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HomeMy WebLinkAbout01- Development Department D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO REQUEST FOR COMMISSION/COUNCIL ACTION From: KENNETH J. HENDERSON Subject: NEW POLICE FACILITY Executive Director Date: June 28, 1993 ------------------------------------------------------------------------------ Synopsis of Previous Commission/Council/Committee Action(s) : Prior significant Commission actions are referenced in the synopsis of the attached Staff Report dated June 17, 1993. On June 21, 1993, the Community Development Commission, in lieu of staff recommendation to issue a Request for Qualifications/Invitation to Bid and solicit bids from general contractors, opted to reinvestigate financing strategies and the use of geo-thermal energy. ----------------------------------------------------------------------------- Recommended Motion(s) : (Community Development Commission) (Councilwoman Pope-Ludlam's Request dated 6/23/93) MOTION: That the Community Development Commission approve the Request for Qualifications/Invitation to Bid to solicit bids from general contractors for value engineering and construction of the new Central Police Station to be located at the northwe t corner of Seventh and "D" Streets. <t &-L A istrator RE TH J. HENDERSON ecutive Director ------------------------------------------------------------------------------ Contact Person(s) : Kenneth J. Henderson/John Hoe er Phone: 5081 Project Area(s) : Central City North (CCN) Ward(s) : One(1) Supporting Data Attached: Staff Report FUNDING REQUIREMENTS: Amount: $ N/A Source: N/A Budget Authority: N/A ------------------------------------------------------------------------------ Commission/Council Notes: --------------------------------------------------------------------------------- KJH:JBH:dle:newpolic COMMISSION MEETING AGENDA Meeting Date: 06/28/1993 Agenda Item Number: i CITY OF SAN BERNARDINO INTEROFFICE MEMORANDUM TO: Tim Steinhaus, Administrator, Economic Development Agency FROM: Council Office SUBJECT: New Police Facility DATE: June 23, 1993 COPIES: Request the following b laced on the Commission q g e p Agenda of June 28, 1993: That the Community Development Commission review and approve the Request for Qualifications/Invitation to bid to solicit bids from general contractors for value engineering and construction of the new Central Police Station to be located at the northwest corner of Seventh & "D" Streets. `—� 7) VALERIE POPE-LUDLAM Councilwoman, Sixth Ward VPL:sr DEVELOPMENT DEPARTMF 'vT OF THE CITY OF SAN BERNARDINC REQUEST FOR COMMISSION/COUNCIL ACTION FROM: KENNETH J. HENDERSON SUBJECT: NEW POLICE FACILITY Executive Director -SELECTION OF GENERAL DATE: June 17, 1993 CONTRACTOR Synopsis of Previous Commission/Council/Committee Action (s): On December 7, 1992, the Community Development Commission approved the site plan for Scenario "C", and authorized staff and consultants to proceed with the development of plans and determinations of costs and methods of financing a new central police station. (Synopsis Continued to Neat Page) Recommended Motion(s): (Community Development Commission) MOTION: That the Community Development Commission review and approve the attached Request for Qualifications/Invitation to Bid to solicit bids from general contractors for value engineering and construction of the new Central Police Station to be located at the northwest corner of Seventh and "D" Streets. __u 4,d t, Administrator KENNETH J. ERSON Executive Director Contact Person(s): Kenneth J_Henderson/John Hoeaer Phone: 5081 Project Area(s): Central Cit North (CCN) Ward(s): One (1) _ Supporting Data Attached: Staff Report: RFO FUNDING REQUIREMENTS: Amount: $ N/A Source: N/A Budget Authority: N/A -------------------------------------------------------------------------------- --------------- ommission/Council Notes: KJH:JBH:lag:plcfmi.agd COMMISSION MEETING AGENDA MEETING DATE: 06/21/1993 Agenda Item Number. REQUEST FOR COMMISSION/COUNCIL ACTION Central Police Station ,lection of General Contractor June 3, 1993 Page Number -2- ----------------------------------------------------------------------------------------------- Synoasis of Previous Commission/Council/Committee Actions Continued: On April 19, 1992 the Commission received and filed interim status report from staff on cost and design issues for the proposed facility and re-affirmed it prior decision authorizing staff and consultants to proceed. On May 10, 1993, the Common Council voted to vacate Seventh Street to enhance the new central police station site and the Community Development Commission re-appropriated $8 million in existing tax allocation bond proceeds to finance construction of the new police facility. On June 7, 1993 the Commission directed staff to complete preparation of general contractor solicitation documents prior to release KJH:JBH:1ag:p1cfinl.agd COMNIISSION MEETING AGENDA MEETING DATE: 06/21/1993 Agenda Item Number. i DEVELOPMENT DEPART - - ENT STAFF REPORT New Police Facility _Selection of General Contractor On June 7, 1993 the Commission reviewed a proposal from staff to solicit bids from general contractors for value engineering and construction of the San Bernardino Central Police Station on the northwest corner of Seventh and "D" Streets. The staff was requested to complete the document and provide it to Commission Members prior to release. The attached document is a Request for Qualifications/Invitation to Bid (RFQ) for preconstruction and general contracting services. The RFQ encompasses the structure described in the previous staff report presented on June 7, 1993. Upon adoption of the form motion, staff will advertise and distribute the RFQ. At the end of the evaluation and bidding process the lowest-cost responsible bidder will be recommended to the Commission for review and contract award. Staff recommends adoption of the form motion. KENNE H J. H NDERSON, Executive Director Development Department I KJH:JBH:lag:plcfml.agd COMMISSION MEETING AGENDA MEETING DATE: 06/21/1993 Agenda Item Number. BE1?1V4 4 R ° City of San Bert—dino Economic Development Agency Kenneth J. Henderson t� 2 DEVELOPMENT DEPARTMENT Executive Director p1rE.