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Home My WebLink About38- Parks, Recreation & Community Services CITY OF SAN BERN RDINO - REQUEST FAR COUNCIL ACTION From: Annie F. Ramos, Director Subject: AUTHORIZATION TO UTILIZE CITY FORCES AND EQUIPMENT AND TO WAIVE THE COSTS INCURRED Dept: Parks, Recreation & Community Services RELATIVE TO ASSISTING SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC HEALTH WITH Date: August 11, 1994 RED RIBBON PARADE ON OCTOBER 22, 1994. Synopsis of Previous Council action: Council approved similiar actions since 1989. DMIN.. OFE'ICFd Al}', 94 10: 1 1 Recommended motion: I. That utilization of City crews and equipment and City Police personnel for assisting San Bernardino County Department of Public Health for the Red Ribbon Parade on October 22, 1994 be authorized. 2. That the expenses incurred by the use of City forces and equipment and Police Department personnel in providing assistance to San Bernardino County Department of Public Health for the Red Ribbon Parade on October 22, 1994 be waived. Copy to: Police Dept. _ Public Works Dept. Public Services Dept. ' Facilities Management Dept. Signature Contact person: John A. Kramer Phone: 5031 Supporting data attached: Staff Report, Application and Ward: Indemnification. FUNDING REQUIREMENTS: Amount: Source: (Acct. No.) (Acct. Description) Finance: Council Notes: 7a_noa� Anemia Item Nn 3 CITY OF SAN BERNP-.dIDINO — REQUEST FG.,t COUNCIL ACTION STAFF REPORT AUTHORIZATION TO UTILIZE CITY FORCES AND EQUIPMENT AND TO WAIVE THE COSTS INCURRED RELATIVE TO ASSISTING SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC HEALTH WITH RED RIBBON PARADE ON OCTOBER 22, 1994. The sixth annual Red Ribbon Parade is scheduled for October 22, 1994. This parade is the kick- off event for the Red Ribbon Week activities and is sponsored by the San Bernardino County Department of Public Health. The sponsor is requesting that fees associated with this event be waived. These fees are: Police $ 697 Street Sweeping 909 Bleachers/Stage 715 Barricades 1,055 $3,376 The sponsor will be required to furnish $1 million insurance policy with the City named "Additionally Insured" and to provide a hold harmless and indemnification document. The Red Ribbon Parade is an important event for the community. It brings great visibility to Red Ribbon Week activities and to the community's efforts to combat drugs. It is highly appropriate that the City support this event and waiver of the fees is recommended. SBCoRedRibParad-u 8/11/94 DEPARTMENT OF PUBLIC HEALTH �` COUNTY OF SAN BERNARDINO SAN 6ER NA0.DIN0 351 North Mt. View Avenue • San Bernardino, CA 92415-0010 • (909) 387-6280 \' l THOMAS J.PRENDERGAST,JR.,M.D.,M.P.H. Director of Public Health August 8, 1994 The Red Ribbon Celebration is entering its sixth year. Our continued success is attributed to the support of the City of San Bernardino. Once again we are asking for endorsement from the City of San Bernardino. To continue our efforts we are asking for waiver of Red Ribbon Parade fees. With your appreciated sponsorship, this years "Red Ribbon Celebration" will continue to serve our local & County-wide residents. Healthy Means Drug Free Henry Va s Red Ribbon Parade Chairperson Health Promotion and Education Services (909) 387-6282 Board of Supervisors HARRY M. MAYS MARSHA TUROCi . . . . . ._ . . . .Firs= District BARBARA CRAM RiOPDAN . . . .Third District County Administrative Officer JON D. MIKELS Second District LARRY WALKER Fourth Disirirt JERRY ElIVES Fifth Distr'ia` e — PARADE/SPECIAL EVENT APPLICATION CITY OF SAN BERNARDINO MUNICIPAL CODE 5.42 Check One' sponsor,Citizen,Business,Corporation O' Parade -*s to • M ,ew .•� . G W 1 S O Special Event Local Address ` Headquarters Address Date of Event e> 17 —1 N.TV% local Phone Headquarters Phone Startlny Time } � � .,rti 0NY% 1 retn6pekFCA01JY _ Corporate or Business Head Estimated Ending Time " 1 " Qr� Ct( �aj Co, .n C I O--C- a-,, poste o,Business Head Theme or pvroose 1 Za t\S Event Ghaif-nar& Phone hat 0n Z)e,n-t0-\ - 90 W --5 e`1-(038 TV Q.t Event Alternate Chairman Phone Assembly Area-_. (.o."k V1 kA*' Estimated Spectators 3jo ego Number of Vehicles and Persons in Each 15 0 o-z Describe Sound Amplifying Equipment to be used z t \�o� N Describe Training or Instructions Given to Participants , L L Qn Y e $h ✓C L "P6..L1�t-+� .. . •r 1•ti "'A 1, l h K*'►y K.L-t ►nom e-r Number of Restrooms and Water Facilities t-n-e►,t,s a -t- N o r Yt11P,ry y ... . n �.h r ar + TbY`-1 M::?0-n-i e S ��. -r• �.