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Home My WebLink About06- Development Department D _ dELOPMENT DEPARTM _ NT OF THE CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY REQUEST FOR COMMISSION/COUNCIL ACTION From: KENNETH J. HENDERSON Subject: 1994-1995 MID-YEAR COMMUNITY Executive Director DEVELOPMENT BLOCK GRANT (CDBG) PUBLIC HEARING Date: September 14, 1994 ------------------------------------------------------------------------------------------------------------------------------- Synopsis of Previous Commission/Council/Committee Action(s): On August 2, 1994, the Redevelopment Committee received and filed a staff report regarding various community organizations requests for funding. (Synopsis continued on next page...) ------------------------------------------------------------------------------------------------------------------------------- Recommended Motion(sl: (Mayor and Common Council) OPEN PUBLIC HEARING CLOSE PUBLIC HEARING MOTION A: That the Mayor and Common Council approve the cancellation of certain CDBG projects set forth in Exhibit "A" and transfer unexpended funds to projects recommended by the Community Development Citizens Advisory Committee. (Motions continued on next page...) Administrator KENNEf H J. HENDERSON Executive Director ------------------------------------------------------------------------------------------------------------------------------- Contact Person(s): Kenneth J. Henderson/Laura J. Muna-Landa Phone: 5081 Project Area(s): City Wide Ward(s): 1 - 7 Supporting Data Attached: Staff Report/Proposed Projects to be cancelled (Exhibit A)//Draft Statement of Objectives (Exhibit BLposals Not Recommended for Funding (Exhibit C) /Resolution FUNDING REQUIREMENTS: Amount: $ N/A Source: CDBG LOC Budget Authority: Requested ------------------------------------------------------------------------------------------------------------------------------ Commission/Council Note ------------------------------------------------------------------------------------------------------------------------------- KJN:LJML:9495mdyr.cdc(d1e) COMMISSION MEETING AGENDA Meeting Date: 09/19/1994 Agenda Item Number: REQUEST FOR COMM_ _jION/COUNCIL ACTION RE: 1994-1995 MID-YEAR (CDBG) PUBLIC HEARING September 14, 1994 Page Number -2- ------------------------------------------------------------------------------------------------------------------------------ Synopsis of Previous Commission/Council/Commission Action(s): (continued) On September 1, 1994, the Community Development Citizens Advisory Committee (CDCAC) approved motions recommending that the Mayor and Common Council cancel certain CDBG projects (Exhibit A) and reprogram said funds into projects identified in Exhibit B. On September 6, 1994, the Mayor and Common Council established September 19, 1994 at 3:00 pm., as the date and time for the 1994-1995 Mid-Year CDBG Public Hearing. Recommended Motion(s): (continued) (Major and Common Council) MOTION B: That the Mayor and Common Council approve and adopt the Community Development Citizen Advisory Committee (CDCAC) recommendations for 1994/1995 Mid-Year CDBG-funded programs, projects and activities and authorize the Executive Director to submit the 1994-1995 Mid-Year CDBG Statement of Objectives and Projected Use of Funds to the U.S. Department of Housing and Urban Development (HUD). MOTION C: RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE CDBG FUNDING AGREEMENTS BETWEEN THE CITY OF SAN BERNARDINO AND THE ORGANIZATIONS IDENTIFIED IN THE 1994-1995 MID-YEAR CDBG FINAL STATEMENT OF OBJECTIVES AND PROJECTED USE OF FUNDS APPROVED BY THE COMMON COUNCIL ON SEPTEMBER 19, 1994. ------------------------------------------------------------------------------------------------------------------------------- KJR:LJML:9495mdyr dc(dle) COMMISSION MEETING AGENDA Meeting Date: 09/19/1994 Agenda Item Number: DEVELOPMENT DEPARTMENT /EDA STAFF REPORT 1994-1995 MID-YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PUBLIC HEARING BACKGROUND This staff reports seeks Mayor and Common Council approval for the cancellation of CDBG projects and the reprogramming of surplus funds into new CDBG projects. The U.S. Department of Housing and Urban