�T 1) June 21, 1993 To All Interested Parties: NOTICE OF REQUEST FOR QUALIFICATIONS/INVITATION TO BID CONTRACTOR'S PREQUALIFICATION, PHASE I CONSTRUCTION OF CENTRAL POLICE STATION SAN BERNARDINO, CALIFORNIA The Development Department of the San Bernardino Economic Development Agency, on behalf of the Community Development commission, is inviting submission of qualifications and bids from general contractors to provide preconstruction services and to construct the San Bernardino Central Police Station. Responses must be submitted to the Economic Development Agency of San Bernardino, Development Department, Development Division, Attn: John Hoeger, 200 N. "E" Street, Third Floor, San Bernardino, California 92401 , not later than 11 :00 o'clock a.m. July 9 , 1993. If there are any questions, or if additional clarifications are required, please contact John Hoeger, Project Manager or David Norman, Development Specialist at (909) 384-5081 . Very truly yours, KENNETH J. HENDERSON Executive Director s 201 North E Street, Third Floor • San Bernardino, California 92401-1507 • (909)384-5081 • FAX(909)888-9413 REQUEST FOR QUALIFICATIONS/INVITATION TO BID PRECONSTRUCTION AND GENERAL CONTRACTING SERVICES FOR A CONSTRUCTION OF A CENTRAL POLICE STATION FOR THE CITY OF SAN BERNARDINO 1.0 INTRODUCTION At the direction of the Economic Development Agency (Agency) design of the San Bernardino new Central Police Station has , reached a point where final schematics are complete and the completion of working drawings is under way. The current design pioneers a new lower cost approach to building prominent public Structures and, as the development of working drawings proceeds, further reductions in the final construction costs can be achieved by obtaining value engineering and construction methodology information from the general contractor who will ultimately construct the building. Timely suggestions and information from the contractor will help the architects make choices between all aspects of the design which affect the economy and efficiency of the eventual construction. The Agency is therefor issuing this Request For Qualifications/Invitation to Bid for preconstruction and general contracting services. The resulting contract will provide for pre-construction services from the same general contractor who will eventually construct the building. It will also result in a publicly bid, least-cost, fixed price contract, using all applicable public works bidding procedures. 1.1 BACKGROUND Development Department staff has consulted with staff from the Public Works Department and the City Attorney's Office to develop an approach that is similar in many respects to techniques used by private developers when building major buildings while, at the same time, adhering to the standards of the public bidding process and required public works bidding procedures. This approach will allow a general contractor to be selected prior to completion of working drawings by using competitive bidding of those cost elements directly provided by or controlled by the general contractor (supervision and site costs, insurance and bonding costs profit margins and overhead expense, etc. ) . The bids from qualified general contractors will be based upon extensive design and cost estimating information available today. This includes the final schematic designs together with itemized design specifications, detailed cost estimates and preliminary schedules which have been developed during the initial schematic design phase. The contract will be awarded to the lowest responsible bidder. Subsequently, the specialty trades (electrical,plumbing, masonry, landscaping, etc. ) will publicly bid their portions of the construction work after working drawings have been completed and final specifications have been approved. Each component of the bidding process will then be awarded to the lowest responsible 3 bidder for that component. As the specialty contractor are accepted, they will become subcontractor to the general contractor and their subcontracts will be included as additional components of the master construction contract between the Agency and the general contractor. At the end of this procedure, the Agency will have a single, fixed-price Guaranteed Maximum Contract with a not-to-exceed price that will have been determined through public bidding and awarded to the lowest responsible bidders for each component. The Agency will also be able to benefit from the experience, advise and value engineering services of the general contractor during the completion of the working drawings. 1.2 BIDDING SEQUENCE PHASE I A. Complete schematic design and preliminary cost estimate (completed) . B. Prepare Request for Qualifications/Invitation to Bid (RFQ) (completed) . C. Prepare and place advertisement (in process) . D. Distribute RFQ (in process) . E. Receive contractor Pre-qualification Statements. 1. Perform reference check. 