_ State zip CD �i�n` re of Person Autaizedto -ign U Jj L �t,! l �t c E-rna it O Printed Name L .. C CD Tine ACCEPTANCE OF OFFER a N The Offer i5 hereby accepted.The CanUac6r is no*bound,to sell the materials or services specified in the Contract,.This Cor t of � shall be referred to as Contract Nop . a U. I O L O CITY OF TUCSON,a municipal corporation t Appmved as to farm tkzie: 4 day 0f, ,2012. Awarded this day of ��t 2 E c� w Q AsTucson City Atttrney and not personally Mark A.Neihart,C_P.M_,CPPB,A.P.P.,CPM' As Director of Procurement and not Perscmalljr Packet Pg.405 5Pi 5; REQUEST FOR PROPOSAL AMEN6MENT' 0 CiTY OF TUCSON REQUEST FOR PROPO!Ak NO. 120535 DEPARTMENT OF PROCUREMENT RFP AMENDMIENT NO, 1 255 YV__ALAMEDA,6TH FLOOR,TUCSON,A;t ,070 ' PAGE NO. 1 OF 1 P.0,BOX 27210,TUCSON,AZ 85726 RFP DUE DATE: JUNE 12,2012 ISSUE DATE: MAY 29,2012 RESPONSIBLE CONTRACT OFFICER: LLOYD B.WiNDLE 11,C.P.M. A SiGNED COPY OF THIS AMENDMENT MUST BE SUBMITTED WITH YOUR SEALED PROPOSAL. THiS REQUEST FOR PROPOSAL IS AMENDED AS FOLLOWS, GROUNDSKEEPING, GOLF AND SPORTS FIELD MAINTENANCE EQUIPMENT The following clarification is the result questions discussed at the pre-proposal meeting. L i+ 1. The Due Date REMAINS June 12; 2012 at 4:00 PM. to 2. Pages 4-11, B. Product Requirements, 7. Sample Equipment Specifications: The intent of the sample equipment specifications is to establish a baseline to compare equipment of similar commercial quality, function and purpose as well as provide a comparison of pricing offered. Equipment offered under this section will not be rejected for non-compliance with the specifications, but will be used to assist the evaluation committee in assessing o comparable equipment offered for this solicitation. F°- As mentioned in the pre-proposal meeting, the sample equipment listed is representative of ti the possible equipment the City foresees replacing during the life of the contract. As such, submit pricing as requested on the Price Page. in addition, submit life cycle costing N information based on 2,000 annual hours of service as defined on Page 5 of the solicitation. a Submit this information in a separate labeled, tabbed section of your offer. U) 3, Page 14, Instructions to Offerors, 9. Proposal/Submittal Format: Replace the 1"sentence u with "An original and 6 copies.(7 total) of each proposal should be submitted on the forms WI and in the format specified in the RFP".. c a� E s U t4 Z a� Q ALL OTHER PROVISIONS OF THE REQUEST FOR PROPOSAL SHALL REMAIN IN THEIR ENTIRETY. . VEND-6Ii HEREBY ACKNOWLEDGES RECEIPT AND UNDERSTANDING OF THE ABOVE AMENDMENT (0 Signature Date Co Name b)�RR&J J�Ef2CC- 11Zc4 ��l j j ou�!1 C Typed Name and Title Address B106 10 City State Zip revised 2199 Packet .406;, I� iII 1 ' MEMORANDUM 1 DATE: November 13, 2012 TO: Laura Jestings, C.P.M.,CPPB FROM: Lloyd B. Windle II,C.P.M. Contract Administrator Principal Contract Officer ! Subject: Executive Summary- Request for Proposal No.#120535 Groundskeeping,Golf and Sports Field Maintenance Equipment Dept./Div.: Parks and Recreation/Golf Date Issued: May 4, 2012 Pre-Proposal Date: May 22,2012 No. of Individuals Attending: 11 Due Date: June 12,2012 No.of Proposals Received: 3 j Negotiated Value: TBD pCard Accepted: Yes Cl) BACKGROUND d , The City of Tucson issued the above referenced Request for Proposal to select a contractor to provide Groundskeeping,Golf and Sports Field Maintenance Equipment. The solicitation was publicly posted on the 2 City's website and notices were emailed to all registered vendors who have indicated email is their preferred a I delivery. o t°— EVALUATION •. ; U ; A committee was formed to evaluate the proposals based upon the selection criteria set forth in the original RFP. The committee was comprised of the following members and signed Committee Member Statements were received from all, -- E E Voting Committee Members Non-Voting;Committee Members M Kelly Builington—Pima County David Herman--City of Tucson > w Frank Barajas—City of Tucson Sarh Vavra—NIPA IHarold Maxwell—Citizen Ken Keckman—NIPA Andrea Scobie-NIPA u o N The City received proposals from the following firms: F 1. The Toro Company 2, Jacobsen Textron Company E 3. R&R Products Z I a Prior to releasing the proposals to the committee, I conducted an initial review of the proposals to ensure that all requested information had been submitted. As a result, all proposals were deemed eligible for the committee's review. The committee is charged with the final determination of acceptability. On June 14, 2012, I met with the evaluation committee and discussed the role of the committee and the I evaluation process. Each committee member received.a copy of the City's Guidelines for Evaluation, the I Evaluation.Committee Responsibilities document,the evaluation criteria and copies of the proposals. I The committee reconvened on June 22nd to discuss the relative strengths and weaknesses of the proposals with regard to the evaluation criteria set forth in the solicitation. After discussing all of the proposals, the committee members individually scored and ranked the proposals. The committee members' rankings were totaled using the Heisman Method to arrive at an overall ranking. As a result,the committee recommended short-listing to the top two ranked firms: The Toro Company and Jacobsen Textron Company. The committee recommended conducting an interview and equipment demonstration session to provide both firms an opportunity to strengthen Packet Pg.40T i their respective offers by clarifying and providing additional information as well as demonstrate one piece of equivalent equipment determined by the committee to represent the majority of future purchases and workload. I On September 11, 2012 and September 12, 2012, the committee conducted interviews and equipment demonstrations with the two short-listed firms respectively, Jacobsen Textron Company and The Toro Company, The City requested revised pricing from the shortlisted firms to be submitted after the completion of the interview. ; and equipment demonstration meeting. The firms were instructed to consider the information exchanged during these meetings in their revised offer. On September 25, 2012, the committee reconvened to discuss the short-listed firms' revised offers including the interview and equipment demonstration meeting. At that time, the committee members individually scored and ranked the short-listed firms. The committee members'rankings were totaled using the Heisman Method to arrive at an overall ranking. As a result, the committee recommended entering into exclusive negotiations with the intent to award to the top ranked firm,The Toro Company. i s On October 10, 2012, the City conducted negotiations and on October 23, 2012 requested a Best and Final Offer v� from The Toro Company. NEGOTIATED VALUE N Through.negotiations and the Request for Best and Final Offer,The Toro Company offered the following additional L I benefits for the contract. a' 0 1. Agreed to an Administrative Fee on the Parts Pilot Program of 2%. 1-- 2. Agreed to offer used equipment available and priced through Toro Distributors. Lo 3. Agreed to offer a Parts Pilot Program to track, record and report OEM and Performance Parts sales with the initial.program originating with the City of Tucson Toro Distributor.The pilot program will be evaluated during -- a the course of the first term of the contract with the intent to roll out nationally. 4. Agreed to provide an annual field day for the City of Tucson with similar programs offered by Toro Distributors E for their respective agencies. E t CONTRACT OFFICER RECOMMENDATION: 3 I attest that the evaluation process was conducted in accordance with the Tucson Procurement Code and all x applicable rules and regulations. Based upon the evaluation committee's recommendation, it is recommended wl that this contract shall be awarded to: o v Firm: The Toro Company I m E Concurrence: Otl w Q I aura Jestmgs,C.P. C PBI Date Contract Administr t r I i i �r I I Packet Pg.408 5.P.k NATIONALIPA Groundskeeping, Golf and Sports Field Maintenance Equipment Executive Summary Lead Agency: City of Tucson,AZ Solicitation: RFP#120535 RFP Issued: May 4, 2012 Pre-Proposal Date: May 22, 2012 Date Open:June 12, 2012 Proposals Received: 3 Count on it. N Awarded to: t° s U The City of Tucson,AZ Department of Procurement issued RFP#120535 on May 4, 2012 to establish a national a cooperative contract for groundskeeping, golf and sports field maintenance equipment. o 0 Notice of the solicitation was sent to potential offerors,as well as advertised in the following: LO ti • City of Tucson,AZ website m • Hawaii Tribune—Herald, HI w Lu • Daily Journal of Commerce, OR • The State,SC E • The Olympian,WA E • National IPA website Cl) a� On June 12, 2012 proposals were received from the following offerors: a� X • Jacobsen Textron Company W O • R&R Products `o • The Toro Company c m The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, E the committee elected to enter into interview and equipment demonstrations with the top two ranked firms, Jacobsen Textron Company and The Toro Company. Q At the conclusion of the interviews and demonstrations,the evaluation committee individually scored and ranked the short-listed firms. As a result,the committee recommended entering into exclusive negotiations with the intent to award to the top ranked firm,The Toro Company. The City of Tucson,AZ, National IPA and The Toro Company successfully negotiated a contract and the City of Tucson executed the agreement with a contract effective date of November 27, 2012. 0 Pagel of 2 Packet Pg.409 3 Count on it. Contract includes: Groundskeeping, golf and sports field maintenance equipment Term: Initial one year agreement from November 27, 2012 through November 26, 2013,with option to renew for four(4) additional one-year periods through November 26, 2017. L Ca Pricing/Discount: N Discount off Toro MSRP for Commercial, Landscape Contract Equipment and Compact Utility Equipment. C F Serviced and supported by local Toro distributors/dealers. N L Value Added Services: °' O • Used equipment o F • Financing options • Smart Value Program volume incentive program v m W E E m r U O X W O L O F w E U t4 a- Q Page 2 of 2 Packet Pg.410 CONTRACT AMENDMENT CITY OF TUCSON DEPAR't't1jit?NI'OI PIZ06CIRr,.N-1•:NT CONTRACI'NO.: 120535 255 W.ALAMEDA.lFrH FLOOR,'rt ICSON,A% 8570E CONTRACT AIv1ENDM NT NO.:TIIREr(3) P.O.BOX"72}0.TUCSON,AG 85726 PAGE I of 1 1520,)337-1E 137 SA ISSUE DATE:AI'RI_L 10,2015 CONTRACT OFFICER: JENN MYDRS '171.11S CON'T'RACT IS AMENDED AS FOLLOWS: G-ROUNDSKEEPING, GOLF AND Si'ORTSFIELD MAINTENANCE EQUIPMENT f.. Per the Scope of 41 mlk,Section C. Service Requity.-ments. Item 1. Fina►tchig,the tbllowing language shall be added to tl►e contract: i I Under the terns of this contract. the City orcoopenaii e partners may lease,tinance or use oilier leaserbuy options to procurc the Producis Within this contract. L d V L a. 0 L 00 f r w V lII L W ALL 0TH9R PROVISIONS OF IrHE CONTRACT SHALL REMAIN IN THEIR EN'#"WI TY, C) 0 L 0 CONTRACTOR HFIZEBY ACKNOW}.}:})US RE EIVU UG Tl I$ABOVE REFERENCED CONIRACT iVIENDNIENT AtJff . I)ERS7 '7A,111 -ABIJ)V. E A1+IF.NDh1hN'1'. �_ y 15 HEREBY}XrCLI'tfD'CFIIS_ fI , DAY 1= +� t 4 �Isue OF� '- t 2015.AT TUCSON,ARITONiV eU6 Si-nature Date Q Ps:te7_.�`Itit►ti:c� Sale M;uL1.�er_�114'.iy1d L�:a1S!��'s.'�+.��nt Typed Name and'I`itle C'll►e Toro Company__ Company Name Address Email Address 131ocrniittiet n MN 5542 As Director of Procurement and riot personally City State Zip Packet N.411 CONTRACT AMENDMENT CITY OF TUCSON CONTRACT NO. 120535-01 DEPARTMENT OF PROCUREMENT CONTRACT AMENDMENT NO.2 255 W.ALAMEDA,6TH FLOOR PAGE 1 TUCSON AZ 85726-7210 CONTRACT OFFICER: LLOYD B.WINDLE Illswb THIS CONTRACT IS AMENDED AS FOLLOWS: GROUNDSKEEPING, GOLF AND SPORTSFIELD MAINTENANCE EQUIPMENT Pursuant to Contract Number 120535-01 Special Terms and Condition, Paragraph 6, the City is hereby exercising its option to renew the contract for the time period of November 27, 2014 through November 26, 2015. U) a� s a 0 0 I-- ti T U � I ALL OTHER PROVISIONS OF THE CONTRACT SHALL REMAIN IN THEIR ENTIRETY. o of CONTRACTOR HEREBY ACKNOWLEDGES RECEIPT OF THE ABOVE REFERENCED CONTRACT AMENDMENT t0— AND UNDERSTANDING OF THE ABOVE AMENDMENT. IS HEREBY EXECUTED THIS nC + DAY a� E L n � 10127/14 OF C � 2014, AT TUCSON,ARIZONA. Signature Date Darren Redetzke Vice President,Commercial Business Typed Name and Title The Toro Company Company Name 8111 Lvndale Ave S Address d In arren.redetzkea,toro.com ` Email Address Marcheta Gillespie,C.P.M.,CPPO,CPPB,CPM Bloomington MN 55420 City State Zip As Director of Procurement and not personally I Packet Pg.412 i CONTRACTkMENDMENT CITY r- lttic$G0- FPAKTMrM'r,QFWCUtti:M:ENT CONTRACT 140.:120535 I 253 W.,ALAMEDA,4w FL00R TUCs(*.AZ.85741 CONTRACT AMI N!?MC NT N(R:.(�Nl tl�l� ri;p,.BOX 27.210h UCSON,.AZ,E5726 PAGE 10f 1 (520)!!37 41 05. SB 1 U5:L7 1"C:,Octeber2,21113 CONTRACTOFFICF,1t: LL0Y6 B.W1NDL ,,fl 'rRIS CONTRACT!S AMENDED AS FOLLOWS: i G��}}/"�..TT77'-yy.��''{{ ..'^��ff..�]'�.�{.`-����yy�'tt ��''''11 �r A�*y1rtrt�r�yy�g� �Y g�gg,+p �p,�. y���Y"�-t�tAT A �"^1y, �;Y �'(;"¢�'���I`���'t �1:OUNDSKEE l�NG CS���1'11\D S l..Iil:Tt�.i J,L`LDS M.ATL�1'L,JV.!`�:1�4:+L' J'! VICLYIL'N Puisuartt t + ntract No: I205S=41,Siecia[TeEnns and_ QDdti�n Sectors: ,.Tenn alyd Rriewal;the City is hereby 4exereising its option to renew the;,oDnt=t for the period d November 27,201.3 through Npvember 26s 2014, L V N R V L 0.. O L 11 I j r � U • L 0 C, ALI,�OTHER.PROYNI©NS OF THE CONTRAC`i'.911�ALL REMAIN]Eiji.THEM ENTIRETY.. F F" I w � = i E t U CO. PACI'f)RH Y ACKNOWLEDGES RFCEiPI'0 TttEt113aV1 ItlitGRE1lCCDCONI#to I'AMBNf�MiN1 w i AN UNI)ERST D! G.017 C�;>:.C1tiV.E.aivll7Dlvlliktr. Q J' is H11REBY Ex MUTED DAY OF 'U 2003,ATTUC`Sb'N,ARIZONA. Siiatre Date Typed Name and Title Tly TnM2(;t C- QMFANf CornpaiayNarne ja "C i Address email Address y 5fi3v°utEi'• tC111'l i !:: e AfarsltetnC)illesple, :!' ,Ck'!'(7,CF]?B r City rStaty �— 'Lip as birector vl l?rocu a entand no#t ersdn y 1 i Packet;Pg.413 5.P.1 L 1N L City of Tucson Contract L For O L Grounds Maintenance Equipment 0 With V- r- The Toro Company L O U Effective: November 27, 2012 w a Packet Pg.414 5.P.1 The following documents comprise the executed contract between the City of Tucson and The Toro Company, effective November 27, 2012: I. Signed Offer and Acceptance II. Negotiated Confirmation Letter dated November 9, 2012 III. Toro's Response to Request for Best and Final Offer, October 29, 2012 IV. Toro's Response to Request for Revise Offer, September 20, 2012 V. Toro's Response to the Interview Agenda, September 6, 2012 VI. Toro's Response to the Request for Proposal VII. The Terms and Conditions of the Request For Proposal, incorporated by reference National Cooperative,Term and Renewal, Scope and Pricing language are found in the RFP a� U L a 0 L 0 LO V- U t4 L 0 U O L LL� r W E U c0 Q Packet Pg.415 5P1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 I 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 34 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,11 PH:(520)837.4105/FAX:(520)791-4735 OFFER AND ACCEPTANCE OFFER TO THE CITY OF TUCSON: The Undersigned hereby offers and shall famish the material or service in compliance with all terms, scope of work, conditions, I specifications,and amendments in the Request for Proposal which is incorporated by reference as if fully set forth herein. For clarification of this offer,contact: �! f Wo C O Q 71kN y Name: Company Name I its-t /� {`. 5. Title: v I Address } SJ�{u rn ��(� DO G 7n 1v �� Phone: = Zicinire State Zip I- m Fax: �of Person Authorized to rgn 1TQ r�jW R+=a� -2��r E-mail ` i a Printed Name o ' Title `n `r v 0 L ACCEPTANCE OF OFFER c 0 The Offer i�hereby accepted.The Contractor is now bound to sell the materials or services specified in the Contract.This Contract U L. shall be referred to as Contract No. 1 45 0 o ~ I c I m � CITY OF TUCSON,a.municipal corporation E Approved as to form this 2*1 day of 000 2012. Awarded this 26 day of November 2012. Q i As Tucson City Att ey and not personally _. --- - - - — As Director of Procurement and not personally ' 1 I f I I Packet Pg.4116 a ; i SP I, f I i ! November 9,?012 Mr.Crete.Whitacre Scill, iiti rlcnt rla eai,'cril to The 14i`ii Company pate.vvhitacre r toro.cotn i 8 1.11 Lyndale rkve.S'. Bloomington,MN 55420 i RE- City ofTueson RUP#120535--Groundskeeping,Golf and Sports Field Maintemince Equipment I i Negotiation Confirmation Letter i Dear Mr.Whitacre: Based on previous discussions and negotiations, this letter serves as a request for i cotit7rntattion that the stat©lnents below represent your f rill's best and final offer to the City I of Tucson regarding the.stibject Solicitation, Specifically,you are asked to provide wriu confirmation by sit, tihig the concurrence line below.. Points of agreement not identified below, are not included in the offer. In the event there is any disagreement with this o document or if there is other in that must be included in this document,The Toro N i Company must specify such in a written responso to this request. t- A. Negotlated Itolust , � t The following agmement and olarifications have been made between the City of Tucson and The Toro Company with regard to Request for Proposal No. 12,0535. a 0 t LO v ?. Darts Pilot Program: i a. It is agreed that OEM and Performance Parts are included in this contract. R b: The pilot program is limited to the territory covered by Simpson Norton. IF i j successful,the contract will be amended to.add national coverage. 0i c. Additional details are contained in Tho Torn Company Revised Offer. t0- 3. Price lists:It is agreed that the discount off each product line is applied to the m i currentMSRP.MSRP price lists-are typically revised and published.with an E effective date of November 1. U { i 4. Used EgQipntent:It is agreed that used equipment is included in the oontract,but Q that np administrative fee is applicable.The authorized Toro distributors will prov depricing based on fair market value for available equipment. 5. Golf Irrigation:Atthistime,(301f Irrigation equipment is not inchlcled in the contract.The City is amenable to re-consider this product fine during the term of the contract. d. pCard:pCard is accepted for payment with a convenience fee allowable per Visa ! guidelines at the distributor level. i 7, Payment Terms: Payment terms are Net 30.Late Pecs may be applicable. j S. Field Day: It is agreed that the City of'fucson's Toro Distributor shall conduct an annual field day for the City of Tucson to include in general a demonstration of equipment. education programs,training programs, etc. Similar programs could be provided by other participating Toro distributors ror their respective agencies. i i Packet Pg.417 - r I B. tarter of Frecedenem i The following documents comprise the order of precedence ofthe executed.contract. 1. Negotiated Confirmation Letter dated 2, Firm's Response to Request i'or Best and:Final Offer a. The Toro Com any Best.and Final Offer email and attachment dated October 29,2012. 3. Firm's Response to RegUest for Revised Offer I. a. The Toro Company Revised Offer Response email and attaella7ent dated I September 20.2012. 4. Firm's Response to Interview Agmida a. "rile Toro Company Interview Agenda Response email and attachment dated September 6,2012. M rn j 5. Firm's Response to Request for Proposal 't ' a, The`foro Company Request.for Proposal.Response. ' N m i Your response to this letter must be received by the City's Department of Procurement � I on or before November 13,2012 at 4:00.PH.local Arizona time. ti O The City of Tuoson appreciates your interest in this contract. if you should have any o questions, pIm,,;e do not hesitate to contact me at(520)837-4105. .. I L SinterelY', v � i i ti f w I o Lloyd Windle Ili C.P.M. cl Principal Contm,of Officer c � H i /2 d _____-•_ Date: ?Ole— Darren -� Darren Redetzke,Vice President m i c: File No. 120535 a � I I I E I f i f 7 Packet Pg.418 x%2'9124 2) Llo.d Vliindle- '20535 Toro Re�uest for Best an_ Final_Offer.10-29-�2.dac ,_ . ,. _ P 1��� ` October 23,2012 t W.Pete Whitacre Sent this day via email to:_ The Toro Company pete.whitacre@toro.com 8111 Lyndale Ave. S. ! Bloomington,MN 55420 RE: City of Tucson RFP#120535—Groundskeeping;Golf and Sports Field Maintenance Equipment Request for Best and Final Offer Dear Mr.Whitacre: Based on previous discussions and negotiations, this letter serves as a request for The Toro Company to submit a Best and Final Offer to include the items detailed below. A. As stated in the negotiations meeting, Toro has asked the City to make concessions { that include a lower administrative fee on whole goods and a lower administrative ° I fee on parts, with the parts program initially limited to a pilot program within the rn � f territory covered by Simpson Norton.Toro is positioned well for increased sales and higher margin under this contract; however, Toro has not offered equal j considerations to the City. Provide Toro's Best and Final Offer for the following items: CL 1. The Administrative Fee for Whole Goods. 0 L. As discussed in our negotiation meeting, Toro agrees to a 2% administration fee on Whole Goods. 2. The Administrative Fee for Parts(both performance parts and OEM parts). Toro ti proposed 1.75%; however, considering Toro's risk is limited given the parts v program is a pilot program and limited to the Simpson Norton territory,the City requests 2%. For the pilot program limited to Simpson Nortons' territory Toro c agrees to the 2% administrative fee. As with the entire parts pilot vi program this will be re-evaluated following the pilot period. ° o f- 3. The Discount offered for Whole Goods. The discount offered in our initial proposal remains our Best and Final E discount offering. 4. Parts Program: Submit the minimum discount offered for performance parts, a The average discount for Performance Parts is 33%. B. Details of the following items will be included in the eventual Negotiations Confirmation letter. Include any revisions offered in Toro's Best and Final Offer. I. Used Equipment: It is agreed that language will be added to indicate that used equipment will be offered. Used Equipment will not have an Administrative Fee. 2. Golf Irrigation: At this time, the City is not inclined to add this product line to the contract,but is amendable to re-reviewing during the term of the contract. 3. Credit Card: It is agreed that language will be added to indicate that late fees may be applicable. 4. Parts Program: It is agreed that language will be added to detail the agreed to pilot program for parts which includes defining tracking, reporting and the ? offered and accepted 10%discount for OEM parts. i Packet Pg:419,! E 10/2912�f7 Loyd Windle-X20535-Toro Request for,Sest and Final Offer.doc Lloyd Windle II, C.P.M. Principal Contract Officer Ji 1 i i I i LI N � I i U U) U IL o i r c 0 f' cl 0 � f !' c E ; � a � I. t � E I i i r Packet Pg.420; .. 5.P.1 1 Toro Revised Proposal for the City of Tucson RFP#: 120535 Material or Service: Sports Fields, Parks and Golf Course Grounds keeping Equipment I Contract Officer: Lloyd B. Windle III C.P.M. I Date: September 20, 2012 Revised Parts proposal from General Requirements b and Price Proposal 2: Delete the parts proposal in the sections listed above and replace with: i Initially, this program will be piloted by Simpson Norton for all National IPA contract users in I their territory, this includes Arizona,New Mexico and southern Nevada. The Parts Program j will consist of offering discounts on high usage parts such as belts,fillers, tires, etc. The I discount on these `Performance Parts'varies byproduct group but ranges up to 50% off' retail. All Toro Commercial parts sold to these customers will be tracked and reported on a monthly basis to the National IPA and the administration fee will be paid on a quarterly basis. t Customers will be required to register and place parts orders through myTurf, an internet i based service that also holds many other advantages for end users such as equipment tracking and access to service bulletins. Demonstrations of myTurf can be seen on myTurf com. c v I L National Program; we will evaluate the progress of the parts program with the City of Tucson a { and National IPA on a quarterly basis. This will consist of ° j • Determining if we can capture the information matched with the customer's Agency �w. Number in an efficient manner for reporting purposes. ti j 0 Determine the impact on parts sales growth for Simpson Norton's contract customers through this program. After a one year period the parts sales must meet at least our national average for parts sales as a percentage of whole goods. • Evaluate customers compliance to place orders through myTurf com o • If all parties agree that this program is viable for national release, we will implement Ui with the other participating distributors. ° 0 E- 1 Revised Price Proposal from Price Proposal B•2 U Add Golf Irrigation whole good products at 46% off'eurrent R7SRP w Summary of products reported and paid to National IPA Toro Commercial Equipment—all I Toro Commercial Parts—initially all parts for Simpson Norton territory and then nationally j should all.parties choose to implement after year one. Toro Landscape Contractor Equipment—all Toro Siteworks Systems Equipment—all f Toro Golf Irrigation Equipment—all Administration fee revision; Exhibit A Marketing and Administrative Support 1 2 e I i I Packet Pg. 421 I i . . I k Toro will increase our proposed administration fee to 1.75% on all parts and equipment i outlined above. Guarantee of sales revision; Exhibit A, Marketing and Sales, M. Delete the guarantee of sales. Revision to credit card convenience fee; section B Price Proposal, 9. i There will be a convenience fee of 2% on all credit card purchases. The 2% convenience fee will be waived if credit card payment is received upon order not delivery. i i Additional information and clarifications L C r Tier IV products. t Toro will not have a gap in product availability from Tier Ill'or Tier IN products to Tier IV products. N Additional Simpson Norton service information and capabilities. a o Simpson Norton has extensive experience with the municipal customer. We understand the `o requirements set forth and will diligently abide by them. Each salesperson in our organization ~ is required to be SCPS certified through Sales&Marketing Executives International(S11IEI- ti www.sme4org) For customer convenience, we provide a toll free phone number, 877-859- 7 8676. We accept fax requests for quotes and orders, 623-932-6522. Requests for quotes or orders can be emailed as well. All requests are emailed to shelly.lircas@simpsonnorton.corn w j The product lines we represent can be viewed online as most have websites. We leave dedicated personnel specifically for contract business. Shelly Lucas will be the main contact. of We take pride in service after the sale, whether it is a question regarding an invoice or an error in billing or product received, the problem will be resolved. c Q Each of our in-field techs and inside service techs are Toro factory certified through EETC s (Equipment Engine Training Council). Each is certified in: 4-Strolce Gasoline Engines, r Compact Diesel Engines,Electrical Systems and Hydraulic and Drivelines. After completion Q of EETC they continue specialized training through the Toro Company. Our Shop Foreman, Curt Close is not only EETC but hold the Toro Company's MST(Master Service Technician) certification; one of only 15 in the entire world. Curt has been with Simpson Norton and in the industry for 36 years. Ivey Personnel Shelly Lucas, SCPS-Sports Fields & Grounds Manager and a.Member of STMA, j Over 30 years in the industry with the last 10 years focused on Contracts and the municipal customer. Shelly will be the main contact person for this contract. I i Packet Pg. 422 i i d 1 She is the inside salesperson. Her responsibilities include: Contract maintenance. (100%) i Equipment recommendations and quotes. (50%) ' Processes all purchase orders. (100%) Fred Balzarini,SOPS-Outside Sales ; 20 years in the industry and the last 7 years with Simpson Norton focusing on Commercial/Government sales. Fred will provide customers with equipment recommendations, quotes and training on new equipment. (100%) i Frank Varela,SOPS- Outside Sales j 22 years in the industry and 12 years with Simpson Norton with the last 11/2 years in Commercial/Government sales. Frank will provide customers with equipment recommendations, quotes and training on new equipment. (100%) L r Mike Mastromarino,SCPS- Outside Sales 17 years in the industry and 12 years with Simpson Norton focusing on Commercial/ Government sales.Mike will provide customers with equipment recommendations, quotes and y training on new equipment. (100%) L Joe Goodwin, CSE-Commercial Business Manager for Simpson Norton. 25 years a in the industry with the last 16 years at Simpson Norton. Joe oversees the entire o sales team for all divisions of business. Joe can provide equipment recommendations, quotes if needed. (50%) ti i Copies of SMEI certifications can be provided if needed Mike Swichtenberg, CSM Certified Service Manager through the National Association of o j Service Managers(NASM). The Toro Company requires 100% of all distributor service of managers to be CSM Certified. Mike is our Director of Service at Simpson Norton o 1 Corporation. He has been in the industry 22 years and the last 10 years with Simpson Norton. w Mike coordinates supplemental group training and manages our entire service department. E Lisa Lofquist, Technical Service Manager-EETC Certified- Toro System Certified Lisa has been in the industry for 18 years and the last 8 years with Simpson Norton. a Lisa is the main contact for technical service issues. She oversees the administration of the shop. Each of our 4 in-field techs and 3 in-house techs are Toro factory certified through EETC (Equipment Engine Training Council). Each is certified in: 4 Stroke Gasoline Engines, Compact Diesel Engines,Electrical Systems and Hydraulic and Drivelines. After completion of EETC they continue specialized training through The Toro Company. Our shop foreman Curt close is not only EETC but holds The Toro Company's MST(Ilaster Service Technician) certification; one of only 15 in the entire world. Curt has been with Simpson Norton and the industry for 36 years. I r 1 7 Packet Pg.423 i i I l In-field techs: I Keith Pernal-17 years in the industry and the last 5 years with Simpson Norton. I Nick Nielsen-14 ears in the industry and the last 3 ears with Simpson Norton. Jake Pennington-17 years in the industry and the last 6 years with Simpson Norton. i Kevin Floyd-20 years in the industry. He was previously with our company for 2 years and rejoined our team June 2012. Local training is provided to the customer at time of delivery by the salesman and a service technician assigned to that particular customer. Training is one-on-one or group training Operator manuals, repair manuals and CD/DVD's etc. are provided at time of delivery and are reviewed with the customer for each piece of equipment. Asper item 5 in Scope of Work we L � acknowledge and accept these training requirements. in a� N I U i � I CL 0 L L0 r ti I fC L .F+ C 0 U 01 O E— C d V to ! r w Q I I I i i 1 I I f� I t t i I Packet Pg.424 Mr. Pete Whitacre Sent this day via email to: The Toro Company pete.whitacre @toro.com 8111 Lyndale Ave. S. Bloomington, MN 55420 i ` RE: City of Tucson RFP#120535 Groundskeeping Maintenance Equipment Interview Agenda i I Dear Mr. Whitacre: i The City looks forward to meeting with you on the morning of September 12`x'beginning at 9:00 am. The interview and demonstration will last between 2 and 3 hours. A follow up letter will be sent to confirm the time, date and location of the interview and L demonstration. n Please be prepared to discuss the following agenda. You will have two hours to discuss your firm's proposal response and respond to questions from the Evaluation Committee. d j Your firm is requested to follow the interview script specified below. Please limit the s information to that which is directly related to your proposal, After completing your , interview, you will be given an opportunity to submit a revised offer which will be due a by 4:00 PM Thursday, September 20,2012. o LL r The evaluation committee requests you submit written responses to the agenda questions ti no later than noon, .September 4, 2012. Please email your written response to j Lloyd.windle@t-ucsoiiaz.gov. L Presentation Agenda 0 0- 1. Introduction 5 Minutes o w ' 2. Company Overview 10 Minutes a E 3. How will pricing be determined for used equipment? 1 a ; Used equipment pricing is determined by many factors such as model and serial number of both the traction unit as well as any cutting implements or i attachments; model year of unit, hour meter reading, market conditions, appearance, service work required, and general usage/storage/maintenance information. Depending on this information, each unit will be assigned unique pricing for resell. i 4. Provide details of the Toro Protection Plus Pre-owned warranty. .. E TPP PlreOwned i r i Packet Pg.425 i a P I i , i k PROGRAM OVERVIEW& GUIDELINES i Qualification: Equipment must be qualified and lubricant analysis performed. All specified drive train components must be tested and grade "NORMAL" in order to qualify for a TPP Preowned Plan. i Eligibility:TPP PreOwned coverage may be purchased at any time, as long as the machine meets eligibility requirements at time of Application. NOT Eligible for TPP Preowned Coverage: (a) Equipment with air cooled engines or sprayers with over 3000 hours; (b) Equipment that has been modified or converted; (c) Equipment used outside the U.S. or Canada; (d) Equipment and/or Components where required lubricant analysis tests have not been received or satisfactory results have not been achieved Cn Term: The full Term of a TPP PreOwned contract always begins on the equipment purchase date and is in-force for the term months or hours selected. N Limits of Liability: Claims on Machines are limited to: (a) 25% of the Equipment Purchase Price reported on the Application and o indicated on the Contract for any single claim, and/or; o (b) 50% of the Equipment Purchase Price for the total of all claims over the life of the Plan coverage. ti T Deductible:There is no deductible under TPP Preowned coverage L d/ Transportation Benefit: $50 per occurrence. 