Development (HUD) requires Community Development Block Grant (CDBG) entitlement communities to expend grant allocations in a timely manner. Previously, the City was in a position in which its Letter of Credit exceeded a HUD regulation which stipulates that cities may not retain more than 1.5 times the annual grant allocation in its Letter of Credit. At that time, Development Department staff was advised to quickly expend CDBG funds or risk losing a portion of the grant. Staff cured the situation by cancelling projects and reprogramming the resulting funds into new projects. Staff realizes the most prudent method to ensure the timely implementation of activities and expenditures is to monitor the projects on a more regular basis and cancel those projects which have little or no expenditure activity at the end of the agreement term. Currently, several projects have been completed under budget and surplus funds are available for reprogramming. Although the City is not in a situation in which funds must be spent immediately, staff is taking this action to avoid any such situations. ANALYSIS Projects and Programs Recommended for Cancellation Staff recently completed a review of all current CDBG projects. The attached table (Exhibit"A") entitled "Proposed CDBG Projects to be Cancelled" identifies those capital improvement and public service projects which staff recommends be cancelled due to one of the following reasons: 1. Project is completed and surplus funds remain and, therefore, require reprogramming; 2. Project is incomplete due to no substantial activity because either project cost exceeded funds available or funds were never spent by organization. Staff has sent correspondence to City departments and organizations which have projects identified on the attached table. The correspondence details staffs recommendation that the projects be cancelled and funds reprogrammed. KJ1+LIML:9-19adgd.112 COMMISSION MEETING AGENDA MEETING DATE: 09/19/1994 Agenda Item Number: 6 DEVELOPMENT DEPARTMENT/EDA STAFF REPORT RE: 1994-1995 MID-YEAR CDBG PUBLIC HEARING September 14, 1994 Page 2 Capital Improvement Projects Recommended for Cancellation The total of recommended capital improvement projects to be cancelled is $520,635. Within the CDBG budget, staff has identified a shortfall of $301,720, which is attributed to project cost overruns on several Parks, Recreation and Community Services projects. Staff recommends that the identified budget shortfall be addressed by applying funds from the capital improvement project cancellation list to the budget shortfall as follows: Total of Capital Improvement Projects to be Cancelled: $520,635 Less Funds Applied to Budget Shortfall: $301,720 Remaining Funds Available for Reprogramming: $218,915 The majority of the capital improvement projects listed on Table I (Exhibit "A") have been completed and the remaining funds represent a costs savings due to projects being completed for less than the engineer's estimate. Five (5) projects were unable to be completed due to insufficient funding amounts. However, three (3) of the projects (Encanto Park Ballfield, Meadowbrook Amateur Boxing Restroom Rehabilitation, and Nicholson Park Restroom Rehabilitation) were funded at the necessary levels during the 1994-1995 CDBG funding cycle. The Y.W.C.A. Reroof project was completed except for the roof area over the indoor pool. Both the CDCAC and the Mayor and Common Council denied additional funding to finish the roof during the 1994-1995 CDBG funding cycle. The Easter Seal Society Heating and Air Conditioning (HVAC) replacement project was unable to be completed due to the lack of sufficient funding. Public Service Projects Recommended for Cancellation The total of recommended public services projects to be cancelled is $86,993. There is no budget shortfall within the CDBG public service budget. As such, the entire amount of$86,993 can be reprogrammed into other public service programs. The public service projects listed on Table III (Exhibit "A") have surplus funds remaining after the program year ended and the agreements have officially terminated. Table IV (Exhibit "A") identifies the projects with no substantial activity. These organizations have never