2. Perform overall review. F. Select a short list of a minimum of three (3) general contract i ers. 1. Per orm background check. PHASE II A. Notify the selected general contract bidders. Contractors will have seven calendar days to prepare and submit the bid. B. Receive and review the bid submittal. C. Select the lowest responsive bidder. D. Notify all participants of results. E. Make recommendation to Community Development Commission. F. Execute contract with the lowest responsive qeneral contract i er. PHASE III A. Complete final construction drawings and specifications using preconstruction services from the selected general contractor. B. Complete final City plan check and obtain Community Development Commission approval. C. Issue Invitations to Bid for each specialty trade. D. Add individual 12ecialty trade sub-contractors to the above enera contract ase u on t TeOwest res onsi e i ers, pro using one single price Maximum Guaranteed Contract 2.1 PHASE I CONTRACTOR'S PREQUALIFICATION STATEMENT AND PROPOSAL Contractors are required to complete Phase I - Contractor's Prequalification Statement and submit it to the Agency for evaluation. An outline to be used is attached as a part of this RFQ. Selection to participate in Phase II will be determined by the evaluation of Phase I of the RFQ. Selected firms will be notified and will be requested to complete Phase II of the RFQ. In addition to the Prequalification Statement, contractors are required to submit a comprehensive proposal by responding to items "a" through "p" listed below. Information submitted must be arranged in the proposal in the same order in which it is requested in this RFQ. Please provide at least one project example when responding to each item. When indicating a reference, please provide the name of a contact who was/is involved in the daily operations of the project described. When describing methods, techniques or procedures for performing a particular operation, indicate the person (s) responsible for ensuring completion and success of that operation. Provide at least one project reference where procedures have been successfully employed. a. Address the basic concepts and objectives of the project scope and describe a plan of action indicating the management techniques that the contractor intends to employ that will assure the completion of the .project within the time and budget parameters. b. Indicate the contractors table of organization and the onsite staffing. Provide a detailed description of the duties and responsibilities of each staff member indicated on the chart above the craft foreman level. C. Describe the techniques that will be employed to manage the schedule during the construction and the means that will be employed to maintain the work progress and remedy any slippage that may occur. List the projects where these techniques have been successfully implemented. d. Describe the method for determining owner caused delays and the procedure for determining compensation for same. e. List previously completed "fast-tacked" or "accelerated construction schedule" projects. Include the scheduled completion versus the actual completion dates. f. Describe the methods and the procedures that will be used to accommodate any extra work that may become necessary during the course of construction. Discuss what techniques will be employed to minimize the effect on the schedule and to assure the Agency of a reasonable cost. Indicate the method to be used for resolving questions and to facilitate action by the Agency. g. Address what methods will be employed to maintain labor relations and to prevent work stoppages that may affect the project schedule. Describe a plan of action to assure adequate manpower on the site. Describe the method that will be employed to assure compensation at prevailing labor wage rates. h. Value Engineering is required; describe what procedure will be used to analyze the various components, building systems and recommendations for alternative construction methods that may benefit the Agency's budget or the construction schedule. Address how an equitable cost adjustment would be determined. Do NOT include associated cost reductions at this time. i. List the procedures and the techniques for managing the low voltage work during construction. j . Describe the proposed method for providing a contractor initiated Quality Control/Quality Assurance Program. Identify the staff member who will be responsible for implementing the Quality Control/Quality Assurance Program on this project. Outline the management plan for the project closeout. What methods will be used to facilitate the completion of the punchlist items? k. Describe the safety program and how it will be implemented on this project. 1. Outline the proposed change order approach, including the cost determination, approach methods and schedule impact approach and analysis. M. Describe the methods which will be implemented to coordinate owner furnished/contractor installed materials and equipment. Describe the proposed material and equipment procurement procedures which will be used to track, monitor and expedite materials and equipment to the furnished by the contractor, subcontractors and suppliers. n. Describe the method for expediting submittal information to insure that all required submittal data is provided in a timely manner. o. Describe what techniques will be employed to coordinate the various subcontractors and the techniques to accommodate discrepancies in the construction documents. Describe how document coordination will be managed. p. Describe the methods that will be used to facilitate the turnover of the final as-build documents? Describe the methods that will be used to process warranties and guarantees. 