0 i Coverage: Coverage is as follows: Lo • ENGINE I MOTOR: All mechanical parts contained within the engine block, u cylinder head, crankcase or motor housing; engine block, cylinder head, crankcase or motor housing if damaged by the mechanical breakdown of an internal part. Fuel Pump, Fuel Injection Pump, Turbocharger, Seals and Gaskets, { POWER TRANSMISSION COMPONENT: All mechanical and hydraulic parts a contained within the power transmission case; power transmission case if i damaged by the mechanical breakdown of an internal part. Flywheel, Torque ! Converter, Hydraulic Drive Pumps, Seals and Gaskets. • FINAL DRIVE ASSEMBLIES: All mechanical and hydraulic parts contained within the final drive axle housings; final drive housing if damaged by the mechanical breakdown of an internal part. Drive shaft(s) and Joint(s), Hydraulic Wheel/Track Motor(s), Seals and Gaskets. • COOLING: Water Pump, Fan Blade, Fan Clutch, Cooling Fan and Motor(s). • ELECTRICAL: Starter, Alternator, Voltage Regulator, Distributor, Wiring Harness, Solenoids and Relays, Switches, Gauges. li Packet Pg.426 j i 5.P.1 I i f ' i 5. Provide Toros release date for the Tier IV equipment. Provided details by product line of Tier III equipment that will be available during the r transition period to Tier IV equipment. Identify all Tier III products that will not be available or will no longer be manufactured. I All Toro products will meet the requirements of EPA Tier 4 regulations regarding the sale of these products. The EPA allows a transition period to Tier 4 manufacturers and Tor will be introducing these products in 2013 as required. These products will have new model numbers and will need to be added to the contract. L ' 6. Discuss hydrogen cell technology and its benefits and impact on in pricing. F The Toro Company is working on a number of alternatives to reduce the turf industry's reliance on fossil fuels. One alternative Toro is exploring is hydrogen fuel cell technology. au 0 Hydrogen fuel cell powered hybrids contribute no CO2 since the energy source is hydrogen. In turn, they emit only water vapor, Toro has built a "mini-fleet" of hydrogen powered utility vehicles for the New York State Energy Research and Development Authority (NYSERDA), and is testing hydrogen fuel cell mowers as well: I This technology is not yet commercially available therefore impact on pricing is undetermined at this time. Ui , o 7. For the City of Tucson, provide details for the maintenance programs including pricing. E Simpson Norton offers several levels of equipment maintenance depending on your needs. These range from time and materials, a preventive maintenance contract, to a full service contract including maintenance and repairs. We have attached an example of how we would price a preventive maintenance contract on a Reelmaster 5610. i B. Provide details of, and demo, the My Turf software program. Does it j work with older models? i In the case of Fleet Management, The Toro Company thinks of this formula: Efficiency +Automation + Simplicity = Increased Productivity i i Packet Pg.427 { I 1 myTurf includes many features that increase your efficiency; such as order parts once and re-use many times, add an equipment item and get access to all manuals, service bulletins, and service schedules, etc. i myTurf also automates processing and minimizes data entry through the myTurf Wireless Hour Meters,automatically loaded service schedules, and more. Finally, myTurf is easy to use and has full online animated and narrated i "how-to" demonstrations. When you add it all up, it spells increased productivity, or peak performance for your team. myTurf does indeed work with older models as well as your entire fleet, N regardless of brand I category of equipment. 9. Disclose the costs for Factory Training. Cn CO i The Toro Turf Equipment Technician Customer Factory Service Training a Programs are held in Bloomington, MN in the Toro Commercial Education c Center. Participants should arrive on Monday and depart on Thursday. The on-line registration much be completed by the distributor; an e-mail confirmation with detailed information about the program will automatically be sent to both the Distributor and the Attendee. a O U i O� The tuition will be invoiced through the Distributor. The cost will be $1000 0 per person. An early registration discount reduces the tuition to $900 per w person, if the registration is received at least 15 days before the session start. The tuition includes three nights lodging, Monday evening reception, breakfast, lunch each day and dinner Tuesday and Wednesday. Also w included are all program materials, transportation from the hotel to Toro. a Transportation to Minneapolis, and any additional nights lodging, other meals or incidentals will be the participant's responsibility. Participant Cancellation: 100% of the tuition will be waived if the participant cancels 15 working days prior to the start of the session. 50% of the tuition fee will be charged to the distributor for cancellation less than 15 working days prior to the start of the session. No shows will be charged full tuition. 1 Packet Pg.428 i {f J F r+ Program Cancellation: Toro reserves the right to cancel a session i based on low registrations. The decision to cancel will be made a minimum of 30 days before program start and a cancellation notice will be }t sent to anyone registered. NOTE — It is asked that airline tickets not be j f purchased more than 30 days before the program start date. Toro will not be responsible for unused airline tickets purchased more than 30 days in advance, due to a session cancellation. 10.Provide details of the "train the trainer" program. I The Toro training program described above is the same training that will enable the participant to be a trainer. All the hands-on training will be provided including, materials and presentations to make training your t other employees possible. 11.Please explain why the proposed setup and delivery fee at the discretion of the local distributor is the most beneficial for public a agencies. 0 0 I ~ j In our current contract, we have language that allows the distributor to ti i charge a fee for set up and delivery. Most of our distributors do not charge these fees. We felt this language better reflected how this fee is actually implemented by our distributors. 0 U I 12. The proposed convenience fee is unacceptable and a violation of Visa o guidelines. It is acceptable to charge a reasonable flat convenience fee ~ if the local distributor utilizes a 3rd party payment processor. Toro will work with the City to determine a reasonable fee for a 3`d party w payment processor. 13.In Section 2.3 Sales Commitment, you suggest designation of "participating distributors." Is the list provided on page 107 of the Response those distributors who you are designating as "participating?" Which Toro distributors are not anticipated to be I "participating?" t i , Packet Pg.429 5.P.1 The only distributor that anticipated being non-participating is Turf � Products Corporation (TPC). TPC handles Massachusetts, Connecticut, Rhode Island, Maine, New Hampshire and Vermont. 14.Toro is offering up to 50% off retail for performance parts discuss why these purchases will not be reported to National IPA. We have had discussions with The City and National IPA over the last several years regarding a strategy that would provide a parts discount benefit to the City and other contract users. As discussed previously, we would not be able to determine if the customer was purchasing parts using the contract or not, as we can when whole-goods are purchased. Our goal here was to provide a benefit to the end users that we could manage. U) 15.Discuss Toro's product line. What types of products are offered through each division proposed by Toro?Are there any types of products Toro offers not y included in the response? U L Current products on contract and offered in the proposal: Commercial o Division, Landscape Contractor Division and Site Works Systems Dingo o I products.(exciuding product lines acquired from Aztec and Stone) L Products not offered on contract or proposal: Golf Irrigation, Residential/Landscape Contractor Irrigation, Drip Irrigation, Residential mowers and hand held products. 0 L 16.The City is evaluating life cycle costs associated with equipment. Discuss ,_0 i Toro's suggested preventative maintenance program and provide any cost c data for following the preventative maintenance program available. Include E the typical average "life" in terms of hours of operation of Toro's equipment. ca w w Determining the life of equipment involves many variables. Annual hours a of operation, operator experience, environmental conditions, turf conditions, maintenance practices etc, all come into play when determining how long a piece of equipment will last. Toro equipment is engineered and built to last 5,000 to 7,000 hours, depending on operation and maintenance. With that in mind, we have attached an example of the I 10-year maintenance costs for a Reelmaster 5610 using 500 hours per year of operation. i 17.Discuss Toro's proposed administrative fee. i Packet Pg.430 i 5P1 � i There are several reasons for our proposed administration fee. Over the past five years, we have acted in good faith to grow this contract as a partner with The City of Tucson and the National IPA. This has been shown by the growth of our overall sales and sales across our distributor , channel. We have, however, evaluated other national cooperative options and through our evaluations, we understand the fees associated with these competitive options. We also felt that since the National IPA contract now calls for an annual I sales revenue guarantee, Toro would offset this guarantee with a reduced i administration fee. i Because we have fully implemented the program nationwide, we are in r more of a maintenance mode with National IPA. We do not require all the National IPA resources we did when we first implemented the contract. N 18. Question and Answer Free format question and answer period d O `O Ln 19. Equipment Demonstration of a U � R ' i U � O� Sincerely, o .. -"- E I U R Lloyd B. Windle II, C.P.M. Q Principal Contract Officer I C: Evaluation Committee i File 124535 1 i I i i i I Packet Pg.431 , i I I I f 5.P.1 f Lq O N M1 O Ij cp O lV rn O t. ; ter+I LO °o r� � o u r co 0 o cp o t i Y i � I I w r o r a r EI°cg °o r u00i oo, U° f W o o cd a T I _ N _ I I i z 0 z J ; 0. 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G r V • p Z" U ¢ ¢ a ¢ to w' I Packet Pg.436 I I 0 ti a Oo o O r C> C) O 1 t > r LO Lo O O I LO t`nl, LO U z 0 Cf 1 I I W i J � J a I N N L Il.l co @ W i i = p N > > 0000 coo co N U. N O O EA N 69 h R i r C3 000 rn Z 69- rJ I 3 i f� M Il� ti N N M u) d i O O O O O O r• '�"' O I U O I w o f o N 2 ~ I _ O Lo d ) t� 00 O r IL ro 0 a 000 n L w U V W a. c c +� U ItS Vj .°C r L i a) d N o L a) d IL �' w 0 O N� 0 7 0 d N CO � cc Lj- Q ❑ -- p H go ca cc ti. c n cn c, (D s o a cY dMg CL ° 0) = >, o oc °o TNy .� co LL U- — F- 0 U = SQ o 1 cl? 0 N pp 1 m m N o O O O O O o O O O Cl 0 O I-- O I O O O C N I M 69� (D ro CL Q 1 a) o °1 i U o U M O i i H 'E y L U) o o CD o p cc m 1�- o m I r- co N J J O 0 z I U � w w Packet Pg.'437 i CITY OF TUCSON REQUEST FOR PROPOSAL OWOEST FOR PROPOSAL NUMBER?' 120535 PROPOSAL DUE DAT4 ' 4t)NE112i 2012 AT 4:00 P.M. LOCAL AZ T1141 k PROPOSAL SUBMITTAL LOCATION. Department of Procurement 255 W.Alameda,5t" Floor,Tucson,AZ 85701, MATERIAL OR SERVICE: Sports Fields,Parks and Golll C&IISe Groundskeeping Maintenance Equipment PRE-PROPOSAL CONFERENCE DATE: MAY 22, 2012 L TIME: 1:00 P.M., LOCAL ARIZONA TIME N LOCATION: CITY HALL,ATTORNEY'S CONFERENCE ROOM L 255 W. ALAMEDA,7TH FLOOR,TUCSON,AZ 85701 CONTRACT OFFICER: LLOYD B.WINDLE,11, C.P.M. TELEPHONE NUMBER: (520) 837-4105 v Ltoyd.windle @tucsonaz.gov ° A copy of this solicitation and possible future amendments may be obtained from our Internet site at o http://www.tur,sonprocurement.com/ by selecting the Bid Opportunities link and the associated solicitatior 1�0 lumber. The City does not mail out Notices of available solicitations via the U.S. Postal Service. Emai Lo otifications are sent to those interested offerors who are registered with us and who have selected email a� their preferred delivery method. To register, please visit www.tucsonprocurement.com,click on Vendors, ther Y click on Vendor Registration. To update an existing record, click on Vendors, click on What's New?, and reac the section titled "Notice of Solicitations." You may also call (520) 791-4217 if'you have questions. 0 Competitive sealed proposals for the specified material or service shall be received by the Department of 01 Procurement,255 W.Alameda, 6th Floor,Tucson,Arizona 85701,until the date and time cited. ° 0 Proposals most be in the actual possession of the Department of'Procurement at the location indicated, on of prior to the exact date and time indicated above. Late proposals shall not be considered. The prevailing clocN shall be the City Department of Procurement clock. Proposals must be submitted in a sealed envelope. The Request for Proposal number and the offerors name anc a address should be clearly indicated on the outside of the envelope. All proposals must be completed in ink o typewritten. Questions must be addressed to the Contract Officer listed,above. ****ALERT**** Effective April 9( 2012, the Tucson Modem Streetcar project will'begin the downtown streetcar constructior and eastbound'Congress Street will be closed from Toole Avenue to Church Street until further notice. PlearA plan your route accordingly. For further information, please visit the Tucson Modern Streetcar website a http://www.tucsonstreetcar.com/or call 520-624-5656. ` 300wp PUBLISH DATE: MAY 4, 2012 Packet Pg.438 5.12.1 r,fTY O#TUCSON DEPARTMENT OF PROCURFMEN`' REoutST'it6f����1?'OsA N � 5 J,kLAMEDA.UH.FL00R,TUCSON.A7 57ol P.PM 17'l7FZ5 CONTRA f o i"I ff.- L.&D� WJNOL,E,1 PN_(624).A37--4IW,I 1=A3 ,t0tjj j�L7 'Oethod.of Approach National Program a. Provide a response to'tlie national program. Include a detailed response tt Attachment I, Exhibit A, National IPA Response for National Cooperative Contract and provide any proposed exceptions to Attachment A, Exhibit B, National IPA Administration Agreement, Example. See l ttachment 1,Exh ##. 2. Distribution Network a. Describe how your firm proposes to distribute the:equiprinerit,accessories,parts and provide services nationwide. U) Toro has distributors nationally that handle product frrlfrllrnent to customer: t These are in the form r f distributors that work primarily }vidr our Coinrnereii �0- Division equipment (,olf and grgunds) with evclrrsive territories and dealers flit H sell our Landscape Contractor' and Siteworks Systerrrs products. 11tost of tly s distributors cover several states.and have multiple o ffrces. Far instance;Simpso 3 Norton Corporation, that services the City of Tucson, has offrces in Goo�tyea: o AZ;North Las Vegas,NY4antiAlbuquerrlue, NM `o Torn Counnercial products are manufactured in 21Dinalr, Wisconsin an aggregated at our rle distribution- center, also in 7'ontttli, for shipment a ti distribution. All of'our distributors keep an inventory of products in local slot v but can expect new shipments from Tontah within 6-.30 rlrrt.s. The distribtrtoi then conduct any set tip and checkout,of the prodrtets prior to shipment_ Evc distributor has exclusive and protected territaq to sell Toro Connnercial produc, to end users. .tease refer to lire Toro Distributor Listing attached fur a listing I 01 distributors and contacts. 0 a.: c d b. Identify all other companies/distributors/dealers or wholly owned subsidiaries-that will be involved in processing,handling or shipping the products/services to is Participating Public Agencies. Q Our distribotbrs and dealers handle the sales, order prucesst1q; fu#Ulmeh billing, and all service work associated with Tara products. See Distributor tab C. Provide the number,size and location of your firm's manufacturing,distribution facilities, warehouses, service facilities and retail networks as applicable. State the estimated dollar value of your inventor,., All of Toro's Conimercial products rre shippedfront our warehouse ht r'vtnrr; 3 Wisconsin to distribution. 1l stribulorsrfat ilitr'es range in size deperr�ingL on t services qffered at the fttcilBtj�suck as attles;service,parts etc. Tor'd hit over`11 offices,nai orrally" ranging in.site from?10,000 sgriare feet to 150,000 square feet. . Packet i?g 439;$4 crry OF TUCSON 0MATWNT 0F,PR0GuR1*5NT REQUEST FOR PROPOSAL NO, 255 W.ALAMEDA,STH FLOOR,,TUCsbw At Gavot" PAGE 18 T -CONT tAtf&FlOtR� LLOYD B.WINDLk,it PF,t t�201'83 -41051 FAY- (520)7)014735 Describe emu[ d eflvsry- commitment. What are your standard doliv$iyr "*daysp tdertti#y And'descfibe'arty exceptions. Typically, e{lrl tr»tertr is jetup tttril tlel er d fo c�►!n 's d igttrttted delii,t,u locatibm2-30,dki,%V after iWeellpt0f,Pwr 4$e,Qr1i?;r b, 84YOrYtintes va I.)!based o tits type 0f ttiptt elI t.'01Y tlaliwtydaWAlr tee 04 the cost net's PCB are 4�oorq .lfforso»re reason n dcMlite ivitnot he mett diet WI tr esvill s t rh trlasey with the customertotinrt a tnunw,$01trtian. A teriFpate a'i"Deliuet - u�rolttptrrlics ed�rhpieEe of neNt Toro egttiptttetrt: {se�c�rp, lrt'tt:��r�l�}. �'ttc custt met-retains o copyalong oath a bt'i'tder IttclWing operator anitpqrts iltoltltals lllona With any other documentation perttlhzin(,it)that spec°tepieee of equipment. Updates for delivery dates are CDtt111110 icatttt lal rhtj s'alt�pt'rst7n. ;el_ Identify the SUpplier(s) and their busin*s�16' 1ti0(s)JhOt inrilt service the City of TUC on'S account: w Simpson Norton Corporation,that services the Cite ofTueson, has ogees itt � Gogoeiit'AZ,North Las Vegas,NV, turd Albttrlttertltie,,ltthl. E'_ m d f Describe your dealer network and"their role in providing prbdudts, sersvices, etc; s under the eontraet. L CL Toro has twelveglobal manufacturing,locations,seven of which are o located in the tji; fed Stiates,Minnesota, Wisconsin, T4ras,NebrnsJco.. � F7arida & California. Our products are shipped to Qlr 23 distributor" ti thrari k which products and services ere prvvid0fir customers. See llistri4tnorZist for locations. L I C O U 3. General Requirements ci a. Provide a :detailed written response illustrating haw your offer will meet the general. requirements of this solicitation for the City of Tucson and the national program. E cc cc Product a Toro offets:a fall lure of moisIng equipment froltt 211'rotary trrotvcrs to rotrrry 0101ve'rs svitli a 6*width of cut, reel ntostters, aeration equipment, debris removal equipment, material handling, reens rollers, r turn mower s,jour wheel steer inowers, snow removal attachments, coin act idi"lity loaders aittl utility vehicles to meet the steeds of any Solf course, parA, sports field and general grounds maintenance. See attached brochures.. service Our distributors provide coast-to-coast coverage for sales and service. This includes product experts to help customers, choose the right product for their teeny. Tlt y s!ill'trlsa service the acconnt.afier the sale. This ii1dudew providing parts, service, technical support, worarttee work,�rartbtesltrrotitt�, vperutor attrt` technical irtrinktn b. Submit any and all'information that will aid the City in,evaluating your proposal: Toro Used Egtritrinent: Packet Pg.440 5 P.It CITY OFTUCSON DEPARTMENT OF PROCUREMENT �tEOUEST FQR P"I 94AL N 5 AAM�PA,6.TH FLOOR,TUCSON,� 85701 4'AGE 1f}C3F:3 FSITRACT OF5IC LioYD B.W.tNT, l t:(520)837-41051 EAX:(520)7$147:9 r;)*d Toro egi#potent` l' � o lRli± tt�,}'oit �ra�rr}�ottr local Ttlti�" ZaOtributor. The'G"ait!#Y Tygon W#j-be ablefo purchase good qualitts used equipment "as-is"'. Us EFquipmetjtPricixs: Als equipment is not owned by Toro so 1ve cantibf--&arantee the pricin . Egttipmenf Availability i Qur off t'eaise equipment on,beioitnd by either contacting our Tyro distributor network direr*.nr byr ue;-O$fna tv ww.lorotrsed.cony. Toro will t►.-A With yott to assure drat yotceatnfrnclgttallty used etluipnrreht that can meet your particular needs. Trade-ins t?arr distributors will typi�tlly 0 era vatMre�"vr trade-in's when pqrChasin rte, n equipment. The value o,f the e4idp-mont *baser!on!tours trf u�a�e,cortrl twat and.ntarket values. N p'nancin�• � Toro has partnership agreements with four different finance companies ttt provide competitive financing to both the public and private sector. These o conipatt ies are fwtdliar twitlt Nuu-,appropriation clauses tltirt public entities �o require and that language is included in their docurnertts ti Parts Proiram For pariicipcttina distributors, the Parts Program will consist of offering u discounts on high usage parts such as Belts,filters, tires,etc.. The disco' unt on these `orfortnance Parts'varies by product group but ranges tip to 50#1 off, 0 reIA Additionally,Participatin�Agency's will receive FREE FREIG;IfTon of parts orders$500.qD and greater.Parts sold to PardelpatiikgAgencies swill riot 6 � reported to Nation a/ Y c a� E t u c4 Y Y Q Packet Pg.441 F't QF TUt''SON DEPARTMENT OF PAOCUREVI T 'REQ F-0 FOR,PnOPO$At_No, °Q�W ALAMEDA,6TH FLOOR,TUGSC N',,,Z �57& PAGF 20 OF 35 t 4 t[ C`I'QFA %.LLOYGi SjVVINDLE,(t f )837rWiO5I FAX:(&-t)a7' - 4. Product Requiremop*1 Provide a detailed written" response illustrating how the equipment, accessories, s sr,ppifel� and related services offered will meet the requirements' of' tpjft�. solicitation for the City! of Tucson and the national program. Offerors shall idei,Vy` and describe the proposed'product lines that meet the specifications contained M tlT4r Product Requirements section of this solicitation. Two offers a tld llrr x trrMitg equipment frt►m 11'► rotart, mowers, rnf iry ntoivers with gp 0 I P width of cut, real nfowers, aeration equipment, debris removal eciaipttt nt,mateerlat lambing,greens rollers,zero turn t►rowers,four ipheel steer mowers,, show removal attacl nients, compact tttilio loader4 and utility, veh Iles to meet`atltt3.t7a�et of any gol�+`;cour e,park,sportsfidid curd beneri al 'rvic ds ► aintenance: S`etallached brochures. Cl b. Specify locations and availability of replacement parts, and state the maximum time N required to provide and install replacement parts. Also state the estimated dollar value of your parts.ln rierltory. , a� iMpsorr Norton Corporation,.11tat services the Citjt 4f Tubsonx leis` gffrtti� in Voodyear,A North Las iregas,NV t nd NN.Albnquerdue, N. 2 a Me have a 9016 average parts jfii fills►tent alto nafivnall},. 0 c_ Detail any warranty and extended warranty programs available or both equipment and parts. if warranty agreements are required, please submit them. subject t n negotiation by the.City, Toro Is standard Commercial Products U`arrauty states that "Your Toro r Commoreittl product will be free from defects its r►tateriah, or worknutoship for two c Vear.s or MOO operational hours )whichever occurs first ), 'here it ivarraniahle vi condition exists, we will rpttir#JO product tit jW cost to you including diagonosis, ° labor, part's itrt4"i,ransportation.!1 f ur,stanlard Commercial Paris JOIrrant),states F°- our Toro tontmercial Part to befrrefrom defects lit.material or workmanshipfor ninety t aj% Y year far emir►plete engina. 0 r You can, also purchase additional protection for;,;t*t w prothr ' thrcrgh, roro Protection Plus (TPP). These are optional p ograins de=sj rgnetl to prMlile;In"witlt Q btrrlgef protection and.securi4t after,the initial° ;hear warranty rlod, Yo►t can elect the Drive Train P'rotectton or=tire ContpmtejtsiveProtection., .Drive Train Protection. This prograpi t~overs the engine, transinissionitransavle including; ltj?rirostatic pumps,' V&IVCk ihd, motors; drive mvies1drive asseinblies including, all parts containttl h; the 'ltrive axle, PTO housin 4-wheel drive assemblies,hydraulic drive pitn:ps,*a&es,steel`lines and motors within,the frame. ConiprehensivO Protection: This program coven ail Operation l ports tend assemblies for your mower, vehicle or other inachine►y rtg4jost Mechanical breakdown. Theitems not covered lre}normal maintenance items,Mite--ups, tires,. batteries, blades, belts cruel hoses,, Used I✓qv prnent Qual vied used equipment can be covered with Toro Protection Plus Pre-owned. Packet Pg.442 5.P.1 CITY OF TUCSON!DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL N 2�a w..ALAMEDA,0 rH FLQOR,TUC-SON,A7: 85701 PAGE 21 OF 3$ J�O lTRAOT OFFICER_LLOYD B.WINDLE,,l ,d' in your,ofW.ft i€you! #- i&6' kei"=tFe, rc� s Of devoopog Hybrid and/or ail'$0q#abquipment:. I'oro is#goad corporate sfieward of flie envxronnlent Wi,have introduced many products that will redtice-'enths onsj #01'se and fossil f tle�st�ugt: These include.at YVorhmnn AIDE electric utililjl vehicle, our propane poWerert zero turn rnowers, of lvybrirtTriplex,.,reetisrrloivers and our lotest is a Lithinin Ion walki to areensmowe "ltis mci0er will rnow ,line average greens on one char el No competitor.ltt 1111j'thtng like it. Lsterg:$Marium- Toro Innovation'4 Envi�nmetttal R ponsibilitlr The fieruSmart- coneept is about efficiencyr with, an eye oil ettvironnlent sttstainability, eco' notnlc viability and social responsibility. It represents ctistome o valued innovation with a ",,seen"heist.. yr ,InVestment in product innovation must balance cffrciency and sustainabiltj ftdttcxttg or eliminating key resource inputs like fuel andlor labor, by developit new equipment solutions, h fundamentoftl sound— but no longer enough to satis H Custoy ers or our communities. We mast do more. ll'e must be attentive to both yoi _ ongoingfu:anc al and environmentalneeds. GreensmlasterO TriRe_0"11 Hybrid riding mowers and GreensinusterO eFle.-J"" wa n mowers are the first products front The Toro Company to display the EnergySnic o label. Numerous innovations carne together to justifj, this mark. The enerajt sollrc 0 inn f is not ahvgys the most signifcartt source for generating related value. 0 The new Greensmdster@ Nyhrid riding greeastmtttvers, haoe: A0 Custom(lesigned, hi,-h4,effleienti energy-saving components � • ProductivftyfedWres that reduce lite time to operate, maintain,orperforrn repair U • The ability to easily utilize the same traction unitfor inultiple applications -Features that enhance turf health—to reduce the likelihood of rework o The EnerAyStnarYTAAlabel is Toro's way to communicate a meaningfuhcombinatit U of innovativeef ature , that yield resource,savings and sustainability inlproventet c for your golf cou rsos� parks cried spares fields. 1M�loreover, it is a symbol to yo cottu111111 y of y`vor cote mitinent to a more sustainable enviroonte t i E U R e. Indicate if any of the equipment you, are offering has received any awards c ndminations for excellence. American Societ),of Agricultural and Biolo,eiraI Est ineersA tvdrds 2012: GM360&MPS800 20#9 GM5900 2007.GM7200 f. Describe how the innovation and technology of your equipment differs from oth( equipmentlin the,industry. 0*13500c Sfcl'ewinderg patented feature The Sidefvinder, cutting units shift left and right a total of�'4 inches (61 )r T- k', increases the cutting unit overhangfor precise lrir nlin;. The fire tracks can afto_ shifted within the mowing path tir reduce wear oft the turf. +GM5900 GM4000 GIM1'4100° GM4560.GA1'4700.Smartt 016aSi�st Packet Pg.443 i�'Y rtlCSC 13 DF ` I T t '`F Fi?C 11R t P�t REQU ' � PflrSAL NO;. AZ 85701 }SAGE 22 OF 35 OkTRAcr OFF ICER I_LOYD k3-.VVINaLE.11 ,� �,ql"Ihe Iri'tlrrttrlic�ttllt' ftri�c�rr r�tanlin4 ftll� {ttp( ` tt� p;ty�" ,J rttiltlttp on the top arrrl r�tir gut' rrrtake riving r()? tarn tentperltlurt kpdratrltc , t!'.ttrp�'rcrtxrc'. Trn't�.crrtti �Qt1 G1y1360. (MarlSfeer")' Ui ivre Unto!-Steer rill-►vlreel stegrtg .-means yog,eaq r ti on a 41i 41we tv#h u ' tearing turf GA1591 t1, CYA,1d 01 f1, GM4110 Factory in$1alled stfetv cab, compeefors have orbs installed by distributor, The factory-instarltO cab unit includes an Integra d fogr.post.ltOPSt and proWdes art, erceptioiially tiuiet and coo ortable, piviroiriir*(A( 1T �i t�i�r `�'lte�lrt�►��e� air conditioning and heutin unit is atilt into the headlIntr 0j. 1 ,ttlz: ltt increased clearance under trees gnd`s4prtrge areas. The front and rear windoiv$Open to allow fresh air talke,intettor of the cab rrnd a front wiper andwasher keeps the iyinifth eld clean,. N � GAMS 1) .Polar Trac smtenu on!yX'R"T that convett to it winner tMeked trtrrchine � 1. Converts the Grnundsrrt� 7200""MM a sifmv removal machine complete with two rubber tracks and a ctitnate control cab � 2. Track tread is designed for slickground smelt as fin ice rink u 3. Switch behveett s ew attachments in rtt Lutes a 4. POLAR TRAM attachments.- Sit96 blo rotoi)rhroom, angf0 t snow o blade,and v plostr 0 GrY159AII:.lnloC'cjrtter"I" U2 The onboard In oCerttttr nwnitors and displu,�1s tnttclrinc fuiict otts to help keel, � diagnostic time dorvrt,trnd dper'adn hours UP., u r CM5941 GM4000. 9i-d1reM169ttl�»Wrct absorption,rah ivin�decks rt,�fy�'tttp#r, o i G 4300 an Gill_>G0-41VI) : Gross Trim all`-kvheel drives vstent o I C Peotorvi 643 E Rear Mice[Placement � The tutique design places the wheels in front df the aera(M4/tear/so adjace,rt passes w can be made without running over cores or fresh jr 'geratert� Itirf: This prevent.- damage to the turf and the fresh/tales.. Eliminating crushed cots makes cleepup cosier, which in turn leads to a more efficient aeration process. Series/Parallel'3 W Patented system that itnipmw traction by maintaining power to the wheels: ThiS leads to improved perf�rvtiurace on undulating fu , and more cones stent Bola SpaCil'ig. TrueCoreTM Ground Following 4stein SSysim .eatables consistent hole depths oqf up.td 4 inches to he achieve'd., It autontatically adjusts the aeration trend t6 n:t kia n the desired tine depth of 0 undulating Turf. Tltis leads to a consistent aeration result and unif rm #;�t;�",epntliititihs A014inkTNI Tine Guide Afechanisin censures tines remain, vertical as the utter utad exit ate ground. This produces Packet Pg.444 5.P.1 Qt1EST FOR PRO POSAL N zVitA6tD . FtTCt'.�, 'b PAM 23 OF 35 CON�7flFFl�ER:l.i_C7YD B.WI�vD�E,I PH.(&0j ?`j(' 5/FAX: 52b)79147 ¢rfsratit# At]€ate, 'e' tia of and easier trip tlrssirr-fill. l''rerisut $ala�rcetl brt�► System Drr�e,sysle*�; .mocielejt lifter a 0-Cylinder engine vrtlr.p, cisinrr°bulanc•in-.. Thi e rtfi►ttt��rttrfrt elltJtiiattt it'Opping, rocking tint! uncot�zfi+ fibj+ vibration, I"his !earl to-less�,trerrtt`at fati�us alid dkcnrnfurt, while providing rt t}utr��w�r�lt�t Ye nerrrtir� eapet��nCe:. ProCore 86411298 RotaLh ATII Tine Guide Alechanisnr Eh$ures titres remain vertical as tlre�, enter.-died r?rit the ground. This'prod�c cotrsistertr'r� clean boles tilt Letter lovkirrg.tttrf alit!easier top rlressirrg fill!.. Precision Balanced!Drive System Toro's precision balanced coring .heads provide exceptionally stnodtH op�eratio rrllvtvirrg tlt>'operator to r-un Iixe Hi It in the rip position. This sintp� es�perato i interface and improves effrclenty. +� Articulating- Coring Heatlf(1298) Cn Cn The ProCore 1298 features W ii-d pendent co irrg heads thht qrticuldm f eweeptionrl ground following, as N ProCore SR Series('de"thee) � Hydraulic depth control Allows operator to easily And quickly adjust aeration depth .on,fire fly from th c tractor's sent O Mtelligenly Engineered � Viiitlue geometry afthe aerator niaintahO fiW e o-tarf rtgrt t r ##.Ole as depth j LO adjusted; This provides consislerrt aernfrarn ° rtr hosi At dif'olr specttru without additional moustments r L GreensPro 1200, _ Overlapping sinoolhing rollers 0 The overlapping stn+vo�thing rollers r diver. r yttrrn=x I,OCro foie �N�i a mae1t rro of CorupetitiYe trtadels dir mitt have featrrra t�su7tin; tt.n stX p unt��l'Tsd till F between rvllinglieddd »� �nlegrated Trailer The GreemPto features%air integrated trailer allotin-.for simple 4Mdi hst.i rmjspor Many, coviietikive models require a separate trailer which makes transpo; m slower and often reguires,flat ground for the roller to be dismounted Q IarniliarSteert'trg The GreensNi 7 1200 is controlled by d steering wheel which is futnuiar to Hirt; operators, Other rollers have a varkly of steering techniques providing a steepe learnhio.curve and can challenging and less safefor new operators. Prc Lq:pe`560 Simple Height of Cttt i#mstnrerrt The Calling- lteWit on-the ProStripe 560 cw: be at josh=d ria a sutgle leue, 1, p. ive rrradels feature three point .to adjust cnttirrg height iP►16h is.mttt z~oMplicaftl artd more likely forerror Split lt`ertr Rptler Tlie ProStrip Sbp;i'ertttt a split dVferent gl-allawing each half of the roller move rt dj ietldeir(ly 771id feArtttre provides trvo key benefits: (1) It helps prote+ hirf fro)"scuf ing'%n shlup,turnsa (2) It provides they needed flaaibiUty for nth Pro, tripg f&in ,u,sitter variety of locations competitive models cant*t etash operal'e Packet Pg.445 uy OF��ciis��At-ITM T 1 F PRA PEM 17 f2E 0 FOR PROPOSAL tJ0.1 S.PJ j.%W.Aj�ot-. FLPOR, t�4 C5�N.