HomeMy WebLinkAbout05.O- Human Resources RESOLUTION (ID # 4195) DOC ID: 4195 E
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Personnel
From: Helen Tran M/CC Meeting Date: 12/07/2015
Prepared by: Helen Tran, (909) 384-5161
Dept: Human Resources Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino
Establishing the Position of "Senior Management Analyst," Position of "Planning
Division Manager (U)," Position of "Chief Building Official (CBO) and Building and
Safety Division Manager (U)," and "Senior Civil Engineer/Division Manager (U);"
Approving the Job Descriptions; Reclassifying One (1) Administrative Analyst II to
Senior Management Analyst Position and Reclassifying One (1) Senior Civil Engineer to
Senior Civil Engineer/Division Manager (U) Position; Deleting One (1) Community
Development Technician Position; and Adding One (1) Associate Planner Position.
(#4195)
Current Business Registration Certificate: Not Applicable
Financial Impact:
The total fiscal impact of the Community Development Department realignment is
$20,800 for the balance of the fiscal year for increased salary and benefit costs. The
budget increase will be offset by a reduction in professional contract costs.
Motion: Adopt the Resolution.
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Synopsis of Previous Council Action:
None
Background:
The Community Development Department has been reviewing all of the Department's
processes and procedures. The Development Code update is well underway and
internal procedures have been streamlined in order to provide excellent customer
service. One of the key areas remaining is the organizational structure of the
Department. Over the past several months the Community Development Director has
been meeting with staff from Human Resources, Civil Service and Management
Partners to determine the appropriate structure and staffing of the Department.
Analysis:
The Community Development Department has been organized into five divisions: Code
Enforcement, Building and Safety, Planning, Land Development and Administration.
Each division will be led by a division manager or supervisor. Having a manager or
supervisor overseeing each division will clarify roles and responsibility within the
Department and to the general public. Clear lines of responsibility and authority will also
increase accountability and ultimately customer service.
Updated: 12/3/2015 by Linda Sutherland E Packet Pg.248
4195
In order to implement the new structure, four new titles must be created - Planning
Division Manager (U), Chief Building Official (CBO) and Safety/Division Manager (U),
Senior Civil Engineer/Division Manager (U), and Senior Management Analyst (see
supporting documents "Proposed Org Chart"). College degrees or significant technical
experience are required for the newly created positions. The Code Enforcement
Division Manager (U) position was re-established in 2014 when Code Enforcement was
transferred back to Community Development. Further, the Code Enforcement Division
Manager (U) position was used as a template for the new positions. These positions are
illustrated in the chart below:
Current Title Proposed Title
Senior Planner(Willdan Employee) Planning Division Manager(U)
Senior Civil Engineer(City Employee) Senior Civil Engineer/Division manager(U)
N/A(Willdan Contract) Chief Building Official (CBO)/Division Manager(U)
Administrative Analyst II (City Employee) Isenior Management Analyst
Under the realignment, staffing will increase from 35 to 36 employees. The realignment
will be accomplished by reclassifying two City employees from their current positions,
while the Planning Division Manager will be filled through the appointment of the current
contract employee. The CBO and Safety/Division Manager (U) will be filled through
open recruitment. The overall fiscal impact of the proposed realignment is minimal due
to savings in contract costs.
In addition to creating supervisors and managers for each division within the
Department, the Community Development Director is seeking to substitute one currently
budgeted - vacant - position for another position. Currently, there are five budgeted
Community Development Technicians, four of which are filled. Community Development
Technicians are the initial point of contact when the public arrives at the counter on the
third floor of City Hall. The Director is seeking to substitute the vacant Community
Development Technician position for an Associate Planner position. The Director
believes the substitution is warranted due to the volume of planning cases and the fact
that these cases are more complex. The fiscal impact of substituting a Community
Development Technician for an Associate Planner is a net budget savings because the
Community Development Technician position has been vacant for six months. The
Associate Planner position will be filled through a promotional recruitment. The budget
impacts of the proposed Department realignment are outlined in the table below:
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4195
Budget Impacts for Fiscal Year 2015-16
Current Requested Difference
Current Position Proposed Position Budget Budget (+/-)
(Salary&Benefits) (Salary&Benefits)
Administrative Analyst II Senior Management Analyst $94,000 $105,000 $11,000
Senior Civil Engineer Senior Civil Engineer/Div Manager $117,300 $125,500 $8,200
Senior Planner(vacant) Planning Division Manager $121,400 $68,000 -$53,400
None Chief Building Official/Div Manager 1 $0 $70,5001 $70,500
Comm.Dev.Tech(vacant) Associate Planner 1 $59,5001 $44,000 -$15,500
Total Budget Impact $20,800
Conclusion:
Accountability and customer service will increase through the proposed realignment of
positions in the Community Development Department. Creating division managers and
supervisors will establish clear roles and responsibilities within the Department and for
the general public. The four new titles are necessary to implement the realignment.