2 .2 PHASE II - BID SUBMITTAL A minimum of three (3) firms will be selected to participate in Phase II of the RFQ. At this time schematic designs, preliminary budgets and scheduling documents will be provided to a minimum of three selected firms. Bidding will be carried out on forms that will be furnished. Bids will not be publicly opened. The Agency may require a contractor to verify or explain any apart of the submitted bid. Bids will be received in a format that is generally as follows: CENTRAL POLICE STATION CITY OF SAN BERNARDINO GENERAL CONTRACTOR BID I. General Contractor' s Fee $ (Assume the costs to be indicated on the attached budget) II. Contractor' s liability insurance premium $ (Assume the limits as indicated on the attached schedule) III. Total premium of Completion and Payment - $ Bond (Assume costs on the attached budget) IV. Total cost of Contractor's personnel $ required to complete the project. (Assume 3 months of preconstruction and 9 months of construction) V. Total of all additional costs to be $ Incurred by general contractor including costs for on-site management (job trailer, phone, office supplies, water, safety, clean-up labor, etc. ) TOTAL BID AMOUNT (NOT TO EXCEED) $ 3. 0 SCOPE OF WORK 3. 1 PROJECT DESCRIPTION The project is a two-story tilt-up concrete building with steel framing, utilizing concrete filled metal decking for both the second floor and the roof. The air handling system will be comprised of four variable air volume package units with air cooled compressors connected to direct digital controls. Heating is provided by hot water reheat supplied from a central gas fired boiler. Some special areas have self-contained split system heat pumps as a supplement to the base system. The building will have an automatic fire protection system that does not utilize halon. An emergency generator and fuel tank will be located in the secured parking area and other features pertinent to a police operation are included in the facility. The total floor area is approximately 78, 000 sf built on a 41, 800 sf footprint. Site work of approximately 215, 000 sf includes demolition, grading and all improvements necessary to complete the facility and to provide secured surface parking for both the new building and a nearby existing structure which will become a part of the Central Police Station campus. Street widening and other offsite improvements are a part of the project. The preliminary budget for the project including all site work, base building and tenant improvements but not including permits, fees, architecture, engineering, general contracting, computers, furniture and fixtures is $6, 750, 000. The anticipated schedule for construction is three months to complete all documents, bid all subcontracts and start construction plus a construction period of nine months. 3 .2 PRECONSTRUCTION SERVICES The general contractor will be required to provide (included in the fee and overhead portion of the bid) the following services primarily during preconstruction but also while construction is underway: a. Value Engineering Services. The contractor shall provide design and specification alternatives for all appropriate components of the project as the Architect completes the working drawings and construction documents. It shall produce matrices for the evaluation of all alternatives which compare first costs, operational costs, utility, and scheduling differences as well as any other construction details which could affect costs, schedules, or building performance. b. Construction Methodology. The contractor shall review all contract documents to assure that all construction methods will complete the project on time and within ,budget. C. Project Scheduling. The contractor shall develop the project schedule and maintain it with changes as the working drawings are finished and construction is carried out. Any potential time saving alternatives shall be offered during the preconstruction period where possible and the project schedule shall be used to prepare the bidding requests sent to specialty subcontractors. d. Cost Estimating Services. The contractor shall produce and maintain a current project cost estimate. The estimate will be used to evaluate the project's current budget. The contractor shall contact subcontractors or vendors where necessary to verify any details relating to cost or schedule. The estimate shall be used as a resource when producing bidding specifications for specialty subcontract work. e. Design Review. The contractor shall regularly review the progress of drawings and specifications to judge their consistency with the project budget and project schedule. It shall make suggestions regarding materials, methods and cost saving alternatives in accordance with the value engineering services described above. f. Subcontract Bidding. The contractor shall prepare detailed bidding specifications for all specialty subcontract items, including quantities where applicable, so as to ensure that the lowest responsible bid will be complete, be responsive and result in the elimination of or the least possible level of change orders during construction. The general contractor will be required to accept the lowest responsible bidder for each specialty trade and incorporate the resulting subcontract into its general contract, adding the accepted subcontract amount to the total price of the Guaranteed Maximum Contract. 