{ S tbt PAGE 24 OF 35 aFFt .L t3 Y��P.wool E, it K 'WW'05I FA(5<a)791 OWN S84G1` L�iapl,r,r;rn l'trrrp pridtlZrt~ rrialrerope1" vcrtttole ni ided to iIIairrtlttn proper Qpplicrttit0xt 1pifo, + L�`llipftrrl clierr,icrrl Iiink with sitfe trgitcrtivtai no. 1 tltlruftfi 11th . rtt,�ltrtrgnt pti#tp creates a rolling ttgtfrrtratr azct�'rrrt tt o`l'io .Ffank 110-14Wrratu5 HIM wid also ha* 1110 berr # Of AxoptMlifif ch-e it f row-fte,, - 7*ri 7 russ,kobw Mitli' trr1 profee e .tu*ts< on no .les f ronitrtage. • h`xclr live UItra.Sadie 1366ii# 0904ssoty kr`l 1110`trttlQ ►1Fcttll, rdp7lthriri .tlte° pro*,2011 1166111 Height, r„aintaid(i proper-rrpplieat�Ettt ttle.. Available chemical loading Ftluctor kit that lowersdiopn 10`w4ist lteigltt farsafe and easy lotltjijW of chemicals. - I'zcfrtsi�e tnvtdlabfe elten cal lank ripte R� kit tl ttt aulntr�ati nil triple rinses tfle ihsl4e of the tank. The S ceut be op6wed while tllle rrlaclline [s bein-drivetk, L c6 N 1llD�Seri'& L SR014-,$ttperiar Rxlleutrlltjr SROTN combines a coiPover shock absorber suspension design witlr the dive In- Franrexm;l`wister joint_ .Front suspension, is Independent A-Frame'd0slgn with coil- over shock txbsorbers. Rear suspension is Ssving Arm design with coil-over shock u absorbers. Benefits include opgrator comfort, safety, reduced operator fatigue,and a roductivity and efficiency gains., O �■ o Active ln-Frarr:eW Tivister.troirtt .. Lo The innavadve active ln-F'ramiir" Twister Joint allots each ale to retie inttepewtOtly to the terrd#t, The result is tyre smoothest rule over the most a; tttitlidatlllg surf ices.All four Wheels run,intaht constunt contract with the grorrrrrl � for better traction,sttrbili y and less potential turftltttiiq Y OperatorlPassenger 1°latfornl o Exlol;detf front frattte for aeitlitionallogrrlulp to enitttnce SRO"11 be refits of operator 0I and passenger comfort. 0%_ O lenyload Capacity 0 7lu, IVorktutrns Alt Series utility velticlis°Have the 1i> hest t6lal,p,41-oad capacities in their class for ma mint praductivity. Get' -mote jobs tlane iii less nine. E MD�Y✓tYID -D I,650 lbs. (748,kg,4D- 1,250 lbs. (567 kg); AIDS- 1,200 lbs. � (544 kg) Rugged Body Stvfing Q New rugged Injection-molded body styling latcli opened ttood iksign for ease of accesspr technicians. Durable Plastic Cargo Bed Double-walled cont pavite bed east withstand tllc* cle melits mild.hegVy loads, (11111 won't rust or dent. HD Series Toiggh Frames The Workman @•front space frame design is tnultf'di owsionaf or #rrtss like, proNdbig superior strength ,and torsional rigidity'itr rorrglE terrain. The rear frante uses a C-d iannel design to provide super or strength in Ctnttfing hetti�•+ farads. On Demand -wheel Drive The iVorkman is available with 4 n:0114ernand./our-wheel drive systems that del ieM surefooted iratilon in for word gird reverse, without damaging yoxtr lttrf: Front Impact Rrttrmper Packet Pg.446 5.P.1 WiVe � ���ST�A�PROPOSAL NO.12U535 QF TC50h1*FAR PF£f *� s�4tA � r�rt «7JJ.ISaN, PAGE 25 QE 35 c NT TC M-l.l_t3YDB.WINr3L PH J(5$[1t 741.05 F (520)79.1-4735 , ec rill}?°d+ ed r s e h�uttYpt�t t►IA,s4toen (7, enter, y 'bsbrbitr, crush ronJ eones protects t "otkttJalt to wifltsthrrd Intpdets up 14'$Mph (4. knrllr) urrdlp Rill load iirith rid pehiidhenrt deformation. AeV ion,gear Axle 'TkeDeDion rear dale design is an autotnotive technology whidt 10416ta:'44,engine transmission and main frame front all load forces, elirlriitt�+lt`rt0 $tr ss .to thes, inain cotrrpottents. The I-beam design provides superiot.ability 06 ltftt'tdl¢'Oertica loading, exactly the reason 1-beams are used extensively;ilg the Lootistructioi irttlttstry�. Rifle Quarity, Iirrlepeuttent frOj t$uspeltsion ronsiW# of ti�,o dauble A frrtm�i yiffi oppositrg clur, coil springs and dual shock absorbers provides 5.75 in (14.1� c of fran suspension MOO. Rear.suspension design consists of it .lDeDion rear axle°im diud independent leaf springs and shock}absorbers to provide 3 in. (T� rear-,hlaveL Benefits include operator eontt o , safety, reduced operatpt'fttti�,rc i t `-1 ,°and e 'rcienc,gains:= pr�di ctty� _ f.�' � � v� Disci Brakes wheel hydratrl c disc brakes pr6VU&g0eater stopplO povet unit easier scan,icui than traditional drum brakii; ' Payload Capacity � The Vorkmang HD vet icle p�CQuides 41t a fu#ot it;dlustr�f total paylogil,capurio3 u to�,002 lbs. (113"� a 0 Turbo Fo`rce Blower W reless Rei»ote Control •. S`ttrrt or stop the engute',o,f die blower .for complete operational contiol. AtUin ti engine throttle tip and,down.for high to low RPM range of -Rotate tirr, nozzle 360 degrees in either directioxt. U Efficient 1'rtrbine-t oe Fan Assembly Des' ri Greater air flowlo move debris further and finish the job faster: c Durable Nozzle �I ,Single piece rotorrtoldled plastic nozzle is more resistant to damage qn4 is snot c e durable,for Biter repair costs and less downtinte. Electronic Governor c Coupled with functionality of ivireless re,note control; the ICdthle elec rona governor allows the operator to have precise engine speed car#trol;; M Fully Enclosed Exhmist Systent. cc Muffler enclosed in protective cage,for incre4sed operator siq efy a Heavax-Duty Trailer& Tow Hitch Height and length of tow hitch are adjustable to accowiModate different iowitt utility vehicles.DDT approved trailer also available. Rugged Construction Rugged rQttstruetian, fttcluditig 04►r.(G Vim)steel Prot e,pravfrler yei -of troulil free service.• g All equipment offered must meet the current minimum Tier 3 EPA requirement. Describe how your firm is anticipating and ensuring compliance with th Environmental Protection Agency (EPA) emission changes. Include in yot discussion, the release date for Ted`4 equipment. Discuss yp4r inventory of Tina equipment that is available to, tt6l2e' the time line gap :until Tier 4 equipmeM available. Conol anee-widt EPA Tier A,br'iti o tidier Federallsiate re„ tlatory requirements, is not.opfitiitttT l'rndrtr rrf RCt ur 0 must 1001up4`if lhe.}r'i+ish to etrntrr Packet Pg 447 CITY Of TUCSON DCPARTMENTOFPROCOREMENCT REQUEST FOR PROPOSAL NO. 5.P.1 255TH.ALAMEDA,6TH FLOOR,TUCSON,AL 85701 PAGE 26 OF 35 CONTRACT OFF tOER:LLOYD B.VVINDLE,II PH:(520)x}31-41051 FAX: (520)791-4735 powered products in tit s.4ar$epo►verlperf'ornrcrnce range in lho.future. Wkik Per 4 pray seght "new" to rmarty��it) our busine$$, �"ite Taroa Collipallr her been ►Mork. g )pith O#t engine slippliers Ier the past cfei'ir*t, .Vtwessf'trl/r c•r,anpt, with each Tier of the entt'ss ort re#rr/rrttv►ts. Since tlte`CdtxtPlirttti' err irrt.1 to rrrcct progressively hi6her emrission sttntrlartj$ were more easily interchan. eable in the past, much of the hurden to itttpleinght the rVitilrOd dianges fcll on cn;ine manufacturers. Coingf0_►'t ard,hVtV9V0,s the 111�etlrp�71'ltttUt!t7�"ii�ii� Tier 4 conrpliant diesel engtl7es rota Turf egtripf�terrt re a r s si i e rtt , uip tr reclai n because, the level of emission retractions' Mandirted' hit tltir,>t Akge will require ord sophisticated fuel hijectionlevinbustion siVents anit Widust aftc°r tt lttJOMI systems. Each of the new diesel enginele-rhaust'systems: .l. require more sophisticated electronics/to monitor cart!cotttrtll etrtissiop# 2. are physically target'in Site, and 3. have new and' snore expensive cpmponeno fpctrtictdarl 14 the e�rlra#$t rafter I treatment strew � _ � The above changes to integrate Vier 4 contpl not diesel lot gin ltttt ik�rnettt tttr}' � equipment models necessitate signdfnxtf redesign of istiog itiptnipl'models. � Examples include:retooled eXtg i,corttpartinent ho,ush gs, mod fcntit ns to chassis frames, and re-engineered cooling systems to,manage ltt`alter lemperatitre t~0aust d to rrrrnte a fe►w..1t is estimated that urer cr tlritPl t?f the-pants for ;mot efr ,otlel slut, � need to be reworked, replaced or odterivise re-en ineereX ,-ts sttCh moist nglnodels L were sitrtply not "retrofit" eopobl& Tarp, alone, produces opet"' 1tw'en& Wesel ems. powered.models in the 25 to 74Itorsepotverrange that will need to betrdt�,r sgth, o The Toro Company will be well positioned to continue busitzess its usual throughout E°- tltis transition and does not anticipate any gabs io product atwitari 4h)4 L0 ti v h Describe how your fm'I Will notify customers of view equipment, used equipment and � services. L The Toro Company proactively inark°ets n6v product and equipaent.services.wltelt vl new releases enter the- .niarketpla , This is done hh using a variety of o cormnunicattvn niedtunts including miccrositeslwebsite, national advertising, .Videos;. 0 rcrrthoring indpaty ar icles, and featuring the.new rrodtiets andlor services tit the c various indushy trade shows. In 440iolt to the gpRsurr xoary directly prop=ides, its E Distributors also invest in counnunleo ing the new prvdpt ct andler services by � supplying, its customer Bose shills 4NOW)etters turd supporting demos al dlor field days. For ttsetl eQrtijrtltextt, lvru has tr website at lwjvwJ6r6used.com for J1011 to peruse your used equipment needs. Through this webs te, you can request notification when theprmfud you are look tt,,for is available. . Submit all information that will aid the City in evaluating your proposal. Wi are also invested its alternative fad sources such as lkydrogen fuel cell`and biodiesel technologies. All of our diesel products are R74 ready and we /rave- working prototypes with Hydrogen fuel cell teclutnlvgy. 5 Services a. Provide a detailed written response illustrating how your firm or the authorized dealers will provide services to meet the requirements of this solicitation: Offerors should ;provide the proposed services that will meet the Service Requirements section.of the Scope Work outlined in this solicitation. For each proposed category, Packet Pg 448':, 5.P.1 0,A� MENT OF PROCUREMENT REQUEST FORPROPOSAE No. 535 cart o��cf�u , .. ' 5SVtt,°�t.�tu, 0A,�rTf l FL# QR,TjJCSON,AZ 85701 PAGE 27 CAF 35 CONTRACT QF`FICER:LLOYD 8_VVINDLE,t PH: (526).8 7.4t1}1.1 FAX,:(520)791-473w describe and/or provide der( ft± tplaining your capabilities. I't yQur,r apprl, inciud+ information such as: b. Prbvide'detailed information explaining your service capabilities. The Torn Compatry provides technical guiStanee and support to our distributor rtperrrtions teams. This r�clrrrTes trartbl shpoting equipment issues;providin„ Zipdates to equipment, issuing service btalletins, working throe-h warrantee issues,. implementing performance standards and rneasuremen6i providlyg pit;site suppv, when,treaded for product quality caoi�grns and tie0gloping artititi plansrfoi improvement. c. Provided detailed information explaining the service capabilities of your authorized cledlers. y L Our d sfrihutattr operadow tennis provide all prodttct'set-ttp srrppt rt for new I eguipmeltti(rave respdtOffillity►for all furtrrantee iuork,and offer preventive maln'tena tce anti repairfor ail`Toro equipment. 11rey stock the,parts.heeded to cc provide these service& '3 n. 0 L Describe the maintenance programs offered. If a maintenance. program is selected F°- by the City, Will your firm provide a loaner or rental machine if the machine is down l'or more than 24 hours? Tara Distributor Service offers Planned,Maintenance programs Mat`will perform tot' .required schedrdeti in alatdnance Tice scheduled inid ienance call he performed at your location with mobile service vehicles or tr sported to the local 0 service fncil tl: The maintenance prograttrs rrre deli ned acrd prieed,based' on oI estimated hoes of use perj)ear: o Program details will vary,based on maintenance require»sett{s and level of participation. The local Toro Distributor can provide program and ,pricing E rletrrtls. 0 a e. Describe your training programs.The proposed training program shall include but not be limited to: 1 H"will equipment training.be conducted? .A0 gbro e6mytany offers in-depth factorl,training at a reason able cost to the end user. Tlds training takes place at Toro-s headquarters in Aloonrington,UP The Antes vary Year by year. Simpson Norton's salesperson can discuss these' f,f o erings as they+are matte available bat T1ie Toro Company. I ocallrainink its- offered by Simpson Norton and the edttsr ionat content varies dependin .tttt fits end user's needs. Group training is offered br Simpson Norton eatckyear Dat and east of training oary from year to year. Simpson Norton offers training Monday-.l''r day during normal business ltows(e eludes holidays). Ceitific4im of completion are issued to eaelt attendee after completion 41raining class's. 2. Describe the i reining cumr culutrtfoC the.equipment oWgator% Packet Pg.449 WY,PF'fU SCAN DEPARTMENT OF I�Rt�Gt�t M NT REQUEST FOR PROPOSAL NO. W W, igl:p DA,6TH FLOOR,TUCSON,A�S5? I PAGE 26 OF 35 'CONTRACT OFMM—.LLO*o 13.WINDLE, u PIA:(520)a3 41l .f f :(520)791-4735 tIC dn4 S0(j,.iqtdpmenf deliVered to the eals'lomer hit-Al. 'es irne-on-one or �;roop lllanh*pr'�vided by the safest ersttl't an4SetViCe Sh f,�: +Ijerator mannal! repair ma ualf etc:are proVidi d Welji;each n'elp pieC040,�'�c�ui�rr cc U L a 0 L- 0 ti U L 0 U 0 L 0 E U tTf r Q Packet Pg.450 5.P.1 ttyi 3cl �SN0ePAf�'MtN t1t RF C?CL�Fi IEhIT REQUEST FOR PROPOSAL NO-'120535 456W.ALAM CQ tTRAGT QfFIt;M LLOYl a 1NINDLE.I PH:(520)837A1o6t FA's:(520)791-47H 3. Desc�ib6_tl"i6W161rig6rriculumforthe service techniciariv, The Taro CotttpOny offers fuctoty training tit a reasonable;et�st to the end user Dates vary year by year. .Simpsort 1`rort4w! sglesperson cgtt tliscrrsstltese offerings as they are,made available by The Toro Company. Local training'is offered by. &mpsoii,Norion and the editcatioiral content varies depending on the e a user's nom. 4. How will you accoMftdafeValltltl$Work shifts? �`ltn son Norton offers training Alontlay-Fridaj,during nortnrrl business!tours (excludqs holidays). }Additional arrun enments cart be accommodated ap,44 request. a Cn 5. What type of docWtr%entiton is provided with the proposed training? a� N R Operator inan uals, repair manuals,etc. are provider!with each � new piece,of equipment. Certificates of cgmplr±tion tire issued to each atiertd'ee after completion of tr hong.rlasses o L O 6. Is a"trafn the trainer' program available?Is this training differentthan the regular initial training? Can training ti session`s be recorded for future use by the agency? y U Arrrnrgentents can be made to accommodate this L training upon request o U I f. Submit all information that will aid the City it!dValuating your proposal ° 0 i A unique of tit Ntat Toro has is MyTuf tnrtinteua»ce trrtck n S)Wem E MyTurf is n web based system designed to uOlp you to track the U Cost of Operating your fleet of furf equipnnent. )"on laud prnrlrrct Q information into the system and then when you have a maintenance task against that product you ca n track costs. This is a great tool to make business:decisions as to whether to repair or replace a product. For your Toro products,the system gives yot dynamic real time service bulletins,operator manuals parts catalogs,ordering availability and product schenraties My+7urf also allolvs you to use our Wireless Hour:hleter that autonm icalty, update the system with the hours of f operation of each piece of ,equipment, lien the lsours of operation:reacli a point)vlte 'e h maintenance procedure needs to be performed you will rece-iye Q` riot feation. This Helps assure that regular maintenance is not JOWN o_verlooked and ex:tends the life of your equipment I Packet Pg.451 ctrYO. . s3�N oEf>ARTMENT�OF FROCUPEMENT 0-0115§Y R PROPOSAL NO, s . M .,�(MEOA,6tH FLUOR,TUCSON,AZ 85701 PAGE10,0F35 GfltT RACT OFFER:LLOYD S.WINbLE,tl PH-.( 210)837-4105 i,F"&(520)791-4735 Also see(IiCtittettttifit,41a1ifli'S OIfl1ypICS fi'011t [tt� 171"Ft11' 6. Ordering and Invoices a': Desc6be your ordering capacity(telephone,fax; internet,etc), Provide details of the capabilities of your E Commerce website including ability to display contract pricing, on-line ordering, order tracking, search options, order history, technical assistance, iist$, technical data and documentation, identification of alternate preen products, etc. Orders can be called in,ft d,txmailedandemailed to our, distributors. Office hottrs vory by distributors. 'Tora.cvnt east be utilized to look up parts,parts breakdotwrns,technical(Rita and documentation (most at no charge). Requests for tracking o orders and order hislorV call be completed by the distributor as N requested. The saks team can help identifj alterhategreer;< produo%.etc. , t/J R s b. Describe the equipment delivery process and your deliVer3r commitment. What are standard equipment delivery timeframesl a Are there cut off dates and how are these dates communicated'to customers? 0 in Typi rlly,. equipment' is setup and delivered to cnsiotrrer's designate t delivery location 2 — 30 da)=s after receipt of � pttroost #rrdAr. Delivetjt times vary bused on the type of � 404menl. Any.del very dates noted on the customer's PO are J#�+rfarcd. Af for spine moon rt tleirillirae GtYiilrot be tirt7t, the 0 strAwpersolr mill loork elasely glut. the casto rter to find a o� rrrut�sat( O& A +Certirt0le of,Dcliveq i�'000pipairles each Io pk;e,of new Toro wlxtipmenh (see copy altached). The vmstomsim retains a roliy dang w1th a binder lndadr�g opertrtur � ,acrd, p ax nitltntols trkng°. Willi arty other dvcux)tenfation E perlainhig to that specific piece of elptipinent; Updatrss for U delivery data :are coinnrtinicat bj, the sarlesperwon. Theiv a ateally trit#0 ell!"tiff dates ivol to customer irfrying to order before it price increase. Aplit the sales peixnrx ar3octttt conliluttticat+e this inform tion to the customer. cr Describe your,invoicing process. Is electronic invoicing available? Is summary invoicing available? Are there other options on .how an agency receives an invoice?Submit sample invoices. Iztvoicing procedures, Anq somewhal by disttihitt�lr, llut a typkat lrrocev is that ,h uuicinl; is eorrt!»eterl tloili for all ,ddi+erles mark that day. 1`0voices can he Wtniled if reque#ed but are norntal&mailed tfr wing busirten da,}. Electrtto#4 Packet Pg.452 I' Y Mi ION DEPARTMENT OF PROC'UREMENT R'tOUIE.S FOR PROPOSAL IN 0:120536 ift'W.ALAMEDA,6TH FLOOR,TUCSON.AZ 857x1 PAGtM F W CONTRACT O� FIC .LL6 YD Bt W94 ILIA {5" 51 AX: 52 ���=➢4�3 t�typieirrb is not tlyailable tit``t/ lt� r ert:eats or 6ts60,40r are rriailod tlre,f est of�eactt nrotrttt. see atta clhed �attrpte xttiroice� 7. P:Iheir_ a. Describe any govethtfiont Itbate programs that pre offered. #t g lttt locatgovernitrertl"s #wy c adop programs to itrcent. 0eir coitStjjUe its to purchd.ve ttllernr tine fuet products. Tomas° has had a pr"o rtlmi Fn the past to incept ihepurchase of ptopane pofvered vehicles and equipment. Eactt agency rmpfil )Iiod to hiquire*Wi,theirogte or Coral gone rent a,encj,to determ#re any current program- U) H N U L Q 0 L O V_ U tC L i� O U I O L OO r- E U cC a Packet Pg.453 B. Or-lee OrQpoiaail 7. Provide a Price Proposer; Submit the Price P'ropoiail as a separate and clearly identified dodjjmr opt. The Prig Proposal shall#i,imally Include the followipg;' Qfferars shall tpbmit pricing based on the product and service requirements,categories identified in the Seope of Services of this solicitation. Offerors should offer a axed Oercentage discount from the index or indices that is applicable to the products and services in this industry. Include a listing of categories proposed as the offeiri is balon06 of line and the proposed discount off list price for these categories. Include a completed Price Page, contained herein. 2. Describe in detail the proposed business pricing model(s),Include all pertinent details (formulas, definitions, data, audit criteria, etc.) to explain the benefits of the proposed model Discuss how a participating agency wilt be able to verify (audit) that the net pricing received conforms to the model. 1.Y,e Have three Business Units represented in this proposal. F 71ra Toro Commercial Division pricing will ben 21.81 off crterent MSRP of all nvJrrtf odds, attachments and accessories. M o For participating distributors, the Parts Progrann will consist of offering r- tliscornnis on high nnstr;e parts such as heltSo fhers, tires;err. 7'11e a discount�vrt these `Perfonvnance Parts varies by produe t group hilt rang o up to SQY off'retail. Additionally. Participating Agency's will receive f°- FREE-FREIGHT on parts orders $540 00 and greater.Ferris sold to L, Participating Agencies ivill not be reported to National TPA. T_ The Toro RW ivision pricing ivill be 27% o f cnrrrennt NISRPfor their � landscape conrtrltctar wholegoods, attoclltrneals and accessories. 0 U • The TorteSite>+forksSysterns Divist—on prtetng.,wiffbe 17% off wholer; 41 ,0F 1�Q SON DEPARTMENT OF PROCUREMENT 12CQU1=ST FOR PROPOSAL NO. W f�L��L71a.57H FLOOR,TLJCSC?T 0Z'051% PAGE 29 OF 35 WWRACT OFFICER.L:L.OYD B.WINDLE, it PH:(520)'$$?__4' 6$1 FAX.(520)791-4735 lddnsh �. The discount structure provided b Y the supplier 1s intended to remain consto. through-scut the term of the Contact,, Discuss how often price lists are updated and provide a listing of price list changes that have tahon place over the last 3 years. Discuss any known future price list changes or industry changes that will effect pricing over the next 5 years. j Toro tipicay IfS clar;eto dir l l $-lists once per rear. On occasion, )iw have e to veer,f'rom this plan as economic forces crttir<±t etrr;eos�ts to change raiore diwnaticall},than rrratitvprrted. IVe dot e at least it 30-day aptice 47.0yr distributors 1144 those cllaargEs(ire 444nra•ing. Oi►er the t 3 ears we have been ahCe ttr'Italtl tct our Plata c„bnee er liar r ice c ra e. #4s p ye p l n lYt tt7#ficilarrlcr Ar pike change toweird the earn of 2#1 The federal government manddled ehange,� .0 Vbltstbnsj. ltltow as MY,A, will si,nificanth- hnpact pricing on our diesel, non-read, 25--.7d >�'iarse�ra oar I roduds tip., 0.1,3. We anticipate these price ijscreases will range front 10-20%,based tlut#ftaih of er i tinstriev, such ors over-the-road diesel trucks,that havo alrwdy e ptrionad the transUiom to Ver d , 5 State if pricing is most favorable offered to government agencies. Describe h6W your firm will ensure this contract will continually offer the best pricing available to Participating Puglia, Agencies. N .c eetTbttck ttr offered, r crraurr nets ref1lris scnpr:: l - cotrlirauzausly providedwiNa f f p repr erttafr' es otrccrn ng tie prialvalite pararligrar versus our a Frt{p i v t. `e a ilttttt" 11th 1, a tttrr rrtgke;i iftft, S' to prjoing as treeded to reinaur 2 cti tpeiitly Tout.alsa,sfrnrrgly het vas lit r flraciatg cost througli o.ur,processes and utilize Sig 10 egnttt 'arrtittuous lrttprove»aertf rtols rtolr s.I rt etas,Lean i�angfaclurirtg,Process lMappin. and .Af.A.1'.C.(Define, easuro,, 4nafte, Iutit?eement, Control). Every year Toro establislir- r dollar Wtues goals to L~ontlnuouS Irnprovelnent and- tracks and reports our progress agttit�st tlrese,ggaks These procedures allow its to control cosh►vh clt traeaus controlling price incream to our tastorners. c 0 4, pravide details of and propose additional discounts for volume orders, special Qi manufacturer's offers, minimum order quantity, free goods program, total annual spend, etc. o 1s an added incea:tive for. uohrrne purchases {single putaeltt 'der'}, �'vry d�tribrrtar,� ansrt* provide ilie following Snrrart y,clue Probrittrt. Tit&PV8,trran provift Ote cufa _tt l Collars available to be used to purchase adrlitroatrl( hole �oorlt, accerrories, arolrt�exrtsf prtrts 0 CU or extended warrantee based on the volurtte of prrrcltnse ttr't`nrrlina to thct fc�llun�irt,�s,�nle:: a Purchases at Retail available Dollars $150,000- $199,999 54,500 $200,000-$'249,999 $0,000 $250,000- $299,999 $10,000 $300,000=$349,999 $12,00# $350,0110-$399,999 $14,0011' $400,000 $449,999 $1+66,0011 $450,000 $499,999 $18,000 $500,000-8549,999 $20,000" $550,000-$599,999 $22,000 $'600,000-$649,999 $24,0011' $650,000- $699,999 $26,000 $`700,000- $749,999 $28,000 $750,000-$799,999 $30,000 $800,000-$849,999 $32,000 $850,000 $899,999' $341,01111' Packet Pg.455 5.P.1 TUCSQ 1 f,hPAI f331'" s lWW REQUEST OR PROPOSAL.NO.120535 266,W.AL AMECIA,6T14'FL00RwTUW0Rt AZ.86M PAGE 3D pE 35 '004TRACT bl�FiCER .u.OvD B.WP M i PH (520) $900,00 $ bt!)fltl 7. provido iinformatio`ri 'bri any ordering methods such as electronic ordering or payne Vi ra pCard or EFT — or other criteria which entitle the using agency tq additional discounts.QW bf" Manufacturer's price list. If so, please provide th4q' entage discount. Ortlers cim bit f&teal, -t aided*hr,eenailett pcard$ nerd EFT r4n be accepted. All prccl#g is-A users nei. B , Provide yout payment term§,. Tllte payment terms shall apply to all purchases, and to a I payment methods. i p0j'Ment tellms are 0%34 day's for cashlefteek payments Lind EFT pnpirrents o-ql$ L N 9. Indicate if payment will be accepted via credit card.. if so, may credit card payment(s) be mad onlina. Also state the Convenience Fee, if allrpwable, per Section 5<2.E of the Visa Operatin Reg[Wations. w it & up t# ,tl a heal distributor to dletetMbi4"'tf,credit ctird'paymettts :or online credit e paynte"o-ak accepted If credit caul pay* izts are accepted, there ratty be a con ven ence,fee fc a use. o 0 For fit of Tucson, Simpson Norlctt: dtrGS accept credilcards and`has a eotrvenieitce fee u Lo follows. Tr'Wactions lottrlitr;$5099 orless are not charged a convenience fee Transactions totaling 55100 or more will be�cltarged X21 peer $1,0Q,for r�ttioifalst rrvr $51011. .e. itrvoice totrtlitig$5,5tltl will be accessed a tort ve>tr'ettcei ffej`$8t,j o v i 0 L 0 iJ C doc G V r r Q Packet Pg.456 C(Ty OF f LICSON DEPARTMENT OF PRQCUREMEN7' "FOR 0ROPC SA -tt 6` 255 W,ALAMEDA,6TH FLOOR,TUCSON,AZ 6570 f � P 31 3�= p}t C 7416I F 70, PRICE PAGE This Price Page lists Sample Equipment that will likely be purchased under the contract. This list is; not all-inclusive. offerors shall use the discounts provided in their Price Proposal to determine the price for the items below. ITEM# DESCRIPTION UNIT PRICE 1, Bunker Rake, as per specifications $ 14,490.46 Toro Sand Pro 5040, model 08705 MANUFACTURERAND MODEL NUMBER i w Heavy Duty Utility Vehicle, as per specifications $20,465:72 Toro HDX-D, model 47368 ~ MANUFACTURER AND MODEL NUMBER n L °' Surrounds Mower,as per specifications $26,372.45 0 L Toro RM3100-D, model 03170 & 03181 reels 0 MANUFACTURER AND MODEL NUMBER, W v 4� Triplex Greens Mower, as per specifications $26,270.83 L Toro GR3150, model 04358, 04619,04626,93-4264 c0 MANUFACTURERAND MODEL NUMBER 0- L O V'+ 5, Wide Area Rotary Mower, as per specifications $50.830.78 Toro GM4100-D, model 30449 = R MANUFACTURERAND MODEL NUMBER Q (A) EQUIPMENT TOTAL FOR ITEMS 1-5 $138,430.24 I l i 3 3 gg� i 3 a I Packet Pg.457': F f 5PIr CITY OF TUCSON DEPARTMENT OF PROCURE NT REQUEST FOR FROi?QSi44-N 255 W_A(AMEDA.8TH FLOOR,TUCSON,AZ 8W01 PAG1�32+t3F�5 G0NTftAAtTUFFfGS9'LLUY-'II-WIyDLE,-I 0kI {5207 437a4'i05/E`f\ , (a20)7IM-473E 0 DISCOUNT OFF LIST PRICE For each of the product categories, provide a listing of product lines and the proposed discount off list price. Offeror's may insert additional lines as needed. CATEGORY DISCOUNT OFF LIST A. SPORTS FIELDS AND GROUNDS EQUIPMENT % % 0le— 27.0 %n a �-- co r l S V35 17.0 u� V! B. GOLF COURSE MAINTENANCE EQUIPMENT % 010 ( !° F�l 21.8 aJo d } � c LO 17.0 % V- n3 C. RELATED EQUIPMENT PARTS /�^� % �{Qty, I J ` ►r � n�q DI 0 Y % _ R Y D� USED EQUIPMENT % Q N/A °!o i % %a 3 E. BALANCE OF LINE % i t i�1 ►' f t? r t,/t �' 21.8 % i k z-/o 27.0 % 17.0 % Packet Pg.458' a"t3F,luc,$61±t'1�' A�T,M"T 10F PW:,UAEM " kl cg41 'FOR PROPOSAL NO 55 St1 eA1.1M `T}f IR W-Pft,'h�t�k 85701 PAGE 81 OF 35 - Gl! ,1 L;OYU B.VVINDLE,II lt5 I FAX:(520)791-4735 0 PRICE PAGE (REPLACEMENT PARTS FOR SAMPLE EQUIPMENT) ITEM# DESCRIPTION QTY UNIT PRICE EXTENDER PRICE ' Equipment: Bunker Rake Replacement Parts/Accessories: Professional Infield Finisher 3 EA $_L975.53 $-51926.59 08754 PARTIITEM NUMBER Wheel Motor 5 EA $1.022.66 $5.113.30 108-2947 PARTIITEM NUMBER i W+ 2. Equipment: Heavy Duty Utility Vehicle 3 Replacement Parts/Accessories: Master Brake Cylinder 5 EA $ 123.03 $615.15 s 104-6782 PARTIITEM NUMBER � 0 Clutch Cable Assembly 5 EA $13-52 $167.60 � 115-2284 0 PARTIITEM NUMBER ti v 3 Equipment: Surrounds Mower Replacement Parts/Accessories: r c 0 Air Filter 5 EA $ 1434 $71.70 v 108-3811 0 PARVITEM NUMBER 0 t— Oil Filter 5 EA $6.58 $22.90 a 108-3841 E PARTIITEM NUMBER r r Fuel Filter 5 EA $ 14.59 $72.95 a 110-9049 PARTIITEM NUMBER Cutting Blades 2 SETS $45.62 $273.72 114-.9388 PARTIITEM NUMBER Blade Bearing Kit 2 EA $_16.85 $33 70 93-2489 PARTIITEM NUMBER Cutting Belts 5 EA $ n/a $ Not applicable(hydraulic) PARTIITEM NUMBER s t I Packet Pg.459 I CITY OF TUCSON DEPARTMENT OF PROCUItWO 01kW _T f*C1P0§&NQ.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 857Ct1 CONTRACT OFFICER.LLOYD B,WINOLFij PH (520)837-4105!FAX:'(520)791-473t PRICE PAGE {REPLACEMENT PARTS FOR SAMPLE EQUIPMENT Cont) ITEM# DESCRIPTION" QTY UNIT PRICE EXTENDED PRICE 3. (con't) Tires 4 EA $60.88 $243.40 117-51-25 PART/ITEM NUMBER Starter I EA $385.70 $385.70 98-9705 PARTIITEM NUMBER a r 4. Equipment: Triplex Greens Mower Replacement Parts/Accessories: ~ a� y Air Filter 5 EA $13.98 $69.90 92-0527 i 3 PARTIITEM NUMBER a 0 Oil Filter 5 EA $6.14 $30.70 F0- 1.07-7817 LO PARTIITEM NUMBER ti Fuel Filter 5 EA $2.79 $ 13.95 � 94-2690 L dam+ PARTIITEM NUMBER o U Cutting Blades 2 SETS $ 39;43 $.236.58 0� 93-4263 0 PART/ITEM NUMBER c m Slade Bearing Kit 2 EA $,30.40 $60.80 E 115-3296 PARTIITEM NUMBER Q Cutting Belts 5 EA $ n/a $ Not applicable(hydraulics) PARTIITEM NUMBER Tires 4 EA $_58.36 $-233.44 28-3680 PARTIITEM NUMBER Starter 1 EA $ $ Briggs and Stratton (not available from Toro) PARTIITEM NUMBER Equipment: Wide Area Mower Replacement Parts/Accessories: Air Filter tpa=3 8'16 5 EA $16.94 Packet Pg.460 TY Of=TUC$ON DEPARTfAtW'bPPft0t'U•t!MI RT REQUEST FOR PROPOSAL NO. S.P. W-,A kp 6 171-1 FLd00Vd86m',,9, 0 I, PAGE 33 OF 35. .0KIMCT OFFICER:LLOYD B.WINDLE,'Il:, 0 PRICE PAGE_ (REPLACEMENT kiX #'FC)R SAMPLE EQUIPMENT- Cont.) ITEM# DESCRIPTION QTY UNIT PRICE EXTENDF-O'EMCE S..,(con't) F'1°+RTATtM NUMBER Oil Filter 5 EA .$27:90 114-5169 _ FARTIITEM NUMBER Fuel Filter 5 EA, $'14.59 $ 72.95 110-9049 PARTIITEM,NUMBER Cutting Blades 2 SET$ $19.13 $267.82 92-5608-03 »° PAR'TIITEM NUMBER i 7 Pfode Seadng Kit 2 EA $3114 $66.28 ~ 110-8297 m y PARTIITEM NUMBER c U L Cutting Belts 5 EA $ZO.40 $ 102.00 a 55-7660 0 L PARTIITEM NUM$EK, -0 Lo Tires, 4 EA $85.16 $ 340.64 94-5236 PARTIITEM NUMBER Y U c4 L Starter 1 EA $785.42 $785.42 0 115-8603 V PART/ITEM NUMBER of 0 (B) TOTAL EXTENDED PAICs=FOR REPLACEMENT PARTS FOR ITEMS 9-5 $ 95.529.79 U R .r (A)EQU104 NT.TOTAL FQRItEM$ $ 938,430.24 a (B) TOTAL EXTENDED PPICE FOR,REPLACEMENT PARTS FOR ITEMS 1-3 $_95,529.79 GRAND TOTAL(A + B) $ 953.96 0.03 Q i Packet Pg.461 a Submit Vkh your offer the recommended preventative maintenance program (PMP) for each sample equipment specified below. Identify all parts/materials/supplies (provide part numbers) necessary tc complete the PMR as well as the unit pricing of each. Provide the expected useful life and salvage value for each piece of equipment. Provide a list and per unit price of typical repair parts replace( during a piece of equipment's useful life. The RFP Amendment No. I states that the life cycle casting information should be based on 2,001 annual hours of service. Our experience shows that the typical usage for »rowing equipment in th, southwest is about 800 hours per year. Usage of equipment such as utility vehicles, and bunker rake; is much less than that. We have attached our Preventive Maintenance intervals for the specified equipment with a puicl Reference Application Guide with pricing of these maintenance items. As fur as useful lifer salvag4 value and repair parts there are so tnatty variables that go into each of these that it is difficult to put i number on it. It really is dependent on how you operate your equipment, the conditions that yot operate then: in, the attention to maintenance and timely repairs to the equipment. If the City o N Tucson is concerned}with budgeting ongoing repair costs for these products, Toro does offer ea:tendei coverage to allow you to more closely burl;et the ongoing repair costs. , d y R .0 V L a 0 BUNKER RAKE SPECIFICATIONS t Item 1 Ln VENDOR ITEM/MINIMUM REQUIREMENT COMPLY? EXCEPTION/ALTERNATIVE w EN tiff c -Twin cylinder, 4-cycle, OHV. Y N 'E 0 18 h 13.4 kW 3600 rpm. Y N 01 is placement: 34.8 cu. in. 570 cc N ° it capacity,. 1.75 quart 1.8 liter N oolin . Air (high flow blower N —F it cleaner system: Remote mounted 3-phase Donaldson®air cleaner N TRACTION, . . ' a x a . Drive. Direct driven hydrostatic variable speed isplacement piston pump to 3 hydraulic motors for N WD, hydraulic traction system. Brakes: Dynamic braking through the hydrostatic transmission, hand actuated brake lever: N Hydraulic oil: 5.0 gallon (18.9 liter). 10 micron replaceable cartridge. N Main frame:Welded rectangular tubular steel came construction. N Controls: Hand operated choke, throttle, and draulic control for raising/lowering raising/lowering with float. N . fir ROUND'$PEED�.t sM` v . infinitely variable 0-10 mph (16 km/h) forward; 4.3 ph (6.9 km/h) reverse. 1 2 N W-111111 I ® Packet Pg.462! 5.P.1 "attery: 12 volt, 15 amp., 300 CCA a7 0__F xrter: 12 volt electric N STEERING Hydraulic Power Steering N OTHER CHARACTERISTICS { Ground Clearance: 6.0" N L Cn L L� r N tQ t v L 0.. O L LM ti U f4 L O U I O L LO r cDc G U R ice.+ Q i t I Packet Pg.463 0 HEAVY DUTY UTILITY VEHICLE SPECIFICATIONS Item 2 VENDOR ITEM/MINIMUM REQUIREMENT COMPLY? EXCEPTIONIALTERNATIVE n �E GINE Engine -diesel', 3-cylinder, 4-cycle, liquid-cooled ® N Horsepower—Approx. 24 HP (17.9 kW) N Torque—49 ft-lbs (67.0 N-m) Y 44 Ft.fibs. Displacement—69 cu. in. (1,131 cc) Y N 58.0 Cu.in. Oil Capacity—3-4 qts. (3.5 L) N N Governor type—Mechanical centrifugal N Lube Oil Filter—Full flow with spin-on oil filter N y Lubrication — Full-pressure lubrication N 2- L Starting System-- 12-volt starter N a Fuel Filter—Pre-filter, water separator, final filter N c _ f?AYL(�AL}`GAPACI,T gated Capacity—approx. 2,400 lbs N DRtUETRAIN _ � 6nstnission (Manual) -- 3-speed truck manual transmission with low-low (creeper) first gear; N = 0 synchronized in all forward gears. High low range o SSAYTElECTRIG Lights Two seated high/low-beam headlights; No high/low beams.Twin halogen headligl stoplight/taillight Y N Preheat Diesel Model — Automatic glow-plug _ activation before ignition; instrument panel light w indicates when glow plugs are heating the N a combustion chambers Hydraulic System — 6.8 gal. (25.7) capacity; 25- 8 quart capacity micron, full-flow filtration; biodegradable fluid; oil Y [N� cooler standard . STEERING*3_4 INs - Automotive power steering N B RAKES � r Hydraulic disc brakes, self-adjusting on all wheels, mechanical cable actuated caliper parking brake ® N .)n rear wheels Packet Pg.464' SURROUNDS MOWER SPECIFICATIONS Item 3 ITEM / MINIMUM REQUIREMENT COMPLY? VENDOR EXCEPTiONIALTERNATIVE ENGINE Fuel = Diesel N Size = Approx. 