Additionally, substituting a Community Development Technician position for an
Associate Planner position will reduce the review and approval times for new
development. The total costs to implement the Community Development Department
realignment is $20,800 for six months. The budget increase for next fiscal year will be
approximately $120,000 but staff will develop a balanced budget to absorb these costs.
City Attorney Review:
Supporting Documents:
Community Development Department Realignment Reso (DOC)
Exhibit A- Chief Building Official and Safety Division Manager(U) (DOCX)
Exhibit B- Senior Management Analyst (DOCX)
Exhibit C- Senior Civil Engineer Division Manager (U) (DOCX)
Exhibit D- Planning Manager(U) (DOCX)
CDD_Org Chart (Current) (PDF)
CDD_Org Chart (Proposed) (PDF)
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Packet Pg
Updated: 12/3/2015 by Linda Sutherland E .250,
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF "SENIOR MANAGEMEN r-
3 ANALYST," POSITION OF "PLANNING DIVISION MANAGER (U)," POSITION OF P
"CHIEF BUILDING OFFICIAL (CBO) AND BUILDING AND SAFETY DIVISION
4 MANAGER" (U), AND "SENIOR CIVIL ENGINEER/DIVISION MANAGER (U);" _
5 APPROVING THE JOB DESCRIPTIONS; RECLASSIFYING ONE (1) E
ADMINISTRATIVE ANALYST II TO SENIOR MANAGEMENT ANALYST POSITION t
6 AND RECLASSIFYING ONE (1) SENIOR CIVIL ENGINEER TO SENIOR CIVILo
ENGINEER/DIVISION MANAGER (U) POSITION; DELETING ONE (1) COMMUNITY.�
7 DEVELOPMENT TECHNICIAN POSITION; AND ADDING ONE (1) ASSOCIATE
PLANNER POSITION. o
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITYo
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OF SAN BERNARDINO AS FOLLOWS:
11 SECTION 1: The position of "Chief Building Official (CBO) and Building and o
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12 Safety Division Manager (U)", Range 4575, $7,812-$9,496 per month, is hereby o
13 established and the job description for said position, attached hereto as Exhibit "A", is o
14 approved. _
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15 SECTION 2: The position of "Senior Management Analyst," Range 4540, $6,561
16 _ $7,975 per month, is hereby established and the job description for said position,
17 attached hereto as Exhibit "B", is approved. E
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SECTION 3: The reclassification of one (1) Administrative Analyst II position, o
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Range 4484, $4,962 - $6,031 per month, to Senior Management Analyst position, OE
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Range 4540, $6,561 - $7,975 per month is hereby approved.
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SECTION 4: The deletion of one (1) classification of Administrative Analyst II
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23 position, Range 4484, $4,962 - $6,031 per month, within the Community Developmeni c
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24 Department's table of organization is hereby approved.
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1 SECTION 5: The position of Senior Civil Engineer/Division Manager (U), Rang
2 4581, $8,050 - $9,784 per month, is hereby established and the job description for said 5
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3 position, attached hereto as Exhibit "C", is approved.
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SECTION 6: The reclassification of one (1) Senior Civil Engineer position, c
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Range 4554, $7,035 - $8,552 per month, to Senior Civil Engineer/Division Manager (U
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position, Range 4581, $8,050 - $9,784 per month is hereby approved. �.
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SECTION 7: The deletion of one (1) classification of Senior Civil Engineer o
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position, Range 4554, $7,035 - $8,552 per month, within the Community Developmen o
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10 Department's table of organization is hereby approved.
