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Home My WebLink About09- Development Department DEVE ) PMENT DEPARTMENT OF THE CITY OF SAN BERNARDINO REQUEST FOR COMMISSION/COUNCIL ACTION FROM: KENNETH J. HENDERSON SUBJECT: CANCELLATION OF Executive Director PROJECTS AND TRANSFER OF CDBG FUNDS DATE: June 17, 1993 -------------------------------------------------------------------------------------------- Svnousis of Previous Commission/Council/Committee Action(s) In May 1993, the Mayor and Common Council conducted a public hearing and took an action approving a total of$1,128,113.53 in CDBG funds to finance Fire Department equipment. -------------------------------------------------------------------- Recommended Motion (s): (Mayor and Common Council COMMUNITY DEVELOPMENT CITIZEN ADVISORY COMMITTEE RECOMMENDATION MOTION: That the Mayor and Common Council cancel the CDBG projects listed in Exhibit "A" totalling $646,167.53 and transfer funds shown in Exhibit B totalling $481,946 to fund the previously approved purchase of Fire Department equipment in the amount of$1,128,113.53. Administrator KENNE H J. HE ERSON Executive Director . -------------------------------------------------------------------------------------------------------- Contact Person(s): Kenneth J_Henderson Phone: 5081 Project Area(s): All Ward(s): Seven (7) Supporting Data Attached: Staff Report; Exhibits FUNDING REQUIREMENTS: Amount: N/A Source: CDBG LOC Budget Authority: N/A ------------------------------------------------------------------------------------- Commission/Council Notes: ------------------------------------------------------------------------------------- KJH:nml:hudagd COMMISSION MEETING AGENDA MEETING DATE: 06/21/1993 Agenda Item Number- q DEVE )PMENT DEPARTMENT 0 STAFF REPORT CANCELLATION OF PROJECTS AND TRANSFER OF CDBG FUNDS During annual, routine monitoring visits,the U. S. Department of Housing and Urban Development (HUD) reviews the City's progress relative to approved programs,projects and activities. Although varying from year to year, the City has typically funded public services at the maximum allowed and funded the vast majority of its capital improvement projects with CDBG funds. The capital improvement category has consumed anywhere from thirty to fifty percent of our annual grant. Because of the number and cost of these projects,coupled with the time it normally takes to move from design to awarding of actual construction bids,HUD,during the above referenced monitoring visits,has advised Agency staff and implementing city departments that many of the capital projects were not progressing in a timely manner. There is a HUD regulation which stipulates that grantees should have no more than 1.5 times the most recent annual grant in its Letter of Credit with HUD. The City has, from time to time, exceeded this level. In anticipation of a new administration, and partly as a result of President Clinton's efforts to get his economic stimulus package approved by Congress (which included another $2 million in CDBG funds for the City), increasing pressure was placed by HUD on cities and counties to exhaust their Letters of Credit prior to receiving new CDBG monies. For the City of San Bernardino,HUD stipulated the 1.5 Letter of Credit Authority would have to be accomplished by April 30, 1993 or cities and counties risked losing the amount over and above the 1.5 times the annual grant. In recognition and anticipation of the above, staff and the Community Development Citizen Advisory Committee (CDCAC) identified projects that could expend monies allocated by the April 30, 1993 deadline cited. The most significant of these projects was the purchase of badly needed fire equipment for the Fire Department. As a corollary to the project identification process, staff also identified projects where significant savings were realized from projects that came in under budget. Exhibits "A" and "B" list projects which are recommended for cancellation as a result of no activity totalling $646,167.53 and projects coming in under the Engineer's estimate totalling $481,964 respectively. These two numbers added together total $1,128,113.53, the amount awarded by the Mayor and Common Council on May 10, 1993 to purchase the fire equipment referenced to