3 .3 GENERAL CONTRACTING SERVICES The contractor will provide all services required to undertake and complete the construction of the San Bernardino Central Police Station including, but not limited to, all parking, all site improvements, and all ancillary facilities for both the Central Police Station and the existing building to be included within the Central Police Station campus. The contractor will execute a Guaranteed Maximum Price Contract which will ultimately include the lowest responsible specialty subcontractors as selected through publi.c bidding in a manner prescribed by and supervised by the Agency. The contractor will perform all general contracting functions required for completion of the project. 4 . 0 REQUEST FOR QUALIFICATION REQUIREMENTS 4 . 1 SUBMITTALS Deadline for submission of Phase I - Contractor's Prequalification Statement and Proposal is 11:00 A.M. , July 9, 1993. Ten (10) copies of the completed Contractor's Prequalification Statement, clearly labeled as such, must be submitted to the Economic Development Agency, Development Department, 201 North "E" Street, Third Floor, San Bernardino, CA 92401, Attention: John Hoeger. Prequalification Statements which are hand delivered must be brought h t to the receptionist at the location above. The response to the RFQ must be made according to the requirements set forth in this section, both for contents and for sequence. Failure by the contractor to adhere to these requirements, conditions or limitations may be cause for rejection. Deadlines for submission of Phase II - Bid Submittal shall be identified at a later date. 4 .2 CONTENT AND SEQUENCE OF REQUIRED INFORMATION 4 .2. 1 Phase I - Contractor' s Prequalification Statement All sections of the Contractor's Prequalification Statement must be completed. Questions 7, 9 and 12 must be answered on separate, attached sheets and other questions may be so answered if necessary. Questions 10 through 15 are to be completed by the primary contractor only. The contractor may submit any additional information needed to clarify or explain his answers. Joint ventures should provide the information for all members. In addition the contractor must submit a comprehensive proposal that responds to items "a" through "p" of Section 2.1 of this RFQ in the manner described in that Section. 4 .2.2 Phase II - Bid Information presented in the bid must be submitted in the same order as will be requested in the bidding documents. O 4 . 3 ACCEPTANCE OF CONDITIONS The contractor will provide positive statements affirming the contractor' s acceptance of the following conditions: a. Any and all parts of the submitted proposal may become part of any subsequent contract between the selected contractor and the County. b. All information submitted thus far shall be considered firm and binding for a period of ninety (90) days. C. The Agency may require whatever evidence is deemed necessary relative to the contractor' s financial stability. d. The Agency reserves the right to request further information from the RMO of the contractor, either in writing or orally. Such requests will be addressed to the RMO of the contractor. e. The Agency reserves the right solely to judge the contractor' s representations, either written or oral. f. Agency' s evaluation team will review and evaluate the Part I - Contractor' s Prequalification Statement and Proposal . Upon completion of this review, the committee will recommend a minimum of three (3) contractors to participate in Part II of the RFP process. g. The Agency reserves the right to reject all proposals or cancel the project at any time up to the award of the contract. h. This RFP does not commit the Agency to award any contract and the Agency is not liable for any costs incurred in the submission of a proposal . i . The selected lowest responsive bidder must agree that the Agency may reassign his contract to a non-profit entity for financing purposes. 4 . 4 TRUTH AND ACCURACY OF REPRESENTATIONS False, incomplete or unresponsive statements in connection with the Contractor' s Prequalification Statement or Proposal may be sufficient cause for rejection. The evaluation and determination of the fulfillment of the above requirements will be the Agency's responsibility and its sole judgement shall be final. 4 . 5 AGENCY CHANGES TO RFQ The Agency reserves the right to interpret or change any provision of the RFQ at any time prior to the submittal dates. Such interpretations or changes shall be in the form of addenda to the RFQ. Such addenda will become part of this RFQ and may become part of any resultant contract. Such addenda shall be made available to each person or organization which has received an RFQ. Should such addenda require additional information not previously requested, a contractors failure to address the requirements of such addenda may result in the proposal not being considered. The Agency, in its sole discretion, may determine that a time extension is required for submission of proposals, in which case such addenda shall indicate the new submission date. 4 . 6 PUBLIC RECORDS ACT Responses to this RFQ become the exclusive property of the Economic Development Agency of the City of San Bernardino. At such time as the Development Department recommends a contractor to the Community Development Commission, and such recommendation appears on the Commission Agenda, all proposals submitted in response to this RFQ become a matter of public record and shall be regarded as public records. Exceptions will be those elements in each proposal which are trade secrets as that term is defined in Government Code Section 6254 .7 and which are so marked as "TRADE SECRET", "CONFIDENTIAL", or "PROPRIETARY" . The Agency shall not in any way be liable or responsible for the disclosure of any such records including, without limitation, those so marked if disclosure is deemed to be required by law or by an order of the Court. Proposers which indiscriminately identify all or most of their proposal as exempt from disclosure without justification may be deemed unresponsive. 