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11 SECTION 8: The position of Planning Division Manager (U), Range 4565, 0
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12 $7,432 - $9,034 per month, is hereby established and the job description for said
13 position, attached hereto as Exhibit "D", is hereby approved. 0
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14 SECTION 9: The deletion of one (1) classification of Senior Planner, Rang
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15 2520, $5,938 - $7,218 per month, within the Community Development Department'
16 table of organization is hereby approved.
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SECTION 10: The deletion of one (1) Community Development Technician r-
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position within the Community Development Department's table of organization, Rang ❑
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1414, $3,500 - $4,254 is hereby approved. E
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SECTION 11: The addition of one (1) Associate Planner position within the
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22 Community Development Department's table of organization, Range 2490, $5,113
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23 $6,215 is hereby approved. E
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24 SECTION 12: The Human Resources Division Manager is authorized to update
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25 Resolution Nos. 97-244 and 2011-218 to reflect these actions.
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SECTION 13: The Director of Finance is authorized to amend the FY 2015/1
2 budget to reflect these actions.
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I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF "SENIOR MANAGEMENT
2 ANALYST," POSITION OF "PLANNING DIVISION MANAGER (U)," POSITION O d
"CHIEF BUILDING OFFICIAL (CBO) AND BUILDING AND SAFETY DIVISION =
3 MANAGER" (U), AND "SENIOR CIVIL ENGINEER/DIVISION MANAGER (U);"
4 APPROVING THE JOB DESCRIPTIONS; RECLASSIFYING ONE (1
ADMINISTRATIVE ANALYST 11 TO SENIOR MANAGEMENT ANALYST POSITION
5 AND RECLASSIFYING ONE (1) SENIOR CIVIL ENGINEER TO SENIOR CIVIL E
ENGINEER/DIVISION MANAGER (U) POSITION; DELETING ONE (1) COMMUNITY
6 DEVELOPMENT TECHNICIAN POSITION; AND ADDING ONE (1) ASSOCIATE o
PLANNER POSITION. w
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the a
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Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on o
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the day of , 2015, by the following vote, to wit:
11 COUNCILMEMBERS: AYES NAYES ABSTAIN ABSENT 0
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12 MARQUEZ o
BARRIOS
13 VALDIVIA
14 SHORETT
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15 NICKEL
16 JOHNSON
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17 MULVIHILL
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Georgeann Hanna, City Clerk °
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20 The foregoing Resolution is hereby approved this of
21 2015. o
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R. Carey Davis, Mayor E
23 City of San Bernardino 0
Approved as to form:
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GARY D. SAENZ, E
25 City Attorney
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By:
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EXHIBIT "A"
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s� Class Code: E
bG` 910. M/CC Date Updated:
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City of San Bernardino Signature: W
Director, Human Resources
Bargaining Unit: Management/Confidential E
Class Specification o
CHIEF BUILDING OFFICIAL AND SAFETY/DIVISION MANAGER(U) 2
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JOB SUMMARY E
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Under general direction of the Community Development Director, plans, manages, organizes, —°
directs and coordinates the City's Building and Safety Division, and performs related duties as a
assigned. °
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DISTINGUISHING CHARACTERISTICS
This single-position class works under the direction of the Community Development Director E
and has managerial responsibility for the Building and Safety Division. This class is o
characterized by the responsibility to develop, manage, and coordinate policies and programs
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for the Building & Safety Division. This class is characterized by the responsibility to develop,
manage, organize, plan review, permit issuance and field inspection to assure compliance with
established model codes. The position also conducts building plan checks and building
inspections as necessary. Incumbent exercises decision-making authority and counsels `
department management staff in building and safety controls and improvements. Direct
supervision is exercised over professional and technical staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES o
1. Administers and coordinates activities of the City's construction regulation programs, U,
which includes enforcement of construction, housing, zoning, unsafe building, and o
environmental codes.
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2. Schedules, monitors and tracks field inspection activities and assigns and distributes cn
workload to Division staff and outside consultants.
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3. Establishes and maintains effective working relationships with elected and appointed
officials, the general public, property owners, other agencies, co-workers, subordinates
and supervisors. o
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4. Supervises the preparation of investigative reports, Notices of Violation, Administrative 5
Citations, Warrants, Notices of Hearing, Staff Reports and other documents related to M
enforcement of model codes. m
5. Evaluates Division processes and procedures, and recommends, develops and
implements operation and/or service improvements as needed. v
6. Reviews plans and construction documents submitted with permit applications for
construction or alteration of commercial, industrial, and residential buildings and x
structures to determine compliance with building codes, zoning regulations, and related W
ordinances, regulations and policies.
