HomeMy WebLinkAbout03- Public Works DEVELOPMENT DEPARTMENT OF THE
CITY OF SAN BERNARDINO
REQUEST FOR COMMISSION/COUNCIL ACTION
From: Roger G. Hardgrave, Dir. Subject: Award of Contract -
of Public Works/City Engr. Re-roof & Installa-
tion of HVAC Equip-
ment for Boys and
Date: August 18 , 1994 Girls Club, per Plan
Plan No. 9109 ---
ROSS-DOYLE, INC. dba
Rosscrete Roofing
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Synopsis of Previous Commission/Council/Committee Action:
June, 1993 - Allocation of $128, 400 . 00 approved in 1993/94 CDBG
Program.
07--05-94 - Plans approved and authorization granted to
advertise for bids.
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Recommended Motion:
Adopt resolution.
A_ e -
Roger G. a dgrave, Dir. of P.W. /C.E.
cc: K. Henderson
A. Ramos
J. Sharer Timothy-st�inh us, Agency Administrator
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Contact Person: Gene R. Klatt Phone: 5125
h Project Area: N/A Ward: 6
Staff Report,
Supporting Data Attached: Report of Bids, Resolution
CDBG
FUNDING REQUIREMENTS: Amount: $ 193 , 400 Source: Program
Budget Authority: Acct. #806-3003
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Commission/Council Notes:
1
Agenda Item No. : 3
+ C
DEPARTMENT OF PUBLIC WORKS
STAFF REPORT
I
Award of Contract
Re-roofing and Installation of HVAC Equipment
for Boys and Girls Club
Bids for re-roofing and replacing HVAC units for the Boys and
Girls Club were opened at 2 : 00 p.m. on 7-26-94 .
A total of 8 bids were received, ranging from $160, 459 . 60 to
$214 , 169 . 44 for the Basic Bid. The low bid is 49% above the
Engineer' s Estimate of $107, 400 . 00 .
The Basic Bid provides for re-roofing the entire building and
replacement of heating/air-conditioning units on the building.
An energy management system was included as an alternate, but
sufficient funds are unavailable to include it and energy savings
over its lifetime would not equal its cost. Staff had discussed
the project with prospective bidders during the preparation of
plans and specifications and obtained estimated costs from these
prospective bidders, however, at bid time, all bids were signifi-
cantly higher than the original estimates provided. Staff is
also applying for energy savings funds from the Southern
California Edison program as all new HVAC units are energy
efficient.
Below is the total estimated project cost, based upon the actual
low bid price;
Construction Contract (Basic Bid) $ 160,459 . 60
Engineering & Inspection (W.O. #1467) 7, 700 . 00
Sub-Total $ 168 , 159 . 60
Contingencies (150) ± 25 , 240. 40
TOTAL ESTIMATED PROJECT COST $ 193,400.00
CDBG funds have been allocated in the 1993/94 Program to fund the
proposed improvements. A total grant application of $128,400. 00
was made. EDA staff has indicated that an additional $65, 000. 00
is available from carry over funds within the CDBG program.
We recommend that a contract be awarded to the low bidder.
8-18-94
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I
1 RESOLUTION NO.
f
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO ROSS-DOYLE, INC. dba ROSSCRETE ROOFING FOR
3 INSTALLATION OF HVAC EQUIPMENT AND RE-ROOFING THE BOYS AND GIRLS
CLUB.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1 . Ross-Doyle , Inc. dba Rosscrete Roofing is the
7 lowest responsible bidder for: Installation of HVAC Equipment
8 and Re-roofing the Boys and Girls Club, per Plan No. 9109 . A
I( 9 contract is awarded accordingly to said bidder for the total
10 amount of $160 , 459 . 60 , but such award shall be effective only
11 upon the contract being fully executed by both parties. All
12 other bids , therefore, are hereby rejected. The Mayor is hereby
13 authorized and directed to execute said contract on behalf of the
14 City; a copy of the contract is on file in the office of the City
15 Clerk and incorporated herein by reference as fully as though set
16 forth at length.
17 SECTION 2. This contract and any amendment or modifica-
18 tions thereto shall not take effect or become operative until
19 fully signed and executed by the parties and no party shall be
20 obligated hereunder until the time of such full execution. No
21 oral agreements, amendments , modifications or waivers are
22 intended or authorized and shall not be implied from any act or
23 course of conduct of any party.
24 SECTION 3 . This resolution is rescinded if the parties
25 to the contract fail to execute it within sixty (60) days of the
26 passage of this resolution.
27 /
28 /
8-18-94
RESO: AWART 'TG CONTRACT TO ROSS-DO' ?, INC. dba ROSSCRETE
ROOF_ . FOR INSTALLATION OF HVA,. EQUIPMENT AND RE-ROOFING
THE BOYS AND GIRLS CLUB.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1994 , by the following vote, to-wit:
5 Council Members : AYES NAYS ABSTAIN ABSENT
6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 DEVLIN
11 POPE-LUDLAM
12 MILLER
13
14
Rachel Clark, City Clerk
15
The foregoing resolution is hereby approved this
16
day of 1994 .
17
18
Tom Minor, Mayor
19 Approved as to form City of San Bernardino
20 and legal content:
21 James F. Penman
City Attorney
22
23 By
24
25
26
27
28
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