52 Cubic Inches N Power=Ap2rox. Gross 19 H N Air Cleaner= Dual-Stage With Restriction N Indicator Cooling = Liquid N Oil Filter= Full Flow Filter N L C linders = 3 N Displacement = 52.1 Cubic Inches N U) CAPACITIES FUEL = 7 Gal N ENGINE OIL = 3 Qt N HYDRAULIC OIL = 5 Gal N L DRIVE SYSTEM a Traction Drive = Full time 3 Wheel Drive o Reduce Slip System (RSS), 2-pedal foot N ;ontrolled; orequivalent ti BRAKES_ 2-wheel Disc Y INI 2-wheel drum Hand controlled Park Brake N A Closed loop tractions stem. N 0 OTHER STANDARDf EQUIPMENT 01 L Drive Wheels=H draulic, Standard 3 Wd N Traction Drive = Three-Wheel Drive Reduce N c Slip System, 2-Pedal Controlled CUTTING UNITS U Number= 3 Reel Cutting Units Y !,4 ,SiLE = A rox. 26 Q Number Of Blades = 8 Y N Backla:)ping = Standard Y N CLIP FREQUENCY = 0.126-in/M ph N Front Rollers = Grooved YIN Reel Diameter= 7" N BEDKNIFE ADJUSTMENT= Reel-To- Y N Bed knife to reel Bedknife Rear Rollers = Solid N Packet Pg.465!` SURROUNDS MOWER. SPECIFICATIONS Item 3 Cont. ITEM! MINIMUM REQUIREMENT COMPLY? VENDOR EXCEPTION/ALTERNATIVE rtu. 4 ELECTRICALANDySAFETY¢INTERLOCKS 51-AGNOSTIC-S-= On board Diagnostics th the White Box Controller and (SOS) Sit N n Sit Diagnostics-, or equivalent Neutral start switch YJ N Operator presence switch in seat N Mow I Transport switch Y N Park brake set switch. Y N co U L Q. 0 L- 0 ti V L Y 0 0 L 0 i+ cdc G V i► Q W. TRIPLEX GREENS MOWER SPECIFICATIONS Item 4 ITEM ! MINIMUM REQUIREMENT COMPLY 1> VENDOR EXCEPTIONALIALTERNATIVE ENGINE Power= 18 HP X N Type = Gas (Unleaded) owered N CAPACITIES, Fuel Ca aci =7.0 gal N Hydraulic ail =7.5 gal primary, and 1.0 gal ® N auxiliary tank DRIVE SYSTEM. w Cn Traction Drive= Hydrostatic piston pump closed loop system. Foot pedal forward and N reverse; infinitely variable IMPLEMENT DRIVE Hydraulic drive, individual pump and valve N sections operating three reels a CUTTING UNITS c '`lumber= 3 N ~ LO e = 11 Blade N BEDKNIVES = Lo-Cut, 1/8" N w Height Of Cut Range = 0.125"--0.750" Y N Reel Frame N 0 Reel Diameter= 5" N 01 Blades Shall Be High Carbon Steel N 0 OTHER STANDARD EQUIPMENT E STEERING Power N Y Adjustable steering wheel tilt and a 5 a N position steering arm tilt CONTROLS Raise / lower mow lever (joystick) N Packet Pg�46T WIDE AREA ROTARY MOWER SPECIFICATIONS Item 5 VENDOR ITEMIMINIMUM REQUIREMENT COMPLY ? EXCEPTIONIALTERNATIVE h A r - ," , u .h ENGiNI�AND CAPAC1TiES ,;m - ENGINE 60 HP, Liquid Cooled Turbo Charged Diesel N AIR CLEANER Dry, re laceable 'rima and safety elements N RADIATOR Rear-mount cross-flow, 7-row, 5-fins per inch, 13 N N quart 10.4 liter capacity FUEL CAPACITY Approx. 19 gallon (72 liter) diesel fuel/biodiesel N B-20 _ U z . DRIVE, a TRACTION DRIVE ° Full time bi-directional hydrostatic, closed-loop, wd transmission, variable displacement piston to pump with servo controls powers fixed displacement piston motors which drive single N action reduction planetary gear assemblies at each L front wheel. Parallel hydraulic flow powers fixed o displacement piston motor, which drives V, mechanical axle in rear. 2wd in forward (transport) L. 0 range, HYDRAULICSICOOLING 8 gallon capacity 2 micron remote spin-on filter. N E 19 row, single pass cooler with tilt out for cleaningR OTHER CHARACTER{STICS. DIAGNOSTICS Diagnostics pressure test ports: forward and reverse traction, left, center, and right decks. ® N Reverse 4WD, lift, and steering. Charge and deck counterbalance circuits. INTERLOCKS Prevents engines from starting unless traction pedal is in neutral and deck is disengaged, if operator leaves seat with deck engaged, engine N stops. Mowing only permitted in low range. ngine stops if parking brake engaged and traction edal not in neutral. Deck transport latches. Packet Pg.468 5.P.1 0 WIDE AREA ROTARY MOWER SPECIFICATIONS Item 5 Cont. VENDOR ITEM/MINIMUM REQUIREMENT COMPLY EXCEPTIONIALTERNATIVE GUTTING UNITS WIDTH OF CUT Overall approx. 924" . Center deck 54". Two 37" N Wings all upfront MOWING RATES -- L Mows up to 9.9 acres/hr at 8 Mph assuming no N n overlaps or stops _ _ a� N fII t U L a 0 L O LO ti r 0 U O� L 0 L rr+ i �J Q 1 i 1 F 3 Groundsmaster 4100 Model 30449 Maintenance Note; Determine-the left and right sides of thc itzu ii ftob� the nQrnW,.6pgi*dog "n. Recommended Maintenance Schedule(s) Maintenance Service Maintenance Procedure Interval - Torque the wheel lug nuts. After the first 10 hours - Check the fan belt tension. - Check the blade drive belt tension. After the first 50 hours - Change the engine oil and filter. Check the engine speed (at idle and full throttle). Change the front planetary gear oil N After the first 200 hours - Change the rear axle oil. • Change the hydraulic oil. F- - Change the hydraulic oil filters. N - Check the engine oil level. t - Check the coolant level. L Before each use or daily - Check the hydraulic fluid level a' - Check the tire pressure. o - Check the air cleaner indicator. c Check the interlock switch operation F' - Lubricate all grease fittings. r`�• Every 50 hours - Check the blade drive belt tension. • Check the battery level and cable connections. +, - Clean the underside of the mower housing and under the belt covers. L - Inspect the cooling system hoses and clamps. c Every 10 hours - Check the fan belt tension- �j Every 150 hours - Change the engine oil and filter. c - Torque the wheel lug nuts. ~ Every 200 hours - Service the spark arrestor muffler Every 250 hours - Clean the cab air filters. (Replace them if they are torn or excessively dirty.) E - Check the planetary gear drive oil. - Check the rear axle lubricant. Q Check the rear axle gear box lubricant. Every 400 hours - Service the air filter(if the indicator shows red). Inspect the fuel lines and connections. - Replace the fuel filter canister. - Check the engine speed (at idle and full throttle). - Drain and clean the fuel tank. - Change the front planetary gear oil - Change the rear axle oil. - Check the rear wheel toe-in. Every 800 hours - Inspect the blade drive belts. - Change the hydraulic oil. - Change the hydraulic oil filters. - Inspect the cutting unit castor wheel assemblies. - Check and adjust the valve clearance. Every 2 years - Flush the cooling system and replace fluid, • Replace moving hoses. Packet Pg.470 5.P.1 GreensMOO 3150 Model 04358 Mainter-ance We. Determine the left and'46t sides of tilt m icturic frolu the-bbxmal operating positi6ft,P Import4ht; Refer to 7ini4 engine Operator's Alaanual fot a�d�daiaal rnaintenauce procedures, Ifyou leave the key In the ignition switch,s6ineohe could accidently start the pnW"n'6 and sw4ouGslg infutrg you or other hystanders. Remov 'the key Gorn file ignition and disconnect file wxie#`tom`the Spa �igforo You„do.Atlty, maintenance. Set the wire aside so that it does not accidentally con' ct the $t� 1u;.. Recommended Maintenance Schedule(s) L Maintenance Service Interval Maintenance Procedure L. After the first hour • 'Check the torque of the wheel nuts. N After the first 10 hours Check the torque of the wheel nuts. U L After the first 25 hours Change the engine oil and filter. a 0 After the first 50 hours. Change the hydraulic filter. o • Check the engine RPM (at idle and full throttle). I- • Check the engine oil. r`n� • Check the hydraulic fluid level. Before each use or daily • Check the safety interlock system. • Inspect and cleanup after mowing. U • Check the hydraulic lines and hoses. • Grease the machine(immediately after every washing). 0 • Service the air cleaner foam pre-cleaner(more frequently whets operating coo iditons of Every 50 hours are dusty or dirty). L- 0 • Check the battery electrolyte level. t- • Check the battery cable connections. a� • Service the air cleaner cartridge(more frequently when operating conditions are E Every 900 hours dusty or dirty). • Change the engine oil and filter- Every 200 hours • Check the torque of the wheel nuts. • Check the reel bearing preload adjustment. • Replace the spark plugs. • Replace the fuel filter. Every 800 hours • Change the hydraulic oil. • Change the hydraulic filter. • Check the engine RPM (at idle and full throttle). • Check;the valve clearance. Every 2 +aStS' • Check the fuel lines and connections. • Replace moving hoses. Packet Pg.471 i Reelm,' -4M�,tor -110.0' Modet 03110 Maintenance IDtl3'., else te`the left and right sides of the machitxe from theliotmal o .orating position. Recommended Maintenance Schedule(s) Maintenance Service Maintenance Procedure Interval After the first hour • Torque the wheel nuts. • Torque the wheel nuts. After the first 10 hours . Check the condition and tension of all belts. Change the hydraulic• filter. After the first 50 hours • Change the oil and oil filter. N • Check the engine oil level. • Check the engine coolant level. ' • Check the hydraulic fluid level. N • Check the tire pressure. Before each use or daily • Check the reel to-bedkn fe contact. • Check the interlock system. nom. • Drain the water separator. o • Clean the radiator and oil cooler. F • Check the hydraulic lines and hoses. to Every 25 hours • Check the electrolyte level. (If machine is in storage,check every 30 days.) t Every 50 hours • Lubricate all bearings and bushings. (Lubricate all bearings and bushings daily when conditions are dusty and dirty.) U L Every 100 hours • Check the condition and tension of all belts. c Every 150 hours - Change the oil and oil filter, Q1 L - Torque the wheel nuts. F0 Every 204 hours • Service the air cleaner(More frequently in extreme dusty or dirty conditions) • Check the parking brake adjustment. • Change the hydraulic filter. E t Check the fuel lines and connections. Every 400 hours Replace the fuel filter canister. a • Change the hydraulic fluid. Every 500 hours Grease the bearings in the rear axle. Drain and clean the fuel tank. Every 2 years Drain and flush the coolant system(Take to an authorized Toro dealer or refer to the Service Manual). If you leave the key in the ignition switch, someone could accidently start the engine and seriously injure you or other bystanders. Remove-the key from the ignition before you do any maintenance. Packet Pg.472 SandPro 5040 Mode! 08705 Maintenance Note: Determine the left and right sides of the machine from the ttc�rt ta7`o�ei�ti pcisit ou W I If you leave the key in the ignition switch,someone could accidently start the engine and seriously injure you of other bystanders. Remove the key from the ig ition before you do any maintenance. Recommended Maintenance Schedule(s) Maintenance Service Maintenance Procedure Interval W Itc • Torque the wheel lug nuts. After the first 8 hours Change the hydraulic filter. ~ After the first 25 hours Change the engine oil and filter. s • Check the engine oil level. Check the hydraulic fluid level. a Before each use or daily Check the tire pressure. o Check the condition of the hydraulic lines and hoses. c Inspect and clean the machine. F- Check the safety interlock operation u, r` Every 25 hours Check the battery fluid level and the cable connections. • Torque the wheel lug nuts. Every 100 hours Grease the machine. • Change the engine oil and filter. o Every 200 hours Replace the air filter. 1 L Every 400 hours • Change the hydraulic system oil and filter.. 0 • Replace the spark plugs. c • Replace the fuel filter. Decarbon the combustion chamber. Every 800 hours Adjust the valves and torque head. • Check the engine RPM (at idle and full throttle). Q • Drain and clean the fuel tank. Every 1,500 hours Replace moving hoses. Replace the neutral and seat interlock switches.. Important: Refer to your Engine Operator's Manual for additional maintenance procedures. 0 Packet Pg.473 5.P.1 Jtkman HDK-D o Of368'= Maintenance Recommended Maintenance Schedu►le(s) Maintenance Service Interval Maintenance Procedure After the first 2 hours • Torque the front and rear wheel nuts. After the first 8 hours - Check condition and tension of the alternator belt. - Torque the front and rear wheel nuts.. - Check the adjustment of the shift cables, After the first 10 hours • Check the adjustment of the parking brake.: - Replace the hydraulic filter - Change the high flovi hydraulic oil filter(TC Mode[s only)'. a After the first 50 hours - Change engine oil and filter. t • Adjust the engine valve clearance. F- • Check engine oil level. y Check the level of coolant. U) ca Check the transaxle/hydraulic fluid level. Check the high flow hydraulic fluid level (TC models only). Before each use of daily " Check the tire pressure. a. Check the brake fluid level. o • Check the operation of the interlock system. �° • Drain water or other contaminants from the water separator. 0 • Remove debris from the engine area and radiator. (Clean more frequently in dirty r`- conditions.) Every 50 hours ' Check the battery fluid level. (Every 30 days if in.statage) - Check the battery cable connections. L • Check the level of front differential oil(four wheel drive models only). o Grease all bearings and bushings. (Lubricate more frequently in heavy duty v� Every:lQO hours applications) o - Check the condition of the tires. O Every 150 hours - Change engine oil and filter. m • Torque the front and rear wheel nuts E • Change the aircleanerfiilter. (more frequently in dusty or dirty conditions) cc Inspect the constant velocity boot for cracks, holes, or a loose clamp. • Check the adjustment of the shift cables. Q - Check the adjustment of the high-low cable. Every 200 hours - Check the adjustment of the differential lock cable. - Check the adjustment of the parking brake. - Check the adjustment of the brake pedal. - Check condition and tension of the alternator belt. • Check the adjustment of the clutch pedal, Inspect the service and parking brakes. • Check the fuel lines and connections. Every 400 hours - Replace the fuel filter canister. • Check the front wheel alignment. - Visually inspect the brakes for worn brake shoes. Every 600 hours - Adjust the engine valve clearance. Packet Pg.474 C. Qualifications and Experience I. Provide a brief history and description of your company. Describe your market position in the state and local government, educational and medical market spaces.. State the amount of your firm's state and local government sales for 2011. The Toro Company is proud of its legacy of quality and innovation. Founded in 1914 to build tractor engines for The Bull Tractor Company, the company survived the tumultuous years of World War I by building steam steering engines for merchant ship., to support the war effort. In 1920, Toro entered the turf industry when it mounted f ve reel mowers to the front of a Toro tractor to cut the fairways at The Minikanda Club in Minneapolis. We take pride in our responsibility to employees, customers,shareholders and the environment. Since 1914, we have cultivated our reputation around trusted relationships and constant innovation to help anticipate thefuture needs of our c customers.At the same time, we are building on a tradition of excellence around a number of strong brands to help customers care for golf courses,sports fields,public green spaces, commercial and residential properties, and agricultural fields. N Over the years, we have strengthened our position as a leading worldwide provider of turf and landscape maintenance equipment, and precision irrigation solutions due in 2 large part to a strong network of distributors, dealers and retailers in nearly 80 3 countries around the world. ° 0 H 2. Provide a statement of your annual sales for the past 3 years. Y rJ We cannot divulge sales information but can share this following chart for Toro's fhsca year 2011: o U REVENUES BY PRODUCT REVENUES BY MARKET o' (for fiscal 2011) (for fiscal 2011) p Proteaslonal-66% F, Landscape Contractor r<i lr Grounds-34`si, � k d Turf Maintenance Golf-26% E Equipment-82% V Micro-itrigation.6% Precision Irrigation Residential-33% Q Systems-18% lawn&Garden-27% Snow-6% Other-1% REVENUES BY GEOGRAPHICAL LOCATION (for fiscal 2011) United Staten-68tY5 ■Europe-139x, Australia-8% Canadaftailn America-T% Asia-4% 3. In order to evaluate the financial aspects of your company, submit your Dunn and Bradstreet Comprehensive Insight Plus Report. Packet Pg.475 See Dunn & Bradstreet attachment 4. Provide the total number and location of sales persons employed by your firm. The Toro Company employs 12 Regional and District Sales Managers that call directly on custonsers and Distributors. These resources are located in Minnesota,Indiana, Connecticut,North Carolina, Florida and California. Most i0emer acilvity will be with our distributors"sates farce of approxitnately 200 sales representatives. The resources are located in every state except Alaska. 5. Provide the total number and location of support centers(if applicable) All of Toro's Commercial products are shipped front our warehouse in Tomah, 3 Wisconsin to distribution. Distributors'futilities range in size depending on the services � offered at the facility such as sales, service, parts etc. Toro has over 100 offices N nationally ranging in size from 10,000 square feet to 150,000 square feet. L a. 6. Describe the qualifications of your sales personnel and technicians. LL r We require our Service Technicians to maintain and increase their skills by studying and passing courses and exams through the International Golf Course Equipment Manager's Association (IGCEMA).Skill set development is targeted in gasoline and diesel engines, w, hydraulic and driveirains,electrical systems,sprayer calibration and turf equipment specialized L technology. We have 193 technicians or 749�currently systems certified. Once systems c certification is achieved technicians can achieve product specific certification. We have 96 v technicians with product certifications. o� Our Service Directors are 100%Certified Service Managers(CEMJ through tine National t° - Association of Service Managers(NASM) m E 7. Provide a listing of key personnel who may be assigned to the City's contract. Include their title within your organization and the description of the type of work they may a perform, Please identify an executive corporate sponsor who will be responsible for the overall management of the awarded Master Agreement. Toro Pete Whitacre, District Sales Manager, will manage the City of Tucson contract for Toro. He holds a Certified Sales Executive designation from Sales & Marketing Executives International. He has 25 years experience selling to the government market and understands the buying and selling process that is specific to government. Pete bolds a Government Contractor Certificate (GCQ through rise National Institute for Government Purchasing (NIGP) showing his commitment to this market. He also sits on,the NIGP National Business Council as an advisor to the MCP Board. Paula Sliefert,Senior Marketing Manager, will be responsible for the marketing of this contract nationwide. She is the signing agent for Toro's GSA contract and is presently the Chairperson of the NIGP National Business Council, a seat whit ' until August 2013. She has successfully marketed this contract the pas Packet Pg.476 ',lu years; relentlessly bringing exposure. through varlout mediums of marketing fnctuding both print and digital. She teas also continuous incorporated this contras into the agendas of many o (he National Training events Taro-hosts. Pete and Paula have tlse backing, and resources of Toro tv successfully implement tla' coM act, This includes our senior management, sales teams, training tearns,technicac srpart teams,marketing, information systems and engineering. Simpson Norton Shelly Lucas Sports Fields and Grouisds lylanager for Simpson Norton CorprtMI&I Shelly will be the main contact person for the City of Tucson. Shelly is responsibIgA; all contracts offered by the Simpson Norton Corporation. She processes all orders'ap4 purchase orders. a Mike Mastromarino—Territory Manager is the salesman for the Tucson market. Aliki y will provide the City o f Tstcson with equipment recommendations, quotes and training F on new equipment Jake PenninPton—lit-Field service technician for the hicson market. Jae will fie th tech assigned to any service inquiries or repairs,.warrantyy or no -warranty. L 0. O L O $. Summarize your experience in providing product and Services similar to that outlined in the Y V L C O U O I L- 0 Y E U ca Q Packet Pg.477 ._ Scope of Work. Provide a Minimum of three references for which you hav�fr provided similar products anti services. references from other public agencies, particularly municipal goverm(a' ts,are preferred. please include company name, address, phone�:email, and contact person. For the past fonr and one-half years we havipravided t is service to the City of 7W&6n aced hundreift'of otter municipalities across the country that have made the decision to use the City of Tucson contract to purchase Toro turf equipment. Each month fve have reported toIvational IPA the customers that have used the contract to purchase Toro equipment. The City of Tucson 900 S..Randolph Way L Tucson,AZ 85716 520-631-3629 f barajal(atucson.az us F Frank Barajas The City of Phoenix- 251 W Washington St. a Phoenix,AZ 85003 0 602-686-4494 ~ Bob.l ytle(a7ph oen ix.p_o v Bob Lytle w U City of Scottsdale c 9191 E.San Salvador 0 Scottsdale,AZ #258 o� 40-312-5574" ,0- rlaQnor}a scottsdaleaz.,eo v Rick Lagno E U co Ld 9. Please submit any additional information that you feel.is applicable to your a qualifications and experience. We monitor the service level performance of our distributors through a third party Customer Satisfaction organization-(customerSat corn)that conducts repair service surveys on a daily basis. On a scale of 110 with 10 being the highest satisfaction level, we maintain an average score of 9+nationally. Toro also monitors the purchasing process at specific,intervals through file same third party customer satisfaction organization. Toro can provide these metrics by distributor at your request. Packet Pg.478 mom (1e;S}anl-asepind 0101 : SLbti) ;0e1;uoo 0101 :;uauaqDe;;y ti 00 Oi M Ico N 11 M.N:a�.. d' to` m r� C� rn ;O c9 .�+, d to co �O�ppC t� ' Q l0 .-i co (n 6)=Ln cn co M ewii ob oo A:O Lo Ln w'-�r t2'-N ri N f V M a+ O O KV fii a 1�� tom/? N N cb-I cMf CY C? chi MO N 1-4`G ri' fMT;N'N N m rn rb1. Im� G O f+ N C�. 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Ln VS u c = ro 3 v Z c w � H p o 0 0 •c c m cu v w i = at L L L E O. CL 0 0 0 0 0 °; Y EL .M U fa. a- a a W r� V) on to to vn vn Ln I- 5.P.1 Gp f'AR7IVM 4 i�t��'RO IIR hf REgUES ( ?1?t $AL NO.I „ Pt7C�#. ►� "( t�1i;A 87{ PAGE 3A(t' 5 OFFER AND ACCEPTANCE OF—FER TCi7 C&OF TUCSON: Ti*:Undersigned hereby offers and shit fUintsbI t1 ;matcriai or seivic ir1 cc►m�sii nce with all emzs,scope of;iVtsrl z. spdcifieatior ,and amendtne�t t the`I eq trEfprPtoposal which is incorporated by reference as if fully set forth herein. :a Fordo*r on,04tkv%r,contact Cornpany Nap e t t ( V- S; titer Address . C4n- St . R Fax. CD ! re of Person Authorized to �g t � M-t1iPNr L Printed Name d VrC° t� SrtT ° 0 LO ti v Y ACCEPTANCE OF OFFER L The OfFer is hereby-accepted.The Contractor is now bound to self the materials or services specified in the Conttad.This Contract v shelfberefet?rQdfe as Contract No. l 0 L LOC r CITY OF TUPSON,a municipal corpomffion � Approved.as to farm this. day of-,2011 Awarded this. day of 2012 ca Q AsTucson City Attorney and not personally Mark A.Neihart,C.P.M.,CPPt3,A.P.P.,CPM As Director of Procurement and not personally Packet Pg.480 REQUEST FOR PROPOSAL AM8NMENT CITY OF TUB REQLie$T`F P�WOSAL NO. 120535 DEPARTMEN TP PROCUREMENT= 'RFP AMENDMENT NO. 1 255 W_ALAMEDA,6TH FLOOR,TUC$*, " '0!001 PAGE NO. 1 OF 1 P)0,BOX 27210,TUCSON,AZ 85726 _ , RFP DUE DATE: JUNE: 12,2012 ISSUE DATE:. MAY 29,2012 RESPONSIBLE CONTRACT OFFICER: LLOYD B.WINDLE It, G.P.M. A SIGNED COPY OF THIS AMENDMENT MUST BE SUBMITTED WITH YOUR SEALED PROPOSAL. THIS REQUEST FOR PROPOSAI.IS AMENDED AS FOLLOWS: GROUNDSKEEPING, GOLF AND SPORTS FIELD MAINTENANOE: EQUIPMENT The following clarification is the result ql estibns discussed at the pre-prop6sal meeft. I.- The Due gate REMAINS June 12 2012 at 4:00 PM. 2. Pages 4-11; B. Product Requirements, 7. Sample Equipment Specifications: The intent of the sample equipment specifications is to establish a baseline to !compare equipment of , similar commercial quality, function and purpose as well as provide a comparison of pricing V) Offered, Equipment offered under this section will not be rejected for non-compliance with the specifications, but will be used to assist the evaluation committee in assessing a comparable equipment offered for this solicitation. o L O As mentioned in the pre-proposal meeting, the sample equipment listed is representative of Lo the possible equipment the City foresees replacing during the life of the contract. As such, submit pricing as requested on the Price Page. In addition, submit life cycle costing : information based on 2,000 annual hours of service as defined on Page 5 of the solicitation. Submit this information in a separate labeled, tabbed section of your offer, 0 3, Page 14, Instructions to Offerors, 9. Proposal/Submittal Format: Replace the 1St sentence p1 with "An original; and f�coples.(7 total) of each proposal should be submitted on the forms o and in the format specified in the RFP". E U Q ALL OTHER PR01Y1$IElNS OF THE REQUEST FOR PROPOSAL SHALL REMAIN IN THEIR,ENTIRETY. VEt,1116R HEREBY ACKNOWLEDGES RECEIPT AND UNDERSTANDING OF THE ABOVE AMENDMENT -�' c U Signature Date Company Name Typed Name and Title Address /ad ENE_!c-WU 1411) pity State Zip Packet Pg.481 5.P.1 0 CITY OF TUCSON REQUEST FOR PROPOSAL REQUEST FOR PROPOSAL NUMBER: 120535 PROPOSAL DUE DATE: JUNE 12, 2012 AT 4:00 P.M. LOCAL AZ TIME PROPOSAL SUBMITTAL LOCATION: Department of Procurement 255 W. Alameda, 6th Floor, Tucson, AZ 85701 MATERIAL OR SERVICE: Sports Fields, Parks and Golf Course Groundskeeping Maintenance Equipment PRE-PROPOSAL CONFERENCE DATE: MAY 22, 2012 ca TIME: 1:00 P.M., LOCAL ARIZONA TIME N LOCATION: CITY HALL, ATTORNEY'S CONFERENCE ROOM 255 W. ALAMEDA, 7T" FLOOR, TUCSON, AZ 85701 �- CONTRACT OFFICER: LLOYD B.WINDLE, II, C.P.M. N TELEPHONE NUMBER: (520) 837-4105 Lloyd.windle @tucsonaz.gov a A copy of this solicitation and possible future amendments may be obtained from our Internet site at: a http://www.tucsonprocurement.com/ by selecting the Bid Opportunities link and the associated solicitation c- amber. The City does not mail out Notices of available solicitations via the U.S. Postal Service. Email iO .otifications are sent to those interested offerors who are registered with us and who have selected email as their preferred delivery method. To register, please visit www.tucsonprocurement.com, click on Vendors, then -- click on Vendor Registration. To update an existing record, click on Vendors, click on What's New?, and read the section titled "Notice of Solicitations." You may also call (520) 791-4217 if you have questions. 0 Competitive sealed proposals for the specified material or service shall be received by the Department of pi Procurement, 255 W. Alameda, 6th Floor, Tucson, Arizona 85701, until the date and time cited. o f Proposals must be in the actual possession of the Department of Procurement at the location indicated, on or prior to the exact date and time indicated above. Late proposals shall not be considered. The prevailing clock E shall be the City Department of Procurement clock. U Proposals must be submitted in a sealed envelope. The Request for Proposal number and the offeror's name and a address should be clearly indicated on the outside of the envelope. All proposals must be completed in ink or typewritten. Questions must be addressed to the Contract Officer listed above. ****ALERT**** Effective April 9, 2012, the Tucson Modern Streetcar project will begin the downtown streetcar construction and eastbound Congress Street will be closed from Toole Avenue to Church Street until further notice. Please plan your route accordingly. For further information, please visit the Tucson Modern Streetcar website at http://www.tucsonstreetcar.com/ or call 520-624-5656. gW/swb PUBLISH DATE: MAY 4, 2012 Packet Pg.482 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 2 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 INTRODUCTION / BACKGROUND The City of Tucson ("City) is requesting proposals from qualified and experienced firms to provide quality commercial grade Sports Fields, Parks and Golf Course Grounds Maintenance Equipment. The City of Tucson has over 110 public parks and 5 public golf courses located throughout the City. City parks come in all shapes and sizes ranging from small neighborhood parks to large district parks. City golf courses are all 18- hole courses that cover approximately 550 acres. Requirements and qualifications are defined in detail in the Scope of Services Section of this Request for Proposal (RFP). The City seeks a firm that can supply equipment, parts and service. The successful firm will have a sophisticated infrastructure including strategically located, nationwide distribution centers and employ professional sales representatives to provide effective, timely service to the City of Tucson and to Participating Public Agencies. L V NATIONAL CONTRACT The City, as the Principal Procurement Agency, as defined in Attachment I, has partnered with the National Intergovernmental Purchasing Alliance Company ("National IPA") to make the resultant contract ("Master Agreement") from this solicitation available to other public agencies nationally, including state and local a governmental entities, public and private primary, secondary and higher education entities, non-profit entities, o and agencies for the public benefit ("Public Agencies"), through National IPA's cooperative purchasing ,rogram. The City is acting as the contracting agency for any other Public Agency that elects to utilize the ;sulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their Ln registration with National IPA as a Participating Public Agency in National IPA's cooperative purchasing program. Attachment I contains additional information on National IPA and the cooperative purchasing agreement. L t. With corporate, pricing and sales commitments from the Supplier, National IPA provides marketing and U administrative support for the Supplier that directly promotes the Supplier's products and services to 0- Participating Public Agencies though multiple channels, each designed to promote specific products and 0 services to Public Agencies on a national basis. Public Agencies benefit from pricing based on aggregate c spend and the convenience of a contract that has already been advertised and competed. The Supplier ac benefits from a contract that allows Participating Public Agencies to directly purchase goods and services � without the Supplier's need to respond to additional competitive solicitations. As such, the Supplier must be able to accommodate a nationwide demand for services and to fulfill obligations as a nationwide Supplier and Q respond to the National IPA documents (Attachment 1). The City, reserves the right to deem submissions that do not include a response to the National IPA documents as non-responsive. While no minimum volume is guaranteed to the Supplier, the estimated annual volume of Grounds Maintenance Equipment purchased under the Master Agreement through National IPA is approximately $25 million. This projection is based on the current annual volumes among the City, other Participating Public Agencies that are anticipated to utilize the resulting Master Agreement to be made available to them through National IPA, and volume growth into other Public Agencies through a coordinated marketing approach between the Supplier and National IPA. 0 Packet Pg.483 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 3 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 SCOPE OF SERVICES A. GENERAL REQUIREMENTS 1. QUALIFIED FIRMS: Offerors should meet the minimum qualifications: a. Be an authorized distributor or manufacturer. b. Have a strong national presence in the grounds maintenance equipment industry. C. Have a distribution model capable of delivering products nationwide. d. Have a demonstrated sales presence. e. Be able to meet the minimum requirements of the cooperative purchasing program detailed herein. f. Be able to provide the full range of equipment and services to meet the demands of the City and all c agencies that opt to participate in the cooperative purchasing program with the City. 2. WAREHOUSING, DISTRIBUTION AND SALES FACILITIES: The product specified in this solicitation is dependent upon an extensive manufacturer-to-customer supply chain distribution system. In order to be considered for award, each potential contractor is required to provide proof of an extensive s distribution system. L n. 3. WARRANTY: Offeror shall warrant that all equipment and parts labeled as new and furnished in their o bid/offer are newly manufactured and free from defects in material and workmanship for no less than one E°- (1)year from the date the equipment is delivered or installed. Warranty shall also guarantee accepted trade Ln standards of quality,fitness for the intended uses, and conformance to promises or specified specifications. No other express or implied warranty shall eliminate the vendor's liability as stated herein. U 4. MAINTENANCE FACILITIES: The equipment specified in this solicitation is dependent upon the availability of prompt professional service. In order to be considered for award, each potential o contractor is required to have existing maintenance facilities with sufficient parts inventory and trained I technicians experienced in providing quality service on the equipment specified. Maintenance facilities c are subject to inspection by the City to determine adequacy. c 5. VENDOR PARTS AND SERVICE: The Contractor will maintain a factory authorized parts and service E facility for normal and warranty service. The Contractor shall be capable of providing parts within 24 hours and shall be capable of being on site to respond to service requests within 24 hours. Q 6. CATALOGS: Within 10 days after contract award and after request from City staff, Contractor must submit complete price lists and catalogs of their product line in hard copy and on CD. Upon request from a using agency, Contractor shall provide, at no cost, these catalogs and price lists. B. PRODUCT REQUIREMENTS 1. PRODUCTS: The Products to be included in this solicitation are as follows: A. SPORTS FIELDS AND GROUNDS EQUIPMENT - A complete and comprehensive line of new unused Sports Fields and Grounds Equipment of the latest design and technology to include, but not limited to, mowing equipment, utility vehicles, spraying equipment, and turf cultivation equipment. B. GOLF COURSE MAINTENANCE EQUIPMENT - A complete and comprehensive line of new unused Golf Course Maintenance Equipment of the latest design and technology to include, but not be Packet Pg.484 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 4 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 limited to, mowing equipment, utility vehicles, spraying equipment, renovation and utility equipment and turf cultivation equipment. C. RELATED EQUIPMENT PARTS - A complete and comprehensive line of Original Equipment Manufacturer (OEM) Sports Fields and Grounds Equipment Parts and Golf Course Maintenance Equipment Parts. D. USED EQUIPMENT— Provide access to quality used equipment. E. BALANCE OF LINE - Each offeror may offer their balance of line for ground maintenance equipment items and accessories. The City reserves the right to accept or reject any or all balance of line items offered. 