requested any reimbursement for their respective programs. It should be noted that $60,000 of the $70,000 listed on this particular portion of the table is associated with one (1) organization, Children's Fund. KJH:LJML:9-19adgd.112 COMMISSION MEETING AGENDA MEETING DATE: 09/19/1994 Agenda Item Number: 6 DEVELOPMENT DEPARTMENVEDA STAFF REPORT RE: 1994-1995 MID-YEAR CDBG PUBLIC HEARING September 14, 1994 Page 3 'w Proposal Review Process The CDCAC reviewed a total of four (4) capital improvement projects and six(6)public services projects for mid-year funding consideration. The projects reviewed by the CDCAC were placed on a contingency list by the Mayor and Common Council during the 1994-1995 CDBG funding cycle in May or during the Agency budget review process in June. The final recommendations of the CDCAC are listed in the attached document identified as the "Draft Statement of Objectives and Projected Use of Funds (Exhibit "B")." Also attached to this report is a document entitled "Proposals Not Recommended for Funding (Exhibit "C")," which identifies each organization, proposal and requested funding amount which was not recommended for funding. Staff has reviewed the eligibility of all programs, projects and activities recommended by the CDCAC; however,final eligibility rulings will be determined by the U.S. Department of Housing and Urban Development. RECOMMENDATION In an effort to spend CDBG funds in a timely manner, it is prudent to cancel projects with surplus funds and projects with no substantial activity. It is also appropriate to reprogram the CDBG capital improvement funds to address the existing deficit of $301,720 and to reprogram $218,915 to selected capital improvement projects identified in Exhibit "B". Additionally, it is necessary to reprogram $86,993 in public service funds to those programs selected for funding also identified in Exhibit "B". Based on the foregoing, staff recommends the adoption of form motions "A", "B" and "C". KENNETH J. AENDERSON, Executive Director Development Department KJH:UML:9-19adgd.112 COMMISSION MEETING AGENDA MEETING DATE: 09/19/1994 Agenda Item Number: & PROP` AD CDBG PROJECTS TO BE CAN ELLED CAPITAL ROPROVEMENT PROJECTS Table I-Projects Completed-Surplus Funds Remaining Activity Amount to No. Project/Program Description Cancel Delmann Heights-Water System Purchase of water system $8,166 Grafitti Abatement Salary of Grafitti Abatement Coordinator $1,400 92-54 Grafitti Abatement Program Removal of grafitti by crews $835 18.64 Guadalupe Ballfield Retrofit of lighting at ballfield $16,463 93-15 Highland Senior Center Flooring at facility $828 18.30 Highway Safety Lighting Lighting at Waterman and various areas $17,263 18.53 Villaseflor Library Painting of facility $2,400 92-05 Mary's Mercy Center Facility Rehabilitation $1,217 93-05 Meadowbrook Amateur Boxing Boxing ring installation $176 18.75 Mill Community Center Roof repair $16,714 18.44 Mill Community Center Painting of facility $2,946 92-09 Mobilehome Seismic Program Seismic retrofit of mobilehomes $300 18.63 Ruben Campos/Nunez Centers Pool and shower renovations $14,999 93-14 Salvation Army Reroof of facility $2,617 18.59 Seven Service Centers Painting of facilities $19,522 92-17 Sewers-Colorado/Arizona Installation of sewer $311 18.80 Sewers-K Street Installation of sewer $1,234 92-55 Sewers-Hardt/Gould Installation of sewer $24,683 18.69 Sewers-State/Washington Installation of sewer $28,297 18.71 Street Name Signs Installation of signs along Rialto Avenue $1,848 18.70 Street Name Signs-Tipp. Installation of signs along Tippecanoe $2,606 18.81 Victoria Avenue Project Installation of curbs/gutters $31,868 92-57 YWCA Reroof of facility $23,719 92-22 Seismic retrofit Study for unreinforced masonry buildings $62,275 Emmerton School Purchase of modular units $3,176 18.23 Sports Courts Renovation of sports courts $6,290 EXHIBIT "A" Table II-Projects Uncompleted-No Substantial Activity Activity Project/Program Description Amount No. to Cancel 92-56 Teddy Bear Tymes Facility rehabilitation $23,800 16.08-2 Easter Seal Society HVAC Repair and Replacement $4,800 93-06 Mary's Mercy Center Shelter Construction $25,000 92-11 Nicholson Park Rehabilitation of park rstroom $46,000 18.47 Meadowbrook Amateur Boxing Restroom Rehabilitation $7,700 93-09 Encanto Park Ballfield Retrofit of lighting at ballfield $121,182 TOTAL CAPITAL IMPROVEMENT PROJECTS PROPOSED TO BE CANCELLED: $520,635 PUBLIC SERVICE PROJECTS Table III-Projects Completed-Surplus Funds Remaining Activity Project/Program Description Amount No. To Cancel 92-27 Easter Seal Society Head Injury Support Program $416 92-31 Highland Senior Center Exercise Equipment $1,009 92-33 Lutheran Social Services Emergency Assistance $689 92-37 S.B. Sexual Assault Service Program Administration $1,579 93-43 Mental Health Association Program Administration $13,300 Table IV-Projects Uncompleted-No Substantial Activity Activity Amount No. Project/Program Description to Cancel C.I.D(91-92) Grant for administration $10,000 93-38 Children's Fund(93-94) Grant for program administration $20,000 92-24 Children's Fund(92-93) Grant for program administration $20,000 16.23 First Children's Fund(91-92) Grant for program administration $20,000 TOTAL PUBLIC SERVICE PROJECTS PROPOSED TO BE CANCELLED: $86,993 EXHIBIT "A" A EXHIBIT B DEVELOPMENT DEPARTMENT CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY D r a ft "STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECT USE OF FUNDS" MID-YEAR FUNDING 1994 - 1995 CAPITAL IMPROVEMENT PROJECTS AMOUNT AMOUNT USE OF FUNDS AND DESCRIPTION REQUESTED RECOMMENDED 1. ACTIVITY No. 94-13 ORGANIZATION: Economic Development Agency $218,915 $218,915 - Development Department 201 North "E" Street, Third Floor San Bernardino, CA 92401 PROGRAM/PROJECT: Baseline Street Revitalization ELIGIBILITY CITATION: 570.202(a)(1) NATIONAL OBJECTIVE: 570.208(a)(2) - (Census Tract #55/56 - 81.32 0/6/82.25% UM) SUMMARY OF PROJECT: Requested funds will be used for improving and upgrading the street lighting along Baseline Street from Interstate 215 to Waterman Avenue (general boundaries). Funds would also be used to provide trees, tree irrigation, decorative tree grates, and other streetscape improvements. The Baseline Area Business Association (BABA) is working with Agency staff to develop a revitalization plan for Baseline Street. Baseline businesses have committed to doing major facade improvements with City support. BABA is beginning this effort with a demonstration block which is Baseline Street from "D" Street to Stoddard. TOTAL CAPITAL IMPROVEMENT PROJECTS: $ 218,915 $ 218,915 :fun 2use. 2 "STATEMENT OF COMMUNITY DEVELOPMENT Page 1 OBJECTIVES AND PROJECTED USE OF FUNDS" EXHIBIT B EXHIBIT B PUBLIC SERVICES AMOUNT AMOUNT USE OF FUNDS AND DESCRIPTION REQUESTED RECOMMENDED 1. ACTIVITY No. 94-49 ORGANIZATION: Cornerstone Christian Preschool $13,000 $13,000 702 West 16th Street San Bernardino, CA 92406 PROGRAM/PROJECT: Subsidized Child Care ELIGIBILITY CITATION: 570.201(e) NATIONAL OBJECTIVE: 570.208(a)(2) - Census Tract Nos. 42, 47, 48, 49 SUMMARY OF PROJECT: This program provides preschool, after school, and kindergarten child care services. Requested funds will be used for salaries, supplies, utilities, insurance and lease payments. 2. ACTIVITY No. 94-50 ORGANIZATION: Peoples Choice $15,000 $13,993 1505 West Highland Avenue, Suite 1 San Bernardino, CA 92411 PROGRAM/PROJECT: Program Administration ELIGIBILITY CITATION: 570.201(e) NATIONAL OBJECTIVE: 570.208(a)(1) - City wide SUMMARY OF PROJECT: This program will provide basic reading, writing, arithmetic, and speaking skills, as well as classes in meal planning, budgeting, cooking, gardening, landscaping typing, auto mechanics, electronics and computer skills. Requested funds will be used for program administration. 