HomeMy WebLinkAbout09- Public Services CI't's'' OF SAN BERN RDINO REQUEST F R COUNCIL ACTION
From: Pat Malloy, Director Subject: AMENDMENT TO AGREEMENT WITH WEST
COAST ARBORISTS, INC. RELATED TO
Public Services TREE TRIMMING SERVICES
Date: August 23, 1994
Synopsis of Previous Council action:
9/20/93 -- Resolution #93-359 adopted which awarded contract to West Coast Arborists,
Inc. for tree trimming services in the amount of $329,500.
12/6/93 -- Resolution #93-435 adopted First Amendment which increased agreement for
tree trimming services to $400,200.
5/19/94 -- Resolution #94-116 adopted Second Amendment which increased agreement
for tree trimming services to $500,200.
Recommended motion:
Community Development Commission
1. Adopt resolution.
Mayor and Common Council
1. Adopt resolution.
2. Authorize transfer of: $70,700 from Personnel Services #001-404-52020 and $100,000
from Gas Tax #126-356-57736 to Other Professional Services #001-404-54104.
Signature
'1-GS
Contact person: Jim Howell Phone: 5140
Supporting data attached: yes Ward: various
FUNDING REQUIREMENTS: Amount: $470,700
Gas Tax #126-356-57736 $100,000
Source: (Acct. No.) Salary #001-404-52020 $ 70,-/700
EDA $300,000
Acct. Description)
Finance:
C icil Notes:
75-0262 Onanrl7 Ito— K1-
CIT'F OF SAN BERN RDINO - REQUEST F R COUNCIL ACTION
STAFF REPORT
OBJECTIVE
Obtain Council approval to adopt a resolution to amend the
agreement with West Coast Arborist, Inc.
BACKGROUND
On September 20, 1993 a resolution was adopted by Council which
awarded a contract to West Coast Arborist, Inc. , for tree trimming
services. The contract provides an option to extend the agreement
with C.P. I . rate adjustment with the concurrence of the City and
the Contractor, on a year to year basis for a maximum of (5) five
years. The Public Services Director provided a notice of intent to
extend the agreement (Attachment 1) to West Coast Arborist for the
period of September 20, 1994 through June 30, 1995. The contractor
has agreed to extend the agreement without a C. P. I . rate increase
(Attachment 2) . The current rate of $53 per tree trimmed is an
extremely competitive price and staff is confident that a
significant increase would occur if the project was re-bid.
Funding for the project will again be provided by a combination of
sources; RDA, Golf Course proceeds; Gas Tax revenue; and salary
savings from two vacant tree trimmer positions in the Street Tree
Maintenance Section of the Street Division. The funding detail is
as follows:
- Shandin Hills Golf Course Proceeds $300, 000
- Gas Tax, Fund 126 100, 000
- Salary Savings 70, 700
- Total $470, 700
DISCUSSION
During the last year, the services provided by West Coast
Arborists, Inc. have generated an overwhelmingly positive response
from residents. This contract extension will assist in reducing
the backlog of tree trimming work primarily in residential areas.
Additionally, the contractor supplemented their work force with
residents of San Bernardino.
RECOMMENDATION
It is recommended that Council adopt the resolution to extend the
term of the agreement with West Coast Arborist, Inc. , increase the
award in the amount of $470, 700; authorize the transfer of $70, 700
from Account No. 001-404-52020 Personnel Services and $100, 000 from
Account No. 126-356-57736 Gas Tax, to Account No. 001-404-54104
Other Professional Services.
75-0264 `/
.. low
1
RESOLUTION NO. •-
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A THIRD
3 AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND
WEST COAST ARBORISTS, INC. RELATING TO TREE TRIMMING SERVICES.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. The Mayor of the City of San Bernardino is hereby
7 authorized and directed to execute on behalf of said City a third
8 amendment to the agreement with West Coast Arborists, Inc.
9 relating to tree trimming services.
SECTION 2 . The authorization
10 to execute the above referenced
11 amendment to agreement is rescinded if the parties to the
12 agreement fail to execute it within sixty (60) days of the passage
13 of this resolution.
14 I HEREBY CERTIFY that the foregoing resolution was duly
15 adopted by the Mayor and Common Council of the City of San
16 Bernardino at a meeting thereof, held on the
17 day of 1994 , by the following vote, to wit:
18
19 Councilmembers AYES NAYS ABSTAIN
ABSENT
20 NEGRETE
21 CURLIN
22 HERNANDEZ
23 OBERHELMAN
24 DEVLIN
25 POPE-LUDLAM
26 MILLER
27
28
i
j RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A THIRD
AMENDMENT TO THE AGREEMENT WITH WEST COAST ARBORISTS, INC.
2
3
4 City Clerk
5
6 The foregoing resolution is hereby approved this day
of 1994 .