4 . 7 CONTACT WITH AGENCY EMPLOYEES AND AGENCY CONSULTANTS As of the issue date of this RFQ and continuing until the final date for submission of all information, all Agency personnel and consultants, connected to the San Bernardino Police Station Project, are specifically directed not to hold meetings, conferences, or technical discussions with prospective contractors. 4 . 8 All work shall comply with the "Standard Specifications for Public Works Construction, 1991 Edition" where not addressed elsewhere in the contract documents. 5. 0 EVALUATION PROCESS 5. 1 GENERAL REQUIREMENTS FOR CONSIDERATION OF PROPOSAL To be evaluated, a contractor must adhere strictly to the format for proposals outlined in this RFQ. Each section of the response must be specifically labeled as to the section of the RFQ which is being addressed. Upon receipt of said information as specified in the following section, the Agency evaluating team will select the most qualified contractors to participate in Phase II. The selection process for Phase I shall be based on the "Evaluation Criteria" set forth in Section 5.2 in this RFQ. The selection process for Phase II shall be determined by the lowest responsive bid. Bids will not be publicly opened. The Agency may require a contractor to verify or explain any part of the submitted bid. The Economic Development Agency of San Bernardino reserves the sole right to judge the contractor's representations, either written or oral, as stated in the qualifications and proposals submitted. The Agency may reject any and all Prequalification Statements and Proposals. This RFQ does not commit the Agency to award any contract and the Agency is not liable for any costs incurred in the submission of a Prequalification Statement or proposal. After the contractor has been selected by the Agency, the Agency and contractor will negotiate a contract for final review and approval. If a satisfactory contract cannot be executed, the Agency may, at its sole discretion, begin contract negotiations with the next lowest responsive bidder as determined by the Agency. 5.2 EVALUATION CRITERIA The Agency will use certain criteria as guidelines to assess the qualifications of the firms submitting proposals. Evaluation criteria shall include, but not be limited to the following: a. Contractor's course of action, ability and commitment to successfully complete the construction in accordance with specified time and budget limitations. b. Prior experience in managing and constructing projects of similar scope, size and complexity. J C. Knowledge of construction industry procedures, construction techniques and management. d. .Prior experience in construction of projects for public works and dealings with public entities. e. Demonstrated competence in all areas presented in RFQ. f. Listing of all relevant projects completed in the preceding five years, including dates and their relevance to this RFQ. g. Size, experience and effectiveness of contractor's organization to manage and construct the project. h. Effectiveness and completeness of the presentation, method and response to the RFQ. i. Financial capability and stability of the contractor' s firm. 5. 3 BACKGROUND CHECK A background check of contractor bidders shall be carried out at the discretion of the City of San Bernardino. Bidders may be disqualified at the sole discretion of the City based upon the information obtained in such background check. 5. 4 CUMULATIVE SCORE RATING Proposals will be rated according to the stated criteria on the basis of an assigned point system. 6. 0 CONTRACT CONDITIONS In the event a contract is awarded, Contractor agrees to comply with the requirements of the Contract Documents for the project and that the same is sufficient in scope and detail to indicate and convey understanding of all terms and conditions for the performance of the work. The Contractor must consent to the assignment of his contract to an awarding entity for financing purposes. CONTRACTOR'S PREQUALIFICATION STATEMENT PHASE I FOR THE CONSTRUCTION OF CENTRAL POLICE STATION SAN BERNARDINO, CALIFORNIA Development Department Economic Development Agency of San Bernardino 201 North "E" Street, Third Floor San Bernardino, CA 92401 (909) 384-5081 San Bernardino Central Police Station Request for Qualifications PHASE I - CONTRACTOR'S PREQUALIFICATION STATEMENT INSTRUCTIONS • It is mandatory that the information requested be submitted on the attached Contractor' s Prequalification Statement Form. • All questions must be answered and the data must be clear and comprehensive. • Line items that do not require your response shall be noted with a "N/A" referencing items that are not applicable. • Attachments A (Certification of Current Bonding Capacity) , Attachment B (Insurance Experience Rating Form) and Attachment C (Financial Statement) are requested within the submittal . These attachments are to be labeled at the top of the page accordingly and attached to the Contractor's Prequalification Statement submittal. • The contractors are requested to make duplicate work sheets within the Contractor' s Prequalification Statement package if additional references or space is required. • When indicating a reference, please provide the name of a contact who was/is involved in the daily operation of the project described. • Joint ventures shall provide information for all partners . • Question 7 on pages 5 and 6 of the Contractor's Prequalification Statement, list projects that your organization is currently involved with that are similar in magnitude and complexity to the Central Police Station. • Question 8 on pages 7 and 8 of the Contractor's Prequalification Statement, list projects that your organization has completed in the past five years that are similar in magnitude and complexity to the Central Police Station. • Questions regarding the completion of the attached forms shall be directed to: Development Department Economic Development Agency City of San Bernardino 201 North "E" Street, Third Floor San Bernardino, CA 92401 (909) 384-5081 Attention: John Hoeger SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATIONVINVITATION TO BID PART I - CONTRACTOR'S PREQUALIFICATION STATEMENT Name of Firm ( ) Corporation ( ) Partnership ( ) Individual ( ) Joint Venture ( ) Other Address: City State Zip Code Telephone No. Facsimile No. Contractor' s License No. 1 . 