2. CURRENT PRODUCTS: All products being offered in response to this solicitation and labeled as new shall be in current and ongoing production; shall be formally announced for general marketing purposes; shall be C a model or type currently functioning in a user(paying customer)environment and capable of meeting or exceeding all specifications and requirements set forth in this solicitation. ~ N 3. DEFECTIVE PRODUCT: All defective products shall be replaced and exchanged by the Contractor. The cost of transportation, unpacking, inspection, re-packing, re-shipping or other like expenses shall be paid by 2 the Contractor. All replacement products must be received by the City within seven (7)days of initial a. notification. o 4. EQUIPMENT/RECALL NOTICES: In the event of any recall notice, technical service bulletin, or other ti important notification affecting equipment purchased from this contract, a notice shall be sent to the Contract Representative. It shall be the responsibility of the contractor to assure that all recall notices are sent directly to the agencies Contract Representative. L .F+ 5. EQUIPMENT STANDARDS AND GUIDELINES: All riding equipment must comply with appropriate 0 ASAE (American Society of Agricultural Engineers — www.asae.org), SAE (Society of Automotive of Engineers — www.sae.org) and OSHA (Occupational Safety and Health Administration — 0 www.osha.org) standards for roll-over protection. All vehicles must comply with appropriate ANSI (American National Standards Institute—www.ansi.org) standards as related to operation on slopes. a E 6. SAFETY STANDARDS: The Offeror shall certify that the equipment being offered is designed and includes operating features that comply with the safety standard promulgated under the Federal Occupational Q Safety and Health Act(OSHA). If the equipment being offered is governed by OSHA regulations the successful Offeror is required to submit a certificate stating that such equipment complies with applicable OSHA standards. During the term of this Contract, should there be modifications in federal and/or state laws and regulations regarding safety standards or other specifications and marketing procedures for the contracted item(s), the City of Tucson reserves the right to amend the Contract to provide for the delivery of items which conform to such changes. As a result, the City will negotiate any necessary price changes with the Contractor. Should negotiations fail the City may cancel the Contract for the affected items. 7. SAMPLE EQUIPMENT SPECIFICATIONS: For each Item/Minimum Requirement, indicate "yes" or "no" under Comply. If you do not meet the Item/Minimum Requirement, indicate so in the "Exception" column and provide an explanation on why you don't meet the requirement. Any deviations from the minimum requirements must be clearly presented on the table or in an attached letter. Packet Pg.485 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 5 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 Submit with your offer the recommended preventative maintenance program (PMP) for each sample equipment specified below. Identify all parts/materials/supplies (provide part numbers) necessary to complete the PMP as well as the unit pricing of each. Provide the expected useful life and salvage value for each piece of equipment. Provide a list and per unit price of typical repair parts replaced during a piece of equipment's useful life. BUNKER RAKE SPECIFICATIONS Item 1 VENDOR ITEM/MINIMUM REQUIREMENT COMPLY? EXCEPTION/ALTERNATIVE ENGINE -Twin cylinder, 4-cycle, OHV. Y N 18 hp 13.4 kW 3600 rpm. Y N Displacement: 34.8 cu. in. 570 cc Y N N Oil capacity: 1.75 quart 1.8 liter Y N Cooling: Air (high flow blower Y N ~ Air cleaner system: Remote mounted 3-phase Donaldson® air cleaner Y N 2- TRACTION a Esplacement rive: Direct driven hydrostatic variable speed o piston pump to 3 hydraulic motors for Y N F°- VD, hydraulic tractions stem. ti .rakes: Dynamic braking through the hydrostatic ransmission, hand actuated brake lever. Y N Hydraulic oil: 5.0 gallon (18.9 liter). 10 micron L replaceable cartridge. Y N o Main frame: Welded rectangular tubular steel U frame construction. Y N ° `0 Controls: Hand operated choke, throttle, and ~ hydraulic control for raising/lowering raising/lowering with float. Y N GROUND SPEED Infinitely variable 0-10 mph (16 km/h) forward; 4.3 z Z mph (6.9 km/h) reverse. Y N a ELECTRICAL Battery: 12 volt, 15 amp., 300 CCA @ 0 F Y N Starter: 12 volt electric Y N STEERING �. Hydraulic Power Steering Y N OTHER CHARACTERISTICS Ground Clearance: 6.0" Y N Packet Pg.486 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 6 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 HEAVY DUTY UTILITY VEHICLE SPECIFICATIONS Item 2 VENDOR ITEM/MINIMUM REQUIREMENT COMPLY? EXCEPTION/ALTERNATIVE ENGINE Engine - diesel, 3-cylinder, 4-cycle, liquid-cooled Y N Horsepower— Approx. 24 HP (17.9 kW) Y N Torque —49 ft-Ibs (67.0 N-m) Y N L Displacement— 69 cu. in. (1,131 cc) Y N Oil Capacity— 3-4 qts. (3.5 L) Y N Governor type — Mechanical centrifugal Y N ~ a� Lube Oil Filter— Full flow with spin-on oil filter Y N Lubrication — Full-pressure lubrication Y N Starting System — 12-volt starter Y N o Fuel Filter— Pre-filter, water separator, final filter Y N F PAYLOAD CAPACITY Ln sated Capacity— approx. 2,400 Ibs Y N DRIVETRAIN Transmission (Manual) — 3-speed truck manual transmission with low-low (creeper) first gear; Y N 0 synchronized in all forward gears. High low range OI L ELECTRICAL SYSTEM E°- Lights — Two seated high/low-beam headlights; stoplight/taillight Y N E Preheat Diesel Model — Automatic glow-plug R activation before ignition; instrument panel light a indicates when glow plugs are heating the Y N combustion chambers Hydraulic System — 6.8 gal. (25.7) capacity; 25- micron, full-flow filtration; biodegradable fluid; oil Y N cooler standard STEERING Automotive power steering Y N BRAKES Hydraulic disc brakes, self-adjusting on all wheels, -echanical cable actuated caliper parking brake Y N rear wheels Packet Pg.487 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 7 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 SURROUNDS MOWER SPECIFICATIONS Item 3 ITEM / MINIMUM REQUIREMENT COMPLY? VENDOR EXCEPTION/ALTERNATIVE ENGINE Fuel = Diesel Y N Size = Approx. 52 Cubic Inches Y N Power = Approx. Gross 19 Hp Y N Air Cleaner = Dual-Stage With Restriction Y N Indicator Cooling = Liquid Y N Oil Filter = Full Flow Filter Y N n Cylinders = 3 Y N 3 Displacement = 52.1 Cubic Inches Y N CAPACITIES N FUEL = 7 Gal Y N ENGINE OIL = 3 Qt Y N HYDRAULIC OIL = 5 Gal Y N . L DRIVE SYSTEM F°- raction Drive = Full time 3 Wheel Drive Ln :educe Slip System (RSS), 2-pedal foot Y N controlled; orequivalent BRAKES L 2-wheel Disc Y N Hand controlled Park Brake Y N U� Closed loop tractions stem. Y N 0- L OTHER STANDARD EQUIPMENT 0 Drive Wheels=H draulic, Standard 3 Wd Y N Traction Drive = Three-Wheel Drive Reducet Y N E Slip System, 2-Pedal Controlled U CUTTING UNITS a Number = 3 Reel Cutting Units Y N SIZE = Approx. 26" Y N Number Of Blades = 8 Y N Backlapping = Standard Y N CLIP FREQUENCY = 0.126-In/Mph Y N Front Rollers = Grooved Y N Reel Diameter = 7" Y N BEDKNIFE ADJUSTMENT = Reel-To- Y N Bedknife Rear Rollers = Solid Y N Packet Pg.488 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 8 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 SURROUNDS MOWER SPECIFICATIONS Item 3 Cont. ITEM / MINIMUM REQUIREMENT COMPLY? VENDOR EXCEPTION/ALTERNATIVE ELECTRICAL AND SAFETY INTERLOCKS DIAGNOSTICS = On board Diagnostics with the White Box Controller and (SOS) Sit Y N on Sit Diagnostics; or equivalent Neutral start switch Y N Operator presence switch in seat Y N L Mow/ Transport switch Y N n Park brake set switch. Y N 3 CD N f6 t U L a 0 I- 0 r U) ti r V V L dd 0 U I 0 L 0 0 E U Rf Q Packet Pg.489 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 9 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 TRIPLEX GREENS MOWER SPECIFICATIONS Item 4 ITEM / MINIMUM REQUIREMENT COMPLY ? VENDOR EXCEPTIONAL/ALTERNATIVE ENGINE Power = 18 HP Y N Type = Gas Unleaded powered Y N CAPACITIES Fuel Capacity = 7.0 gal Y N Hydraulic Oil = 7.5 gal primary, and 1.0 gal Y N auxiliary tank DRIVE SYSTEM Traction Drive = Hydrostatic piston pump closed loop system. Foot pedal forward and Y N y reverse; infinitely variable IMPLEMENT DRIVE Hydraulic drive, individual pump and valve Q sections operating three reels Y N L 0 a-- CUTTING UNITS LO .amber = 3 Y N I,- T e = 11 Blade Y N r BEDKNIVES = Lo-Cut, 1/8" Y N L Height Of Cut Range = 0.125" - 0.750" Y N UI Reel Frame Y N o Reel Diameter = 5" Y N (°- Blades Shall Be High Carbon Steel Y N E OTHER STANDARD EQUIPMENT U STEERING Q Power Y N Adjustable steering wheel tilt and a 5 Y N position steering arm tilt CONTROLS Raise / lower mow lever (joystick) Y N Packet Pg.490 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 10 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 WIDE AREA ROTARY MOWER SPECIFICATIONS Item 5 VENDOR ITEM/MINIMUM REQUIREMENT COMPLY ? EXCEPTION/ALTERNATIVE ENGINE AND CAPACITIES ENGINE 60 HP, Liquid Cooled Turbo Charged Diesel Y N AIR CLEANER Dry, replaceable primary and safety elements Y N RADIATOR N Rear-mount cross-flow, 7-row, 5-fins per inch, 13 Y N quart 10.4 liter capacity FUEL CAPACITY Approx. 19 gallon (72 liter) diesel fuel/biodiesel Y N s B-20 DRIVE SYSTEM . TRACTION DRIVE F -gall time bi-directional hydrostatic, closed-loop, n A transmission, variable displacement piston pump with servo controls powers fixed displacement piston motors which drive single Y N U action reduction planetary gear assemblies at each front wheel. Parallel hydraulic flow powers fixed 0 displacement piston motor, which drives 0- mechanical axle in rear. 2wd in forward (transport) F- ran e. :.. HYDRAULICS/COOLING 8 gallon capacity 2 micron remote spin-on filter. Y N U 19 row, single pass cooler with tilt out for cleaninga OTHER CHARACTERISTICS DIAGNOSTICS Diagnostics pressure test ports: forward and reverse traction, left, center, and right decks. Y N Reverse 4WD, lift, and steering. Charge and deck counterbalance circuits. INTERLOCKS Prevents engines from starting unless traction pedal is in neutral and deck is disengaged. If operator leaves seat with deck engaged, engine Y N stops. Mowing only permitted in low range. igine stops if parking brake engaged and traction adal not in neutral. Deck transport latches. Packet Pg.491 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 11 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 WIDE AREA ROTARY MOWER SPECIFICATIONS Item 5 Cont. VENDOR ITEM/MINIMUM REQUIREMENT COMPLY EXCEPTION/ALTERNATIVE CUTTING UNITS WIDTH OF CUT Overall approx. 124" . Center deck 54". Two 37" Y N Wings all upfront MOWING RATES Mows up to 9.9 acres/hr at 8 Mph assuming no Y N overlaps or stops y co s U L a O I- 0 v U l4 L O U I O L O F- r-i C N E L U cts Q Packet Pg.492 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 12 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 C. SERVICE REQUIREMENTS: The City is interested in evaluating the following categories of value-add services for inclusion in this contract. The categories include, but are not limited to the following. 1. FINANCING: Describe financing options available such as lease programs and conditional sales contracts. 2. TRADE-INS: Describe in detail the proposed trade-in program. 3. SAFETY: All vendors performing services for the City or cooperative agencies are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. The supplier shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract. U) L 4. TRAINING: The Contractor shall provide training for City of Tucson and other participating agency ~ operators and service technicians at no cost to the City or agency. The Contractor will provide the following training for each equipment purchase: L • Vehicle/equipment operators will be trained in the operation of all machine functions, including o operator preventive maintenance. io • Technicians will be trained in all operator functions, and in-depth preventive maintenance, .. troubleshooting and repair for all machine systems and components. ti • The trainer shall be factory-trained and thoroughly knowledgeable in subjects to be taught. v U 5. DELIVERY: For City of Tucson purchases, equipment shall be delivered to various City of Tucson 2 locations.All deliveries shall be made Monday through Friday from 8:00 a.m. to 3:00 p.m., Mountain o Standard Time. The Contractor shall be required to give the Parks and Recreation Department a U minimum of 24-hours notice prior to delivery with the anticipated time of delivery and quantity of o units to be delivered. 0 The following documents are due upon delivery to the City or participating agency: Z U 1. M.S.O. (Manufacturer Statement of Origin) .2 2. Warranty document a 3. Required manuals 6. REPAIR SERVICES: The ability to provide repair services through authorized manufacturer's facilities or other avenues. 7. CUSTOMER SUPPORT SERVICES: The policies on replacements, returns, restocking charges, after hours service, after sales support, out of stock, order tracing, technical feedback, quality assurance for orders and drop shipments. 0 Packet Pg.493 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 13 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 INSTRUCTIONS TO OFFERORS 1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION: For purposes of this solicitation and subsequent contract,the following definitions shall apply: City: The City of Tucson,Arizona Contract: The legal agreement executed between the City and the Contractor/Consultant. The Contract shall include this RFP document incorporated herein by reference, all terms, conditions, specifications, scope of work, Amendments, the Contractor's offer and negotiated items as accepted by the City. Contractor/Consultant: The individual, partnership, or corporation who, as a result of the competitive solicitation process, is awarded a contract by the City. Contract Representative: The City employee or employees who have specifically been designated to act as a contact person or persons to the Contractor, and is responsible for monitoring and overseeing the Contractor's performance under this Contract. Director of Procurement: The contracting authority for the City, authorized to sign contracts and amendments thereto on behalf of the City. May: Indicates something that is not mandatory but permissible. Offeror: The individual, partnership, or corporation who submits a proposal in response to a solicitation. un Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements, if they constitute a substantive requirement, may, at the City's sole discretion, result in the rejection of a proposal as non-responsive. E— Should: Indicates something that is recommended but not mandatory. If the Offeror fails to provide recommended information, the City may, at its sole option, ask the Offeror to provide the information or evaluate the proposal without the information. U L 2. PRE-PROPOSAL CONFERENCE: If scheduled, the date and time of a Pre-Proposal conference is indicated on the cover n. page of this document. Attendance at this conference is not mandatory. Written minutes and/or notes will not be available, o therefore attendance is encouraged. If an Offeror is unable to attend the Pre-Proposal Conference questions may be I,o submitted in writing. Offerors are encouraged to submit written questions, via electronic mail or facsimile, at least five days prior to the Request for Proposal due date to the Contract Officer listed above. The purpose of this conference will be to ti clarify the contents of this Request for Proposal in order to prevent any misunderstanding of the City's position. Any doubt as to the requirements of this Request for Proposal or any apparent omission or discrepancy should be presented to the City at this conference. The City will then determine the appropriate action necessary, if any, and may issue a written amendment to the Request for Proposal. Oral statements or instructions will not constitute an amendment to this Request c for Proposal. v 3. INQUIRIES: Any question related to the Request for Proposal shall be directed to the Contract Officer whose name appears o I above. An offeror shall not contact or ask questions of the department for whom the requirement is being procured. The F Contract Officer may require any and all questions be submitted in writing. Offerors are encouraged to submit written ;; questions via electronic mail or facsimile, at least five days prior to the proposal due date. Any correspondence related to a aai solicitation should refer to the appropriate Request for Proposal number, page and paragraph number. An envelope E containing questions should be identified as such, otherwise it may not be opened until after the official proposal due date and time. Oral interpretations or clarifications will be without legal effect. Only questions answered by a formal written amendment to the Request for Proposal will be binding. Q 4. AMENDMENT OF REQUEST FOR PROPOSAL: The Offeror shall acknowledge receipt of a Request for Proposal Amendment by signing and returning the document by the specified due date and time. 5. FAMILIARIZATION OF SCOPE OF WORK: Before submitting a proposal, each offeror shall familiarize itself with the Scope of Work, laws, regulations and other factors affecting contract performance. The Offeror shall be responsible for fully understanding the requirements of the subsequent Contract and otherwise satisfy itself as to the expense and difficulties accompanying the fulfillment of contract requirements. The submission of a proposal will constitute a representation of compliance by the Offeror. There will be no subsequent financial adjustment, other than that provided by the subsequent Contract,for lack of such familiarization. 6. PREPARATION OF PROPOSAL: A. All proposals shall be on the forms provided in this Request for Proposal package. It is permissible to copy these forms as required. Facsimiles or electronic mail proposals shall not be considered. B. At a minimum, your proposal should include the signed Offer and Acceptance form, signed copies of any solicitation amendments, completed Price Page and your response to all evaluation criteria. C. The Offer and Acceptance page shall be signed by a person authorized to submit an offer. An authorized signature on the Offer and Acceptance page, Proposal Amendment(s), or cover letter accompanying the proposal documents shall constitute an irrevocable offer to sell the good and/or service specified herein. Offeror shall submit any additional requested documentation, signifying intent to be bound by the terms of the agreement. Packet Pg.494 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 14 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 r D. The authorized person signing the proposal shall initial erasure, interlineations or other modifications on the proposal. E. In case of error in the extension of prices in the proposal, unit price shall govern when applicable. F. Periods of time, stated as a number of days, shall be in calendar days. G. It is the responsibility of all offerors to examine the entire Request for Proposal package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting a proposal. Negligence in preparing a proposal confers no right of withdrawal after due date and time. H. The City shall not reimburse the cost of developing, presenting, submitting or providing any response to this solicitation. I. Offeror must list any subcontractors to be utilized in the performance of the services specified herein. For each subcontractor, details on respective qualifications must be included. 7. PAYMENT DISCOUNTS: Payment discount periods shall be computed from the date of receipt of the material/service or correct invoice, whichever is later, to the date City's payment warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twenty-one calendar days or more shall be deducted from the proposed price in determining the price points. However, the City shall be entitled to take advantage of any payment discount offered by a vendor provided payment is made within the discount period. The payment discount shall apply to all purchases and to all payment methods. 8. TAXES: The City of Tucson is exempt from federal excise tax, including the federal transportation tax. 9. PROPOSAL/SUBMITTAL FORMAT: An original and 4 copies (5 total) of each proposal should be submitted on the ~ forms and in the format specified in the RFP. Offerors shall also submit one electronic copy of the proposal on cd, disc or zip N disc in MS Office 2003 or.pdf format.Any confidential information shall be submitted on a separate cd, disc or zip disc. The original copy of the proposal should be clearly labeled "Original" and shall be single-sided, three hole punched and in a L binder. The material should be in sequence and related to the RFP. The sections of the submittal should be tabbed, a clearly identifiable and should include a minimum of the following sections: the completed Offer and Acceptance o Form, all signed Amendments, a copy of this RFP document and the Offeror's response to the Evaluation Criteria to including the completed Price Page. Failure to include the requested information may have a negative impact on the evaluation of the offeror's proposal. ti 10. EXCEPTIONS TO CONTRACT PROVISIONS: A response to any Request for Proposal is an offer to contract with the City based upon the contract provisions contained in the City's Request for Proposal, including but not limited to, the specifications, scope of work and any terms and conditions. Offerors who wish to propose modifications to the contract provisions must clearly identify the proposed deviations and any proposed substitute language. The provisions of the o Request for Proposal cannot be modified without the express written approval of the Director or his designee. If a proposal UI or offer is returned with modifications to the contract provisions that are not expressly approved in writing by the Director or o his designee,the contract provisions contained in the City's Request for Proposal shall prevail. to — 11. PUBLIC RECORD: All proposals submitted in response to this Request for Proposal shall become the property of the City and shall become a matter of public record available for review subsequent to the award notification. E t 12. CONFIDENTIAL INFORMATION: The City of Tucson is obligated to abide by all public information laws. If an Offeror believes that any portion of a proposal, offer, specification, protest or correspondence contains information that should be Q withheld, a statement advising the Contract Officer of this fact should accompany the submission and the information shall be so identified wherever it appears. The City shall review all requests for confidentiality and may provide a written determination to designate specified documents confidential or the request may be denied. Price is not confidential and will not be withheld. If the confidential request is denied, such information shall be disclosed as public information, unless the offeror submits a formal written objection. 13. CERTIFICATION: By signature on the Offer and Acceptance page, solicitation Amendment(s), or cover letter accompanying the submittal documents, Offeror certifies: A. The submission of the offer did not involve collusion or other anti-competitive practices. B. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal or State law. C. The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with the submitted offer. D. The Offeror hereby certifies that the individual signing the submittal is an authorized agent for the Offeror and has the authority to bind the Offeror to the Contract. 14. WHERE TO SUBMIT PROPOSALS: In order to be considered, the Offeror must complete and submit its proposal to the City of Tucson Department of Procurement at the location indicated, prior to or at the exact date and time indicated on the Notice of Request for Proposal page. The Offeror's proposal shall be submitted in a sealed envelope. The Packet Pg.495 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 15 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 PROPOSAL" with the REQUEST FOR PROPOSAL TITLE, REQUEST FOR PROPOSAL NUMBER, PROPOSAL DUE DATE AND TIME and OFFEROR'S NAME AND ADDRESS shall be written on the envelope. 15. LATE PROPOSALS: Late proposals will be rejected. 16. OFFER AND ACCEPTANCE PERIOD: In order to allow for an adequate evaluation, the City requires an offer in response to this solicitation to be valid and irrevocable for ninety(90)days after the proposal due date and time. 17. WITHDRAWAL OF PROPOSAL: At any time prior to the specified solicitation due date and time, an offeror may formally withdraw the proposal by a written letter, facsimile or electronic mail from the Offeror or a designated representative. Telephonic or oral withdrawals shall not be considered. 18. DISCUSSIONS: The City reserves the right to conduct discussions with offerors for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the proposal in order to clarify an offer and assure full understanding of, and responsiveness to, solicitation requirements. L 19. CONTRACT NEGOTIATIONS: Exclusive or concurrent negotiations may be conducted with responsible offeror(s) for the purpose of altering or otherwise changing the conditions, terms and price of the proposed contract unless prohibited. L Offerors shall be accorded fair and equal treatment in conducting negotiations and there shall be no disclosure of any information derived from proposals submitted by competing offerors. Exclusive or concurrent negotiations shall not constitute a contract award nor shall it confer any property rights to the successful offeror. In the event the City deems that y negotiations are not progressing, the City may formally terminate these negotiations and may enter into subsequent _ concurrent or exclusive negotiations with the next most qualified firm(s). U d 20. VENDOR APPLICATION: Prior to the award of a Contract,the successful offeror shall register with the City's Department of o Procurement. Registration can be completed at http://www.tucsonprocurement.com/by clicking on Vendor Services. Please F0 note that email notifications of newly published solicitations and amendments will be provided to those vendors that select email as their preferred delivery method in their vendor record. ti �t 21. CITY OF TUCSON BUSINESS LICENSE: It is the responsibility of the Contractor to have a City of Tucson Business " License throughout the life of this contract or a written determination from the City's Business License Section that a license U is not required. At any time during the contract, the City may request the Contractor to provide a valid copy of the business license or a written determination that a business license is not required. Application for a City Business License can be o completed at http://www.tucsonaz.gov/etax. For questions contact the City's Business License Section at(520)791-4566 or UI email at tax-license(o)tucsonaz.gov. 0 0 22. UPON NOTICE OF INTENT TO AWARD: The apparent successful offeror shall sign and file with the City, within five (5) ~ days after Notice of Intent to Award, all documents necessary to the successful execution of the Contract. m E 23. AWARD OF CONTRACT: Notwithstanding any other provision of the Request for Proposal, the City reserves the right to: (1)waive any immaterial defect or informality; or (2)reject any or all proposals, or portions thereof; or Q (3)reissue the Request for Proposal. A response to this Request for Proposal is an offer to contract with the City based upon the terms, conditions and Scope of Work contained in the City's Request for Proposal. Proposals do not become contracts unless and until they are executed by the City's Director of Procurement and the City Attorney. A contract has its inception in the award, eliminating a formal signing of a separate contract. All of the terms and conditions of the contract are contained in the Request for Proposal, unless any of the terms and conditions are modified by a Request for Proposal amendment, a Contract Amendment, or by mutually agreed terms and conditions in the Contract documents. 24. PROPOSAL RESULTS: The name(s) of the successful offeror(s)will be posted on the Procurement Department's Internet site at http://www.tucsonprocurement.com/upon issuance of a Notice of Intent to Award or upon final contract execution. 25. PROTESTS: A protest shall be in writing and shall be filed with the Director of Procurement. A protest of a Request for Proposal shall be received at the Department of Procurement not less than five (5) working days before the Request for Proposal due date. A protest of a proposed award or of an award shall be filed within ten (10) days after issuance of notification of award or issuance of a notice of intent to award, as applicable.A protest shall include: Packet Pg.496 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 16 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 A. The name, address, and telephone number of the protestant; B. The signature of the protestant or its representative; C. Identification of the Request for Proposal or Contract number; D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents; and E. The form of relief requested. i ca w Cn w L 0 N cII t U L a 0 L 0 Lo ti U 50 L .F+ 0 U I 0 L- 0 Y 0 E U R r a Packet P 5.497 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 17 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 PROPOSAL EVALUATION REQUIREMENTS I. PROPOSAL EVALUATION CRITERIA— (listed in relative order of importance) A. Method of Approach B. Price Proposal C. Qualifications & Experience II. REQUIREMENTS SPECIFIC TO EVALUATION CRITERIA: The narrative portion and the materials presented in response to this Request for Proposal should be submitted in the same order as requested and must contain, at a minimum, the following: L A. Method of Approach N t 1. National Program ~ a� N a. Provide a response to the national program. Include a detailed response to Attachment I, Exhibit A, National IPA Response for National Cooperative Contract and provide any proposed exceptions to Attachment A, Exhibit B, °- National IPA Administration Agreement, Example. °o F- 2.2. Distribution Network h a. Describe how your firm proposes to distribute the equipment, accessories, parts and provide services nationwide. L b. Identify all other companies/distributors/dealers or wholly owned subsidiaries that o will be involved in processing, handling or shipping the products/services to vi Participating Public Agencies. o C. Provide the number, size and location of your firm's manufacturing, distribution facilities, warehouses, service facilities and retail networks as applicable. State a the estimated dollar value of your inventory. E d. Describe your delivery commitment. What are your standard delivery days? 2 Identify and describe any exceptions. a e. Identify the supplier(s) and their business location(s) that will service the City of Tucson's account. f. Describe your dealer network and their role in providing products, services, etc. under the contract. 