HomeMy WebLinkAbout12- Parks, Recreation & Community Services CITY OF SAN BERK RDINO - REQUEST I R COUNCIL ACTION
From: Annie F. Ramos, Director Subject: AUTHORIZATION FOR APPLICATION AND
ADMINISTRATION OF $50,000 OF EMERGENCY
Dept: Parks, Recreation & Community Services FOOD AND SHELTER PROGRAM FUNDS (FEMA XIII).
Date: August 16, 1994
Synopsis of Previous Council action:
IDMIN.. OFkAMwoved administration of Emergency Food and Shelter Funds at the Westside
Community Service Center since 1984 with the last approval being for FEMA XII
in the amount of $30,000 on August 2, 1993.
6 AUG cy; L54
Recommended motion:
That the Parks, Recreation and Community Services Department Director be
authorized to apply for and administer $50,000 of emergency food and shelter funds
provided under the provision of the Emergency Food and Shelter National Program
(FEMA XIII ) .
j
ignature
Contact person: _Annie F. Ramos Phone:g030
Supporting data attached: Staff Report & Application Ward:__City Wide
FUNDING REQUIREMENTS: Amount: No City Funds_ Required.
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
CITY OF SAN BERN[ IDINO - REQUEST V-1 COUNCIL ACTION
STAFF REPORT
AUTHORIZATION FOR APPLICATION
AND ADMINISTRATION OF $50, 000
OF EMERGENCY FOOD AND SHELTER
PROGRAM FUNDS (FEMA XIII) .
Congress has again appropriated funding through the emergency
Food and Shelter National Board Program (FEMA XIII) to local
public and private organizations for the purpose of delivering
emergency food and shelter to needy individuals . Grants are
made from FEMA to communities through local boards convened by
the United Way with representatives from the public and
private organizations .
The local FEMA Board of San Bernardino has selected the
Westside Community Service Center as one of the sites within
the City of San Bernardino to assist with distribution of
funds between October 1, 1994 and September 30, 1995 . This
department has prepared the attached application for $50, 000
to be administered through the Westside Community Service
Center. There is no additional cost to the City to administer
this program along with other public service programs now
being administered.
femaXIII-u
8/16/94
5-0264
SAN BERNARDINO COUNTY
FEMA XI11
1994-1995
SECTION I. GENERAL INFORMATION AND ELIGIBILITY
A. Total FEMA XIII Request: $50.000 (Carry Over from Total on page 4; should include
administration) for period October 1, 1994 - September, 1995.
B. Agency Name WESTSIDE COMMUNITY SERVICE CENTER Phone NMI 3384-5428
Address 1505 WEST HIGHLAND AVENUE City SAN RERNARDINO_ Zip _q241L--
Executive Director ANNiF F_ RAM(ls Board Chair MAYOR TOM MINOR
Key Project Contact Person AAL IYAH ABDUL L AH Phone (9O9 384-5428
Year Agency Was Founded 19_ZL
C. Has your agency received FEMA funds in the past? (Yes ) No
1993/94 FEMA XII grant (if applicable) $ 39.500.00
Food X Shelter X Utilities X Rent/Mortgage X
Other previous major sources of food and shelter program activity:
$100,000.00 BLOCK GRANT FOR RENT/DEPOSIT PROGRAM FUNDED THROUGH THE
CITY ECONOMIC DEVELOPMENT DEPARTMENT
D. Eligibility of Agency (Circle applicable answers)
1. Does agency have a voluntary board? yes ( no )
Attach a list of Board Members. If possible, list
identifying information, such as phone, address, and position.
2. Is the proposed program an expansion of services ( yes ) no
currently offered without "FEMA" funds?
3. Does the agency have an IRS classification? ( yes ) no
Check applicable designation.
Government X or Private
Nonprofit(501.C.3 or 501.C.4.)
(Attach IRS Form).
4. Attach agency organization chart.
5. Are services free of charge? ( yes ) no
If no, explain, and list fees charged for services.
Use attachment if necessary.
FEMA XIII
Page 2
Agency Name: WESTSIDE COMMUNITY SERVICE CENTER
E. Indicate when your organization is available to assist people with FEMA funded
services. (For Example: Mon., Wed., Fri., 11 a.m. - 1:00 p.m.) If you have more than
one site, provide a listing with times; also indicate if you see people by appointment
only, and list a phone number.
Days: MONDAY THROUGH FRIDAY
Hours:8:30 A.M. - 3:30 P.M.
SECTION 11. DEMONSTRATED EFFECTIVENESS
A. Briefly describe your agency's past services in the area of food, shelter, and related
services for the poor. Describe the impact and effectiveness of your effort.