0 How many years has your organization been in business as a General Contractor? Years 1 . 1 What year was your organization established? 1 .2 Identify Total Number of Permanent Employees: Construction Administration Engineering Type of engineering performed: Highest manpower level in past five years: Lowest manpower level in past five years: J SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATIONVINVITATION TO BID PHASE I - CONTRACTOR'S PREQUALIFICATION STATEMENT 2 . 0 How many years has your organization been in business under its present business name? Years 2 . 1 Under what other and former names has your organization operated? 2 .2 Identify Parent Company if applicable. 2 . 3 List Affiliates, Divisions and Subsidiaries : Name Address City State Zip Code Telephone No. Facsimile No. Name Address City State Zip Code Telephone No. Facsimile No. Name Address City State Zip Code Telephone No. Facsimile No. SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATION/INVITATION TO BID PHASE I - CONTRACTOR'S PREQUALIFICATION STATEMENT 3 . 0 If a Corporation, complete the following: 3. 1 3.2 Date of Incorporation Name of State (s) in which incorporated 3.3 3.4 President' s Name Vice President's Name 3. 5 3. 6 Secretary' s Name Treasurer' s Name 4 . 0 If an Individual or Partnership, complete the following: 4 . 1 Is the Partnership: ( ) General Date of Organization ( ) Limited ( ) Association 4 .2 List Names and Addresses of all Partners: Name Address City State Zip Code Telephone No. Facsimile No. Name Address City State Zip Code Telephone No. Facsimile No. Name Address City State Zip Code Telephone No. Facsimile No. SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATIONS/INVITATION TO BID PHASE I - CONTRACTOR'S PREQUALIFICATION STATEMENT 5 . 0 If other than a corporation or partnership, describe organization and name principals . Owners and/or Partners Percentage of Name Ownership 6 . 0 List States and categories in which your organization is legally qualified to do business. Indicate registration or license numbers, if applicable. List State (s) in which partnership or trade name is filed. 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REQUEST FOR QUALIFICATION/INVITATION FOR BID 10 .0 TRADE REFERENCES List reference information: Company Name Address City State Zip Code Contact Name Telephone No. Facsimile No. Type of Trade Referenced Project Name Referenced Project Location Company Name t Address City State Zip Code Contact Name Telephone No. Facsimile No. Type of Trade Referenced Project Name Referenced Project Location 7 n Company Name Address City State Zip Code- Contact Name Telephone No. Facsimile No. Type of Trade Referenced Project Name Referenced Project Location SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATION/INVITATION FOR BID PART I - CONTRACTOR'S PREQUALIFICATION STATEMENT 11 . 0 BANK REFERENCES List Reference information: Institution Name Address City State Zip Code Contact Name/Title Telephone No. Facsimile No. Institution Name Address City State Zip Code Contact Name/Title Telephone No. Facsimile No. Institution Name Address City State Zip Code Contact Name/Title Telephone No. Facsimile No. Institution Name Address City State Zip Code Contact Name/Title Telephone No. Facsimile No. SAN BERNARDINO CENTRAL POLICE STATION . REQUEST FOR QUALIFICATION/INVITATION FOR BID PART I - CONTRACTOR'S PREQUALIFICATION STATEMENT 12 .0 BUSINESS VOLUME Average annual billable volume during the past five years: Estimated billable volume this year: Estimated volume carry over next year: 13.0 List the name of all bonding companies utilized by your organization in the last five years (5) years. State the number of times the bonding company has had to complete any part of your work during the last five (5) years. Bonding Co. Name: Address: City: State: Zip Code: Contact Name/Title: Telephone No. Facsimile No. Project Name Amount % Completed Bonded by Bonding Co. SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATION/INVITATION FOR BID PART I - CONTRACTOR' S PREQUALIFICATION STATEMENT Bonding Information Bonding Co. Name Address: City State Zip Code Contact Name/Title Telephone No. Facsimile No. Project Name Amount % Completed Bonded by Bonding Co. Bonding Co. Name Address: City State Zip Code Contact Name/Title Telephone No. Facsimile No. Project Name Amount % Completed Bonded by Bonding Co. I J SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATION/INVITATION FOR BID PART I - CONTRACTOR'S PREQUALIFICATION STATEMENT 13 . 1 Attach a notarized statement from the bonding company your organization proposes to use, indicating total bonding capacity and certification of current bonding capacity. This notarized document shall be known as Attachment A. 14 . 