3. General Requirements a. Provide a detailed written response illustrating how your offer will meet the general requirements of this solicitation for the City of Tucson and the national program. b. Submit any and all information that will aid the City in evaluating your proposal. Packet Pg.498 F-5.0 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 18 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 4. Product Requirements a. Provide a detailed written response illustrating how the equipment, accessories, parts, supplies and related services offered will meet the requirements of this solicitation for the City of Tucson and the national program. Offerors shall identify and describe the proposed product lines that meet the specifications contained in the Product Requirements section of this solicitation. b. Specify locations and availability of replacement parts, and state the maximum time required to provide and install replacement parts. Also state the estimated dollar value of your parts inventory. c. Detail any warranty and extended warranty programs available for both equipment and parts. If warranty agreements are required, please submit them, subject to negotiation by the City. d. Describe in your offering if you currently have or are in the process of developing Hybrid and/or all Electric equipment. F e. Indicate if any of the equipment you are offering has received any awards or N nominations for excellence. f. Describe how the innovation and technology of your equipment differs from other equipment in the industry. °- 0 L g. All equipment offered must meet the current minimum Tier 3 EPA requirement. 170 Describe how your firm is anticipating and ensuring compliance with the Environmental Protection Agency (EPA) emission changes. Include in your r discussion, the release date for Tier 4 equipment. Discuss your inventory of Tier 3 �- equipment that is available to bridge the time line gap until Tier 4 equipment is available. h. Describe how your firm will notify customers of new equipment, used equipment and v services. of L i. Submit all information that will aid the City in evaluating your proposal. t°- 5. Services = d E a. Provide a detailed written response illustrating how your firm or the authorized U dealers will provide services to meet the requirements of this solicitation. Offerors Y should provide the proposed services that will meet the Service Requirements d section of the Scope Work outlined in this solicitation. For each proposed category, describe and/or provide details explaining your capabilities. In your response include information such as: b. Provide detailed information explaining your service capabilities. c. Provided detailed information explaining the service capabilities of your authorized dealers. d. Describe the maintenance programs offered. If a maintenance program is selected by the City, will your firm provide a loaner or rental machine if the machine is down for more than 24 hours? e. Describe your training programs. The proposed training program shall include but 9 not be limited to: 1. How will equipment training be conducted? 2. Describe the training curriculum for the equipment operators. Packet Pg.499 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 19 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 3. Describe the training curriculum for the service technicians. 4. How will you accommodate various work shifts? 5. What type of documentation is provided with the proposed training? 6. Is a "train the trainer" program available? Is this training different than the regular initial training? Can training sessions be recorded for future use by the agency? f. Submit all information that will aid the City in evaluating your proposal. 6. Ordering and Invoices a. Describe your ordering capacity (telephone, fax, internet, etc). Provide details of the capabilities of your E Commerce website including ability to display contract L pricing, on-line ordering, order tracking, search options, order history, technical N assistance, lists, technical data and documentation, identification of alternate t green products, etc. b. Describe the equipment delivery process and your delivery commitment. What in are standard equipment delivery timeframes? Are there cut off dates and how are these dates communicated to customers? a C. Describe your invoicing process. Is electronic invoicing available? Is summary invoicing available? Are there other options on how an agency receives an F0- invoice? Submit sample invoices. LO ti 7. Other a. Describe any government rebate programs that are offered. c 0 U I B. Price Proposal 0 F.. 1. Provide a Price Proposal. Submit the Price Proposal as a separate and clearly identified a document. The Price Proposal shall minimally include the following: _ Offerors shall submit pricing based on the product and service requirements categories a identified in the Scope of Services of this solicitation. Offerors should offer a fixed percentage discount from the index or indices that is applicable to the products and services in this industry. Include a listing of categories proposed as the offeror's balance of line and the proposed discount off list price for these categories. Include a completed Price Page, contained herein. 2. Describe in detail the proposed business pricing model(s). Include all pertinent details (formulas, definitions, data, audit criteria, etc.) to explain the benefits of the proposed model. Discuss how a participating agency will be able to verify (audit) that the net pricing received conforms to the model. 3. The City's expectation is that the proposed pricing shall include delivery to Tucson and Participating Public Agencies. Based on your distribution network, explain the impact of such pricing to the City, Participating Public Agencies residing in large metropolitan areas and Participating Public Agencies residing in rural areas. Propose an optimal solution(s)that would provide Participating Public Agencies with the best pricing including freight costs. Packet Pg. 500 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 20 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 4. The discount structure provided by the supplier is intended to remain constant throughout the term of the Contact. Discuss how often price lists are updated and provide a listing of price list changes that have taken place over the last 3 years. Discuss any known future price list changes or industry changes that will effect pricing over the next 5 years. 5 State if pricing is most favorable offered to government agencies. Describe how your firm will ensure this contract will continually offer the best pricing available to Participating Public Agencies. 6. Provide details of and propose additional discounts for volume orders, special manufacturer's offers, minimum order quantity, free goods program, total annual spend, etc. �= Cn 7. Provide information on any ordering methods — such as electronic ordering or payment via pCard or EFT— or other criteria which entitle the using agency to additional discounts off of a manufacturer's price list. If so, please provide the percentage discount. N s 8. Provide your payment terms. These payment terms shall apply to all purchases and to 2 all payment methods. a. 0 L 9. Indicate if payment will be accepted via credit card. If so, may credit card payment(s) be �0- made online. Also state the Convenience Fee, if allowable, per Section 5.2.E of the Visa .n Operating Regulations. U t4 C. Qualifications and Experience 0 U 1. Provide a brief history and description of your company. Describe your market oI position in the state and local government, educational and medical market spaces. o State the amount of your firm's state and local government sales for 2011., c 2. Provide a statement of your annual sales for the past 3 years. 3. In order to evaluate the financial aspects of your company, submit your Dunn and w Bradstreet Comprehensive Insight Plus Report. Q 4. Provide the total number and location of sales persons employed by your firm. 5. Provide the total number and location of support centers (if applicable) 6. Describe the qualifications of your sales personnel and technicians. 7. Provide a listing of key personnel who may be assigned to the City's contract. Include their title within your organization and the description of the type of work they may perform. Please identify an executive corporate sponsor who will be responsible for the overall management of the awarded Master Agreement. 8. Summarize your experience in providing product and services similar to that outlined in the Packet Pg. 501 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 21 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 Scope of Work. Provide a minimum of three references for which you have provided similar products and services. References from other public agencies, particularly municipal governments, are preferred. Please include company name, address, phone, email, and contact person. 9. Please submit any additional information that you feel is applicable to your qualifications and experience. III. GENERAL A. Shortlist: The City reserves the right to shortlist the offerors on Method of Approach, Price Proposal and/or Qualifications and Experience of the stated criteria. However, the City may determine that shortlisting is not necessary. Offeror's who are shortlisted may be required to participate in an additional in depth pricing exercise. B. Interviews: The City reserves the right to conduct interviews with some or all of the offerors at any point during the evaluation process. However, the City may determine that interviews are not N necessary. In the event interviews are conducted, information provided during the interview process shall be taken into consideration when evaluating the stated criteria. The City shall not 12 reimburse the offeror for the costs associated with the interview process. Q 0 L C. Additional Investigations: t°0 The City reserves the right to make such additional investigations as it deems necessary to Ln 6 establish the competence and financial stability of any offeror submitting a proposal. D. Prior Experience: U Experiences with the City and entities that evaluation committee members represent and that are not specifically mentioned in the solicitation response may be taken into consideration when 0 evaluating offers. 01 0 E. Multiple Awards: ~ To provide adequate contract coverage, at the City's sole discretion, multiple awards may be a made. E U R a.. Q Q SPECIAL TERMS AND CONDITIONS Packet Pg_502 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 22 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 1. COOPERATIVE PURCHASING: The City is acting as a contracting agency for any other governmental agency that elects to utilize the resulting contract through participation in National IPA. All transactions, purchase orders, etc, will occur directly between the Contractor and each Participating Agency individually, and neither National IPA nor any governmental agency shall be liable for any acts, liabilities, damages, etc. incurred by any other Participating Agency. Public agencies that have entered into a Cooperative Purchasing Agreement with the City of Tucson's Department of Procurement is eligible to participate in any subsequent Contract. See www.tucsonprocurement.com and click on Cooperatives for a list of the public agencies that have currently entered into Cooperative Purchasing Agreements with the City of Tucson.Additionally, this contract is eligible for use by the Strategic Alliance for Volume Expenditures (SAVE)cooperative. See http://www.maricopa.gov/procurement/PubDocuments/SAVE-members.pdf for a listing of Participating Public Agencies. The parties agree that these lists are subject to change. See Attachment I— National IPA Exhibits, EXHIBIT F- NATIONAL IPA ADVERTISING COMPLIANCE REQUIREMENT for un additional Participating Public Agencies. 2. FEDERAL, STATE AND LOCAL TAXES, LICENSES AND PERMITS: The Supplier shall comply with all N Federal, State, and local licenses and permits required for the operation of the business conducted by the Supplier as applicable to this Contract. The Supplier shall, at no expense to the City, National IPA, or other 2 Participating Public Agencies, procure and keep in force during the entire period of the Agreement all such a permits and licenses. o a F SUBCONTRACTORS: No subcontract shall be made by the contractor with any other party for furnishing �- LO any of the services herein contracted for without the advance written approval of the Department of Procurement. All subcontractors shall comply with Federal and State laws and regulations that are applicable to the services covered by the subcontractor and shall include all the terms and conditions set forth herein which shall apply with equal force to the subcontract, as if the subcontractor were the Contractor referred to herein. Contractor is responsible for contract performance whether or not 0 subcontractors are used. of L 0 4. FOB DESTINATION FREIGHT PREPAID: Prices shall be FOB Destination Freight Prepaid to the delivery ~ location designated. Contractor shall retain title and control of all goods until they are delivered and the Contract of coverage has been completed. All risk of transportation and all related charges shall be the E responsibility of the Contractor. All claims for visible or concealed damage shall be filed by the Contractor. The City will assist the Contractor in arranging for inspection. a 5. RIGHT TO TERMINATE FOR CHANGE IN OWNERSHIP OR MATERIAL RESTRUCTURE OF THE CONTRACTOR: In addition to the Termination of Contract clause in the Standard Terms and Conditions section of this solicitation and resulting contract, the City reserves the right to cancel the whole or part of this contract within 60 days written notice of the completion of any material change of ownership in the Contractor's company, including its sale, merger, consolidation or dissolution. 6. TERM AND RENEWAL: The term of the Contract shall commence upon award and shall remain in effect for a period of one (1)year, unless terminated, canceled or extended as otherwise provided herein. The Contractor agrees that the City of Tucson shall have the right, at its sole option, to renew the Contract for four(4)additional one-year periods or portions thereof. In the event that the City exercises such rights, all terms, conditions and provisions of the original Contract shall remain the same and apply during the renewal period with the possible exception of price and minor scope additions and/or deletions. 7. PRICE ADJUSTMENT: The City will review fully documented requests for price adjustment after any Contract has been in effect for one(1)year. Any price adjustment will only be made at the time of Contract Packet Pg. 503 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 23 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 renewal and/or extension and will be a factor in the extension review process. The City will determine whether the requested price adjustment or an alternate option, is in the best interest of the 8. INSURANCE: The City requires a complete and valid Certificate of Insurance prior to the commencement of any service or activity specified in this solicitation. The City will notify the successful Contractor of the intent to issue a Contract award. The successful Contractor must at that time submit an original copy of the Certificate of Insurance,for public liability insurance of$1,000,000 (combined single limit)for bodily injuries, and $100,000 for property damage. CERTIFICATE SHALL SHOW THE CITY OF TUCSON AS AN ADDITIONAL INSURED. The coverages shall be maintained in full force and effect during the term of the Contract and shall not serve to limit any liabilities or any other Contractor obligations. L tQ Q� N ctS U L a 0 0 LO ti r .d. r U fC L 0 U I 0 L- 0 CdC E U c4 a+ Q Packet Pg.504 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 24 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 STANDARD TERMS AND CONDITIONS 1. ADVERTISING: Contractor shall not advertise or publish information concerning this Contract without prior written consent of the City's Director of Procurement. 2. AFFIRMATIVE ACTION: Contractor shall abide by the provisions of the Tucson Procurement Code Chapter 28,Article XII. 3. AMERICANS WITH DISABILITIES ACT: The Contractor shall comply with all applicable provisions of the Americans with Disabilities Act(Public Law 101-336, 42 U.S.C. 12101, et seq.)and applicable Federal regulations under the Act. 4. APPLICABLE LAW: This Contract shall be governed, and the City and Contractor shall have all remedies afforded to each, by the Tucson Procurement Code and the law of the State of Arizona. State law claims shall be brought only in Pima County Superior Court. 5. ASSIGNMENT-DELEGATION: No right or interest in this Contract shall be assigned by the Contractor without prior written permission of the City, and no delegation of any duty of the Contractor shall be made without prior written permission of the City's Director of Procurement. The City shall not unreasonably withhold approval and shall notify the Contractor of the City's u� position by written notice. f- 6. CERTIFICATION OF COMPLIANCE WITH A.R.S. SEC. 35-393 ET SEQ.: By signing this contract, the Contractor certifies that it does not have scrutinized business operations in Iran as required by A.R.S. sec. 35-393 et seq. If the City determines that the Contractor has submitted a false certification, the City may impose remedies as provided in the Tucson Procurement Code up to and including termination of this contract. o- 7. CHILD/SWEAT-FREE LABOR POLICY: The Contractor shall comply with all applicable provisions of the United States Federal and State Child Labor and Worker's Right laws and agrees if called upon to affirm in writing, that they, and any 0 subcontractor involved in the provision of goods to the City, are in compliance. ti 8. CLEAN UP: The Contractor shall at all times keep the contract area, including storage areas used by the Contractor, free d from accumulation of waste material or rubbish and, prior to completion of the work, remove any rubbish from the premises and all tools, scaffolding, equipment and materials not property of the City. Upon completion of the repair, the Contractor UM shall leave the work and premises in clean, neat and workmanlike condition. _ 0 9. COMMENCEMENT OF WORK: The Contractor is cautioned not to commence any billable work or provide any material or of service under this Contract until Contractor receives purchase order or is otherwise directed to do so, in writing, by the City. o 10. CONFIDENTIALITY OF RECORDS: The Contractor shall establish and maintain procedures and controls that are acceptable to the City for the purpose of assuring that no information contained in its records or obtained from the City or from others in carrying out its functions under the Contract shall be used by or disclosed by it, its agents, officers, or _ employees, except as required to efficiently perform duties under the Contract. Persons requesting such information should u be referred to the City. Information pertaining to individual persons shall not be divulged other than to employees or officers Q of Contractor as needed for the performance of duties under the Contract, unless otherwise agreed to in writing by the City. 11. CONTRACT AMENDMENTS: The Procurement Department has the sole authority to: A. Amend the contractor enter into supplemental verbal or written agreements; B. Grant time extensions or contract renewals; C. Otherwise modify the scope or terms and provisions of the contract. This Contract shall only be modified with the approval of the Department of Procurement. Except in the case of a documented emergency, approval must be granted prior to performance. Any contract modification not explicitly approved by the Procurement Department through a written contract amendment or change order is performed at the sole risk of the Contractor and may not be eligible for payment by the City. 12. CONTRACT: The Contract shall be based upon the Request for Proposal issued by the City and the Offer submitted by the Contractor in response to the Request for Proposal. The offer shall substantially conform to the terms, conditions, specifications and other requirements set forth within the text of the Request for Proposal. The City reserves the right to clarify any contractual terms with the concurrence of the Contractor; however, any substantial non-conformity in the offer, as determined by the City's Director of Procurement, shall be deemed non-responsive and the offer rejected. The Contract shall contain the entire agreement between the City of Tucson and the Contractor relating to this requirement and shall Packet Pg. 505 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 25 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 prevail over any and all previous agreements, contracts, proposals, negotiations, purchase orders, or master agreements in any form. 13. DEFAULT IN ONE INSTALLMENT TO CONSTITUTE TOTAL BREACH: Contractor shall deliver conforming materials in each installment or lot of this Contract and may not substitute nonconforming materials. Delivery of nonconforming materials, or default of any nature, may constitute breach of the Contract. Noncompliance may be deemed a cause for possible Contract termination. 14. DUPLEXED/RECYCLED PAPER: In accordance with efficient resource procurement and utilization policies adopted by the City of Tucson, the Contractor shall ensure that, whenever practicable, all printed materials produced by the Contractor in the performance of this Contract are duplexed(two-sided copies), printed on recycled paper and labeled as such. 15. EXCLUSIVE POSSESSION: All services, information, computer program elements, reports and other deliverables created under this Contract are the sole property of the City of Tucson and shall not be used or released by the Contractor or any other person except with prior written permission by the City. L ca 16. FEDERAL IMMIGRATION LAWS AND REGULATIONS: Contractor warrants that it complies with all Federal Immigration laws and regulations that relate to its employees and complies with A.R.S. § 23-214(A) and that it requires the same compliance of all subcontractors under this Contract. Contractor acknowledges that pursuant to A.R.S. § 41-4401 and effective September 30, 2008, a breach of this warranty is a material breach of this Contract subject to penalties up to and including termination of this Contract. The City retains the legal right to audit the records of the Contractor and inspect the c°'n papers of any employee who works for the Contractor to ensure compliance with this warranty and the Contractor shall assist in any such audit. The Contractor shall include the requirements of this paragraph in each contract with L subcontractors under this Contract. 0 a 0 If the Contractor or subcontractor warrants that it has complied with the employment verification provisions prescribed by I0 sections 274(a)and 274(b)of the Federal Immigration and Nationality Act and the E-verify requirements prescribed by A.R.S. §23-214(A),the Contractor or subcontractor shall be deemed to be in compliance with this provision. The City may ti request proof of such compliance at any time during the term of this Contract by the Contractor and any subcontractor. 17. FORCE MAJEURE: Except for payment of sums due, neither party shall be liable to the other nor deemed in default under this Contract if and to the extent that such party's performance of this Contract is prevented by reason of Force Majeure. The term "Force Majeure" means an occurrence that is beyond the control of the party affected and occurs without its fault o or negligence. Force Majeure shall not include late performance by a subcontractor unless the delay arises out of a Force VI Majeure occurrence in accordance with this Force Majeure term and condition. 0 0 If either art is delayed at an time in the progress of the work b Force Majeure, the delayed art shall notify the other ~ party Y Y P 9 Y 1 Y party fY party in writing of such delay, as soon as is practical, of the commencement thereof and shall specify the causes of such m delay in such notice. Such notice shall be hand-delivered or mailed certified-return receipt and shall make a specific E reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as U practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by 2 contract modification for a period of time equal to the time that results or effects of such delay prevent the delayed party Q from performing in accordance with this Contract. 18. GRATUITIES: The City may, by written notice to the Contractor, terminate this Contract if it is found that gratuities, in the form of entertainment, gifts, meals or otherwise, were offered or given by the Contractor or any agent or representative of the Contractor, to any officer or employee of the City amending, or the making of any determinations with respect to the performing of such Contract. In the event this Contract is terminated by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies,to recover or withhold from the Contractor the amount of the gratuity. 19. HUMAN RELATIONS: Contractor shall abide by the provisions of the Tucson City Code Chapter 28, Article XII. 20. INDEMNIFICATION: To the fullest extent permitted by law, Contractor, its successors, assigns and guarantors, shall pay, defend, indemnify and hold harmless the City of Tucson, its agents, representatives, officers, directors, officials and employees from and against all allegations, demands, proceedings, suits, actions, claims, including claims of patent or kwcopyright infringement, damages, losses, expenses, including but not limited to, attorney fees, court costs, and the cost of appellate proceedings, and all claim adjusting and handling expense, related to, arising from or out of or resulting from any actions, acts, errors, mistakes or omissions caused in whole or part by Contractor relating to work, services and/or products provided in the performance of this Contract, including but not limited to, any Subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable and any injury or damages claimed by any of Contractor's and Subcontractor's employees. Packet Pg.506 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 26 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 21. INDEPENDENT CONTRACTOR: It is understood that each party shall act in its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the other. An employee or agent of one party shall not be deemed or construed to be the employee or agent of the other party for any purpose. The Contractor shall not be entitled to compensation in the form of salaries, paid vacation or sick days by the City. The City of Tucson will not provide any insurance coverage to the Contractor, including Worker's Compensation coverage. The Contractor is advised that taxes, social security payments, and other withholdings shall not be withheld from a City payment issued under this Contract and that Contractor should make arrangements to directly pay such expenses. 22. INSPECTION AND ACCEPTANCE:All material or service is subject to final inspection and acceptance by the City. Material or service failing to conform to the specifications of this Contract shall be held at the Contractor's risk and may be returned to the Contractor. If returned, all costs are the responsibility of the Contractor. Noncompliance may be deemed a cause for possible Contract termination. 23. INTERPRETATION-PAROLE EVIDENCE: This Contract is intended by the parties to be a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of this agreement. No course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or explain any term used in the L Contract. Acceptance or consent in the course of performance under this Contract shall not be relevant to determine the meaning of this Contract even though the accepting or consenting party has knowledge of the nature of the performance and the opportunity to object. N 0 s 24. LICENSES: Contractor shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the Contractor as applicable to this Contract. a. 0 25. LIENS: All materials, services, and other deliverables supplied to the City under this Contract shall be free of all liens other 0 than the security interest. Security interest shall extinguish upon full payment made by the City. Upon the City's request,the Contractor shall provide a formal release of all liens. 'n ti v 26. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender of materials must fully comply with all provisions of this Contract. If a tender is made which does not fully comply, this shall conform to the termination clause set forth within this u document. L c 0 27. NON-EXCLUSIVE CONTRACT: Any contract resulting from this solicitation shall be awarded with the understanding and UI agreement that it is for the sole convenience of the City of Tucson. The City reserves the right to obtain like goods or o services from another source when necessary. 0 F- 28. OVERCHARGES BY ANTITRUST VIOLATIONS: The City maintains that, in actual practice, overcharges resulting from antitrust violations are borne by the purchaser. Therefore, to the extent permitted by law, the Contractor hereby assigns to E the City any and all claims for such overcharges as to the materials or services used to fulfill the Contract. U r 29. PAYMENT: The City's preferred method of payment is via credit card. The City will issue a Purchase Order and, in some Q cases, either provide a credit card for payment at the time of ordering or pay subsequent invoices by credit card upon receipt of goods or services in good order. However, not all City employees will possess a credit card and, therefore, the City reserves the right to make payment by check as it deems necessary. Unless payment is made by credit card at time of order or point of sale, a separate invoice shall be issued for each shipment of material or service performed, and no payment shall be issued prior to receipt of material or service and correct invoice. The City shall make every effort to process payment for the purchase of materials or services within twenty-one (21) calendar days after receipt of materials or services and a correct invoice. The Contractor's payment terms shall apply to all purchases and to all payment methods. 30. PROTECTION OF GOVERNMENT PROPERTY: The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation(such as trees, shrubs, and grass)on City property. If the Contractor fails to do so and damages such property, the Contractor shall replace or repair the damage at no expense to the City, as determined and approved by the City's Director of Procurement. If the Contractor fails or refuses to make such repair or replacement, the City will determine a cost and the Contractor shall be liable for the cost thereof, which may be deducted from the Contract price. Packet Pg. 507 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 27 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 s1. PROVISIONS REQUIRED BY LAW: Each and every provision of law and any clause required by law to be in the Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party the Contract shall be amended to make such insertion or correction. 32. RECORDS: Internal control over all financial transactions related to this Contract shall be in accordance with sound fiscal policies. The City may, at reasonable times and places, audit the books and records of the Contractor and/or any subcontractors. Said audit shall be limited to this Contract. 33. RIGHT TO ASSURANCE: Whenever one party to this Contract has reason to question, in good faith,the other party's intent to perform, the former party may demand that the other party give a written assurance of this intent to perform. In the event that a demand is made and no written assurance is given within five (5) days, the demanding party may treat this failure as the other party's intent not to perform and as a cause for possible Contract termination. 34. RIGHT TO INSPECT: The City may, at reasonable times, and at the City's expense, inspect the place of business of a Contractor or subcontractor which is related to the performance of any Contract as awarded or to be awarded. 41 Cn 35. RIGHTS AND REMEDIES: No provision in this document or in the Contractor's proposal shall be construed, expressly or by implication, as a waiver by either party of any existing or future right and/or remedy available by law in the event of any ~ claim, default or breach of contract. The failure of either party to insist upon the strict performance of any term or condition ' of the Contract, to exercise or delay the exercise of any right or remedy provided in the Contract or by law, or to accept vi materials or services required by this Contract or by law shall not be deemed a waiver of any right of either party to insist s upon the strict performance of the Contract. CL 36. SEVERABILITY: The provisions of this Contract are severable to the extent that any provision or application held to be o invalid shall not affect any other provision or application of the Contract which may remain in effect without the valid H provision or application. LO I- ,)7. SHIPMENT UNDER RESERVATION PROHIBITED: No tender of a bill of lading shall operate as a tender of the materials. Non-compliance shall conform to the termination clause set forth within this document. 