THE WESTSIDE COMMUNITY SERVICE CENTER IS A MULTI-SERVICE CENTER IN THE
PARKS, RECREATION b COMMUNITY SERVICES DEPARTMENT. THE CENTER SERVICES
THE ENTIRE CITY OF SAN BERNARDINO. HOWEVER, THE CENTER IS DEMOGRAPHICALLY
POSITIONED IN AN AREA WHERE 60% OF THE POPULATION'S INCOME IS BELOW THE
POVERTY LEVEL. SINCE 1985, THE CENTER HAS ASSISTED WITH FOOD, SHELTER,
UTILITIES, CLOTHING AND OTHER RELATED SERVICES FOR LOW INCOME INDIVIDUALS
AND FAMILIES. CURRENTLY, THIS CENTER IS THE ONLY CENTER THAT OFFERS
SUCH A WIDE RANGE OF SERVICES TO THE IMMEDIATE AREA OF THE WESTSIDE,
DELMANN HEIGHTS AND MUSCOY.
B. If you are applying for shelter funds - indicate the following (indicate it number of days is for
rental/mortgage assistance):
Average shelter length of stay per person 7 TO 30 days
Do you charge recipients for the shelter? Yes X No
If yes - is there a waiver for some recipients? Yes No
How many? (explain criteria)
C. If you are applying for food funds - indicate the following:
Average number of meals provided per person 7 meals
Do you charge recipients for food? Yes X No
If yes - is there a waiver for some recipients? Yes No
How many? (explain criteria)
FEMA XIII
Page 3
Agency Narne: WESTSIDE COMMUNITY SERVICE ENTER
SECTION III. ACCOUNTING AND FISCAL REPORTING ABILITY
A. Attach the most recent financial report available and also the final report, audited if
available, for your most recent fiscal year completed.
B. Does agency have an operating accounting system? (yes) no
C. Who handles the accounting system for the agency? (Specify name of staff,
professional title, volunteer, or accounting firm)
D. Briefly describe agency's internal control of program accounts. Include accounting
method, types of ledgers and reports, frequency of reports, and approval process.
THE WESTSIDE COMMUNITY SERVICE CENTER SCREENS, RECORDS AND INITIATES
REQUEST FOR PAYMENTS FOR ALL VENDORS AND SUBMITS INVOICES FOR AUDITING
AND RECORDING BY THE DEPARTMENT ACCOUNTING SYSTEM WHICH ARE SUBMITTED
TO THE CITY FINANCE DEPARTMENT FOR PAYMENT.
E. Describe the administrative procedures you will employ to ensure accurate reports and
fiscal control. CENTER MANAGER WILL ENSURE THAT ALL PARTICIPANTS MEET ALL
PROGRAM REQUIREMENTS AND SUBMIT NECESSARY DOCUMENTATION TO SUBSTANTIATE
NEED. ONCE THE NEED HAS BEEN ESTABLISHED THEN STEPS STATED IN SECTION D
ARE FOLLOWED. PERIODIC PROGRESS REPORTS ARE SUBMITTED TO THE LOCAL
BOARD.
F. List all sources of agency income for the latest fiscal year.• You may group smaller
sources and individual donations. You may omit "contacts" and "phone" for individual
gifts.
Grant
SourceAmount Period Purpose Contact Telephone
THE WESTSIDE COMMUNITY SERVICE CENTER IS A CITY OF SAN BERNARDINO SOCIAL
SERVICE LOCATION. ITS OPERATION FUNDED THROUGH THE CITY GENERAL FUND
AND NO OTHER FUNDS ARE SOLICITED OR RECEIVED FOR OPERATION OF THE CENTER.
A COPY OF THE CITY BUDGET IS ATTACHED FOR YOUR INFORMATION.
'Use your latest 12 month accounting period JULY 1 1992 toJUNE 1993.
Explain any prior audit exceptions, disallowed costs or unresolved questioned costs which your agency has
experienced in the period since 1990. Omit issues which are less than 5% of the grant. (Attach a page if
necessary.)
FEMA XIII
Page 4
Agency Name: WESTSIDE COMMUNITY SERVICE CENTER
SECTION IV. AGENCY REQUEST
A. FOOD - Estimated Cost Per Person Per Meal:
Total
No. Meals Cost Per Meal $ Regues,
Served Meals (soupkitchen, etc.)