above. It is important to note the funds and projects identified would have been removed from the City's Letter of Credit, effective May 1, 1993, had not the Mayor and Common Council taken the action to fund the Fire Department's request to purchase engine, paramedic, and accessory equipment. Based upon the foregoing, staff recommends adoption of the form motion. KENNETH J. HENDERSON, Executive Director Development Department ------------------------------------------------------------------------------------------------------------------- KJH:nml:hudagd COMMISSION MEETING AGENDA MEETING DATE: 06/21/1993 Agenda Item Number: PROJECTS WITH NO ACTIVITY SINCE FUNDING ACTIVITY ACTIVITY YR AGENCY AMOUNT NO FND Parks and Recreation 18.46-1 Boy's & Girl's Club, 7/91 Parks, Rec & Comm Service 11.625 Rehabilitation $ 11,625 Library 18.54 Public Library -Villa Senor 7/91 Public Library $ 489 Ingraham Branch 18.56 Pubic Library -Villa Senor 7/91 Public Library 720 Branch 18.57 Pubic Library -Villa Senor 7/91 Public Library 3.324 Branch $ 4,533 Parks and Recreation 18.62 Nicholson Park Fence and 7/91 Parks, Rec & Comm Service $ 34,152 Irrigation 18.61 San Anselmo Park Tot Lot 7/91 Parks, Rec & Comm Service 50,648 Renovations 18.65 Lytle Creek Park Playground 7/91 Parks, Rec & Comm Service 42,884 Equipment 18.66 Lytle Creek Park Pedestrian 7/91 Parks, Rec & Comm Service 29,370 Walkway 18.67 Mill Center Swimming Pool/ 7/91 Parks, Rec & Comm Service 14.720 Fencing $ 171,774 I EXHIBIT A PROJECTS WITH NO ACTIVITY SINCE FUNDING ACTIVITY ACTIVITY YR AGENCY AMOUNT NO FUND Library 92-15 Public Library Villa Senor 7/92 Public Library $ 8,900 Outdoor Lighting 92-16 Public Library Villa Senor 7/92 Public Library 2.500 Roof Repair $ 11,400 Public Works 92-19 Handicapped Ramps 7/92 Department of Public Works $ 28.164.47 $ 28,164.47 Development Department 92-21 Demolition - Platt Building 7/92 Development Department $ 150,000 92-20 Revolving Loan Fund 7/92 Development Department 250,000 $ 400,000 TOTAL $ 646,167.53 1ag:cdbgaaW EXHIBIT A i I PROJECTS WITH BID OPENINGS, CONTRACT AWARD AND CONSTRUCTION STARTED OR TO BEGIN CONSTRUCTION ^CTIVITY ACTIVITY BID AWARD BEGIN ALLOCATED ACTUAL NUMBER OPEN CONTRACT CONST AMOUNT OBLIGATION 18.44 Exterior Painting Various 10/27/92 11/16/92 01/04/93 $ 25,161 $25,161 Community Centers d 18.69 Sewers Washington & 09/15/92 06/27/92 03/22/93 $ 120,000 Included in Lincoln 92-17 t. 18.70 Public Works/City Eng. 02/09/93 03/08/93 04105/93 $ 25,000 $ 25,000 New Street Sign 18.71 Public Works/City Eng. 02/09/93 03/08/93 04/05/93 $ 15,000 Included in New Street Sign 18.70 e 18.80 "K" Street Sewers — 03/08/93 04/05/93 $ 49,600 Included in 92-17 18.81 Storm Drains Victoria — 03/08/93 04/05/93 $ 267,000 $155,000 92-17 Sewer Lines — 03/08/93 04/05/93 $ 306,000 $281,000 92-41 Boy's&Girl's Club Rehab 03/30/93 04/05/93 04/20/93 $ 280,000 Included in 92-45 92-42 Ruben Campos Center 03/30/93 04/05/93 04/20/93 $ 175,000 Included in Rehabilitation 92-45 9243 Delmann Heights Center 03/30/93 04/05/93 04/20/93 $ 145,000 Included in Rehabilitation 92-45 92-44 Rudy Hernandez Center 03/30/93 04/05/93 04/20/93 $ 205,000 Included in Rehabilitation 92-45 92-45 Johnson Community 03/30/93 04/05/93 04/20/93 $ 190,000 $1,551,154 Center Rehabilitation 92-46 Lytle Creek Center 03/30/93 04/05/93 04/20/93 $ 100,000 Included in Rehabilitation 92-45 92-47 Mill Center Rehabilitation 03/30/93 04/05/93 04/20/93 $ 235,000 Included in 92-45 92-48 Nicholson Center Lighting 03/30/93 04/05/93 04/20/93 $ 57,000 Included in 9245 92-149 Senior Citizen Center 03/30/93 04/05/93 04/20/93 $ 77,000 Included in Rehabilitation 9245 EXHIBIT B PROJECTS WITH BID OPENINGS, CONTRACT AWARD AND CONSTRUCTION STARTED OR TO BEGIN CONSTRUCTION ACTIVITY ACTIVITY BID AWARD BEGIN ALLOCATED ACTUAL NUMBER OPEN CONTRACT CONST AMOUNT OBLIGATION 92-50 Hernandez Park Pool 03/30/93 04/05/93 04/20193 $ 64,655 Included in Renovation 92-45 92-51 Mill Pool Renovation 03/30/93 04/05/93 04/20/93 $ 62,798 Included in 92-45 92-52 Delmann Heights Pool 03/03/93 04/05/93 04/20/93 $ 10,190 Included in Renovation 92-45 92/53 Nunez Pool Renovation 03/03/93 04/05/93 04/20/93 $ 11,857 Included in i 92-45 92-55 Sewers @ Hardt/Gould — 03/22/93 04105/93 $ 448,000 $ 350,000 $ 2,869,261 $2,387,315 cdbgaa W EXHIBIT B