38. SUBCONTRACTS: No subcontract shall be entered into by the Contractor with any other party to furnish any of the material/service specified herein without the advance written approval of the City's Director of Procurement.All subcontracts cc shall comply with Federal and State laws and regulations which are applicable to the services covered by the subcontract UI and shall include all the terms and conditions set forth herein which shall apply with equal force to the subcontract, as if the subcontractor were the Contractor referred to herein. The Contractor is responsible for contract performance whether or not H subcontractors are used. +; c a� 39. SUBSEQUENT EMPLOYMENT: The City may terminate this Contract without penalty or further obligation pursuant to E A.R.S. Section 38-511 if any person significantly involved in initiating, negotiating, securing, drafting, or creating the 3 Contract, on behalf of the City, is or becomes, at any time while the Contract or any extension of the Contract is in effect, anw`6, employee of, or a contractor to, any other party to this Contract with respect to the subject matter of the Contract. Q Termination shall be effective when written notice from the City's Director of Procurement is received by the parties to this Contract, unless the notice specifies a later time. 40. TERMINATION OF CONTRACT: This Contract may be terminated at any time by mutual written consent, or by the City, with or without cause, upon giving thirty (30) days written notice. The City, at its convenience, by written notice, may terminate this Contract, in whole or in part. If this Contract is terminated, the City shall be liable only for pa packet Pg. 508 i CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO. 120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 28 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 payment provisions of this Contract for services rendered and accepted material received by the City before the effective date of termination. The City reserves the right to terminate the whole or any part of this Contract due to the failure of the Contractor to carry out any term or condition of the Contract. The City will issue a written ten (10)day notice of default to the Contractor for acting or failing to act as specified in any of the following: In the opinion of the City, the Contractor provides personnel that do not meet the requirements of the Contract; In the opinion of the City, the Contractor fails to perform adequately the stipulations, conditions or services/specifications required in this Contract; In the opinion of the City, the Contractor attempts to impose personnel, materials, products or workmanship of an unacceptable quality; The Contractor fails to furnish the required service and/or product within the time stipulated in the Contract; M w In the opinion of the City, the Contractor fails to make progress in the performance of the requirements of the Contract; Cn The Contractor gives the City a positive indication that the Contractor will not or cannot perform to the requirements of the f, Contract. N ca Each payment obligation of the City created by this Contract is conditioned upon the availability of City, State and Federal U funds that are appropriated or allocated for the payment of such an obligation. If funds are not allocated by the City and a available for the continued purchase of the services and/or materials provided under this Contract, this Contract may be o terminated by the City at the end of the period for which funds are available. The City will endeavor to notify the Contractor o in the event that continued service will or may be affected by non-appropriation. No penalty shall accrue to the City in the �- event this provision is exercised, and the City shall not be obligated or liable for any future payments due or for any LO damages as a result of termination under this paragraph. T 41. TITLE AND RISK OF LOSS: The title and risk of loss of material or service shall not pass to the City until the City actually receives the material or service at the point of delivery, unless otherwise provided within this Contract. c 42. WARRANTIES: Contractor warrants that all material or service delivered under this Contract shall conform to the U specifications of this Contract. Mere receipt of shipment of the material or service specified and any inspection incidental of thereto by the City shall not alter or affect the obligations of the Contractor or the rights of the City under the foregoing o warranties.Additional warranty requirements may be set forth in this document. c as E z U c4 w Q Packet Pg. 509 i 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 29 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II pit PH:(520)837-4105/FAX:(520)791-4735 4 PRICE PAGE This Price Page lists Sample Equipment that will likely be purchased under the contract. This list is not all-inclusive. Offerors shall use the discounts provided in their Price Proposal to determine the price for the items below. ITEM# DESCRIPTION UNIT PRICE 1. Bunker Rake, as per specifications $ L MANUFACTURER AND MODEL NUMBER N 2. Heavy Duty Utility Vehicle, as per specifications $ c� L MANUFACTURER AND MODEL NUMBER a 0 L 0 Surrounds Mower, as per specifications $ LO MANUFACTURER AND MODEL NUMBER L Y 0 4. Triplex Greens Mower, as per specifications $ VI 0 L 0 MANUFACTURER AND MODEL NUMBER d E z U 5. Wide Area Rotary Mower, as per specifications $ Q MANUFACTURER AND MODEL NUMBER (A) EQUIPMENT TOTAL FOR ITEMS 1-5 $ C Packet Pg. 510 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 30 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 DISCOUNT OFF LIST PRICE For each of the product categories, provide a listing of product lines and the proposed discount off list price. Offeror's may insert additional lines as needed. CATEGORY DISCOUNT OFF LIST A. SPORTS FIELDS AND GROUNDS EQUIPMENT % c ,N t{Cn L % �Q B. GOLF COURSE MAINTENANCE EQUIPMENT % v a O L LO r LO ti T % !T - U L C. RELATED EQUIPMENT PARTS % o U O I O F d E % U c6 Q D. USED EQUIPMENT % E. BALANCE OF LINE % Packet Pg. 511 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 31 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791-4735 PRICE PAGE (REPLACEMENT PARTS FOR SAMPLE EQUIPMENT) ITEM# DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 1. Equipment: Bunker Rake Replacement Parts/Accessories: Professional Infield Finisher 3 EA $ $ PART/ITEM NUMBER Wheel Motor 5 EA $ $ L PART/ITEM NUMBER N L 2. Equipment: Heavy Duty Utility Vehicle ~ Replacement Parts/Accessories: y Master Brake Cylinder 5 EA $ $ CL PART/ITEM NUMBER o 0 E- Clutch Cable Assembly 5 EA $ $ LO ti PART/ITEM NUMBER w 3. Equipment: Surrounds Mower Replacement Parts/Accessories: 0 I Air Filter 5 EA $ $ ° 0 PART/ITEM NUMBER = as E Oil Filter 5 EA $ $ w PART/ITEM NUMBER Q Fuel Filter 5 EA $ $ PART/ITEM NUMBER Cutting Blades 2 SETS $ $ PART/ITEM NUMBER Blade Bearing Kit 2 EA $ $ PART/ITEM NUMBER Cutting Belts 5 EA $ $ PART/ITEM NUMBER Packet Pg. 512 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 32 OF 35 CONTRACT OFFICER: LLOYD B.WINDLE, II ?go""" PH:(520)837-4105/FAX:(520)791-4735 PRICE PAGE (REPLACEMENT PARTS FOR SAMPLE EQUIPMENT- Cont.) ITEM# DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 3. (con't) Tires 4 EA $ $ PART/ITEM NUMBER Starter 1 EA $ $ PART/ITEM NUMBER L Cn r- 4. Equipment: Triplex Greens Mower Replacement Parts/Accessories: Air Filter 5 EA $ $ L PART/ITEM NUMBER d 0 L- 0 Oil Filter 5 EA $ $ Ln ti PART/ITEM NUMBER � Fuel Filter 5 EA $ $ L PART/ITEM NUMBER o � U I Cutting Blades 2 SETS $ $ 0 0 PART/ITEM NUMBER m E Blade Bearing Kit 2 EA $ $ c PART/ITEM NUMBER Q Cutting Belts 5 EA $ $ PART/ITEM NUMBER Tires 4 EA $ $ PART/ITEM NUMBER Starter 1 EA $ $ PART/ITEM NUMBER Equipment: Wide Area Mower Replacement Parts/Accessories: Air Filter 5 EA $ $ Packet Pg. 513 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 33 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE, II PH:(520)837-4105/FAX:(520)791 4735 PRICE PAGE (REPLACEMENT PARTS FOR SAMPLE EQUIPMENT - Cont.) ITEM# DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 5. (Con't) PART/ITEM NUMBER Oil Filter 5 EA $ $ PART/ITEM NUMBER Fuel Filter 5 EA $ $ PART/ITEM NUMBER Cutting Blades 2 SETS $ $ ccn PART/ITEM NUMBER I- m Blade Bearing Kit 2 EA $ $ PART/ITEM NUMBER a 0 Cutting Belts 5 EA $ $ PART/ITEM NUMBER ti Tires 4 EA $ $ U R PART/ITEM NUMBER c 0 Starter 1 EA $ $ of 0 PART/ITEM NUMBER I- c m E (B) TOTAL EXTENDED PRICE FOR REPLACEMENT PARTS FOR ITEMS 1-5 $ Q (A) EQUIPMENT TOTAL FOR ITEMS 1-5 $ (B) TOTAL EXTENDED PRICE FOR REPLACEMENT PARTS FOR ITEMS 1-5 $ GRAND TOTAL (A + B) $ Packet Pg. 514 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 34 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 OFFER AND ACCEPTANCE OFFER TO THE CITY OF TUCSON: The Undersigned hereby offers and shall furnish the material or service in compliance with all terms, scope of work, conditions, specifications, and amendments in the Request for Proposal which is incorporated by reference as if fully set forth herein. For clarification of this offer,contact: Name: Company Name Title: a Address cn Phone: F�- city State Zip N Fax: s Signature of Person Authorized to Sign a E-mail: 0- Printed Name E- ti Itle r v U f4 L d.+ 0 ACCEPTANCE OF OFFER U 0 L The Offer is hereby accepted. The Contractor is now bound to sell the materials or services specified in the Contract. This Contract F0_ shall be referred to as Contract No. c m E t U CITY OF TUCSON,a municipal corporation Q Approved as to form this day of ,2012. Awarded this day of 2012. As Tucson City Attorney and not personally Mark A. Neihart,C.P.M., CPPB,A.P.P.,CPM As Director of Procurement and not personally Packet Pg. 515 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.120535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 35 OF 35 CONTRACT OFFICER:LLOYD B.WINDLE,II PH:(520)837-4105/FAX:(520)791-4735 ATTACHMENTS Attachment I — National IPA Exhibits L W r N Rf s U L a O L- 0 ti r V f� L O U I O i O F- C N E L v cC Q Packet Pg. 516 Attachment I—National IPA Exhibits e u - - A Requirements for National Cooperative Contract To be Administered by National Intergovernmental Purchasing Alliance Company The following documents are used in evaluating and administering national cooperative contracts and are included for Supplier's review and response. N National IPA Exhibit A—NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE 2 L CONTRACT a 0 L National IPA Exhibit B—NATIONAL IPA ADMINISTRATION AGREEMENT, EXAMPLE 0 LO National IPA Exhibit C—NATIONAL IPA MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT, EXAMPLE U L National IPA Exhibit D—NATIONAL IPA PRINCIPAL PROCUREMENT AGENCY c CERTIFICATE,EXAMPLE vi 0 L National IPA Exhibit E— NATIONAL IPA CONTRACT SALES REPORTING TEMPLATE F0 Y National IPA Exhibit F— NATIONAL IPA ADVERTISING COMPLIANCE REQUIREMENT E U Q Packet Pg. W 5.P.1 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-RESPONSE FOR NATIONAL COOPERATIVE CONTRACT 1.0 Scope of National Cooperative Contract 1.1 Requirement The City (hereinafter defined and referred to as "Principal Procurement Agency"), on behalf of itself and the National Intergovernmental Purchasing Alliance Company ("National IPA"), is requesting proposals for Grounds Maintenance Equipment. The intent of this Request for Proposal is that any contract between Principal Procurement Agency and Supplier resulting from this Request for Proposal (hereinafter defined and referred to as the "Master Agreement")be made available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit ("Public Agencies"), through National IPA's cooperative purchasing program. The Principal Procurement Agency has L executed a Principal Procurement Agency Certificate with National IPA (an example Cn of which is included as Exhibit D) and has agreed to pursue the Master Agreement. Use of the Master Agreement by any Public Agency, including the Principal Procurement Agency, will be preceded by their registration with National IPA as a Participating Public Agency in National IPA's cooperative purchasing program. Registration with National IPA as a Participating Public Agency is accomplished by Public Agencies entering into a Master Intergovernmental Cooperative Purchasing a Agreement, an example of which is attached as Exhibit C. The terms and pricing c established in the resulting Master Agreement between the Supplier and the Principal %. Procurement Agency will be the same as that available to Participating Public ti Agencies through National IPA. r All transactions, purchase orders, etc., will occur directly between the Supplier and each Participating Public Agency individually, and neither National IPA, any v Principal Procurement Agency nor any Participating Public Agency, including their of respective agents, directors, employees or representatives, shall be liable to Supplier `o for any acts, liabilities, damages, etc. incurred by any other Participating Public ~ Agency. E This Exhibit A defines the expectations for qualifying Suppliers based on National IPA's requirements to market the resulting Master Agreement nationally to Public Agencies. Each section in this Exhibit A refers to the capabilities, requirements, obligations, and prohibitions of competing Suppliers on a national level in order to serve Participating Public Agencies through National IPA. These requirements are incorporated into and are considered an integral part of this RFP. National IPA reserves the right to determine whether or not to make the Master Agreement awarded by the Principal Procurement Agency available to Participating Public Agencies. 1.2 Marketing and Administrative Support During the term of the Master Agreement National IPA intends to provide marketing and administrative support for Supplier pursuant to this section 1.2 that directly Requirements for National Cooperative Contract Page 37 of 59 Packet Pg.'518 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS 5.P.1. EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT promotes the Supplier's products and services to Participating Public Agencies 0 through multiple channels, each designed to promote specific products and services to Public Agencies on a national basis. The National IPA marketing team will work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective Public Agencies through: A. Marketing collateral (print, email, presentations) B. Website support C. Trade shows/conferences/meetings D. Advertising The National IPA sales teams will work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective Public Agencies through: A. Individual sales calls B. Joint sales calls Cn C. Communications/customer service D. Training sessions for Public Agency teams E. Training sessions for Supplier teams s L The National IPA contracting teams will work in conjunction with Supplier to a promote the Master Agreement to both existing Participating Public Agencies o prospective Public Agencies through: F°0 A. Serving as the subject matter expert for questions regarding joint powers ti authority and state statutes and regulations for cooperative purchasing B. Training sessions for Public Agency teams C. Training sessions for Supplier teams L D. Regular business reviews to monitor program success 0 E. General contract administration vi 0 S- 0 Suppliers are required to pay an administrative fee of 2.5% of the greater of the Contract Sales under the Master Agreement and guaranteed Contract Sales under this Request for Proposal. Supplier will be required to execute the National IPA E Administration Agreement(refer to Exhibit B). cc Capitalized terms not otherwise defined herein shall have the meanings given to them in the Master Agreement or in the National Intergovernmental Purchasing Alliance Company Administration Agreement between Supplier and National IPA (the "National IPA Administration Agreement") 1.3 Estimated Volume The dollar volume purchased under the Master Agreement is estimated to be approximately $25 million annually. While no minimum volume is guaranteed to Supplier, the estimated annual volume is projected based on the current annual volumes among the Principal Procurement Agency, other Participating Public Agencies that are anticipated to utilize the resulting Master Agreement to be made available to them through National IPA, and volume growth into other Public Requirements for National Cooperative Contract Page 38 of 59 Packet Pg.519 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT Agencies through a coordinated marketing approach between Supplier and National IPA. 1.4 Award Basis The basis of any contract award resulting from this RFP made by Principal Procurement Agency will be the basis of award on a national level through National IPA. If multiple suppliers are awarded by Principal Procurement Agency under the Master Agreement, those same suppliers will be required to extend the Master Agreement to Participating Public Agencies through National IPA. Utilization of the Master Agreement by Participating Public Agencies will be at the discretion of the individual Participating Public Agency. Certain terms of the Master Agreement specifically applicable to the Principal Procurement Agency are subject to modification for each Participating Public Agency as Supplier, such Participating Public Agency and National IPA shall agree. 1.5 Objectives of Cooperative Program This RFP is intended to achieve the following objectives regarding availability through National IPA's cooperative program: A. Provide a comprehensive competitively solicited and awarded national agreement offering the Products covered by this solicitation to Participating Public Agencies; 2 B. Establish the Master Agreement as the Supplier's primary go to market strategy a to Public Agencies nationwide; o C. Achieve cost savings for Supplier and Public Agencies through a single F-° solicitation process that will reduce the Supplier's need to respond to multiple ti solicitations; D. Combine the aggregate purchasing volumes of Participating Public Agencies to achieve cost effective pricing. P r C O 2.0 REPRESENTATIONS AND COVENANTS vi As a condition to Supplier entering into the Master Agreement,which would be available to ° 0 all Public Agencies, Supplier must make certain representations, warranties and covenants to both the Principal Procurement Agency and National IPA designed to ensure the success of the Master Agreement for all Participating Public Agencies as well as the Supplier. E 2.1 Corporate Commitment Q Supplier commits that(1) the Master Agreement has received all necessary corporate authorizations and support of the Supplier's executive management, (2) the Master Agreement is Supplier's primary"go to market" strategy for Public Agencies, (3)the Master Agreement will be promoted to all Public Agencies, including any existing customers, and Supplier will transition existing customers, upon their request, to the Master Agreement, and (4) that the Supplier has read and agrees to the terms and conditions of the Administration Agreement with National IPA and will execute such agreement concurrent with and as a condition of its execution of the Master Agreement with the Principal Procurement Agency. Supplier will identify an executive corporate sponsor and a separate national account manager within the RFP response that will be responsible for the overall management of the Master Agreement. Requirements for National Cooperative Contract Page 39 of 59 Packet Pg.520 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT 2.2 Pricing Commitment Supplier commits that the Master Agreement pricing is its lowest available (net to buyer) to Public Agencies nationwide and further commits that if a Participating Public Agency is eligible for lower pricing through a national, state,regional or local or cooperative contract, that the Supplier will match such lower pricing to that Participating Public Agency under the Master Agreement. 2.3 Sales Commitment Supplier commits to aggressively market the Master Agreement as its go to market strategy in this defined sector and that its sales force will be trained, engaged and committed to offering the Master Agreement to Public Agencies through National IPA nationwide. Supplier commits that all Master Agreement sales will be accurately and timely reported to National IPA in accordance with the National IPA Administration Agreement. Supplier also commits that its sales force will be compensated, including sales incentives, for sales to Public Agencies under the Master Agreement in a consistent or better manner compared to sales to Public o Agencies if the Supplier were not awarded the Master Agreement. N 3.0 SUPPLIER QUALIFICATIONS Supplier must supply the following information in order for the Principal Procurement Agency to determine Supplier's qualifications to extend the resulting Master Agreement to Participating Public Agencies through National IPA. a 0 3.1 Company F°- A. Brief history and description of your company. B. Total number and location of sales persons employed by your company. C. Number and location of support centers (if applicable). D. Annual sales for the three previous fiscal years. a E. Submit your FEIN and Dunn&Bradstreet report. o U 1 3.2 Distribution,Logistics o A. Describe how your company proposes to distribute the products/service nationwide. c d I B. Identify all other companies that will be involved in processing, handling or E shipping the products/service to the end user. C. Provide the number, size and location of your company's distribution facilities, a warehouses and retail network as applicable. D. State any return and restocking policy and fees, if applicable, associated with returns. 3.3 Marketing and Sales A. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to immediately implement the Master Agreement as your company's primary go to market strategy for Public Agencies to your teams nationwide, to include,but not limited to: i. Executive leadership endorsement and sponsorship of the award as the public sector go-to-market strategy within first 10 days Requirements for National Cooperative Contract Page 40 of 59 Packet Pg.521; NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT ii. Training and education of your national sales force with participation from the executive leadership of your company, along with the National IPA team within first 90 days B. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to market the Master Agreement to current Participating Public Agencies, existing Pubic Agency customers of Supplier, as well as to prospective Public Agencies nationwide immediately upon award, to include,but not limited to: i. Creation and distribution of a co-branded press release to trade publications within first 10 days ii. Announcement, contract details and contact information published on the company website within first 30 days iii. Design, publication and distribution of co-branded marketing materials within first 90 days iv. Commitment to attendance and participation with National IPA at national (i.e. NIGP Annual Forum, NPI Conference, etc.), regional (i.e. r Regional NIGP Chapter Meetings, etc.) and supplier-specific trade shows, conferences and meetings throughout the term of the Master Agreement a� V. Commitment to attend, exhibit and participate at the NIGP Annual Forum ca in an area reserved by National IPA for partner suppliers. Booth space will be purchased and staffed by your company. In addition, you commit a to provide reasonable assistance to the overall promotion and marketing o efforts for the NIGP Annual Forum, as directed by National IPA. 0 vi. Design and publication of national and regional advertising in trade ti publications throughout the term of the Master Agreement vii. Ongoing marketing and promotion of the Master Agreement throughout its term(case studies, collateral pieces,presentations, etc.) L viii. Dedicated National IPA internet web-based homepage with: c • National IPA standard logo; U • Copy of original Request for Proposal; c • Copy of contract and amendments between Principal Procurement ~ Agency and Supplier; • Summary of Products and pricing; E • Marketing Materials ,cam, r • Electronic link to National IPA's online registration page; a • A dedicated toll free number and email address for National IPA C. Describe how your company will transition any existing Public Agency customers' accounts to the Master Agreement. available nationally through National IPA. Include a list of current cooperative contracts (regional and national) your company holds and describe how the Master Agreement will be positioned among the other cooperative agreements. D. Acknowledge that your company agrees to provide its company/corporate logo(s) to National IPA and agrees to provide permission for reproduction of such logo in marketing communications and promotions. E. Supplier is responsible for proactive direct sales of Supplier's goods and services to Public Agencies nationwide and the timely follow up to leads established by Requirements for National Cooperative Contract Page 41 of 59 1 11 Packet Pg.522 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT National IPA. All sales materials are to use the National IPA logo. At a minimum,the Supplier's sales initiatives should communicate: i. Master Agreement was competitively solicited by a Principal Procurement Agency ii. Best government pricing iii. No cost to participate iv. Non-exclusive contract F. Supplier is responsible for the training of its national sales force on the Master Agreement. At a minimum, sales training should include: i. Key features of Master Agreement ii. Working knowledge of the solicitation process iii. Awareness of the range of Public Agencies that can utilize the Master Agreement through National IPA G. Provide contact information for the person(s),who will be responsible for: i. Marketing ii. Sales iii. Sales Support iv. Financial Reporting V. Contracts ' a� H. Describe in detail how your company's national sales force is structured, U) including contact information for the highest-level executive in charge of the 2- sales team. a I. Explain in detail how the sales teams will work with the National IPA team to 0 implement, grow and service the national program. i-0 J. Explain in detail how your organization will manage the overall national ti program throughout the term of the Master Agreement, including ongoing coordination of marketing and sales efforts, timely new Participating Public Agency account set-up, etc. L K. State the amount of your company's Public Agency sales for the previous fiscal c year. Provide a list of your top 10 Public Agency customers, the total purchases vi for each for the previous fiscal year along with a key contact for each. ° `o L. Describe your company's information systems capabilities and limitations regarding order management through receipt of payment, including description of multiple platforms that may be used for any of these functions. _ M. Provide the Contract Sales (as defined in Section 10 of the National Intergovernmental Purchasing Alliance Company Administration Agreement) that your company will guarantee each year under the Master Agreement for the initial three years of the Master Agreement. $ .00 in year one $ .00 in year two $ .00 in year three N. Even though it is anticipated that many Public Agencies will be able to utilize the Master Agreement without further formal solicitation, there may be circumstances where Public Agencies will issue their own solicitations. The following options are available when responding to a solicitation that is for Products covered under the Master Agreement. Requirements for National Cooperative Contract Page 42 of 59 Packet Fg. 523 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS 5 P.I `': EXHIBIT A-NATIONAL IPA RESPONSE FOR NATIONAL COOPERATIVE CONTRACT i. Respond with Master Agreement pricing (Contract Sales reported to National IPA). ii. If competitive conditions require pricing lower than the standard Master Agreement pricing, Supplier may respond with lower pricing through the Master Agreement. If Supplier is awarded the contract, the sales are reported as Contract Sales to National IPA under the Master Agreement. iii. Respond with pricing higher than Master Agreement only in the unlikely event that the Public Agency refuses to utilize Master Agreement. iv. If alternative or multiple proposals are permitted, respond with pricing higher than Master Agreement, and include Master Agreement as the alternate or additional proposal. Detail your strategies under these options when responding to a solicitation. L d H V L a O L- 0 LO r V L C O U O 1 L- 0 .Id E V V Q Requirements for National Cooperative Contract Page 43 of 59 Packet Pg. 524 ,5P1 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY ADMINISTRATION AGREEMENT This ADMINISTRATION AGREEMENT is made this day of 20 ,between National Intergovernmental Purchasing Alliance Company ("National IPA"), and (herein"Supplier"). RECITALS WHEREAS, the (herein "Principal Procurement Agency")has entered into a Master Agreement dated , Agreement No by and between the Principal Procurement Agency and Supplier, (as may be amended from time to time in accordance with the terms thereof, the "Master Agreement"), for the purchase of (herein"Product"); o U) r_ WHEREAS, said Master Agreement provides that any or all public agencies, including �? state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit ("Public Agencies"), that register with National IPA or otherwise execute a Master Intergovernmental Cooperative Purchasing Agreement (hereinafter referred to as a "Participating Public Agency") may purchase Product at a prices stated in the Master Agreement; ° 0 H WHEREAS, National IPA serves as the contract administrator for Principal Procurement ti Agency with regard to the Master Agreement, which is offered through National IPA to Public Agencies; L WHEREAS, Principal Procurement Agency desires National IPA to proceed with o administration of the Master Agreement; and vi 0 0 WHEREAS, National IPA and Supplier desire to enter into this Agreement to make ~ w available the Master Agreement to Participating Public Agencies on a national basis and to set forth certain terms and conditions governing the relationship between National IPA and Supplier. E Z NOW, THEREFORE, in consideration of the payments to be made hereunder and the a mutual covenants contained in this Agreement,National IPA and Supplier hereby agree as follows: DEFINITIONS 1. Capitalized terms used in this Agreement and not otherwise defined herein shall have the meanings given to them in the Master Agreement. Requirements for National Cooperative Contract Page 44 of 59 Packet Pg.525 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT TERMS AND CONDITIONS 2. The Master Agreement, as attached hereto as Exhibit A and incorporated herein by reference as though fully set forth herein, and the terms and conditions contained therein shall apply to this Agreement except as expressly changed or modified by this Agreement. In the event of any conflict between the provisions of this Agreement and the Master Agreement, as between National IPA and Supplier the provisions of this Agreement shall prevail. Supplier acknowledges and agrees that the covenants and agreements of Supplier set forth in the solicitation resulting in the Master Agreement are incorporated herein and are an integral part hereof. 3. National IPA shall be afforded all of the rights, privileges and-indemnifications afforded to Principal Procurement Agency under the Master Agreement, and such rights, privileges and indemnifications shall accrue and apply with equal effect to National IPA, its agents, employees, directors, and representatives under this Agreement including, but not limited to, the Supplier's obligation to provide appropriate insurance. L 4. National IPA shall perform all of its duties, responsibilities and obligations as co contract administrator under the Master Agreement as set forth herein, and Supplier hereby acknowledges and agrees that National IPA shall act in the capacity of contract administrator under the Master Agreement. s L 5. With respect to any purchases by Principal Procurement Agency or any Participating a Public Agency pursuant to the Master Agreement, National IPA (i) shall not be construed as a o dealer, re-marketer, representative, partner or agent of any type of the Supplier, Principal F0 Procurement Agency or such Participating Public Agency; (ii) shall not be obligated, liable or 0 `. . responsible for any order made,by Principal Procurement Agency or any Participating Public Agency or any employee thereof under the Master Agreement or for any payment required to be made with respect to such order; and (iii)shall not be obligated, liable or responsible for any failure L by Principal Procurement Agency or any Participating Public Agency to comply with procedures or c requirements of applicable law or the Master Agreement or to obtain the due authorization and vi approval necessary to purchase under the Master Agreement. National IPA makes no representation c or guaranty with respect to'any minimum purchases by Principal Procurement Agency or any Participating Public Agency or any employee thereof under this Agreement or the Master Agreement. E .c TERM OF AGREEMENT Q 6. This Agreement shall be in effect so long as the Master Agreement remains in effect, provided, however,, that the provisions of paragraphs 3, 4 and 5 hereof and the indemnifications afforded by the Supplier to National IPA herein and in the Master Agreement shall survive the term of this Agreement. NATIONAL PROMOTION 7. National IPA and Supplier shall publicize and promote the availability of the Master Agreement's products and services to Public Agencies and such agencies' employees. Supplier's failure to maintain its covenants and commitments contained in this Agreement or any action of the Supplier which gives rise to a right by Principal Procurement Agency to terminate the Master Agreement shall constitute a material breach of this Agreement and if not cured within thirty (30) Requirements for National Cooperative Contract Page 45 of 59 Packet Pg.526 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT days of written notice to Supplier shall be deemed a cause for termination of the Master Agreement at Principal Procurement Agency's sole discretion or this Agreement at National IPA's sole discretion. 8. A copy of the Principal Procurement Agency Certificate executed by Principal Procurement Agency and an example of the Master Intergovernmental Cooperative Purchasing Agreement that is agreed to by each Participating Public Agency, which set forth the terms for their respective participation with National IPA, are attached hereto as Exhibit B and C, respectively. Supplier shall require each Participating Public Agency to register its participation in the National IPA program using the electronic registration feature at www.nationalipLM prior to processing the Participating Public Agency's first sales order. 