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DOC ID: 4179 A
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Holiday Closure
From: Helen Tran M/CC Meeting Date: 12/07/2015
Prepared by: Helen Tran, (909) 384-5161
Dept: Human Resources Ward(s): All
Subject:
Holiday Closure Dates and 2016 Calendar Dates (#4179)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Anticipated cost savings of approximately $2,000 in utility costs.
Motion: Receive and file.
Synopsis of Previous Council Action:
On December 15, 2014, the Mayor and Common Council authorized the closure of City
Hall for Christmas Eve/Christmas Day on Wednesday, December 23, 2015, and
Thursday, December 24, 2015, and New Year's Eve/New Year's Day on Wednesday,
December 30, 2015, and Thursday, December 31, 2015.
Background:
This Year's Holiday closure schedule for 2015-2016 is attached for reference as well as
the 2016 holiday schedule.
Next year, Christmas Eve and New Year's Eve fall on Saturdays and Christmas Day
and New Year's Day holidays fall on Sundays. The General Unit and Middle
Management Memoranda of Understanding, as well as the Management/Confidential
Resolution provide that any holiday falling on a Sunday be observed on Monday and
any holiday falling on a Saturday be observed on Friday. Per these agreements,
Christmas Day and New Year's Day will be observed on Monday, December 26, 2016,
and Monday, January 2, 2017; however, due to the Friday closure of City Hall, the
Christmas Eve and New Year's Eve holidays would be accrued as holiday hours.
Therefore, staff recommends that the holidays that fall on Saturdays be observed on
Thursdays (December 22, 2016, and December 29, 2016). This schedule change would
allow most employees to use their holiday time instead of accruing unspent holiday
time.
Every department in City Hall would be open for business on Monday through
Wednesday before Christmas (December 19-21, 2016); on Tuesday and Wednesday
after Christmas (December 27 and December 28, 2016); and on Tuesday through
Thursday after New Year's (January 3-5, 2017).
A complete City-wide holiday operation schedule will be published in the fall of 2016.
Updated: 12/1/2015 by Linda Sutherland A Packet Pg.237
4179
AF I Human Resources received concurrence from the miscellaneous bargaining units
(General, Middle Management and Management/Confidential) regarding the closure
dates. Most of the employees in these groups are on a 4/10 schedule work week with
Fridays off, and moving the observance of the holidays will provide an anticipated cost
savings to the City of approximately $2,000.00 in utility costs.
This closure does not impact Police or Fire operations, or any other critical operations.
Supporting Documents:
Holiday Operations 2015-16 (PDF)
2016 HOLIDAYS FINAL (PDF)
Updated: 12/1/2015 by Linda Sutherland A Packet Pg.238
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Holiday Operations 2015-16
This year, Christmas Eve and New Year's Eve will fall on Thursday, December 24th and
December 31St, 2015; and Christmas Day and New Year's Day will fall on Friday, December
25th, 2015, and January 1St, 2016. This closure does not impact Police or Fire operations, or
any other critical operations.
Every department in City Hall will be open for business on Monday, December 21St and
December 28th, 2015; and Tuesday, December 22nd and 29th, 2015. It is anticipated that there
will be little public traffic on these days. CD
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This closure does not impact Police or Fire operations, or any other critical operations.
Note: Emergency Services and Response remains open; Administrative Office and Fire
Prevention Bureau will observe City Hall closure schedule.
The following departments will remain OPEN with certain conditions: N
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Call Center/SB Direct c4
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This office will follow the City Hall closure schedule.
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City Attorney's Office L
City Attorney's office will only observe the holiday closure on December 24tH 25tH 31St, 2015 0
and January 1St, 2016.
Parks, Recreation and Community Services
The Parks, Recreation and Community Services Main Office will be closed according to the o
Holiday closure.
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Parks Division: Closed during the Holiday closure, except for limited park maintenance at
Littlefield/Shultis Park, Hudson Park, Perris Hill Park, Wildwood Park, Seccombe Lake Park, N
and Lytle Creek Park.
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Cemetery: Employees will be off during the Holiday closure; however, the grounds will S
remain open for visitors on those dates.
