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DEVELOPMENT DEPARTMENT
OF THE CITY OF SAN BERNARDINO
ECONOMIC DEVELOPMENT AGENCY
REQUEST FOR COMMISSION/COUNCIL ACTION
FROM: KENNETH J.HENDERSON SUBJECT: FY 1994/1995 MID-YEAR
Executive Director COMMUNITY DEVELOPMENT
BLOCK GRANT CDBG PUBLIC
DATE: August 30, 1994 HEARING
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Synopsis of Previous Commission/Council/Committee Action(s):
None.
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Recommended Motion(s):
(Community Development Commission)
MOTION: That September 19, 1994, at 3:00 p.m., be established as the date and time for the
FY 1994/1995 Mid-Year CDBG Public Hearing for consideration of various
proposals requesting CDBG financial assistance for the period beginning November
1, 1994 and ending June 30, 1995.
-t to
Admims ator KENNE J.BENbERSON
Executive Director
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Contact Person(s): Kenneth J.Henderson/Laura Muna-Landa Phone: 5081
Project Area(s): All Ward(s): 1 -7
Supporting Data Attached: Staff Report:
FUNDING REQUIREMENTS: Amount: N/A Source: CDBG Line of Credit
Budget Authority: N/A
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Commission/Council Notes:
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KJH:LML:lag:09-01-01.cdc COMMISSION MEETING AGENDA
MEETING DATE: 09106/19/94
Agenda Item Number: {p
DE JILOPMENT DEPARTML-_ T
ECONOMIC DEVELOPMENT AGENCY
STAFF REPORT
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FY 1994/1995 Mid-Year Community Develoament Block Grant
CDBG Public Hearing
This staff report requests that the Mayor and Common Council establish September 19, 1994 at
3:00 p.m., as the date and time for the 1994-1995 CDBG Mid-Year Public Hearing.
BACKGROUND
j The U.S. Department of Housing and Urban Development (HUD)mandates that Community
Development Block Grant(CDBG) entitlement communities spend grant allocations in a timely
manner. Previously, the City's Letter of Credit exceeded a HUD regulation which stipulates that
cities may not retain more than 1.5 times the annual grant allocation. At that time, Development
Department staff was advised to quickly expend CDBG funds or risk losing a portion of the grant.
Staff cured the situation by cancelling projects and reprogramming the resulting funds into new
projects.
Staff realizes the most prudent method to ensure the timely implementation of activities and
expenditures is to monitor the projects on a more regular basis and cancel those projects which
have little or no expenditure activity at the end of the agreement term. Currently, several projects
have been completed under budget and surplus funds are available for reprogramming. Although
the City is not in a situation in which funds must be spent immediately, staff is taking this action to
avoid any such situations in the future.
ANALYSIS
Staff recently completed a review of all current CDBG projects. At the Public Hearing, the
Mayor and Common Council will be asked to review and approve the cancellation of certain
capital improvement and public service projects due to one of the following reasons:
M 1. Project is completed and surplus funds remain and, therefore,
require reprogramming;
` 2. No substantial activity was accomplished due to excessive
project cost overruns or the organization was unable to
complete the project within a reasonable timeframe.
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,. KJH:LML:1ag:09-01-01.cdc COMMISSION MEETING AGENDA
MEETING DATE: 09/06/1994
Agenda Item Number:
DEVELOPMENT DEPAR .ENT STAFF REPORT
FY94/95 CDBG Public Hearing
August 29, 1994
Page Number-2-
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3. The CDBG subrecipient did not implement the contemplated
program and no funds were disbursed to the affected
organization.
The Community Development Citizen Advisory Committee(CDCAC)will submit its
recommendations for the funding of mid-year projects(in the categories of Public Services and
Capital Improvements)to the Mayor and Common Council. These recommendations are to be
considered by the Mayor and Common Council during a Public Hearing and approved, modified
or rejected as deemed appropriate.
RECOMMENDATION
Based upon the above, it is appropriate the Fiscal Year 1994/1995 Mid-Year CDBG Public
Hearing be set for September 19, 1994 at 3:00 p.m., in the City Hall Council Chambers.
Staff recommends adoption of the form motion.
W I D C
KEN ETH J. IkENDERSON,Executive Director
Development Department
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KJH:LML:1ag:09-01-01.cdc COMMISSION MEETING AGENDA
MEETING DATE: 09/06/1994
Agenda Item Number: