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HomeMy WebLinkAbout10- Purchasing CITY OF SAN BERNO"RDINO - REQUEST F R COUNCIL ACTION From: Dean R. Meech, Purchasing Agent Subject: Financing of 26 Police Patrol Vehicles Dept: Purchasing Date: September 7, 1994 Bid: F-94-16. Synopsis of Previous Council action: None l l '7b 0 a^Tt„C N1a�rY Recommended motion: Adopt Resolution. Dean R. Meech ignature Contact erson: Dean R. Meech, Purchasing Agent p g � Phone: 384-5085 Supporting data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: $529,788.56 Source: (Acct. No.) 001-212-55020 1Acct. Description) Police Vehicles, Lease Purchase Finance: Council Notes: 75-0262 /n CITY OF SAN BERN[ ZDINO - REQUEST F I COUNCIL ACTION STAFF REPORT Purchase order 005574 was issued to Ford Motor Credit Company per Council Resolution 94-72 . There was some misunderstanding between Ford Motor Credit Company, Fairview Ford and perhaps the City on the timing of this transaction. Ford Motor Credit Company was under the impression that the City had chosen to purchase the 26 police patrol vehicles direct. This was not the case (resolution 94-72 and lease purchase financing purchase order 005574) . As a result, the lease purchase was not funded as expected. Interest rates have changed and presently 5.53% is a very good rate. It is requested Council approve the resolution to Ford Motor Credit Company for payment of 26 police patrol vehicles. The transaction is 26 each, 1994 Crown Victoria police patrol sedans to the City of San Bernardino specifications. Twenty-six each, ESP premium care maintenance and wear warranty programs. The cost for the vehicles are $495, 405. 18 per Formal Bid #F-94-16, and interest rate is 5.53%. Six each, semi-annual payments in advance at $88, 298. 31 each, Total payout of $529, 788.56. The cost to finance is $34, 383 . 38 . Dean R. Meech, Purchasing Agent '5-0264 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A SCHEDULE A-III ADDENDUM TO LEASE PURCHASE AGREEMENT NUMBER 33915 TO FORD 3 MOTOR CREDIT COMPANY FOR THE FINANCING OF TWENTY-SIX (26) POLICE PATROL VEHICLES, TO BE UTILIZED BY THE POLICE DEPARTMENT IN 4 ACCORDANCE WITH BID SPECIFICATION F-94-16. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO A FOLLOWS: � 6 7 SECTION 1. That Ford Motor Credit Company is the lowest and 8 best responsible bidder for the financing of twenty-six (26) 9 police patrol vehicles in accordance with Bid Specification F-94- 10 16 for the total amount of $529, 788 . 56 at 5.53% interest payable 11 semi-annual in advance over three (3) years; pursuant to this 12 determination, the Purchasing Agent is hereby authorized and 13 directed to issue Schedule A-III addendum to Lease Purchase Agreement Number 33915 dated July 27, 1992, Resolution 92-96, for 14 said financing of twenty-six (26) police patrol vehicles to said 15 16 lowest and best responsible bidder; such award shall only be 17 effective upon the issuance of a Schedule A-III Addendum to Lease 18 Purchase Agreement Number 33915 by the Purchasing Agent; and all 19 other quotations therefor are hereby rejected. 20 SECTION 2 . The authorization to execute the above 21 referenced Schedule A-III Addendum to Lease Purchase Agreement 22 Number 33915 is rescinded if the parties to the agreement fail to 23 execute it within sixty (60) days of the passage of this resolution. 24 25 26 27 28 03-07-94 -1- I RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A SCHEDULE A-III ADDENDUM TO LEASE PURCHASE AGREEMENT NUMBER 33915 TO FORD MOTOR 2 CREDIT COMPANY FOR THE FINANCING OF TWENTY-SIX (26) POLICE PATROL VEHICLES, TO BE UTILIZED BY THE POLICE DEPARTMENT IN ACCORDANCE 3 WITH BID SPECIFICATION F-94-16. . 4 5 I HEREBY CERTIFY that the foregoing resolution was duly 6 adopted by the Mayor and Common Council of the City of San 7 Bernardino at a meeting thereof, held on the day of 8 , 199 , by the following vote, to wit: 9 10 Council Members: AYES NAYS ABSTAIN ABSENT NEGRETE 11 CURLIN 12 HERNANDEZ 13 OBERHELMAN 14 DEVLIN 15 POPE-LUDLAM 16 MILLER 17 18 City Clerk 19 The foregoing resolution is hereby approved this 20 day of , 199 21 22 Tom Minor, Mayor 23 City of San Bernardino Approved as to form 24 and legal content: 25 James F. Penman, City Attorney 26 By: 27 03-07-94 -2- 28