9. Upon request, Supplier shall make available to interested Public Agencies a copy of <. the Master Agreement and such price lists or quotes as may be necessary for such Public Agencies to evaluate potential purchases. In addition, Supplier shall provide the marketing and administrative support set forth in the solicitation resulting in the Master Agreement, including assisting in development of marketing materials as reasonably requested by Principal Procurement Agency and U) National IPA. Supplier and National IPA shall provide each respective party with its logo and the standard terms of use for their general use in marketing the Master Agreement. ,Both parties shall obtain approval from the other party prior to use of such logo. s U L QUARTERLY FEES & MONTHLY REPORTING a 0 10. Supplier shall pay National IPA an administrative fee in the amount of_% of the 0 total purchase price paid to Supplier, less refunds, credits on returns, rebates and discounts, for the sale of products and/or services pursuant to the Master Agreement (as amended from time to time and including any renewal thereof) ("Contract Sales"). Supplier shall provide National IPA with an electronic accounting report, in Microsoft Excel, in the format prescribed by National IPA, on a L monthly basis summarizing all Contract Sales for such month. A sample of the Contract Sales o reporting format is provided as Exhibit D, attached hereto and incorporated herein by reference. U 0 To the extent Supplier has guaranteed minimum Contract Sales pursuant to the terms of the ~ Master Agreement in accordance with the terms of its proposal, the administrative fee shall be calculated based on the greater of the Contract Sales and the guaranteed Contract Sales set forth in E Supplier's'proposal. 11. Supplier shall maintain an accounting of all purchases made by Participating Public Agencies under the Master Agreement. National IPA and Principal Procurement Agency reserve the right to audit the accounting for a period of four (4) years from the date National IPA receives the accounting. In the event of such an audit, Supplier shall provide all materials reasonably requested relating to such audit by Principal Procurement Agency or National IPA at the location designated by Principal Procurement Agency or National IPA. In the event such audit reveals an underreporting of Contract Sales and a resulting underpayment of administrative fees, Supplier shall promptly pay National IPA the amount of such underpayment, together with interest on such amount in accordance with paragraph 12, and shall be obligated to reimburse National IPA's costs and expenses for such audit. 12. Reports of Contract Sales for Principal Procurement Agency and Participating Public Agencies in each calendar month shall be provided by Supplier to National IPA by the 10th day of Requirements for National Cooperative Contract Page 46 of 59 Pack-et Pg. 527 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT the following month. Administrative fee payments are due within thirty (30) days after the end of each calendar quarter for Contract Sales during such quarter. Administrative fee payments shall be accompanied by a report of Contract Sales for the quarter. Failure to provide a monthly report or payment of the administrative fees within the time and manner specified shall be regarded as a material breach under this Agreement and if not cured within thirty (30) days of written notice to Supplier shall be deemed a cause for termination of the Master Agreement at Principal Procurement Agency's sole discretion or this Agreement at National IPA's sole discretion. All administrative fees not paid when due shall bear interest at a rate equal to the lesser of 1 1/2% per month or the maximum rate permitted by law until paid in full. 13. National IPA or its designee may, in National IPA's sole discretion, compare Participating Public Agency records with monthly reports submitted by Supplier. If there is a discrepancy, National IPA will notify the Supplier in writing. Supplier will have thirty (30) days from the date of such notice to resolve the discrepancy to National IPA's`reasonable satisfaction, including paying any administrative fee due and owing. If the Supplier does not so resolve the Cl discrepancy, National IPA shall have the right to engage a third party to conduct an independent audit of Supplier's monthly reports and Supplier shall be obligated to reimburse National IPA's costs and expenses for such audit. Should any audit reveal an underreporting of Contract Sales and a resulting underpayment of administrative fees, Supplier shall promptly pay National IPA the amount of such underpayment together with interest on such amount in accordance with paragraph 12. 2 a. GENERAL PROVISIONS o 0 14. This Agreement, the Master Agreement and the exhibits referenced herein supersede any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereto and no other agreement, statement,or promise relating to the subject matter of this Agreement which is not contained or incorporated herein shall be valid or binding. L C 0 15. If any action at law or in equity is brought to enforce or interpret the provisions of vi this Agreement or to recover any administrative fee and accrued interest, the prevailing party shall o be entitled to reasonable attorney's fees and costs in addition to any other relief to which it may be entitled. _ d E 16. This Agreement and National IPA's rights and obligations hereunder may be U assigned at National IPA's sole discretion, to an existing or newly established legal entity that has a the authority and capacity to perform National IPA's obligations hereunder. Supplier may not assign its obligations hereunder without the prior written consent of National IPA. 17. All written communications given hereunder shall be delivered by first-class mail, postage prepaid, or overnight delivery on receipt to the addresses as set forth below. A. National Intergovernmental Purchasing Alliance Company National IPA Attn: President 1600 Westgate Circle Suite 275 Brentwood, TN 37027 Requirements for National Cooperative Contract Page 47 of 59 Packet Pg. 528 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT B-NATIONAL IPA ADMINISTRATION AGREEMENT B. Principal Procurement Agency C. Supplier 18. If any provision of this Agreement shall be deemed to be, or shall in fact be, illegal, inoperative or unenforceable, the same shall not affect any other provision or provisions herein contained or render the same invalid, inoperative or unenforceable to any extent whatever. '19. This Agreement may not be effectively amended, changed, modified, or altered without the prior written consent of the parties hereto. 20. This Agreement shall inure to the benefit of and shall be binding upon National IPA, the Supplier and any successor and assign thereto; subject, however, to the limitations contained herein. o r N Authorized Signature, Supplier NATIONAL INTERGOVERNMENTAL U) URCHASING ALLIANCE COMPANY Signature Signature Name Name L 0 U Title Title c a.: _ a) Date Date = k U 10 a Requirements for National Cooperative Contract Page 48 of 59 Packet Pg.529 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT C-NATIONAL IPA MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Agreement is made between certain government agencies that execute a Principal Procurement Agency Certificate ("Principal Procurement Agencies") to be appended and made a part hereof and other public agencies ("Participating Public Agencies") that register electronically with National Intergovernmental Purchasing Alliance Company ("National IPA") or otherwise execute a Participating Public Agency Certificate to be appended and made a part hereof. RECITALS WHEREAS, after a competitive solicitation and selection process by Principal Procurement Agencies, a number of Suppliers have entered into Master Agreements to provide a variety of goods,products and services based on national volumes (herein"Products"); WHEREAS, Master Agreements are made available by Principal Procurement Agencies F through National IPA and provide that Participating Public Agencies may purchase Products on the same terms, conditions and pricing as the Principal Procurement Agency, subject to any applicable local purchasing ordinances and the laws of the State of purchase; 2 a. NOW, THEREFORE, in consideration of the mutual promises contained in this agreement, o and of the mutual benefits to result, the parties agree as follows: E-° 1. That each party will facilitate the cooperative procurement of Products. 2. That the procurement of Products subject to this agreement shall be conducted in L accordance with and subject to the relevant statutes, ordinances, rules and c regulations that govern each party's procurement practices. U 0 L- 3. That the cooperative use of solicitations obtained by a party to this agreement shall 0 be in accordance with the terms and conditions of the solicitation, except as modification of those terms and conditions is otherwise allowed or required by = applicable law. a 4. That the Principal Procurement Agencies will make available, upon reasonable request and subject to convenience, information which may assist in improving the procurement of products by the Participating Public Agencies. 5. That a procuring party will make timely payments to the Supplier for Products received in accordance with the terms and conditions of the procurement. Payment for Products and inspections and acceptance of Products ordered by the procuring party shall be the exclusive obligation of such procuring party. Disputes between procuring party and Supplier are to be resolved in accord with the law and venue rules of the State of purchase. 6. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar products or services. Requirements for National Cooperative Contract Page 49 of 59 Packet Pg.530 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS 77 EXHIBIT C-NATIONAL IPA MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT 7. The procuring party shall be responsible for the ordering of Products under this agreement. A non-procuring party shall not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold non-procuring party harmless from any liability that may arise from action or inaction of the procuring party. 8. This agreement shall remain in effect until termination by a party giving 30 days written notice to the other party. The provisions of paragraphs 5, 6 and 7 hereof shall survive any such termination. 9. This agreement shall take effect after execution of the Principal Procurement Agency Certificate or Participating Public Agency Registration, as applicable. ar co 7 H d N Ri t V L 3 0. O L O LO ti iJ V L O U O I L O Y �cc C .N W Q Requirements for National Cooperative Contract Page 50 of 59 Packet Pg. 5311 SP; NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT D—PRINCIPAL PROCUREMENT AGENCY CERTIFICATE PRINCIPAL PROCUREMENT AGENCY CERTIFICATE I hereby acknowledge, on behalf of NAME OF PPA ("Principal Procurement Agency"), that I have read and agree to the general terms and conditions set forth in the 'enclosed Master Intergovernmental Cooperative Purchasing Agreement regulating the use of the Master Agreements and purchase of Products that from time to time are made available by Principal Procurement Agencies to Participating Public Agencies nationwide through National Intergovernmental Purchasing Alliance Company("National IPA"). I understand that the purchase of one or more Products under,the provisions of the Master Intergovernmental Cooperative Purchasing Agreement is at the sole and complete discretion of the Participating Public Agency. In its capacity as Principal Procurement Agency for National IPA,NAME OF PPA agrees to pursue Master Agreements for Products as specified in the attached exhibits to this agreement. N a� N t0 Authorized Signature, Principal Procurement Agency 2- o. 0 L 0 ' Signature v Name L c 0 U O Title 0 0 c as Date E t Q Requirements for National Cooperative Contract Page 51 of 59 Packet Pg. 532 a� ell a� LL c E Q LL _ a E Q U O � L N = U co Fc cu W d It < L CO d 0) 0- aW � o � 0 CO + [� O Q � U) U o u 0 U z >, z > H 4, a cc Ua O 0Q) > N � O c4 o E a eo ak c� 0, o s � � �� U U L a� �q o Q 4 Gam. C 0 u F O N U U ° ti N az G (� cC ++ aO C/) Za v o o o z �- o F n d C Odo — m 0z � w c � F F O a ,,, z d Z � W O L CO z U C Q Q nd LL C N � d � d O U Packet Pg. 533 NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY EXHIBITS EXHIBIT F-NATIONAL IPA ADVERTISING COMPLIANCE REQUIREMENT Pursuant to certain state notice provisions,including but not limited to Oregon Revised Statutes Chapter 279A.220,the following public agencies and political subdivisions of the referenced public agencies are eligible to register with National IPA and access the Master Agreement contract award made pursuant to this solicitation,and are hereby given notice of the foregoing request for proposals for purposes of complying with the procedural requirements of said statutes: Nationwide: State of Alabama* State of Hawaii State of Massachusetts State of New Mexico State of South Dakota State of Alaska State of Idaho State of Michigan State of New York State of Tennessee State of Arizona State of Illinois State of Minnesota State of North Carolina State of Texas State of Arkansas State of Indiana State of Mississippi State of North Dakota State of Utah State of California State of Iowa State of Missouri State of Ohio State of Vermont State of Colorado State of Kansas State of Montana State of Oklahoma* State of Virginia M State of Connecticut State of Kentucky State of Nebraska State of Oregon State of co Washington State of Delaware State of Louisiana State of Nevada State of Pennsylvania State of West ~ Virginia m State of Florida State of Maine State of New State of Rhode Island State of Wisconsin Hampshire L State of Georgia State of Maryland State of New Jersey State of South Carolina State of Wyoming IL District of Columbia O L O ists of political subdivisions and local governments in the above referenced states/districts may be found at ctp://www.usa.gov/Ac4encies/State and Territories.shtml and http://www.usa.�,yov/Agencies/Local.shtml *Some public agencies and political subdivisions of these states may be restricted by state statutes that limit competition R among cooperative purchasing organizations by only allowing use of purchasing cooperatives sponsored by certain National Associations. c U I O i Certain Public Agencies and Political Subdivisions: O 0 r m Cities,Towns,Villages and Boroughs including but not limited to: E BAKER CITY GOLF COURSE,OR CITY OF ADAIR VILLAGE,OR CITY OF ASHLAND,OR Q CITY OF AUMSVILLE,OR CITY OF AURORA,OR CITY OF BAKER,OR CITY OF BATON ROUGE,LA CITY OF BEAVERTON,OR CITY OF BEND,OR CITY OF BOARDMAN,OR CITY OF BOSSIER CITY,LA CITY OF BURNS,OR CITY OF CANBY,OR CITY OF CANYONVILLE,OR CITY OF CLATSKANIE,OR -ITY OF COBURG,OR ITY OF CONDON,OR CITY OF COQUILLE,OR Requirements for National Cooperative Contract Page 1 of 59 Packet Pg.534 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 2 OF«TOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)791-4735 CITY OF CORVALLI,OR CITY OF CORVALLIS PARKS AND RECREATION DEPARTMENT,OR CITY OF COTTAGE GROVE,OR CITY OF EUGENE,OR CITY OF FOREST GROVE,OR CITY OF GRANTS PASS,OR CITY OF GRESHAM,OR CITY OF HILLSBORO,OR CITY OF INDEPENDENCE,OR CITY AND COUNTY OF HONOLULU,HI CITY OF KENNER,LA CITY OF LA GRANDE,OR CITY OF LAFAYETTE,LA CITY OF LAKE CHARLES,OR CITY OF LEBANON,OR CITY OF MCMINNVILLE,OR Cl) CITY OF MEDFORD,OR t: CITY OF METAIRIE,LA CITY OF MILL CITY,OR CITY OF MILWAUKIE,OR CITY OF MONROE,LA CITY OF MOSIER,OR CITY OF NEW ORLEANS,LA (L CITY OF NORTH PLAINS,OR c CITY OF OREGON CITY,OR �— `TY OF PILOT ROCK,OR ,n ATY OF PORTLAND,OR CITY OF POWERS,OR CITY OF PRINEVILLE,OR CITY OF RIDDLE,OR CITY OF ROSEBURG,OR c CITY OF REDMOND,OR VI CITY OF SALEM,OR o CITY OF SANDY,OR C F CITY OF SCAPPOOSE,OR CITY OF SHADY COVE,OR CITY OF SHERWOOD,OR c CITY OF SHREVEPORT,LA CITY OF SPRINGFIELD,OR Q CITY OF ST.HELENS,OR CITY OF ST.PAUL,OR CITY OF TIGARD,OR CITY OF TROUTDALE,OR CITY OF TUALATIN,OR CITY OF WARRENTON,OR CITY OF WILSONVILLE,OR CITY OF WINSTON,OR LEAGUE OF OREGON CITES THE CITY OF HAPPY VALLEY OREGON Counties and Parishes including but not limited to: ASCENSION PARISH,LA 3SOCIATION OF OREGON COUNTIES ,AKER COUNTY,OR Requirements for National Cooperative Contract Page 2 of 59 Packet Pg.535 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 3 OF«TOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)7914735 BENTON COUNTY,OR BOARD OF WATER SUPPLY,OR CADDO PARISH,LA CALCASIEU PARISH,LA CALCASIEU PARISH SHERIFF'S OFFICE,LA CITY AND COUNTY OF HONOLULU,HI CLACKAMAS COUNTY,OR CLACKAMAS COUNTY DEPT OF TRANSPORTATION,OR CLATSOP COUNTY,OR COLUMBIA COUNTY,OR COOS COUNTY,OR COOS COUNTY HIGHWAY DEPARTMENT,OR COUNTY OF HAWAII,OR CROOK COUNTY,OR CROOK COUNTY ROAD DEPARTMENT,OR m CURRY COUNTY,OR N DESCHUTES COUNTY,OR DOUGLAS COUNTY,OR EAST BATON ROUGE PARISH,LA GILLIAM COUNTY,OR GRANT COUNTY,OR HARNEY COUNTY,OR HARNEY COUNTY SHERIFFS OFFICE,OR n. 0 HAWAII COUNTY,HI c HOOD RIVER COUNTY,OR 0 1CKSON COUNTY,OR ,n EFFERSON COUNTY,OR JEFFERSON PARISH,LA d% JOSEPHINE COUNTY GOVERNMENT,OR LAFAYETTE CONSOLIDATED GOVERNMENT,LA LAFAYETTE PARISH,LA c KAUAI COUNTY,HI U� KLAMATH COUNTY,OR 0 LAKE COUNTY,OR 0 H LANE COUNTY,OR LINCOLN COUNTY,OR 4) LINN COUNTY,OR E LIVINGSTON PARISH,LA 0 MALHEUR COUNTY,OR Q MAUI COUNTY,HI MARION COUNTY,SALEM,OR MORROW COUNTY,OR MULTNOMAH COUNTY,OR MULTNOMAH COUNTY BUSINESS AND COMMUNITY SERVICES,OR MULTNOMAH COUNTY SHERIFFS OFFICE,OR MULTNOMAH LAW LIBRARY,OR ORLEANS PARISH,LA PLAQUEMINES PARISH,LA POLK COUNTY,OR RAPIDES PARISH,LA SAINT CHARLES PARISH,LA SAINT LANDRY PARISH,LA AINT TAMMANY PARISH,LA ,HERMAN COUNTY,OR TERREBONNE PARISH,LA Requirements for National Cooperative Contract Page 3 of 59 Packet Pg.536 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.((IFBNUMBER)) 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 4 OF«TOTALPAGES» CONTRACT OFFICER:cCONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)791-4735 TILLAMOOK COUNTY,OR TILLAMOOK COUNTY SHERIFF'S OFFICE,OR UMATILLA COUNTY,OR UNION COUNTY,OR WALLOWA COUNTY,OR WASCO COUNTY,OR WASHINGTON COUNTY,OR WEST BATON ROUGE PARISH,LA WHEELER COUNTY,OR YAMHILL COUNTY,OR Other Agencies including Associations,Boards,Districts,Commissions,Councils,Public Corporations,Public Development Authorities,Reservations and Utilities including but not limited to: BEND METRO PARK AND RECREATION DISTRICT BOARDMAN PARK AND RECREATION DISTRICT CENTRAL OREGON INTERGOVERNMENTAL COUNCIL co CLACKAMAS RIVER WATER 3 CLATSKANIE PEOPLE'S UTILITY DISTRICT CLEAN WATER SERVICES CONFEDERATED TRIBES OF THE UMATILLA INDIAN RESERVATION COOS FOREST PROTECTIVE ASSOCIATION CHEHALEM PARK AND RECREATION DISTRICT EUGENE WATER AND ELECTRIC BOARD o- 0 HOODLAND FIRE DISTRICT#74 0 T40USING AUTHORITY OF PORTLAND ,LINOIS VALLEY FIRE DISTRICT in —AFAYETTE AIRPORT COMMISSION,LA LOUISIANA PUBLIC SERVICE COMMISSION,LA MEDFORD WATER COMMISSION METRO REGIONAL GOVERNMENT METRO REGIONAL PARKS 0 METROPOLITAN EXPOSITION RECREATION COMMISSION VI METROPOLITAN SERVICE DISTRICT(METRO) 6. PORTLAND DEVELOPMENT COMMISSION,OR I-0 OREGON COAST COMMUNITY ACTION OREGON HOUSING AND COMMUNITY SERVICES OREGON LEGISLATIVE ADMINISTRATION SOUTHEASTERN LOUISIANAN UNIVERSITY TRI-COUNTY METROPOLITAN TRANSPORTATION DISTRICT OF OREGON Q TUALATIN HILLS PARK&RECREATION DISTRICT TUALATIN VALLEY FIRE&RESCUE WILLAMALANE PARK AND RECREATION DISTRICT WILLAMETTE HUMANE SOCIETY K-12 including but not limited to: BEAVERTON SCHOOL DISTRICT BEND-LA PINE SCHOOL DISTRICT BROOKING HARBOR SCHOOL DISTRICT NO.17-C CADDO PARISH SCHOOL DISTRICT CALCASIEU PARISH SCHOOL DISTRICT 17ANBY SCHOOL DISTRICT ANYONVILLE CHRISTIAN ACADEMY ,;ASCADES ACADEMY OF CENTRAL OREGON Requirements for National Cooperative Contract Page 4 of 59 Pa-cket Pg.537., 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 5 OF«TOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXTv/FAX:(520)791-4735 CENTENNIAL SCHOOL DISTRICT CENTRAL CATHOLIC HIGH SCHOOL CENTRAL POINT SCHOOL DISTRICT NO.6 CENTRAL SCHOOL DISTRICT 13J COOS BAY SC'HOOL DISTRICT NO.9 COUNTY OF YAMHILL SCHOOL DISTRICT 29 CULVER SCHOOL DISTRICT DALLAS SCHOOL DISTRICT NO.2 DAVID DOUGLAS SCHOOL DISTRICT DAYTON SCHOOL DISTRICT NO.8 DE LA SALLE N CATHOLIC HS DESCHUTES COUNTY SCHOOL DISTRICT NO.6 DUFUR SCHOOL DISTRICT NO.29 EAST BATON ROUGE PARISH SCHOOL DISTRICT ESTACADA SCHOOL DISTRICT NO.I OB FOREST GROVE SCHOOL DISTRICT N GEORGE MIDDLE SCHOOL GLADSTONE SCHOOL DISTRICT GRANTS PASS SCHOOL DISTRICT 7 GREATER ALBANY PUBLIC SCHOOL DISTRICT HEAD START OF LANE COUNTY HIGH DESERT EDUCATION SERVICE DISTRICT HILLSBORO SCHOOL DISTRICT n. HOOD RIVER COUNTY SCHOOL DISTRICT o JACKSON CO SCHOOL DIST NO.9 �- ,.FFERSON COUNTY SCHOOL DISTRICT 509-J ,n EFFERSON PARISH SCHOOL DISTRICT V- JEFFERSON SCHOOL DISTRICT `t KLAMATH FALLS CITY SCHOOLS U LAFAYETTE PARISH SCHOOL DISTRICT LAKE OSWEGO SCHOOL DISTRICT 7J o LANE COUNTY SCHOOL DISTRICT 4J VI LINCOLN COUNTY SCHOOL DISTRICT o LINN CO. SCHOOL DIST.95C H LIVINGSTON PARISH SCHOOL DISTRICT s LOST RIVER JRJSR HIGH SCHOOL m LOWELL SCHOOL DISTRICT NO.71 E MARION COUNTY SCHOOL DISTRICT R MARION COUNTY SCHOOL DISTRICT 103 Q MCMINNVILLE SCHOOL DISTRICT NOAO MEDFORD SCHOOL DISTRICT 549C MITCH CHARTER SCHOOL MONROE SCHOOL DISTRICT NO.1J MUL TNOMAH EDUCATION SERVICE DISTRICT MULTISENSORY LEARNING ACADEMY MYRTLE PINT SCHOOL DISTRICT 41 NEAH-KAH-NIE DISTRICT NO.56 NESTUCCA VALLEY SCHOOL DISTRICT NO.101 NOBEL LEARNING COMMUNITIES NORTH BEND SCHOOL DISTRICT 13 NORTH CLACKAMAS SCHOOL DISTRICT NORTH WASCO CTY SCHOOL DISTRICT 21 'ORTHWEST REGIONAL EDUCATION SERVICE DISTRICT ONTARIO MIDDLE SCHOOL OREGON TRAIL SCHOOL DISTRICT NOA6 Requirements for National Cooperative Contract Page 5 of 59 Packet Pg. 538 5.P.1 CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 6 OF aTOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)791-4735 ORLEANS PARISH SCHOOL DISTRICT PHOENIX-TALENT SCHOOL DISTRICT NOA PORTLAND JEWISH ACADEMY PORTLAND PUBLIC SCHOOLS RAPIDES PARISH SCHOOL DISTRICT REDMOND SCHOOL DISTRICT REYNOLDS SCHOOL DISTRICT ROGUE RIVER SCHOOL DISTRICT NO.35 ROSEBURG PUBLIC SCHOOLS SCAPPOOSE SCHOOL DISTRICT 1J SEASIDE SCHOOL DISTRICT 10 SHERWOOD SCHOOL DISTRICT 88J SILVER FALLS SCHOOL DISTRICT 4J SOUTH LANE SCHOOL DISTRICT 45J3 SOUTHERN OREGON EDUCATION SERVICE DISTRICT SPRINGFIELD SCHOOL DISTRICT NO.19 N SWEET HOME SCHOOL DISTRICT NO.55 t TERREBONNE PARISH SCHOOL DISTRICT t3 THE CATLIN GABEL SCHOOL ' TIGARD-TUALATIN SCHOOL DISTRICT UMATILLA MORROW ESD WEST LINN WILSONVILLE SCHOOL DISTRICT z WILLAMETTE EDUCATION SERVICE DISTRICT n- WOODBURN SCHOOL DISTRICT o YONCALLA SCHOOL DISTRICT NO.32 F Ln ti Higher Education ARGOSY UNIVERSITY U BATON ROUGE COMMUNITY COLLEGE,LA L BIRTHINGWAY COLLEGE OF MIDWIFERY o BLUE MOUNTAIN COMMUNITY COLLEGE VI BRIGHAM YOUNG UNIVERSITY-HAWAII 0. CENTRAL OREGON COMMUNITY COLLEGE F CHEMEKETA COMMUNITY COLLEGE CLACKAMAS COMMUNITY COLLEGE a=i COLLEGE OF THE MARSHALL ISLANDS E COLUMBIA GORGE COMMUNITY COLLEGE ca DEVRY UNIVERSITY-PORTLAND Q GEORGE FOX UNIVERSITY KLAMATH COMMUNITY COLLEGE DISTRICT LANE COMMUNITY COLLEGE LEWIS AND CLARK COLLEGE LINFIELD COLLEGE LINN-BENTON COMMUNITY COLLEGE LOUISIANA COLLEGE,LA MARYLHURST UNIVERSITY MT.HOOD COMMUNITY COLLEGE MULTNOMAH BIBLE COLLEGE NATIONAL COLLEGE OF NATURAL MEDICINE NORTHWEST CHRISTIAN COLLEGE OREGON HEALTH AND SCIENCE UNIVERSITY ZEGON UNIVERSITY SYSTEM ACIFIC UNIVERSITY Requirements for National Cooperative Contract Page 6 of 59 539 Packet Pg. CITY OF TUCSON DEPARTMENT OF PROCUREMENT REQUEST FOR PROPOSAL NO.«IFBNUMBER» 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 85701 PAGE 7 OF uTOTALPAGES» CONTRACT OFFICER:«CONTRACTOFFICER» PH:(520)791-4400 Ext.«PHONEEXT»/FAX:(520)791-4735 elONEER PACIFIC COLLEGE PORTLAND COMMUNITY COLLEGE PORTLAND STATE UNIVERSITY REED COLLEGE RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII ROGUE COMMUNITY COLLEGE SOUTHERN OREGON UNIVERSITY(OREGON UNIVERSITY SYSTEM) SOUTHWESTERN OREGON COMMUNITY COLLEGE TULANE UNIVERSITY TILLAMOOK BAY COMMUNITY COLLEGE UMPQUA COMMUNITY COLLEGE UNIVERSITY OF HAWAII BOARD OF REGENTS UNIVERSITY OF OREGON-GRADUATE SCHOOL UNIVERSITY OF PORTLAND UNIVERSITY OF NEW ORLEANS WESTERN OREGON UNIVERSITY U) WESTERN STATES CHIROPRACTIC COLLEGE WILLAMETTE UNIVERSITY XAVIER UNIVERISTY N fSS State Agencies v L ADMIN. SERVICES OFFICE a BOARD OF MEDICAL EXAMINERS C HAWAII CHILD SUPPORT ENFORCEMENT AGENCY p HAWAII DEPARTMENT OF TRANSPORTATION ~ AWAII HEALTH SYSTEMS CORPORATION ti jFFICE OF MEDICAL ASSISTANCE PROGRAMS � OFFICE OF THE STATE TREASURER OREGON BOARD OF ARCHITECTS OREGON CHILD DEVELOPMENT COALITION b OREGON DEPARTMENT OF EDUCATION o OREGON DEPARTMENT OF FORESTRY U OREGON DEPT OF TRANSPORTATION OREGON DEPT.OF EDUCATION F0— OREGON LOTTERY OREGON OFFICE OF ENERGY OREGON STATE BOARD OF NURSING OREGON STATE DEPT OF CORRECTIONS R OREGON STATE POLICE Q OREGON TOURISM COMMISSION OREGON TRAVEL INFORMATION COUNCIL SANTIAM CANYON COMMUNICATION CENTER SEIU LOCAL 503,OPEU SOH-JUDICIARY CONTRACTS AND PURCH STATE DEPARTMENT OF DEFENSE STATE OF HAWAII STATE OF HAWAII STATE OF HAWAII,DEPT.OF EDUCATION STATE OF LOUISIANA STATE OF LOUISIANA DEPT.OF EDUCATION Requirements for National Cooperative Contract Page 7 of 59 Packet Pg. 540 S.P.m CONTRACT AMENDMENT CITY OF TUCSON DEPARTMENT OF PROCUREMENT CONTRACT NO.: 126535 255 W.ALAMEDA,6TH FLOOR,TUCSON,AZ 8570t CONTRACT AMENDMENT NO.:POUR(4) P.O.BOX 27210,TUCSON,AL 85726 PAGE 1 of 3 (520)$374137 SA ISSUE DATE:SEPTEMBER 15,2015 CONTRACT OFFICER: 7ENN MYERS THIS CONTRACT IS AMENDED AS FOLLOWS: GROU NDSKEEPING, GULP AND SPURTS FIELD MAINTENANCE 1. Pursuant to Contract No. 120535, Special Terms and Conditions, Section 6, Term and Renewal, the City is hereby exercising its option to renew the contract for the period of November 27,2015 through November 26,2016. L 2. Paragraph 20 of the Standard Terms and Conditions section is hereby replaced in its entirety with. the following paragraph: .� 20. INDEMNIFICATION: To the fullest extent permitted by law, Contractor, its successors, assigns and guarantors, shall pay, defend, indemnify and hold harmless City of Tucson, its agents,representatives, officers, directors, officials and employees from and against all allegations,demands, proceedings, suits, actions, claims, including claims of patent or copyright infringement, damages, losses, expenses, including but not limited to, attorney fees, court costs, and the cost of appellate proceedings, and all claim adjusting and handling expense, a related to,arising from or out of or resulting from any actions,acts,errors,mistakes or omissions caused in whole ° or part by Contractor relating to work, services and/or products provided in the performance of this Contract, r—° including but not limited to,. any Subcontractor or anyone directly or indirectly employed by any of them or Ln anyone for whose acts any of them may be liable and any injury or damages claimed by any of Contractor's and r Subcontractor's employees. It is agreed that Contractor will be responsible for primary loss investigation,defense low*- and judgment costs where this indemnification is applicable. The Contractors agrees to waive all rights of m subrogation against the City of Tucson, it's agents, representatives, officers, directors, officials, employees and - volunteers for losses arising from the work performed by the Contractor for the City of Tucson, a E Contractor is responsible for compliance with the Patient Protection and Affordable Care Act (ACA), for its employees in accordance with 26 CFR§54.4980H.Additionally,Contractor is responsible for all applicable IRS reporting requirements related to ACA.If Contractor or any of Contractor's employees is certified to the City as having received a premium tax credit or cost sharing reduction which contributes to or triggers an assessed E penalty against the City,or Contractor fails to meet reporting requirements pursuant to section 6056 resulting in a penalty to City,Contractor indemnifies City from and shall pay any assessed tax penalty. 3. Paragraph S of the Special Terms and Conditions section is hereby replaced with the following paragraph: INSURANCE: The Contractor agrees to: s A. Obtain insurance coverage of the types and amount required in this section and keep such insurance coverage Q in force throughout the life of this contract. All policies will contain an endorsement providing that written notice be given to the City at least thirty(30)calendar days prior to termination,cancellation,or reduction in coverage in any policy. B. The Commercial General Liability Insurance and Commercial Automobile Liability Insurance policies will include the City as an additional insured with respect to liability arising out of the performance of this contract. Stich additional insured shall be covered to the full limits of liability purchased by the Contractor, even if those limits of liability are in excess of those required by this Contract.The Contractor agrees that the insurance hereunder will be primary and that any insurance carried by the City will be excess and not contributing. C. Provide and maintain minimum insurance limits as applicable. Packet Pg. 541 CONTRACT .AMENDMENT CITY OF TUCSON D EPAR'fMENT OF PROCUREMENT CONTRACT NO.: 120535 255 W,ALAMrf)A,6TH FLOOR,TUCSON,AZ 85701 CONTRACT AM ENDMENT NO,:FOUR(4) P.O.BOX 27210,TUCSON,AZ 85726 PAGE 2 of 3 (520)837-4137 SA ISSUE DA-I'E:SEPTEMBER 15,2015 CONTRACT OFFICER: JENN MYERS COVERAGE LIMITS OF LIABILITY t.Commercial Ge>� ral Liabhty�...: Policy shall include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability Each Occurrence $1,000,000 General Aggregate Per Project $2,000,000 Products&Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,000,000 Blanket Contractual Liability $1,000,000 Il..•�ilmme�c�'A{��, jtf��I1�LIa�i1[�yt Policy shall include Bodily Injury and Property Damage,for any owned,Hired, and/or Non-owned vehicles used in the operation, installation and maintenance of facilities under this agreement. Ch Combined Single Limit $1,000,000 HI:Warlters::Casn`ensatiarr: a 'itcable titheStat afAdxarta* :`: :': r,;° ; g .. Per Occurrence Statutory a- Employer's Liability $1,000,000 o Disease Each Employee $1,000,000 o Disease Policy Limit $1,000,000 Ln ir` *1 Sole ProprietorlIndepenclent Contractor designation is given to those who desire to waive their rights for workers'compensation 7t. i coverage and benefits as outlined In ARS§23-901 and specifically ARS§23-961(0). If applicable,please request the Sole ce Proprietor/Independent Contractor form from the Contract Officer listed In the solicitation. c NI D. ADDITIONAL.INSURANCE REQUIRE 11+ENTS: All policies shall include,or be endorsed to include,the following provisions: +, c m 1. A waiver of subrogation endorsement in favor of the City of Tucson, for losses arising from work -Ea performed by or on behalf of the Contractor, 2. The insurance afforded the contractor shall be primary insurance and that any insurance carried by the E City of Tucson and its agents,officials or employees shall be excess and not contributory. 3. Coverage provided by the Contractor shall not be limited to the liability assumed tinder the indemnification provisions of this Contract, E. NOTICE OF COVERAGE MODIFICATIONS: Any changes material to compliance with this contract in the insurance policies above shall require(30)days written notice to the City of Tucson. Such notice shall be E sent directly to the Department of Procurement. F. ACCEPTABILITY OF INSURERS: Contractors insurance shall have an "A.M. Best" rating of not less Q than A-Vii. The City of Tucson in no way warrants that the required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency. G. VERIFICATION OF COVERAGE: Contractor shall furnish the City of Tucson with certificates of insurance(ACORD form or equivalent approved by the City of Tucson) as required by this Contract. The certificates for each insurance policy are to be signed by an authorized representative. All certificates and endorsements are to be received and approved by the City of Tucson before work commences.Each insurance policy required by this Contract must be in effect at or prior to commencement of work and remain in effect for the duration of the contract and two (2) years after completion. Failure to Packet Pg. 542 5.P.m CONTRACT AMENDMENT CITY OF TUCSON DEPARTMENT OF PROCUREMENT CONTRACT NO.. 120535 255 W.ALAMEDA,6TH FLOUR,TUCSON,AZ 85701 CONTRACT AMENDMENT NO,:FOUR(4) P.O.BOX 27210,TUCSON,AZ 85726 PAGE 3 of (520)837-4137 SA ISSUE DA'L'E:SEPTEMBER 15,2015 CONTRACT OFFICER: JENN MYrRS maintain the insurance policies as required by this Contract,or to provide evidence of renewal upon the City's request,is a material breach of contract. All certificates required by this Contract shall be sent directly to the Department of Procurement. The City of Tucson project/contract number and project description shall be noted on the certificate of insurance.The City of Tucson reserves the right to require complete copies of all insurance policies required a by this Contract at any time. cn H. SUBCONTRACTORS: Contractors' certifieate(s) shall. include all subcontractors as insureds under its � policies or Contractor shall furnish to the City of Tucson separate certificates and endorsements for each a, subcontractor. All coverages for subcontractors shall be subject to the minimum requirements identified M above. 2 I. EXCEPTIONS: In the event the Contractor or sub-contractors) is/are a public entity, then the Insurance o Requirements shall not apply.Such public entity shall provide a Certificate of Self Insurance. o L r- �r 0 N t� JJ E 1 w C i C� C a I c Q L Q I ALL OTHER PROVISIONS OF THE CONTRACT SHALL REMAIN IN THEIR ENTIRETY. I c I CONTRACTOR I•IEREBY ACKNOWLEDGES RECEIPT OF THE ABOVE REFERENCED CONTRACT A IENDMENT AND JNDERSTAN ING(7T14 ABOVEAMENDMENT. n rZ DAY U 1911 EP EBY EXECUTED MS pC J OF is,A'r TUCSON,ARIZONA. a Signature Date '81' Typed Name and Title ra Company Nome Aadress Email Address l,)0 A% ✓ `i �0 as Director of Procurement and not personally City State Zip Packet Pg. 543