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Chief Building Official and Safety/Division Manager(U)
Packet Pg.255
EXHIBIT "A"
7. Supervises the investigation of complaints and alleged violations of construction, E
housing, property maintenance, storm water and land use codes; issues notices of non- a,
compliance regarding code requirements and applicable ordinances. M
8. Acts as information resource to property owners, builders, contractors, and architects
regarding code compliance; explains and interprets codes and regulations. E
9. Supervises, trains, and evaluates the work performance of assigned Building and Safety a
Division staff; handles performance issues and participates in the selection of new o
employees; prepares and conducts performance evaluations; and ensures that staff
technical training is current.
10. Manages the front counter operations to ensure timely and accurate customer c
information and service. >
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11. Serve as management liaison to various City boards, commissions and neighborhood
groups. 3
12. Collects, analyzes, and interprets data for purpose of special studies and reports; E
maintains accurate records. Oversees the maintenance of automated records and °
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generation of computerized reports relating to plan review and inspection activities.
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GENERAL QUALIFICATIONS
Knowledge of-
1. Organization and direction of operations and activities related to permit processing, plan
review, and inspection.
2. Principles and practices of public administration, including budgeting, purchasing,
contract administration and maintenance of public records.
3. Principles and practices of administration, supervision and training.
4. Programs and procedures to enforce model codes. •2
5. Computer applications applicable to permit processing and word processing. ,
6. Proper and effective principles, methods, techniques, and practices of inspection and °
investigation.
7. Federal, State, County, and City laws, codes, and ordinances relating to land use and in
construction regulation. a
8. City Human Resources policies and procedures, civil service rule and labor contract
provisions.
Ability to: o
1. Use tact and poise in dealing with the public. c
2. Prepare clear, concise and accurate reports and recommendations, including
investigation results, work programs, and other related items. m
3. Lead, coach, instruct and motivate employees, and foster a teamwork environment.
4. Work collaboratively with other divisions and departments and outside agencies involved v
in the construction and development process.
5. Read and interpret building plans, structure calculations, energy compliance documents a
and soils reports.
6. Effectively communicate verbally and in written form. X
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7. Interpret and enforce provisions of applicable codes, ordinances, and regulations.
8. Establish and maintain records and prepare reports related to assignment. d
9. Attend seminars for code classes and training; attend other meetings as assigned.
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Chief Building Official and Safety/Division Manager(U)
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EXHIBIT «A„
10. Operate computers, assigned software and office equipment. E
11. Be on-call and available to perform nighttime and weekend inspections as necessary. w
12. Meet physical requirements necessary to safely and effectively perform required duties.
MINIMUM QUALIFICATIONS c
Education, Training and Experience: E
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A typical way of obtaining the knowledge, skills and abilities outlined above is two (2) years
of college/university or technical school training. Seven (7) years of progressively °
responsible experience in enforcement of construction and land use regulations, building c
permit processing and inspection, municipal code enforcement, and at least two (2) years E
which were in a supervisory capacity; or an equivalent combination of training and 2
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experience. >
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Accreditation shall be by a national or regional accreditation body that is recognized by the
Secretary of the United States Department of Education.
Licenses; Certificates; Special Requirements: 0
A valid California class C driver's license and the ability to maintain insurability under the City's o
vehicle insurance policy.
A valid PC 832 certification at time of employment or ability to obtain within one year of
employment.A valid certification as Building or Combination Inspector and Plans Examiner.
Certification as a Building Official by International Code Council must be obtained within 12
months of hiring. o
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PHYSICAL DEMANDS °
The physical demands described here are representative of those that must be met by an ,a?
employee to successfully perform the essential functions of this class. Reasonable in
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; talk and hear, o
both in person and by telephone; use hands to finger, handle and feel computers and standard a�
business equipment; reach with hands and arms, and occasionally climb ladders to the top of
buildings. The employee is frequently required to stand and walk and may occasionally lift and 2
carry materials and supplies weighing up to 50 pounds. m
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Specific vision abilities required by this job include close vision and the ability to adjust focus v
sufficient to read small print, computer screens and other written materials.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee w
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. E
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EXHIBIT "A"
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The employee works under typical office conditions, and the noise level is usually quiet. E
However, up to 25% of the work may be in the field and on construction sites where the
employee may be exposed to noise, dust, grease, smoke, fumes, and traffic; and work in
inclement weather conditions including heat, cold and rain.