Recreation Division Centers: Closed for the Holiday closure with the exception of o
Wednesday, December 23rd, 30th, 2015. Hours of operation are as follows: N
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Ruben Campos Center 11:00 am to 6:00 pm
Lytle Creek Center 11:00 am to 6:00 pm Q
Hernandez Center 11:00 am to 6:00 pm o
Delmann Heights Center 11:00 am to 6:00 pm
Perris Hill Closed week of December 21St and week of o
December 28tH =
5th Street Senior Centers Open 8:00 am to 4:00 pm December 21St -23�d and
December 28th — 30th. Resume normal operations s
January 4th, 2016
CID 9:00 am to 5:00 pm a
Police (non-emergency)
The various divisions of Police Department will be available as follows:
A
Animal Control: The Animal Shelter will be closed to the public on December 24tH 25tH 31St
2015, and January 1St, 2016. Animal Control Officers will be working all days and will be on-
call all nights.
Packet Pg. 239
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Downtown Security: Not available
Parking Control: Not available
Code Enforcement: Not available
Public Works
Integrated Waste Management: Employees will observe the following holidays December
25th, 2015 and January 1St, 2016. w
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Right-of-Way: Crews will observe December 25th 26tH and 31St 2015; and January 1St
2016. They will not follow the City Hall closure schedule.
Sewer: Crews will be on standby.
Utility and/or capital projects inspections: May be provided as determined, case-by-case N
basis.
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Building Maintenance: Maintenance crews will follow the City Hall closure schedule, with
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the exception of working on Wednesday, December 23rd and 30th, 2015. On-call for ❑
emergencies only; please call Fire Dispatch at 384-5777.
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Custodial Maintenance: Custodial crews will follow the City Hall closure schedule, with the 0
exception of working on Wednesday, December 23rd and 30th, 2015.
Office Staff: Not available. °
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Water Department N
This department will follow the City Hall closure schedule, with the exception of working on U;
Wednesday, December 23rd and 30th, 2015. Twenty-four hour crews will be available for N
emergencies.
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The following departments will be CLOSED as proposed:
Community Development ,
Community Development will follow the City Hall closure schedule. Building inspections will o
not take place during this period of time. N
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Information Technology
Print Shop and Mail Service will follow the City Hall closure schedule.
CL
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Library
The Feldheym Central Library will observe the City Hall closure schedule.
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Community Development
Community Development will follow the City Hall closure schedule. Building inspections will
not take place during this period of time.
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Information Technology a
Print Shop and Mail Service will follow the City Hall closure schedule.
Library
All Libraries will observe the City Hall closure schedule.
Packet Pg. 240
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City of San Bernardino
INTEROFFICE MEMORANDUM
HUMAN RESOURCES DEPARTMENT
TO: Department/Division Heads
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FROM: Helen Tran, Human Resources Division Manager o
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SUBJECT: 2016 HOLIDAY DATES
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DATE: November 19, 2015
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COPIES: Allen Parker, City Manager; Nita McKay, Deputy City Manager; Bill Manis,
Deputy City Manager; Human Resources Staff
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The following days in the Year 2016 will be observed holiday dates for City employees: o
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DATE OBSERVED HOLIDAY N
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Wednesday December 30, 2015..........................New Year's Eve (observed)
Thursday December 31 st, 2015.......................New Year's Day(observed)
Monday January 18, 2016..............................Martin Luther King, Jr. Day N
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U Monday February 15, 2016............................All President's Day N
Monday May 30, 2016 ...................................Memorial Day °'
Monday July 4, 2016......................................Independence Day
Monday September 5, 2016...........................Labor Day 0
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Thursday November 10, 2016..........................Veteran's Day(observed)
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Thursday November 24, 2016..........................Thanksgiving Day z
Friday* November 25, 2016..........................Day After Thanksgiving a
Thursday December 22, 2016..........................Christmas Eve (observed)
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Monday December 26, 2016..........................Christmas Day (observed) CO
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Thursday December 29, 2016..........................New Year's Eve (observed)
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Monday January 2, 2017................................New Year's Day (observed)
(*This holiday will be accrued if it is the employee's normal day off) a
Please circulate or distribute copies of this memo to your department staff for their information
and post in designated areas, as needed.
Thank you
Packet Pg. 241