�'Z-t ,v.s� • �RZa:�fa S The undersigned makes application for a parade/special event and In support of said application, certifies that all statements herein are true, accurate and complete. Falsification or unapproved changes may result in the cancellation of this application. Applicant acknowledges receipt of a copy of the regulations and instructions. �- tea-g bate Signature of Applicant RED RIE$80NO ara e 7th Street Porto Pottie's Victoria St. 6th Street Formation Area I Start N � _ I Feldheym Library Church Street Y ! a 5th Street 0 i 4th Street i Band o Jud rn v Awards Area 9 9 _ _ IA ` Court Street as i Co. Govt. L i � Center LU St 2nd Street ! . 3rd reet 11104-925MDS 6/94 HOLD HA IF'ICATION Licensee/Permittee shall protect , defend , indemnify and hold the City and its elective and appointive boards , commissions , officers , agents, employees and servants free and harmless from any and all losses , claims , liens , demands and causes of action of every kind and character including but not limited to , the amounts of judgments , penalties, interests , court costs , legal fees , and all other expenses incurred by the City arising in favor of any party, including claims , liens , debts , personal injuries , including employees of the City, death or damages to property ( including property of the City) and without limitation by enumeration, all other claims or demands of every character occuring or in any ways incident to, in connection with or arising directly or indirectly out of this agreement . Licensee/Permittee shall- investigate, handle, respond to, provide defense for and defend any such claims , demand , or suit at the sole expense of the Licensee/Permittee . Licensee/Permittee shall also bear all other costs and expenses related thereto, even if the claim or claims alleged are groundless, false or fraudulent . This provision is not intended to create any cause of action in favor of any third party against Licensee/Permittee or the City or to enlarge in any way the Licensee/Permitteele liability but is intended solely to provide for indemnification of the City from liability for damage or injuries to third persons or property arising from Licensee/Permittee 's performance hereunder . 83- a- ct `A —� Dated Lice a /Permittee .By Title Licensee/Permittee By Title (Attach a certified copy of documentation which Will authorizes Applicant to contract on behalf of corporation/business.) County of San Bernardino HUMAN RESOURCES/RISK MANAGEMENT DIVISION . 222 West Hospitality Lane, Third Floor San Bernardino, CA 92415-0016 PAMELA H. THOMPSON CERTIFICATE OF INSURANCE JAMES J. HLAWEK Risk Manager Assistant County Administrative Officer OR SELF-INSURANCE Human Resources In the event of cancellation of the self-insurance programs or policies designated below, it is the intent of the County of San Bernardino to mail 30 days' prior notice thereof to: CITY OF SAN BERNARDINO The County of San Bernardino certifies that the following self-insurance programs or insurance policies are in force: As respects to the County of San Bernardino Public Health Department's Red Ribbon Celebration parade and ceremonies to be held Saturday October 22, 1994 from approximately 10:00 a.m. until 5:00 p.m. at the Norman Feldheym Library and the streets of 6th & "E" to 2nd Street across to Arrowhead and on to Court Street. The County of San Bernardino agrees to indemnify and hold harmless City of San Bernardino, its officers, volunteers, agents and employees from any and all liabilities for injury to persons and damage to property arising out of any negligent acts or omissions of the County, its agents, officers, employees or volunteers in connection with the parade and ceremonies at the library. TYPE OF COVERAGE COMPANY AND POLICY LIMITS OF LIABILITY POLICY NO. PERIOD Bodily Injury Property Damage Comprehensive General Liability self-insured indefinite $1,000,000 Comb ned Single Limits incl. Auto Liability Excess Comprehensive General Liability incl. Auto Liability Airport Liability Excess Airport Liability Workers' self-insured indefinite statutory no coverage Compensation c W I— O This Certificate is not valid unless countersigned by an authorized representative of the County of San Bernardino, Risk Management Division/Human Resources. It Is hereby understood that the City of San Bernardino is an additional insured but only as respects to the County's negligent acts error or omissions in the use of the facilities and parade route. cc: Henry Valles, Public Health August 11, 1994 Date PA f e r �N, Risk Manager ;f