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EXHIBIT "B"
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City of San Bernardino Signature:
Director, Human Resources
Bargaining Unit: Management/Confidential E
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Class Specification
SENIOR MANAGEMENT ANALYST
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JOB SUMMARY E
Under general direction of the department director, develops, implements, projects, and
monitors revenue and expense related activities of the City; to develop, implement, and monitor o
performance criteria for work programs of City departments and for services contracted to
outside agencies; to perform professional work in finance and budget analysis relative to
programs and their financial support; and to perform other related work as required. a
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DISTINGUISHING CHARACTERISTICS >
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This is the advanced journey level class within the Analyst series. This class is distinguished
from the Senior Administration Analyst by the difficulty and complexity of duties; the lead
responsibility for one or more functional areas in a department such as the annual budget
process, debt administration, general administration, special studies, grants administration, E
accounting operations, departmental computer operations, position control, capital improvement o
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projects assembly; and the direct supervision of professional personnel. This class is
characterized by the responsibility to develop, manage, and coordinate the policies, programs, a
and financial operations of a complex organization. Incumbents at this level exercise decision-
making authority. Direct supervision may be exercised over professional, para-professional, N
technical and or clerical staff. Incumbents represent the City or their Department before City '
Council, City Manager, Commissions, community groups, other City staff and the public. _
ESSENTIAL DUTIES AND RESPONSIBILITIES m
Receives direction from the department head and exercises functional, technical, lead, and/or
supervisory responsibility over professional, para-professional, technical, and clerical staff. The
duties listed below are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the c
position if the work is similar, related or a logical assignment to this class. _
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1. Conduct complex research and analyses activities concerning organizational structure, m
staffing, operations, procedures and policies; make recommendations, implement and
monitor effectiveness of policies and procedures. Make revision or recommendations for
improvements as appropriate. w
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2. In conjunction with the Director and appropriate outside agencies, develop, implement,
project and monitor revenue and expense related activities for department programs and
contracted services.
3. Coordinate the departmental computer operations; assist in the identification and
recommendation of computer software and hardware needs, acquisition/installation,
Senior Management Analyst Page 1
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EXHIBIT "B"
application design and implementation, and computer operation and maintenance, as
assigned.
4. Responsible for preparation of departmental annual budget in coordination with the
director and managers. Lead person responsible for tracking budget performance.
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5. Coordinate and prepare council reports, financial reports, statistical tables, charts and
graphs.
6. Provide training, technical support, and group presentations to the department regarding
operational policies and procedures. E
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7. Supervise, train and evaluate para-professional, technical and clerical staff as assigned. o
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8. Oversight of social media messaging for the department working in collaboration with the
City's communications manager. E
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9. Serve as a management liaison to various boards, committees, and citizen advisory
groups, as assigned.
GENERAL QUALIFICATIONS
Knowledge of.- E
1. Principles, practices and methods of public administration, municipal finance, accounting 0
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and budget. ••
2. Principles, practices and methods of purchasing, contracting and maintenance of public c
records.
3. Federal, state and local laws, regulations and court decisions applicable to assigned N
areas of responsibility.
4. Organization and functions of an elected City Council and other appointed boards and a
commissions. _
5. Research methods and analysis techniques. E
6. Principles and practices of sound business communication including social media. ai
7. Principles and practices of effective management and supervision. _
8. City human resources policies and procedures, Civil Service Rules and labor contract
provisions. c
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Ability to: cn
1. Analyze, interpret and report administrative, budgetary, operational, procedural, m
organizational and/or financial findings in clear, complete and logical form and present
ideas concisely and effectively, orally and in writing.
2. Explain technical financial projections, analyses, budgeting, and accounting problems in w
a simple, non-technical language.
3. Define complex management, fiscal, budget, master planning and strategic planning
issues, perform difficult analysis and research, evaluate alternatives and develop sound
conclusions and recommendations. w
4. Understand, interpret, explain and apply federal, state and local policy, law, regulations
and court decisions applicable to areas of responsibility.
5. Present proposals and recommendations clearly, logically and persuasively in public
meetings.
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EXHIBIT "B"
6. Represent the City effectively in negotiations and other dealings on a variety of difficult,
complex, sensitive and confidential issues.
7. Prepare clear, concise and comprehensive correspondence, reports, studies and other
written materials.
8. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
9. Establish and maintain effective working relationships with the City Council, City officials,
staff, private and community organizations, developers, citizens, the public and others
encountered in the course of work.
10.Attend evening and weekend community meetings and workshops as necessary.
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MINIMUM QUALIFICATIONS
Education, Training and Experience:
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A typical way of obtaining the knowledge, skills and abilities outlined above is graduation °
from a four-year college or university with major coursework in public administration, d
business administration, finance, accounting or a closely related field; at least five (5) years E CL
of progressively responsible management and budget experience, or an equivalent —°
combination of training and experience.
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Accreditation shall be by a national or regional accreditation body that is recognized by the
Secretary of the United States Department of Education.
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Licenses; Certificates; Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's vehicle c
insurance policy.
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PHYSICAL DEMANDS 21
The physical demands described here are representative of those that must be met by an a
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. a�
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While performing the duties of this job, the employee is regularly required to sit; talk and hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard L
business equipment; and reach with hands and arms. The employee is frequently required to 2
stand and walk and may occasionally lift and carry materials and supplies weighing up to 25 in
pounds. m
Specific vision abilities required by this job include close vision and the ability to adjust focus
sufficient to read small print, computer screens and other written materials. w
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. Q
Employees work under typical office conditions, and the noise level is usually quiet.
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EXHIBIT "'B"'
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Class Code:
M/CC Date Updated:
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City of San Bernardino Signature: a�
Director, Human Resources
Bargaining Unit: Management/Confidential (D
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Class Specification
SENIOR CIVIL ENGINEER DIVISION MANAGER(U)
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JOB SUMMARY o
Under general direction of the Community Development Director, plans, manages, organizes,
directs and coordinates the City's Land Development Division including: on-site construction, E
civil engineering, Americans with Disabilities Act (ADA) compliance and storm water/national o
pollutant discharge elimination system (NPDES) compliance, and performs other related duties >
as assigned. o
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DISTINGUISHING CHARACTERISTICS
This single-position class works under the direction of the Community Development Director E
and has managerial responsibility for the Land Development Division. This class is 0
characterized by the responsibility to develop, manage, and coordinate policies and programs
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for the Land Development Division. This position is responsible for managing and organizing the
process for on-site plan review, ADA plan review, review of civil engineering plans, permit
issuance and field inspection to assure compliance with established City codes and federal, M
state and county water quality requirements including NPDES/MS4. Incumbent exercises a�
decision-making authority and counsels department management staff in land development and
storm water issues. Direct supervision is exercised over professional and technical staff.
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ESSENTIAL DUTIES AND RESPONSIBILITIES •N
1. Administers and coordinates activities of the City's land development regulation >
programs: which includes enforcement of on-site requirements including grading, ADA °
requirements, federal, state and county storm water and NPDES/MS4 requirements.
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2. Familiar with best management practices in the areas of: on-site construction review and a
inspection techniques, grading plans, ADA compliance and inspection, storm water w
management and NPDES/MS4 requirements and low-impact development.
3. Collaborates with other divisions and departments involved in the land development and •0
construction process including: Planning, Building, Public Works, Fire, Water and
outside agencies as appropriate.
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4. Establishes and maintains effective working relationships with the general public,
property owners, other agencies, co-workers, subordinates and supervisors. w
5. Evaluates processes and procedures, recommends, develops and implements operation
and/or service improvements as needed. E
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Senior Civil Engineer/Division Manager(U) Page 1
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5.O.d
EXHIBIT sacqi
6. Reviews plans and documents submitted for construction of commercial, industrial, and
residential buildings to determine compliance with relevant on-site construction
standards, ADA requirements, grading ordinances, and related regulations.
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7. Supervises inspections of new and existing commercial, industrial, and residential
buildings and structures in various stages of construction/alteration for compliance with
approved plans on-site construction standards, ADA compliance, grading ordinances,
and related ordinances, regulations and policies.
