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Home My WebLink About08- Development Department D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO ' ECONOMIC DEVELOPMENT AGENCY REQUEST FOR COMMISSION/COUNCIL ACTION FROM: KENNETH J. HENDERSON SUBJECT: AWARD OF BID - TEMPORARY Executive Director PARKING LOT, 5TH AND" E" DATE: August 31, 1994 --------------------------------------------------------------------------------------------------------------------------------------------- Synopsis 01 Previous Commission/Council/Committee Action( l: On April 27, 1994 the Community Development Commission approved schematic design of the state consolidated offices and CALTRANS Building on the Superblock and instructed staff to proceed with construction design and development. --------------------------------------------------------------------------------------------------------------------------------------------- Recommended Motion(s): (Community Development Commission) MOTION: That the Community Development Commission award a bid in the amount of$67,062.40 to Eastland Construction Inc., of San Bernardino for the construction of temporary parking lot improvements at the northwest comer of 5th and "E" Streets, authorize $6,500 for engineering and inspection services, authorize the Executive Director to execute all documents in connection with this transaction and authorize staff to administer and execute necessary change orders limited to the amount of the $11,034 contingency. eKl�o — UA4164-1 Administrator KENNE H J. HE DERSON Executive Director --------------------------------------------------------------------------------------------------------------------------------------------- Contact Person(s): Kenneth J. Henderson/Ludwig A. Barowoj Phone: 5081 Project Area(s): Central City North Ward(s): 1 Supporting Data Attached: Staff Report: FUNDING REQUIREMENTS: Amount: $84597 Source: Bond Proceeds Budget Authority: Requested --------------------------------------------------------------------------------------------------------------------------------------------- Commission/Council Notes: -------------------------------------------------------------------------------------------------------------------------- KJH:DJN:award bid.cdc(adw) COMMISSION MEETING AGENDA MEETING DATE: 09/06/1994 Agenda Item Number: DE ` .sLOPMENT DEPARTMxt NT STAFF REPORT --------------------------------------------------------------------------------------------------------------------- AWARD OF TRADE BIDS #3 - CENTRAL POLICE STATION This staff report requests Commission approval to award a bid for temporary parking lot improvements at the northwest corner of 5th and "E" Streets. The parking lot is needed for temporary parking during archaeological investigation and construction of the Superblock. IBACKGROUND Archaeological investigation of the Superblock began in May 1994, starting with the old Platt Building site. Since that time Statistical Research Incorporated, the archaeologist under contract, has investigated and remediated the old Platt Building site and a portion of public parking lot #2. Due to the lack of available parking, archaeological investigation of the northeast corner of 4th and "E" Streets parking lot (County Department of Public Social Services-DPSS and Associated Technical College parking lot) has been postponed until the relocation of the Central Police Station is completed. I AGENCY OBLIGATIONS The Economic Development Agency is obligated under current leases to provide dedicated parking to the County Department of Public Social Services (DPSS) and Associated Technical College (ATC). The Agency must provide 60 dedicated parking spaces and 70 public parking spaces (in addition to those on Public Parking Lot #)1 within 1,000 feet of the DPSS building located on the southwest comer of 5th and "E" Streets. The 60 dedicated parking spaces are now located on a temporary parking lot at the northeast corner on 4 and "E" Streets. The 70 spaces of public parking are located in a new parking lot on the northwest corner of 4 and "E" Streets. In addition, the Agency must provide 46 dedicated parking spaces within a one-half block of the ATC Building located on the southeast corner of 4th and "E" Streets. These 46 spaces are located on the northeast corner of 4th and "E" Streets. Due to these existing lease obligations and the lack of large blocks of existing parking within the distance required by the DPSS and ATC leases, it is necessary to build a temporary parking lot on the only Agency owned vacant parcel in downtown: the northwest corner of 5th and "E" Streets. Once the temporary parking lot is constructed on the northwest corner of 5th and "E" Streets, the 46 dedicated ATC spaces will be moved across the street to the northwest corner of 4th and "E" Streets. The 60 dedicated DPSS iparking spaces and 60 of the 70 public spaces will be relocated to the new temporary parking lot on the northwest corner of 5th and "E" Streets. M With this plan, the Agency will be able to meet its lease obligations to both DPSS and ATC during the time archaeological investigation and construction of the Superblock. LOW BIDDER On August 30, 1994 , six (6) bids were received and opened by the Public Works Department. Of the six (6) bids received, Eastland Construction, Inc., of San Bernardino was the low bidder with a bid of$67,062.40 (see bid tally attached). Eastland Construction, Inc., has exceeded the adopted minority and women-owned business enterprise goals of 16% and 6% respectively. The following summarizes the costs necessary to complete the construction of this temporary lot. KJH:DJN:award bid.cdc(adw) COMMISSION MEETING AGENDA MEETING DATE: 09/06/1994 Agenda Item Number: DEVELOPMENT DEPARTN—.4T STAFF REPORT " RE: AWARD TEMPORARY BID - 5TH & "E" STREET PARKING LOT August 31, 1994 Page 2 --------------------------------------------------------------------------------------------------------------------------------------------------- ITEM AMOUNT Construction Bid $67,063 Work Order#1270 (Engineering and Inspection) $ 6,500 SUBTOTAL....................................... $73,563 Contingency/15% plus or minus $11.03 4 TOTAL.............................................. 84 597 RECOMMENDATION The construction of a temporary parking lot on the northwest corner of 5th and "E" Street will facilitate the archaeological investigation and future construction of the Superblock project. Without the construction of this parking lot, the Agency will not be able to meet its leasing obligations to DPSS and ATC. The cost of this lot will be reimbursed to the Agency by the State as part of its lease of the Buildings and the Parking Garage on the Superblock. Staff recommends adoption of the form motion. wlt'l wl KENNE H J. HE DERSON, Executive Director Development Department Attachment "A" - Bid Summary Form Attachment 'B" - MBE/WBE information -------------------------------------------------------------------------------------------------------------------------- KJH:DJN:award bid.cdc(adw) COMMISSION MEETING AGENDA MEETING DATE: 09/06/1994 Agenda Item Number: p y n Z I_ I I I I m (O -� ' v .. .. .. 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