HomeMy WebLinkAbout21- Public Works CITY OF SAN BERNf IDINO REQUEST Fr "I COUNCIL -ACTION
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Pi-Les: 1.286 & 1.10-3
Authorization to Execute Program
From: ROGER G. HARDGRAVE Subject: Program Supplement No. 8 - Trans-
portation Partnership Program
Dept: Public Works Agreement No. SLTPP-5033 -
Waterman Avenue, 6th to 9th Street
Date: 8-4-94
Synopsis of Previous Council action:
June, 1992 - Allocation of $140, 000 . 00 in 1992/93 1/2--Cent Sales
Tax Fund (129) approved under Account No. 129-309-
57286 .
02-21-94 -- Transfer of $40 , 000 . 00 approved; plans approved and
authorization granted to advertise for bids.
04-18-94 -- Resolution No. 94-95 adopted awarding a contract for
low bid price of $117 , 260 . 81 .
Recommended motion:
Adopt resolution.
cc: Shauna Clark
Jim Penman
ignature
Contact person: Gene R. Klatt Phone: 5125
Staff Report, Program
Supporting data attached: Supplement, Resolution Ward: 2
FUNDING REQUIREMENTS: Amount: N/A
Source: (Acct. No.) 129-309-57286
JAcct. Description) Installation of Street Improvements
on Waterman Avenue, 6th to 9th Street Finance:
'.ouncil Notes:
15-0262 Agenda Item No
CITY OF SAN BERM '11DINO - REQUEST V1 COUNCIL -ACTION
STAFF REPORT
The State-Local Transportation Partnership Program is
designed to make funds available for partnership projects that do
not use State or Federal dollars. It is designed for the
improvement of the roadway system and is reimbursement monies to
the City for funds expended to complete roadway improvement
projects that have been funded with the City' s own funds (local
monies) . The amount of the participation varies with the number
of projects completed and eligible each year.
The improvement of Waterman Avenue from 6th Street to 9th
Street is an eligible project as it was funded with the local
1/2G sales tax funds. Staff had submitted it for participation
and the State has not responded.
A Program Supplement is needed to obligate State
partnership funds and provide for the release of funds to the
City. The total project cost was estimated at $117 , 207 and the
current reimbursement from the State is estimated at $26, 290 . 00,
which represents 22 . 4% of the cost.
We recommend that the Program Supplement be approved.
8-4-94
'5-0264
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM
3 SUPPLEMENT NO. 8 TO STATE-LOCAL., TRANSPORTATION PARTNERSHIP
PROGRAM AGREEMENT NO. SLTPP NO. 5033 , BETWEEN SAID CITY AND THE
4 STATE OF CALIFORNIA, ACTING BY AND THROUGH ITS DEPARTMENT OF
TRANSPORTATION, RELATING TO IMPROVEMENT OF WATERMAN AVENUE,
5 FROM SIXTH STREET TO NINTH STREET.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
7
SECTION ONE: The Mayor of the City of San Bernardino
8
is hereby authorized to execute, in behalf of said City,
9
Program Supplement No. 8 to State-Local Transportation
10
Partnership Program Agreement No. SLTPP No. 5033, between said
11
City and the State of California, acting by and through its
12
Department of Transportation, relating to the improvement of
13
Waterman Avenue, from Sixth Street to Ninth Street, a copy of
14
which is attached hereto marked Exhibit "A" and incorporated
15
herein by reference as fully as though set forth at length
16
herein.
17
SECTION TWO: The agreement shall not take effect until
18
fully signed and executed by all parties. The City shall not be
19
obligated hereunder unless and until the agreement is fully
20
executed and no oral agreement relating thereto shall be
21
implied or authorized.
22
SECTION THREE: The authorization to execute the above-
23
referenced agreement is rescinded if the parties to the
24
agreement fail to execute it within ninety (90) days of the
25
passage of this resolution.
26
27
28 / / / 1 •
8-4-94
• RESO: AUTHORIZING PROGRAM SUPPLEMENT NO. 8 TO STATE-LOCAL
TRANS Pr""2TATION PARTNERSHIP PROGRA' AGREEMENT NO. SLTPP-
5033 .
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1994 , by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 DEVLIN
11 POPE-LUDLAM
12 MILLER
13
14
15 Rachel Clark, City Clerk
16 The foregoing resolution is hereby approved this
17 day of 1994 .
18
Tom Minor, Mayor
19 Approved as to form City of San Bernardino
20 and legal content:
21 James F. Penman
22 City Attorney
23 By
24
25
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r
t
Date: June 9 , 1994
PROGRAM SUPPLEMENT NO. 008 Location: 08-SBD-0-SBD
to Project Number: SB94 -5033 (157)
STATE-LOCAL TRANSPORTATION E.A. Number: 08-955675
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 02/09/93 and is
subject to all the terms and conditions thereof . This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned. Master Agreement under authority of Resolution No. ,
approved by the Local Entity on ' (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
WATERMAN AVE FROM 6TH ST TO 9TH ST
TYPE OF WORK: WIDEN ROADWAY LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
(X) Construction
Estimated Cost State Share Funds Matching Funds
FY94 $ 26290 Local OTHER OTHER
$ 117207 FY95 $ 0 $ 90917 $ 0 $ 0
FY96 $ 0
CITY OF SAN BERNARDINO STATE OF CALIFORNIA
Department of Transportation
By By
Mayor DISTRICT DIRECTOR OF TRANSPORTATION
DISTRICT 8
Date Date
Attest
Title City Clerk
hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date y y $ 26290 . 00
Chapter) Statutes I Item Year Program loci Pund Source AMOUNT
55 1993 2660-125-042 93-94 20.25.010.100 C 256010 042-T 26290.00
Approved as to form
and legal content:
JAMES F. PENMAN ,
City Attorney
Page 1 of 3
EXHIBIT "A'
08-SBD-0-SBD
DATE : 06/09/94
SB94 -5033 (157)
SPECIAL COVENANTS OR REMARKS
1 . It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made .
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$26290 to be encumbered and reimbursed as follows :
FY 93-94 $ 26290
FY 94-95 0
FY 95-96 0
Any increase in State Partnership funds will require a
revised program supplement .
Any decrease in State Partnership funds will require a
revised finance letter.
2 . The Reimbursement Ratio for this Cycle 4 (93/94) Project is
22 .43°x .
3 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement :
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements.
B. The LOCAL ENTITY will invoice the State for the full "State ' s
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State 's Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost .
C. Prior to reimbursement under this Program Supplement, a
Page 2 of 3
08-SBD-0-SBD DATE : 06/09/94
SB94 -5033 (157)
SPECIAL COVENANTS OR REMARKS
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4 . In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1993 , Section IV, Project
Eligibility, the 10e allowance for construction engineering and
contingencies is not eligible after Cycle 2 . Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
Page 3 of 3