7
8
9 Tom Minor, Mayor
City of San Bernardino
10
11 Approved as to form
and legal content:
12
JAMES F. PENMAN
13 City Attorney
14 � -
By;: 2
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Res.
1 THIRD AMENDMENT TO AGREEMENT
2
3 THIS THIRD AMENDMENT to the agreement between WEST COASII
4 ARBORISTS, INC. ("CONTRACTOR") and the City of San Bernardino
5 ("CITY") is entered into as of this day of
6 , 1994 .
7 WITNESSETH:
8 WHEREAS, the parties entered into that certain ag=eement
9 dated September 29 , 1993 , relating to tree trimming services, and
10 WHEREAS, the parties entered into that certain First
11 Amendment to Agreement dated December 21, 1993 , and
12 WHEREAS, the parties entered into the second amendment to
13 Agreement dated May 19, 1994 , and
14 WHEREAS, the parties agree to extend the agreement through
15 June 30, 1995, and
161 WHEREAS, the parties desire now to further amend said
17 agreement,
18 NOW, THEREFORE, the parties hereto agree as follows:
19 SECTION 1. Section C. 2 . , of that certain agreement dated
20 September 29 , 1993 between the parties as amended May 19, 1994 , is
21 further amended to read as follows:
22 "Over the term of this agreement, September 6, 1994 through
23 June 30, 1995, CONTRACTOR shall be paid for such services for a
24 total amount not to exceed $470, 700 determined in accordance with
25 Bid Specification F-94-05. The Director of Public Services shall
26 provide the Contractor with the listing of streets upon which the
27 additional tree trimming services shall be performed. "
28
1
I I ,
THIRD AMENDMENT TO AGREEMENT WITH WEST COAST ARBORISTS, INC.
1 ,
2 SECTION 2 . Except as amended herein, said agreement shall
3 remain in full force and effect.
4
5 IN WITNESS WHEREOF, the parties hereto have executed this
6 amendment to agreement on the day and date first above show.
7
8
9 CITY OF SAN BERNARDINO
10
` 11 By:
I Tom Minor, Mayor
IIII 12 City of San Bernardino
13 ATTEST: WEST COAST ARBORISTS, INC.
14 By:
15 Rachel Clark, City Clerk
16 Approved as to form
17 and legal content:
18 James F. Penman
City Attorney
19
20 By:
21
22
23
24
25
26
27
28
gNARD
CIT = ERNARDINO 300 NORTH"D"STREET, SAN BERNARDINO, CALIFORNIA 92418
2
•moo� �'`���.
nED IN
July 26, 1994
Patrick O. Mahoney, President
West Coast Arborist, Inc.
7072 Thomas Street
Buena Park,
California, 366764
Faxed to (714) 739-2396
Dear Mr. Mahoney,
i -
The term of the agreement for tree trimming services, between the City of San Bernardino and
West Coast Arborist (WCA), entered into on September 20, 1993, allows options for extension
of the agreement on a year-to-year basis. WCA may increase prices according to the Riverside,
San Bernardino All Urban Consumers Index, however, the City must agree with any price
adjustments.
It is my intent to recommend to City Council to extend the agreement for the period of
September 20, 1994 through June 30, 1995. This recommendation is based on no rate increases
for the services provided by WCA for the designated period.
It is requested that WCA provide written response to this letter before noon on Thursday, July
28, and if you have any questions, please contact Jim Howell, Assistant Director at telephone
number (909) 384-5140.
Respectfully,
t Malloy,
irector
cc Jim Howell, Assistant
PRIDE
ATTACHMENT 1 IN P DE Iss
West Coast Arborists, Inc.
7072 Thomas Street - Buena Park, CA 90621
(714) 739-5511 - (800) 521-3714 - Fax (714) 739-2396
July 26, 1994
Mr. Pat Malloy, Director
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
SUBJECT: EXTENSION OF AGREEMENT FOR ANNUAL TREE MAINTENANCE
Dear Mr. Malloy:
Thank you for your letter of the 26th. It's hard to believe the initial year of our
contract with the City of San Bernardino is coming to a close. We feel that the
contract has been a successful venture for both the City and West Coast
Arborists, Inc.
At this time, we would like to extend the agreement for the period of September
20, 1994 through June 30, 1995.
We are proud to offer the City of San Bernardino the opportunity to extend the
high service level, to keep consistent standards and procedures, the same
effective communication level and to retain the value of the current program.
We can do this with no increase in the unit cost to the City of San Bernardino.
All of us at West Coast Arborists, Inc. look forward to working with you and the City
of San Bernardino during the upcoming year. I am anxious to discuss this matter
further with you, please feel free to contact me at your soonest convenience.
Sincerely,
Patrick O. Mahoney
President RECEIVED
AUG 0 1 '994
��gy1Cre
A Professional Tree Maintenance Organization /