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8. Assigns specific plan review work to staff or outside consultants based on complexity a
and workload. o
9. Supervises the investigation of complaints and alleged violations of on-site construction
standards, ADA standards, storm water standards; issues notices of non-compliance Q.
regarding code requirements and applicable ordinances. °
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10. Provides clarification, status, or requirements pertaining to on-site construction permits. o
11. Acts as information resource to property owners, builders, contractors, and architects
regarding compliance with on-site standards, grading standards, ADA compliance, and E
storm water requirements; explains and interprets codes and regulations. o
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12. Supervises, trains, and evaluates the work performance of assigned Land Development LO
Division staff; handles performance issues and participates in the selection of new
employees; prepares and conducts performance evaluations; and ensures that staff
technical training is current.
13. Collects, analyzes, and interprets data for purpose of special studies and reports;
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maintains accurate records. Oversees the maintenance of automated records and
generation of computerized reports relating to plan review and inspection activities.
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GENERAL QUALIFICATIONS y
Knowledge of.• >
1. Organization and direction of operations and activities related to on-site construction
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grading, ADA compliance, and storm water permit processing, plan review, and
inspection. E,
2. Principles and practices of public administration, including budgeting, purchasing, w
contract administration and maintenance of public records.
3. Best management practices related to on-site construction including grading, ADA
compliance, storm water management and low-impact development. o
4. Computer applications applicable to permit processing and word processing.
5. Proper and effective principles, methods, techniques, and practices of inspection and N
investigation. v
6. Federal, state, county, and city laws, codes, and ordinances relating to on-site -Q
construction regulation. X
7. Principles and practices of sound business communications. w
8. Principles and practices of effective management and supervision.
9. City Human Resources policies and procedures, Civil Service rules and labor contract E
provisions. U
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Senior Civil Engineer/Division Manager(U) Page 2
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EXHIBIT "C"
C*� Ability to:
1. Use tact and poise in dealing with the public.
2. Prepare clear, concise and accurate reports and recommendations, including
investigation results, work programs, and other related items.
3. Lead, coach, instruct and motivate employees, and foster a teamwork environment.
4. Read and interpret civil engineering plans, soils reports, hydrology and hydraulic reports, (D
Storm Water Pollution Prevention Plans (SWPPP) and Water Quality Management =
Plans (WQMP).
5. Effectively communicate verbally and in written form.
6. Work collaboratively with other divisions and departments and outside agencies involved C
in the development and construction process. °
7. Interpret and enforce provisions of applicable codes, ordinances, and regulations.
8. Establish and maintain records and prepare reports related to assignment. E
9. Operate computers, assigned software and office equipment. o
10. Attend evening and weekend community meetings and workshops as necessary. ;
5.O.d
EXHIBIT "G"
buildings. The employee is frequently required to stand and walk and may occasionally lift and
carry materials and supplies weighing up to 50 pounds.
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Specific vision abilities required by this job include close vision and the ability to adjust focus
sufficient to read small print, computer screens and other written materials.
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WORK ENVIRONMENT =
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. d
The employee works under typical office conditions, and the noise level is usually quiet.
However, up to 25% of the work may be in the field and on construction sites where the E
employee may be exposed to noise, dust, grease, smoke, fumes, and traffic; and work in o
inclement weather conditions including heat, cold and rain. >
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EXHIBIT p„
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Class Code:
�G"Ury n,eo. M/CC Date Updated:
City of San Bernardino Signature:
Director, Human Resources
Bargaining Unit: Management/Confidential
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Class Specification
PLANNING DIVISION MANAGER (U)
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JOB SUMMARY _
Under general administrative direction of the Community Development Director, plans, E
manages, organizes, directs and coordinates the City's Planning Division, and performs related
duties as assigned. d
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DISTINGUISHING CHARACTERISTICS
This single-position class works under the direction of the Community Development Director E
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and has managerial responsibility for the Planning Division. This class is characterized by the o
responsibility to develop, manage, and coordinate policies and programs for the Planning ;
5.O.e
EXHIBIT `V"
the Planning Commission and City Council; prepares correspondence and reports to
update City Council on division programs; prepares formal and informal responses to
City Council, City Manager, department head and public inquiries; reviews customer
service survey forms and responds to customer complaints and issues; acts as staff
liaison with the Planning Commission, setting Commission agendas and signing
Commission resolutions.