3. ACTIVITY No. 94-51 ORGANIZATION: Easter Seal Society $20,000 $20,000 241 East Ninth Street San Bernardino, CA 92410 PROGRAM/PROJECT: Head Injury Support Program ELIGIBILITY CITATION: 570.201(e) NATIONAL OBJECTIVE: 570.208(a)(2) - City wide SUMMARY OF PROJECT: Program administration to provide counseling to individuals with traumatic and severe head injuries. Support services are also provided to the families of head injury victims. L:un 2use. 2 "STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS" Page 2 EXHIBIT B EXHIBIT B I 4. ACTIVITY No. 94-52 ORGANIZATION: Boys and Girls Club $20,000 $20,000 1180 West Ninth Street San Bernardino, CA 92411 PROGRAM/PROJECT: Program Administration ELIGIBILITY CITATION: 570.201(e) NATIONAL OBJECTIVE: 570.208(a)(1) - City wide SUMMARY OF PROJECT: Program administration to provide after school recreational programs for San Bernardino youth. The Community Development Citizen Advisory Committee (CDCAC) recommendation to the Mayor and Common Council is that funding be contingent upon the management of the Boys and Girls Club seeking and obtaining an audit of the organization. CDBG funds may be used to pay for the cost of the audit in an amount up to $5,000. Upon the completion of the audit, the Boys and Girls Club may request the remaining funds for the specified scope of work in accordance with the CDBG reimbursement procedures. 5. ACTIVITY No. 94-53 ORGANIZATION: Kids Against Crime $20,000 $20,000 119 East Highland San Bernardino, CA 92401 PROGRAM/PROJECT: Program Administration ELIGIBILITY CITATION: 570.201(e) NATIONAL OBJECTIVE: 570.208(a)(2) SUMMARY OF PROJECT: Program Administration to provide programs to children which emphasis crime prevention and a drug free environment as an alternative to crime. Programs also provide education to children on how to prevent themselves from becoming victims of crime. TOTAL PUBLIC SERVICES PROJECTS: $ 88,000 $ 86,993 EJMETu-n-d2use. 2 "STATEMENT OF COMMUNITY DEVELOPMENT Page 3 OBJECTIVES AND PROJECTED USE OF FUNDS" EXHIBIT B 0 EXHIBIT C COMMUNITY DEVELOPMENT BLOCK GRANT MID YEAR 1994-1995 PROPOSALS NOT RECOMMENDED FOR FUNDING Capital Improvement, Projects: Proposal No./Organization/Descri tp ion: Amount Requested: Mary's Mercy Center $15,555 641 Roberds, San Bernardino, CA 92411 Kitchen, Bathroom and Dining Room Renovations City of San Bernardino - Administrator's Office $75,000 300 North "D" St., San Bernardino, CA 92418 Additional funding for the Community Revitalization Program (Program has been funded in the amount of $100,000 during the 1994-1995 funding cycle) City of San Bernardino - Planning & Building Services $84,722 300 North "D" St., San Bernardino, CA 92418 Seismic Hazards Reduction Program Public Services: Bethlehem House $20,000 P.O. Box 8127, Redlands, CA 92373 Program Administration (facility is no longer in operation) EXHIBIT C 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK 4 TO EXECUTE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENTS BETWEEN THE CITY OF SAN BERNARDINO AND THE 5 ORGANIZATIONS IDENTIFIED IN THE 1994-1995 MID-YEAR COMMUNITY DEVELOPMENT BLOCK GRANT FINAL STATEMENT OF OBJECTIVES AND G PROJECTED USE OF FUNDS APPROVED BY THE COMMON COUNCIL ON SEPTEMBER 19, 1994. 7 BE IT RESOLVED BY THE (MAYOR AND COMMON COUNCIL OF THE 8 CITY OF SAN BERNARDINO AS FOLLOWS: J SECTION 1. 10 (a) The Mayor and City Clerk of the City of San Bernardino is 1 l hereby authorized and directed to execute, on behalf of the City, an agreement for 12 Community Development Block Grant funding with the approved organizations 13 identified in the 1994-1995 Mid-Year Community Development Block Grant Final 14 15 Statement of Objectives and Projected Use of Funds, which is attached hereto as Exhibit "B". 16 17 SE TI N 2. 18 (b) The authorization to execute the above referenced agreements 19 is rescinded if the parties to the agreement fail to execute it within ninety (90) days of 20 the passage of this Resolution. 21 22 23 HI 24 25 26 HI 27 L.M1L:�D 9495rnld.ret(dl.) i e 0 1 nr-SOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF CDBG FUNDING AGREEMENTS BETWEEN THE CITY AND THE 2 ORGANIZ.ATIONS IDENTIFIED 114 THE 1994-1995 MID-YEAR COMMUNITY DEVELOPMENT BLOCK GRANT F114AL STATEMENT OF OBJECTIVES AND PROJECTED USE OF FUNDS. 4 1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the 5 Mayor and Common Council of the City of San Bernardino at a G 7 meeting thereof, held on the day of — , 1994, by the following vote, to wit: 8 c1 COUNCILMEMBERS AYES NAYS AB TAIN AB ENT 10 NEGRETE 11 CURLIN 12 HERNANDEZ 13 OBERHELMAN 14 DEVI_IN 1 POPE-LUDLAM 16 MILLER 17 18 13 City Clerk 20 The foregoing resolution is hereby approved this — day of 1994. 21 22 TOM MINOR, Mayor 23 Approved as to form City of San Bernardino 24 and legal content. 25 JAMES F. PENMAN City Attorney 26 27 BY: 28 L.ML CD \9495mid.rnad1e)