0 Provide the name, address, telephone number and contact person for company which will provide insurance coverage. Insurance Co. Name Address City State Zip Code Contact Name/Title Telephone No. Facsimile No. Insurance Co. Name Address City State Zip Code i Contact Name/Title Telephone No. Facsimile No. Insurance Co. Name Address City State Zip Code Contact Name/Title Telephone No. Facsimile No. 14. 1 Please obtain a copy of your Experience Rating Form from your insurance carrier and include with this completed Prequalification Statement. This form shall be known as Attachment B. �J SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATION/INVITATION FOR BID PART I - CONTRACTOR'S PREQUALIFICATION STATEMENT 15 . 0 Attach a financial statement, audited if available, including the proposer' s latest balance sheet and income statement showing the following items. This financial statement shall be known as Attachment C. a. Current assets (e.g. , cash, joint venture accounts, accounts receivable, notes receivable, accrued income,deposits, materials inventory and prepaid expenses) . b. Net fixed assets. C. Other assets. d. Current assets (e.g. , accounts payable, notes payable,accrued expenses, provision for income taxes, advances accrued salaries and accrued payroll taxes, ) . e. Other liabilities (e.g. , capital, capital stock, authorized and outstanding share par values, earned surplus and related earning) . f. Name of firm preparing financial statement and date thereof. g. Is this financial statement for the identical organization named on page one? If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. , parent-subsidiary) . h. Will this organization act as guarantor of the contractor for construction? 16 .0 List any projects in which your organization has been involved in litigation in the last five years. Identify lawsuits by name, number, parties and your claim. Project Name Project Location Lawsuit Name Lawsuit Number Parties Involve Lawsuit Claim SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATION/INVITATION FOR BID PART I - CONTRACTOR' S PREQUALIFICATION STATEMENT 17 . 0 Within the last five years, has any officer or partner of your organization ever been an officer or partner of any organization when it failed to complete a contract? If so, list occurrences below: Name Organization Name Project Name Project Location Client Contact Name Telephone No. Facsimile No. Explanation Name Organization Name Project Name Project Location Client Contact Name Telephone No. Facsimile No. Explanation SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATION/INVITATION FOR BID PART I - CONTRACTOR'S PREQUALIFICATION STATEMENT Contract Completion Name Organization Name Project Name Project Location Client Contact Name Telephone No. Facsimile No. Explanation Name Organization Name Project Name Project Location Client Contact Name Telephone No. Facsimile No. Explanation SAN BERNARDINO CENTRAL POLICE STATION REQUEST FOR QUALIFICATION/INVITATION FOR BID PART I - CONTRACTOR'S PREQUALIFICATION STATEMENT 18.0 Identify and provide information on prior and current MDE/WBE participation as follows: MBE/WBE Firm Name Address City State Zip Code Telephone NO. Facsimile No. Contact Name/Title Project Name Project Location Date and Duration of MBE/WBE Services/Work Performed Percentage of MBE/WBE Services/Work Participation MBE/WBE Services/Work Performed MBE/WBE Firm Name Address City State Zip Code Telephone NO. Facsimile No. Contact Name/Title Project Name Project Location Date and Duration of MBE/WBE Services/Work Performed Percentage of MBE/WBE Services/Work Participation MBE/WBE Services/Work Performed SAN BERNARDINO CENTRAL POLICE STATION .REQUEST FOR QUALIFICATION/INVITATION FOR BID PART I - CONTRACTOR'S PREQUALIFICATION STATEMENT The undersigned hereby authorizes and requests any person, firm, agency or corporation to furnish any information requested by the Agency in verification of the recitals comprising this Contractor' s Questionnaire and also hereby authorizes the Agency to contact such persons, firms, etc. in order to obtain information regarding the undersigned. I declare under penalty of perjury that all of the foregoing is true and correct. (Place where signed) Name of Organization Date: By: Signature of Authorized Representative Title: !4 1 Mi illn. 1 'J jet M H! f Ill Jul Palls 11011 —7f 77 �2 A, ,g 40& .......... ul + Wi VIN. . ..... 1 a. WOO aMd �.�jg 1, MA, f�5`-r LLI X a. =cr - -77 WIC —t7 Ot uj CUD) IL 81 (7 �mar�.r.i, Jk � ' �.; I .�.., •.i` I ' .•Ijti .♦.�, I _�`' .y ,�' .�' I 't..—w uj a ag RL cc g —. '�­ L • a..- T-1 Vol 61 ij ger 3 Lr,coaO N I�41 T_L, I irk - - {-�-L I, V !.•y - --- V F"-.LLB —� J IIW -- D - ---- -------- ! _ In z . :3 I, IZ, i 3 i—_ V I p EEC— !J mi k City of SAN BERNARDINO CENTRAL POLICE STATION :.— FIRST FLOOR PLAN i i ' ( Leach Mounce Architects i orehk—tw Planning Mbeias �"-r+ i i •�-�S"' L gJ�gg�� C j I --_ �. 1 7 i, -11 51 i ill I a - I ; _ I Z I I =1 EE ! J. I - Cr T --- — -- �- ; i.. ..r� j r...^.^ �nnnn•-X11^rr.r.^ (Wj II z Lj `w r LL i 11 f, z it :1 pl =a ----cc li ----- C 0, ______ I I \ Mi f � I _ _-- U F I City of SAN BERNARDINO ' CENTRAL POLICE STATION ■ } SECOND FLOOR PLAN ` I Y— z Leach Mounce Architects nehh■cturs pl.nnlns Intorlo•s � w jet- au M - o I o " o I � W I �iI a 5 f 0 Over Flow Drain +! 1 Tilt up Conc.Panel I I b , el b i Tilt up Conc.Panel I v Preca bl I st Conc. i Precast Conc.Frame I I I I w I I i I`Tilt up Conc.Panel i I ( Stone Veneer ' tArgse Wme Amh Mymsnt posslds 7 \ from•21'i 24' rb Stone Veneer I = Tilt up Conc.Panel i � t A B ; C p TYPCIAL WALL SECTIONS A•D P,ef--'y Snk 114'.t'.p City of San Bernardino CENTRAL POLICE STATION !,,each Wo'unco Architects .nn..r.�. .Ynn.y Mrrbr. I 18 MAY 93 > i I TYPICAL PANEL ELEVATION t•.IE'd'