Other Food (vouchers, brown bag,etc.) 8,500 .90 8,500
Supplies/Equipment (paper plates, cups, etc.) $ 8,500
Number of distribution sites 1
Location of sites (City only, not address):
B. SHELTER - Estimated Cost Per Night Per Person:
Total
No. Nights Cost Per Night/ $ Request
Per Person
Mass Shelter
($10 or $5 per night, per person may be used)
Other Shelter (vouchers, etc.) 1,857.14 $ 7.00 $13,000.00
Equipment & Supplies
C. RENTAL/MORTGAGE ASSISTANCE
Total
No. Bills Average Bill $ Request
Rental/Mortgage Assistance 29 $500.00 $14,500.00
D. UTILITY ASSISTANCE Total
No. Bills Average Bill $ Reauest
228 58.00 $13,250.00
E. ADMINISTRATION REQUESTED (1.5% maximum) $ 750.00
TOTAL FOR FEMA X111 REQUESTED (A+8+C+D+E) $
_ 501QK _
(carry over this total $ figure to Section /A, page 1)
FEMA XIII
Page 5
AGENCY NAME:WESTSIDE COMMUNITY SERVICE CENTER
SECTION V. DISTRIBUTION, COALITION & NETWORKING
A. Detail how you will obtain and distribute food: grocery boxes or bags; prepared meals; or
vouchers to restaurants or to grocery stores, or precisely what mix of these. The Local Board
expects all funded projects to make extensive use of food banks and pantry cooperative bulk
buying clubs to buy extremely economical groceries unless you present an acceptable rationale
for not doing so.
Do you plan to purchase gifts certificates or vouchers from food retailers? If so, at what
percent discount, and why do you propose to do this rather than maximizing the buying power
of your FEMA funds through cost-effective grocery purchase. (Omit if not requesting funding
for food.)
THIS CENTER PLANS ON PURCHASING BULK FOOD ITEMS FROM DISCOUNT GROCERY STORES AND TO
DISTRIBUTE IT ACCORDING TO FAMILY SIZE. THIS CENTER WILL ALSO PURCHASE GIFT
CERTIFICATES TO SUPPLEMENT FOOD BASKETS. THESE CERTIFICATES WILL ALSO BE GIVEN
TO PERSONS THAT HAVE SPECIAL DIETS AND TO PERSONS WITHOUT COOKING FACILITIES FOR
FOOD ITEMS THAT NEED NO COOKING.
B. How do you coordinate services with other human service providers? What networks and
coalitions in this field do you participate in? Be very specific. Do not exaggerate.
THIS CENTER PROVIDES SERVICES TO ALL ELIGIBLE CLIENTS. HOWEVER, WHENEVER
NECESSARY AND IN ORDER NOT TO DUPLICATE SERVICES, THE CENTER NETWORKS WITH
THE FOLLOWING AGENCIES:
* CATHOLIC CHARITIES
* FRAZEE'S COMMUNITY CENTER
* HOME OF NEIGHBORLY SERVICES
* COMMUNITY SERVICES DEPARTMENT
* CHRIST TEMPLE CHURCH
* ST. PAUL A.M.E. CHURCH
* SALVATION ARMY
* LUTHERAN SOCIAL SERVICES
FEfV4A X111
Page 6
® AGENCY NAME: WESTSIDE COMMUNITY SERVICE CENTER
NONDISCRIMINATION POLICY
This agency will assure, through all possible means, equal opportunity for all persons -regardless of
age, handicap, national background, race, religion, or sex- to receive service, to participate in the
volunteer structure, and to be employed. An existing sectarian nature of the agency shall not suffer
impairment under this agreement. No participation in religious observances or services will be
required as a condition of receiving food or shelter paid for by this grant.
AGREEMENT
I affirm that all information in this application is true and correct to the best of my knowledge, and
that the agency under my authority will execute its responsibility under FEMA XIII and adhere to all
other applicable rules and regulations to the fullest extent possible.
Board Chairperson Date Executive Director Date
or similar authority or similar authority
(Signature) (Signature)
Attach the following:
- Current Board Directors Roster
- !PS form 501 (c) (3) (new agencies only)
- Agcr-cy Organization Chart (volunteer and staff)
- Most recent financial report (monthly or quarterly)
- Most scent audited year-end report
t+T+ .1,,9n S wav
FEt.4 A XIII
Page 6
AGENCY NAME: -WESTSIDE COMMUNITY SERVICE CENTER
NONDISCRIMINATION POLICY
This agency will assure, through all possible means, equal opportunity for all persons -regardless of
age, handicap, national background, race, religion, or sex- to receive service, to participate in the
volunteer structure, and to be employed. An existing sectarian nature of the agency shall not suffer
impairment under this agreement. No participation in religious observances or services will be
required as a condition of receiving food or shelter paid for by this grant.
AGREEMENT
I affirm that all information in this application is true and correct to the best of my knowledge, and
that the agency under my authority will execute its responsibility under FEMA XIII and adhere to all
other applicable rules and regulations to the fullest extent possible.
Board Chairperson Date Executive Director Date
or similar authority or similar authority
(Signature) (Signature)
Tom Minor, Mayor Annie F. Raws, Directcr
City of San Bernardino Parks, Recreation and Community
Services Department
City, of San Bernardino
Attach the following:
- Current Board Directors Roster
- !FS form 501 (c) (3) (new agencies only)
- ASer-cy Org3-iization Chart (volunteer and staff)
- Most recent financial report (monthly or quarterly)
- Most !3cert audited year-end report
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