5. Ensures the timely preparation of complete and accurate staff work for presentation and
reporting to the Planning Commission, City Council and various committees; performs
research and analysis for presentations on special projects and planning issues.
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6. Interprets the department's codes, regulations, plans, policies and functions for City
officials and executives, citizens, business and community groups and the public;
provides official interpretations regarding municipal code development regulations to 0.
staff and the public. 0
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7. Identifies necessary changes to the City's development regulations to address changes a
in development trends or City/community goals; provides for appropriate protection of o
the City's natural resources and the preservation of the community's character. a
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8. Performs high-level reviews of division cases; provides advice and guidance to case w
planners; responds to applicant requests and complaints; oversees collection of division
processing and City-wide impact fees. E
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9. Monitors national and statewide developments in planning and economic and community
development matters; evaluates their impact on City programs and operations;
implements division process improvement where warranted; represents the City in
regional conferences and other forums.
GENERAL QUALIFICATIONS a�
Knowledge of:
1. Theory, principles, practices and techniques of current and advance urban planning,
zoning and development; City code promulgation and related community development a,
activities in City government.
2. Federal, state and local laws, regulations and court decisions applicable to assigned
areas of responsibility. o.
3. Principles and practices of public administration, including budgeting, purchasing, o
contract administration and maintenance of public records. s
4. Organization and functions of an elected City Council, Planning Commission and other x
appointed boards and commissions. w
5. The Brown Act and other laws and regulations governing the conduct of public meetings. c
6. Research methods and analysis techniques.
7. Principles and practices of sound business communication.
8. Principles and practices of effective management and supervision.
9. City human resources policies and procedures, Civil Service Rules and labor contract
provisions.
Ability to:
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EXHIBIT "D"
1. Plan, direct, manage, coordinate and integrate the work of a division providing broad,
comprehensive planning programs and services.
2. Define complex management, fiscal, budget, master planning and strategic planning
issues, perform difficult analysis and research, evaluate alternatives and develop sound
conclusions and recommendations.
3. Understand, interpret, explain and apply federal, state and local policy, law, regulations
and court decisions applicable to areas of responsibility.
4. Present proposals and recommendations clearly, logically and persuasively in public a-
meetings.
5. Represent the City effectively in negotiations and other dealings on a variety of difficult,
complex, sensitive and confidential issues. _
6. Prepare clear, concise and comprehensive correspondence, reports, studies and other
written materials.
7. Exercise sound, expert, independent judgment within general policy guidelines.
8. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations. o
9. Work collaboratively with other divisions and departments and outside agencies involved
in the planning and development process. E
10. Establish and maintain effective working relationships with the City Council, Planning o
Commission, various committees, City officials, staff, private and community a
organizations, developers, citizens, the public and others encountered in the course of o
work.
11.Attend evening and weekend community meetings and workshops as necessary.
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MINIMUM QUALIFICATIONS E
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Education, Training and Experience: U
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A typical way of obtaining the knowledge, skills and abilities outlined above is graduation
from a four-year college or university with major coursework in land use planning,
architecture or a closely related field; at least five (5) years of progressively responsible
planning experience, two (2)years of which were in a supervisory capacity, or an equivalent
combination of training and experience.
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A master's degree in planning or closely related field may be substituted for one year of the
required supervisory experience.
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Accreditation shall be by a national or regional accreditation body that is recognized by the a.
Secretary of the United States Department of Education. o
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Licenses, Certificates, Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's vehicle w
insurance policy.
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PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an w
employee to successfully perform the essential functions of this class. Reasonable a
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
Planning Division Manager(U) Page 3
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EXHIBIT "D"
While performing the duties of this job, the employee is regularly required to sit; talk and hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard
business equipment; and reach with hands and arms. The employee is frequently required to
stand and walk and may occasionally lift and carry materials and supplies weighing up to 25
pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus E
sufficient to read small print, computer screens and other written materials. a�
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WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee =
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions, and the noise level is usually quiet. The o
employee may be required to travel between locations in the field and may be exposed to noise,
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dust, grease, smoke, fumes, and traffic; and work in inclement weather conditions including E
heat, cold and rain. o CL
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