HomeMy WebLinkAboutS4- Public Works CITY OF SAN BERNARDINO REQUEST MR COUNCIL ACTION
Fil Jo. 1.291
Approval of Contract Change Order
From: ROGER G. HARDGRAVE Subject: No. 4 -- Improvement of Tippecanoe
Ave. , "C;' St. (Sheppard Blvd. ) &
Dept: Public Works Del Rosa Drive, per Plan No. 9053
Date: 9-14-94 MATICH CORPORATION
Synopsis of Previous Council action:
10-04-93 -- Resolution No. 93-382 adopted authorizing the Mayor to
execute application to the Economic Development Agency
for a grant.
01-24-94 -- Plans approved and authorization granted to advertise
for bids .
03-21-94 -- Resolution No. 94-68 adopted - ithorizing execution of
approval and award of grant.
AD.diN , 0jP1q;E02-94 -- Resolution No. 94-107 adopted authorizing execution of
Second Amendment to Agreement with URS Consultants,
Inc. , for provision of construction staking services .
14 S,"? 9e� 11: 53 (Continued on second page)
Recommended motion:
That Change Order Nc. 4 to the contract with Matich Corporation,
for the construction of Street Improvements on Tippecanoe Avenue,
"C" St. (Sheppard Blvd. ) and Del Rosa Drive, in accordance with
Plan No. 9053 , be approved; to authorize the Contractor to make
modifications on the existing street light system as required to
enable the disconnection of the system on Tippecanoe Avenue, "C"
Street and Del Rosa Avenue; and maintain street lighting on the
remainder of the existing system outside of the work area, at an
increase in the contract price not to exceed 25 , 000; from
$4 , 343, 299. 87 to $4 , 368 , 299. 87 .
cc: Bill Bopf,, IVDA ignature
Shauna Clark
Barbara Pachon
Contact person: Roger G. Hardgrave Phone: 5025
Supporting data attached: Staff Report, CCO #4 Ward: 1
FUNDING REQUIREMENTS: Amount: $25 , 000 (EDA Grant & IVDA)
Sourr:e: (Acct. No.) 242-362-57291
(Acct. Description) Street Improvements - Tippecanoe
Avenue, "C" St. & Del Rosa Drive Finance:,?-;
Council Notes:
75-0262 Agenda Item No.
Public Works
File No. 1 . 291
SYNOPSIS OF PREVIOUS COUNCIL ACTION (Continued)
06-06-94 -- Resolution No. 94-130 adopted awarding a contract to
Matich Corporation for the low bid price of $4 , 113 , 313 .
08-15-94 -- Change Orders No. 1 & 2 approved, to authorize moving
11 trees at a cost of $104 , 500 and relocating water
lines at a cost not to exceed $30 , 000 .
09-06-94 -- Change Order No. 3 approved to authorize installation
of ATS communication conduit at a cost of $95, 486 . 87 .
08-15-94 -- Change Orders No. ' s 1 & 2 approved, to authorize moving
11 trees at a cost of $104 , 500 . 00 and relocating water
lines at a cost not to exceed $30 , 000 .
9-14-94
CITY OF SAN BERNARDINO - REQUEST FAR COUNCIL ACTION
STAFF REPORT
The plans for improvement of Tippecanoe Avenue, Sheppard
Boulevard, and Del Rosa Drive indicate that the existing street
lighting systems are to be removed and replaced with a new
system. Records available through the Air Force did not show how
the existing street lights received electrical power.
Upon removing these existing lights, it was discovered
that they were wired in series, which shut off power to all
street lights on the former Norton A.F.B. The Air Force repre-
sentatives that are still at Norton are requiring that the
existing street lights that will not be removed by the current
contract be placed back in service.
The Contractor has submitted a price quote to make the
necessary modifications to place the remaining street lights back
in service at a cost not to exceed $25, 000.
The total estimated project cost included an amount of
$845, 687 for contingencies, which can be used to finance the
estimated cost of $25 , 000 for this additional work. There is an
approximate balance of_ $555 , 000 in contingencies.
A grant has been secured through the U.S. Department of
Commerce, Economic Development Administration, to finance 75% of
the total project cost. The 25% local agency share will be
provided by IVDA. No City funds will be used to finance the cost
of this project.
The cost for the extra work will be charged to Account
No. 242-362-57291 .
The representative from the United States Economic De-
velopment Administration has verbally approved this extra work in
concept. A , copy of Change Order No. 4 has been faxed to the
representative and we are striving to obtain approval.
We recommend that Change Order No. 4 be approved.
URGENCY CLAUSE:
The Contractor needs authority to commence this extra work at the
earliest possible date in order to avoid delaying the scheduled
operations.
9-14-94
75-0264
FEDERAL PROJECT NO. 07-49-02680
CHANGE ORDER
ORDER NO. 4
DATE: 9/14/94
Agreement Date: 2/7294
NAME OF PROJECT: NORTON AIR FORCE BASE STREET IMPROVEMENTS
OWNER: CITY OF SAN BERNARDINO
CONTRACTOR:_ MATICH CORPORATION
The following changes are hereby made to the CONTRACT DOCUMENTS:
Perform the additional work of reconnecting the existing
street lighting system after the removal of the existing street
lights located within the area where the work on the new street
improvements are being performed, as directed by the Resident
Engineer, and in accordance with contract plans and specifications.
Justification:
The construction plans and specification call for
the removal and disposal of the existing street lights located on
Tippecanoe Avenue, ("CII Street) Sheppard Blvd. and Del Rosa Drive
(6th Street) that are within the area where the clearing and
grubbing are being performed and are going to be replaced with a
new street lighting system. Additionally, the contract calls for
the conduit to be capped off at those locations where the old
street lights are removed.
However, -the existing plans that were provided by the Air
Force on their Street Lighting System did not reflect the actual
conditions that were present. The location of the street lighting
circuits were not correctly indicated on the Air Forces plans and
the existing street lighting is connected in series instead of in
parallel, which is the present industry practice.
Since the existing street lights are connected in series, if
any one of the street lights on a circuit are disconnected, all of
the street lights on that circuit donit work and are without power.
Therefore, the contractor will have to perform extensive work
in order to re-energize three circuits that were affected by the
street improvements on Norton Air Force Base street improvements.
Page 1
Change to CONTRACT PRICE:
Original CONTRACT PRICE: $ 4,113,313.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER
$ 4,343,299.87
The CONTRACT PRICE due to this CHANGE ORDER will be increased by:
$ 25,000.00
The new CONTRACT PRICE including this CHANGE ORDER will be
$ 4,368,299.87
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) by to be determined
calendar days.
The date for completion of all work will be revised date to be
determined.
Approvals Required:
To be effective, this Order must be approved by the Federal agency
if it changes the scope or objective of the PROJECT, or as may
otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS.
Accepted by:
Matich Corporation Date
Requested by:
Steven Enna, Construction Engineer Date
Recommended by:
William Bopf, Inland valley De. Agcy. Date
Approved by:
Roger G. Hardgrave Date
Director of Public Works/City Engineer
Economic Development Administration
Approved by:
Page 2